Well, you're mixing some vastly different problems. Employee issues should be handled by management. If there's communication regarding policies, that should again be handled by management. I generate our IT policies, pass them onto management, discuss and refine said policies with it, and then I'm out of it. Communication of policies to employees should only be done by management, and in a sufficiently large organization, by the designated department heads. Email is also a poor way of documenting said communication. There should be a signed note from the employee where the employee acknowledges that he has read and understands the policy. If you're thinking of using email retention is to sovle this problem, it's poorly suited.
You need to start a dialogue with your management about the risks and costs of unlimited email retention, as well as proposed solutions. On Tue, Sep 21, 2010 at 10:19 AM, John Aldrich <[email protected] > wrote: > Wow! That's not long at all.... > The reason I was asking about SOX requirements was that I thought we could > "pretend" we were publicly traded and go by those rules. It wouldn't > surprise me if congress mandates SOX or something like it for *everyone* > eventually, publicly traded companies or not. > > I know that some of our sales managers have come to me after we've let a > sales rep go and the sales rep has challenged the termination, and the > manager wants anything I have sent to the sales rep regarding IT policies, > etc since I've been here (3 years now.) > > IANAL, but I do know that it's better to have a stated company policy on > email retention than to have ad-hoc email retention on an individual basis. > > > Thanks, > John Aldrich > IT Manager, > Blueridge Carpet > 706-276-2001, Ext. 2233 > > > > > > > From: Jeff Brown [mailto:[email protected]] > Sent: Tuesday, September 21, 2010 10:14 AM > To: NT System Admin Issues > Subject: Re: Email retention > > Our owner wanted 30 days to be standard retention policy for email. > Lawyers > said 90. We keep everything 90 days. > On Tue, Sep 21, 2010 at 9:09 AM, Jonathan Link <[email protected]> > wrote: > There is no standard, it's determined by business requriements and > regulatory requirements for your industry. > SOX rules are for publicly traded companies, so you're asking contradictory > questions. > > > > On Tue, Sep 21, 2010 at 10:04 AM, John Aldrich > <[email protected]> wrote: > What's the standard for email retention for companies which are NOT > publicly > traded? What's the SOX rules on email retention? I just helped one of our > managers open some Outlook data files dating back to 2007 which got me > thinking about the wisdom of retaining information that long and I wasn't > sure what the "norm" is for retaining that info. > > Thanks... > > Thanks, > John Aldrich > IT Manager, > Blueridge Carpet > 706-276-2001, Ext. 2233 > > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to [email protected] > with the body: unsubscribe ntsysadmin > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to [email protected] > with the body: unsubscribe ntsysadmin > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to [email protected] > with the body: unsubscribe ntsysadmin > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to [email protected] > with the body: unsubscribe ntsysadmin > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to [email protected] with the body: unsubscribe ntsysadmin
