I'll second the motion. Sameer
On Sep 19, 2017 7:01 PM, "Walter Bender" <[email protected]> wrote: > Alas, we have made no headway on my email regarding our travel advance > policy [1], but we have an important decision to make as soon as possible > [2]. > > As you know, we are hoping to send three representatives from Sugar Labs > to the Google Summer of Code summit. Google has in fact allocated $3300 > towards travel for this purpose (See [3] below). The plan of record was to > send Cristina Del Puerto, who will be traveling from San Francisco, > essentially at no cost, Samson Goddy, who will be traveling from Nigeria, > and Michaël Ohayon, who will be traveling from France. > > Samson has requested that the SFC prepurchase a ticket for him, as > detailed in [2]. He has also accrued several hundred US dollars in expenses > in obtaining his visa, which was money lent to him by community members > when the SLOB denied his request for a travel advance. He is also asking > for a cash advance of US $550 to cover local transportation needs in > Nigeria and the States [4]. It is likely that the total cost of his and > Michaël's travel will exceed the Google budget by some hundreds of > dollars. That said, I think it is a worthwhile investment in two dedicated > community members. So... > > Motion: Approve a travel advance for US $2550 (US $2000 SFC prepurchase of > an airline ticket and $550 towards local transport) for Samson Goddy's > travel to the Google Summer of Code mentor's summit. > > Your timely response to this motion much appreciated. > > regards. > > -walter > > > [1] http://lists.sugarlabs.org/archive/iaep/2017-September/020168.html > > [2] SLOBs, > > As you probably know, Google provides a donation of $2,700 which they > suggest > projects use for travel for mentors and students, ideally for the Mentor > Summit. > > Samson has asked us to book his flight. It seems it will probably cost > around $1,800, but I'm sorting out details with Samson now based on his > email > in a private thread. > > I ask that Adam Holt, as Representative to Conservancy from SLOBs, please > communicate immediate approval for up to $2,000 for booking Samson's flight > (prices may change by the time you send that approve, so extra budget room > is a good idea). > > Note that the budget constraint by Conservancy's travel policy in this case > is US$2,748.54 for this particular travel, but the Google funding means we > do need to get approval from you, since likely the combined travel for GSoC > -- which includes Samson Goddy, Michaël Ohayon, and Cristina Del Puerto -- > will likely, in combination, go above the $2,700 donation for this purpose > from Google. Others have not sent their travel details so we don't know > their travel costs -- if you want to set capped budgets for them as well, > please do that immediately too. > > I recommend approval for all this travel -- provided that it follows > Conservancy's main travel policy -- given the large amount of funds Sugar > Labs has at its disposal already, but it's of course your decision. > > Martin Michlmayr > > [3] Hi GSoC Org Admins -- > As a thank you for your participation in GCI this year we want to give you > 3 slots for mentors to send to the GSoC Mentor Summit (instead of the > normal 2). > > We will add an additional $1100 to your GSoC mentor travel stipend payment > (for a total of $3300 for the mentor travel stipends). Feel free to have > the third person sign up for the Mentor Summit registration before > September 5th, the sooner the better so we can get more folks off of the > wait list early. > > We will of course pay for the 3rd person's room for Friday and Saturday > nights as well so be sure they sign up for their hotel room at either the > Sunnyvale Sheraton Hotel or Aloft Santa Clara Hotel before September 5th. > > It would be great if you sent a mentor that was a mentor for both programs > as your third person. The person does need to be at least 18 years old. > > If you have any questions please let us know. > > Best, > > Stephanie and Mary > > [4] Sure and $550 for travel advance.... I will be in Lagos for almost 7 > hours and London for 6 hrs, transportation and taxes in Both airport in > Nigeria and America. I wanted to fly from Port Harcourt direct to SFO but > it will cost additional $1500 to the flight money which i think people in > the board might argue on.. So i decided to use Lagos instead of Port > Harcourt to save $1.5k, though more stressful but less money spent > > -- > Walter Bender > Sugar Labs > http://www.sugarlabs.org > <http://www.sugarlabs.org> > > _______________________________________________ > IAEP -- It's An Education Project (not a laptop project!) > [email protected] > http://lists.sugarlabs.org/listinfo/iaep >
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