Lucas, Thanks for bringing this up (both in Paris and here). I'm strongly
in favor of these changes as well. We discussed this during the meeting
today [1], to which I offer the following summary:

- move the status reporting to the etherpad [2]
-- take one (1) minute at the start of the meeting for folks to look at the
'pad and raise any concerns. discuss concerns but cap at ten (10) minutes
-- at the end of the meeting, an email will be sent out containing the
status report from the 'pad, plus discussion notes (if needed)
- meeting agenda to be frozen two (2) days before the meeting. This also
gives time for others to review/research the topic ahead of time. Anyone
who has something on the planned agenda should prepare some notes to
introduce the topic (or type fast enough that we don't notice that you
didn't prepare) so we aren't all waiting on IRC.

I'll update the meeting wiki accordingly.

-Deva

[1]
http://eavesdrop.openstack.org/meetings/ironic/2014/ironic.2014-11-17-19.00.log.html
[2] https://etherpad.openstack.org/IronicWhiteBoard


On Thu Nov 13 2014 at 8:58:18 AM Chris K <nobody...@gmail.com> wrote:

> +1
> I think the best use of our time is to discuss new features and functions
> that may have a api or functional impact for ironic or projects that depend
> on ironic.
>
> Chris Krelle
>
> On Thu, Nov 13, 2014 at 8:22 AM, Ghe Rivero <g...@debian.org> wrote:
>
>> I agree that a lot of time is missed with the announcement and status
>> reports, but mostly because irc is a slow bandwidth communication channel
>> (like waiting several minutes for a 3 lines announcement to be written)
>>
>> I propose that any announcement and project status must be written in
>> advanced to an etherpad, and during the irc meeting just have a slot for
>> people to discuss anything that need further explanation, only mentioning
>> the topic but not  the content.
>>
>> Ghe Rivero
>> On Nov 13, 2014 5:08 PM, "Peeyush Gupta" <gpeey...@linux.vnet.ibm.com>
>> wrote:
>>
>>> +1
>>>
>>> I agree with Lucas. Sounds like a good idea. I guess if we could spare
>>> more time for discussing new features and requirements rather than
>>> asking for status, that would be helpful for everyone.
>>>
>>> On 11/13/2014 05:45 PM, Lucas Alvares Gomes wrote:
>>> > This was discussed in the Contributor Meetup on Friday at the Summit
>>> > but I think it's important to share on the mail list too so we can get
>>> > more opnions/suggestions/comments about it.
>>> >
>>> > In the Ironic weekly meeting we dedicate a good time of the meeting to
>>> > do some announcements, reporting bug status, CI status, oslo status,
>>> > specific drivers status, etc... It's all good information, but I
>>> > believe that the mail list would be a better place to report it and
>>> > then we can free some time from our meeting to actually discuss
>>> > things.
>>> >
>>> > Are you guys in favor of it?
>>> >
>>> > If so I'd like to propose a new format based on the discussions we had
>>> > in Paris. For the people doing the status report on the meeting, they
>>> > would start adding the status to an etherpad and then we would have a
>>> > responsible person to get this information and send it to the mail
>>> > list once a week.
>>> >
>>> > For the meeting itself we have a wiki page with an agenda[1] which
>>> > everyone can edit to put the topic they want to discuss in the meeting
>>> > there, I think that's fine and works. The only change about it would
>>> > be that we may want freeze the agenda 2 days before the meeting so
>>> > people can take a look at the topics that will be discussed and
>>> > prepare for it; With that we can move forward quicker with the
>>> > discussions because people will be familiar with the topics already.
>>> >
>>> > Let me know what you guys think.
>>> >
>>> > [1] https://wiki.openstack.org/wiki/Meetings/Ironic
>>> >
>>> > Lucas
>>> >
>>> > _______________________________________________
>>> > OpenStack-dev mailing list
>>> > OpenStack-dev@lists.openstack.org
>>> > http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
>>> >
>>>
>>> --
>>> Peeyush Gupta
>>> gpeey...@linux.vnet.ibm.com
>>>
>>>
>>>
>>> _______________________________________________
>>> OpenStack-dev mailing list
>>> OpenStack-dev@lists.openstack.org
>>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev
>>>
>>
>> _______________________________________________
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>>
>>
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