Hi Scott,

One alternative to your proposal is to use a 541 (Immediate Source of
Acquisition) <http://www.oclc.org/bibformats/en/5xx/541.html> note in the
bib record rather than a note in the item/copy record. This field is
primarily intended for "original or historical items or other archival
collections", but it can be used to chronicle gifts. Of course you do lose
the exact copy donated information with this approach and the field is
visible to the public if they happen to look at the MARC record display.
But it can be indexed, and used to pull reports.

We've just started doing this and it seems to be working OK. Using a macro
program to apply constant data saves on repetitive stress injuries and

Just a thought.


On Thu, May 19, 2016 at 1:14 PM, scott.tho...@sparkpa.org <
scott.tho...@sparkpa.org> wrote:

> Hi,
>   We are trying to gauge community support for creating, in the staff
> client, a keyword search interface for Copy Notes. We are a statewide
> consortium. Since bib records are shared, we do not allow our members to
> use Local Notes tags like 590 for very localized information like “In
> memory of Jim Jones” or “Donated by Harry Haynes.” The problem is that
> descendants of Mr. Jones and Mr. Haynes himself might come in and demand to
> know what items come up, and we have no way of doing that (other than
> reports which cannot easily be run by front-line staff). Would anyone else
> like to see a search interface for Copy Notes? Also, what kind of
> information do other libraries and consortia place in Copy Notes?
> Thank you,
> Scott
> Scott Thomas
> Executive Director
> (717) 873-9461
> scott.tho...@sparkpa.org
> [image: Description: Description: Training | SPARK – Pennsylvania's
> Statewide Library System] <http://www.palibrary.org/pails/>

Don Butterworth
Collection Management Librarian /
Faculty Associate
B.L. Fisher Library
Asbury Theological Seminary
(859) 858-2227

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