Excerpts from Clint Byrum's message of 2016-09-21 08:56:24 -0700:
> Excerpts from Filip Pytloun's message of 2016-09-21 14:58:52 +0200:
> > Hello,
> > 
> > it's definately our bad that we missed elections in OpenStackSalt
> > project. Reason is similar to Rob's - we are active on different
> > channels (mostly IRC as we keep regular meetings) and don't used to
> > reading mailing lists with lots of generic topics (it would be good to
> > have separate mailing list for such calls and critical topics or
> > individual mails to project's core members).
> > 
> > Our project is very active [1], trying to do things the Openstack way
> > and I think it would be a pitty to remove it from Big Tent just because
> > we missed mail and therefore our first PTL election.
> > 
> > Of course I don't want to excuse our fault. In case it's not too late,
> > we will try to be more active in mailing lists like openstack-dev and
> > not miss such important events next time.
> > 
> > [1] http://stackalytics.com/?module=openstacksalt-group
> > 
> Seems like we need a bit added to this process which makes sure big tent
> projects have their primary IRC channel identified, and a list of core
> reviewer and meeting chair IRC nicks to ping when something urgent comes
> up. This isn't just useful for elections, but is probably something the
> VMT would appreciate as well, and likely anyone else who has an urgent
> need to make contact with a team.

IRC channels are listed on team pages on governance.o.o. For example:

Core reviewers are accessible through gerrit. For example,
leads to https://review.openstack.org/#/admin/groups/1268,members

Meeting chair nicks are available on eavesdrop.o.o. For example,

It might make sense to automate pulling that information together into a
single page somewhere, maybe the team page on governance.o.o.

The larger point is that the community expects teams to be paying
attention to the cycle schedule and taking care of the actions expected
without being individually asked to do so.

> I think it might also be useful if we could make the meeting bot remind
> teams of any pending actions they need to take such as elections upon
> #startmeeting.

I could see that being useful, yes.

> Seems like all of that could be automated.

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