IANAL, however, I believe the sticking point may be (for private firms, anyway) that if you ever find yourself in litigation, the lawyers will ask what your formal retention policy is...
If they find you on either side of that retention policy, you could be up a creek, because then they either blast you for not adhering to corporate policy, or they say, "Well, since you have emails that are 120 days old, even though your policy dictates 90 days, then you must certainly have more so, give us EVERYTHING." If it were up to me, (HA!) I would get corporate counsel to give me a guideline, formalize it as corporate policy, and stick to it. Jonathan L. Raper, A+, MCSA, MCSE Technology Coordinator Eagle Physicians & Associates, PA [email protected]<BLOCKED::mailto:%[email protected]> www.eaglemds.com<BLOCKED::http://www.eaglemds.com/> ________________________________ From: Don Guyer [mailto:[email protected]] Sent: Tuesday, September 21, 2010 10:16 AM To: NT System Admin Issues Subject: RE: Email retention I believe we keep 6 months on tape, latest 2 weeks on SAN. Don Guyer Systems Engineer - Information Services Prudential, Fox & Roach/Trident Group 431 W. Lancaster Avenue Devon, PA 19333 Direct: (610) 993-3299 Fax: (610) 650-5306 [email protected]<mailto:[email protected]> From: Jeff Brown [mailto:[email protected]] Sent: Tuesday, September 21, 2010 10:14 AM To: NT System Admin Issues Subject: Re: Email retention Our owner wanted 30 days to be standard retention policy for email. Lawyers said 90. We keep everything 90 days. On Tue, Sep 21, 2010 at 9:09 AM, Jonathan Link <[email protected]<mailto:[email protected]>> wrote: There is no standard, it's determined by business requriements and regulatory requirements for your industry. SOX rules are for publicly traded companies, so you're asking contradictory questions. On Tue, Sep 21, 2010 at 10:04 AM, John Aldrich <[email protected]<mailto:[email protected]>> wrote: What's the standard for email retention for companies which are NOT publicly traded? What's the SOX rules on email retention? I just helped one of our managers open some Outlook data files dating back to 2007 which got me thinking about the wisdom of retaining information that long and I wasn't sure what the "norm" is for retaining that info. Thanks... Thanks, John Aldrich IT Manager, Blueridge Carpet 706-276-2001, Ext. 2233 ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to [email protected]<mailto:[email protected]> with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to [email protected]<mailto:[email protected]> with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to [email protected]<mailto:[email protected]> with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to [email protected]<mailto:[email protected]> with the body: unsubscribe ntsysadmin ________________________________ Any medical information contained in this electronic message is CONFIDENTIAL and privileged. It is unlawful for unauthorized persons to view, copy, disclose, or disseminate CONFIDENTIAL information. This electronic message may contain information that is confidential and/or legally privileged. It is intended only for the use of the individual(s) and/or entity named as recipients in the message. If you are not an intended recipient of this message, please notify the sender immediately and delete this material from your computer. Do not deliver, distribute or copy this message, and do not disclose its contents or take any action in reliance on the information that it contains. ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to [email protected] with the body: unsubscribe ntsysadmin
