Hi, Here are the minutes of the resource allocator summit that took place on Tuesday. The EOB invites feedback from the broader community. I would like to thank Ben Hyman and Kathy Lussier for organizing this and to the folks who attended for their participation.
I apologies for any infelicities of formatting; I converted these minutes from a Word document. I will be posting the original document on the website in the next day or so. Evergreen 2014 "Resource Allocator" Pre-Conference March 18, 2014 a) Attendees: Dan Wells, Calvin College Ben Shum, Bibliomation Joan Kuklinski C/W MARS Grace Dunbar Equinox Software, Inc. Ron Gagnon NOBLE Amy Terlaga Bilbliomation Anna Goben, Indiana Ben Hyman, BC Libraries Cooperative, EOB Kathy Lussier, MassLNC, EOB Galen Charlton, Equinox Software, Inc., EOB Shauna Borger, Indiana State Library, EOB Chauncey Montgomery, EOB Rogan Hamby, York County, EOB Yamil Suarez, Berklee College of Music, EOB Elizabeth McKinney, GPLS, EOB Andrea Buntz Neiman, Kent Library, EOB Cindy Roach, Facilitator Discussion of the role/responsibilities of the Evergreen Oversight Board b) Learn of common cause - growing Evergreen together Discussion of recent successful pooled development approaches as examples of the reciprocal benefits achieved through shared funding, focused on co-created Statements of Work for Evergreen's development. Examples explored: -Acquisitions Joint Funding -Kids Pac -Grants research update and potential parallels -Merchandising update -Hack-A-Way update -Developer Hackaways -Merchandising T-shirts are available c) Moving forward; "shared, coordinated approaches are both possible and essential for the future:" - Identification of key institutional/jurisdictional/conceptual/legal impediments to shared funding approaches - Identification of dis-incentives if not already identified - Identification of low hanging fruit - identification of best practice models to emulate General consensus from all that this approach is needed; much discussion on what "coordinated" should be. Majority believed that summit was important - that forward momentum is desirable. Discussion on pooling money - how this has worked successfully so far - and discussion of the role of the Software Freedom Conservancy Discussion on strategic approaches available to the Evergreen Oversight Board; e.g., targeting critical developments with matching funds Equinox's Idea Lab subscription model was also discussed - participants can what they can afford to contribute putting these resources together, making projects possible. The Evergreen Oversight Board must not control development - rather, as a representative extension of the community, work effectively with developers and others. FUNDS discussion in more detail: - Is a location to pool funds a good idea? Consensus seemed to say it was. - Should the Board have a place where the community can pool funds? - Should the board solicit funds for pooling? - Should there be an "emergency fund"? - Should the Evergreen Community have a membership fee structure as a way of getting funds for pooling? What are the benefits of membership? Equinox's idea lab a potential model? Should there be a tiered model of membership, higher the tier the greater the benefits? - If there were "pre-conference" events added to the annual conference, should there be an additional charge for an added day - Tutorials--ways to use these to raise community funds? - Use Patreon model? Needs identified: -Volunteers -Time -Predictable Resourcing -Projects meeting needs of members (control meme) Brilliant ideas identified: -coffee fund for developers (incentive) -community testing of software upgrades d) Wrap up & next steps ACTION (Ben/Kathy): Report out to the community ACTION(s) (Evergreen Oversight Board): - Discuss at next Evergreen Oversight Board meeting - Develop Conflict of Interest Policy - Strike a group to review its relationship with SFC with specific attention to strategic community funds, and the application of the existing 10% revenue allocation; meet with the SFC to discuss - Explore the establishment of an "emergency" fund for the Evergreen Project, under the auspices of the Evergreen Oversight Board / at what rate? - Explore grants; what level of support could SFC provide / at what rate? - Conduct an environmental scan of other SFC initiatives WRT variability of revenue allocation agreements Regards, Galen -- Galen Charlton Manager of Implementation Equinox Software, Inc. / The Open Source Experts email: [email protected] direct: +1 770-709-5581 cell: +1 404-984-4366 skype: gmcharlt web: http://www.esilibrary.com/ Supporting Koha and Evergreen: http://koha-community.org & http://evergreen-ils.org
