On Jul 23, 2011, at 7:27 AM, Rob Weir wrote: > On Sat, Jul 23, 2011 at 1:45 AM, Dennis E. Hamilton > <[email protected]> wrote: >> Let me ask the question in reverse: how long do you think that we should >> leave the door open, no questions asked? Why? >> > > I was thinking September 15th.
+1 - That's about 3 months since the start. Regards, Dave > If we have not heard at all from > someone it may be an indication that they are traveling, on holiday, > and don't have access to email. August is a big vacation month. So > I'd wait for that to pass. > > We should also consider the possibility that someone is not responding > for other reasons than vacations. Maybe we have the wrong email > address? Or they are confused by our notes due to language > differences? > >> Remember, Initial Committers are grandfathered in as committers and members >> of the PPMC without being here and demonstrating commitment through their >> contributions. It is not even a matter of them being voted in based on >> existing reputation. (I'm one of those myself.) >> > > Commitment starts with showing up. I don't have problems with > withdrawing a committer invitation of someone who never shows up, > provided we have given them ample opportunity. > >> At some point, one wants to be complete with intake of initial committers >> and working toward a full-fledged meritocracy instead. I suspect it is >> possible that the PPMC will also shrink if those who are already on it do >> not eventually demonstrate a commitment that would have qualified them in >> the ordinary way. >> > > I'd do that on an entirely different timescale. We have committers > with a range of skills and interests, and some of these will require a > full product cycle to show themselves. For example, a UI designer > will be more active at the design stage, a QA person once we have a > build, a coder once we have source code, etc. > >> At what point does holding out that special status to those who have not >> shown up become a point too far. In this case, we are talking about folks >> who have not submitted an iCLA and not responded to requests to submit them >> and, as far as I know, have not appeared on ooo-dev. Even if we withdraw >> the Initial Committer invitations at some point, there is no barrier to >> becoming a contributor and demonstrating commitment to the project. It's >> not fatal. >> > > Right. > >> I propose to ask each of these absent Initial Committers whether they intend >> to submit an iCLA and how much time they want to do that. It is a simple >> request. There are any number of possible responses. I assume we will deal >> with the responses on an individual basis. If they do not intend to submit >> an iCLA, it would be useful to know, so we don't have to be expecting them, >> watching for the iCLA to arrive, etc. >> > > Good idea. Another source of delay, in addition to vacations, is > corporate legal review, for those who need to go through it. For > contributors who jobs are transitioning, this may have additional > complexities. I think we should be flexible in such cases. > >> My goal is having them show up. And if they are not going to show up, I >> would like to know that. Then we can tell when we have a full roster of >> Initial Committers that are ready and willing as they signaled they were. >> >> - Dennis >> >> >> -----Original Message----- >> From: Wolf Halton [mailto:[email protected]] >> Sent: Friday, July 22, 2011 20:32 >> To: [email protected]; [email protected] >> Subject: Re: RE: [DISCUSS] <Initial Committer>: Apache OpenOffice.org >> Initial Committer Status >> >> What is the technical or social stressor causing this issue to be framed in >> this time-sensitive language? >> Wolf >> >> On Jul 22, 2011 4:40 PM, "Dennis E. Hamilton" <[email protected]> >> wrote: >>> I did not include a time limit, because we had not agreed on one. Instead, >> I made the request to indicate whether they intended to submit an iCLA and >> how much time they would need (for whatever review reasons or other >> determinations involved). >>> >>> These Initial Committers were already sent a bulk e-mail on June 23. >>> >>> Why would we not expect the Initial Committers who signed up by June 10 to >> report whether they intend to actually become committers? It is about their >> commitment, it seems to me. And they always have the opportunity to become >> committers by showing up and contributing, the same as for anyone who is not >> an Initial Committer. >>> >>> My thought was to wait 15-30 days after we approach all of them >> individually and then send a follow-up to ones who have not responded at all >> indicating that the invitation to become committers and PPMC members is >> being withdrawn. (Assuming we decide to do that and set such a date.) >>> >>> I would make the changes that Stephen Bergmann recommended. >>> >>> More feedback and discussion, please. >>> >>> - Dennis >>> >>> -----Original Message----- >>> From: Juan C. Sanz [mailto:[email protected]] >>> Sent: Friday, July 22, 2011 12:28 >>> To: [email protected] >>> Subject: Re: [DISCUSS] <Initial Committer>: Apache OpenOffice.org Initial >> Committer Status >>> >>> El 22/07/2011 5:10, Dennis E. Hamilton escribió: >>>> There are 20 Initial Committers on the OpenOffice.org incubator proposal >> who have not yet submitted iCLAs or informed us of their intention not to do >> so. >>>> >>>> Today I used the following format for a message to one of those Initial >> Committers. >>>> >>>> Before 19 more of these are sent out I wanted to check how understandable >> this is. >>>> >>>> I am particularly concerned for how clear this is for those who are not >> native English speakers. >>>> >>>> I welcome your advice. >>>> >>>> - Dennis >>>> >>>> *** specimen message *** >>>> >>>> From:<PPMC member> >>>> Sent:<today> >>>> To:<Initial Committer lacking iCLA so far> >>>> Cc: [email protected] >>>> Subject:<Initial Committer Name>: Apache OpenOffice.org Initial Committer >> Status >>>> >>>> Hello<Initial Committer Name>, >>>> >>>> You are listed as an Initial Committer on the proposal for the Apache >> OpenOffice.org incubator project. >>>> >>>> The incubator project was accepted by Apache on 2011-06-13. >>>> >>>> As an Initial Committer you are invited to be established as a committer >> on the Apache OpenOffice.org incubator podling. You are also invited to >> serve on the Podling Project Management Committee after you are established >> as a committer. >>>> >>>> The prerequisite to becoming established as a committer is to register an >> iCLA agreement with Apache. >>>> >>>> Our records indicate that no iCLA has been received from you. >>>> >>>> If you do not choose to submit an iCLA, please report your decision to< >> [email protected]>. We will then know not wait for it. >>>> >>>> If you are submitting an iCLA, please report your decision to >> [email protected] and indicate how much time you need before >> the iCLA will be sent to Apache. >>>> >>>> For more information and iCLA/CCLA forms, go to< >> http://www.apache.org/licenses/#clas>. Complete instructions for submission >> of an iCLA is at the top of the form (text or PDF). >>>> >>>> We welcome your contribution to the Apache OpenOffice.org incubator >> project. >>>> >>>> - the Apache OpenOffice.org incubator Podling Project Management >> Committee (PPMC) >>>> >>>> *** end of specimen message *** >>>> >>> I think it's understundandable. But, what is the next step? how long do >>> we wait for the user id? >>> Regards. >>> Juan C. Sanz >>> >> >>
