Hi everyone,
I am planning to be in Hong Kong next week Thursday/Friday and "prepared to be
surprised".
Is anyone around for a casual talk or does anyone have a suggestion .....?
Hope you are all well,
Best wishes,
Gijs
Gijs van Wezel, Facilitator
Inspirational Business Group Meetings at lake side, 1 hr from shanghai city
www.megainternational.com.hk
On Jun 2, 2013, at 1:15 AM, Hege Steinsland <[email protected]> wrote:
> Michael - I would love to see how you design the mindmap?
> Do you just write the question in the middel and let people write out from
> that, or do you do something more than that?
>
> Hege
>
> 31. mai 2013 kl. 18:16 skrev Michael M Pannwitz <[email protected]>:
>
>> Dear Patricio,
>> the "Day after" contributions are collected by the participants themselves
>> on a poster-sized (A1) mind map... everyone who wants to add something to
>> the mindmap gets up, walks to the poster and puts it there in his/her own
>> writing or expands on a strand of the mind map... pretty independent of the
>> size of the group this takes 12 to 18 minutes. This happens very close after
>> the beginning of the Planning Meeting and is the first "self-organized" step
>> (I just stand next to the mind map holding a felt tipped marker... if no
>> body steps up the Planning Meeting shuts down, well, to tell the truth, this
>> has never happened).
>>
>> The neat thing about this mind map is that the sponsor or whoever is in
>> charge for documentation rolls up the mind map (and the other documents that
>> are created) and posts it again at the review meeting of the Planning Group
>> shortly after the event. On the average, somewhat rough, 85% of the stuff
>> that went onto the mind map (aspirations, descriptions of the future,
>> perspectives...) are considered by the Planning Group to have actually been
>> actualized. Not any other approach I know of that has such a record.
>>
>> Aside from it being used for "evaluation", the mind map is also posted again
>> at the "Next Meetings" of which there is at least one about 10 weeks after
>> the event (this Next Meeting is already announced with date and time and
>> place in the initial invitation to the event that the Planning Group
>> created). Its a very quick way to find ones way back to the event... all
>> that is required is that it is posted at the Next Meeting(s), no need to
>> comment or speak on it.
>>
>> On another level, the mind map action leaves a deep imprint (not that I had
>> envisioned this but it showed up in working with it): members of the group
>> wanting to contribute to the mind map STAND UP... WALK FROM THEIR CHAIR TO
>> THE MIND MAP... TOUCH IT AND WRITE ON IT PERSONALLY... AND WALK BACK TO
>> THEIR CHAIR (sometimes taking a little detour via the buffet to get coffee
>> or an apple, after all, this was exhausting).
>> In other words, its the first step in taking physical ownership of whats
>> happening... a foretaste of open space (mind you, the Planning Meeting is
>> not an os event, its a step by step structured and guided event with the
>> "little" difference that nothing happens at the Planning Meeting that the
>> participants dont do themselves... this has its dark side: They actually are
>> planning their own event and if the sponsor is not properly briefed that
>> they WILL do this and assume leadership and that he needs to understand
>> this, big problems might appear).
>>
>> Have a great day
>> mmp
>>
>>
>>
>> On 31.05.2013 14:27, Patricio Bastian wrote:
>>> Dear Elder,
>>>
>>> to helpanswer yourconcern.............“I specially like your starting
>>> looking to the Day After....What is happening the day after the event?
>>> Which perspectives do I see now? What has changed? This, I´ll try next
>>> time, yes! “
>>>
>>> I mentionthat I'm developing my dissertation with that question.
>>>
>>> I enclose the approach:
>>>
>>> *Problem Formulation*
>>>
>>> The general question asks whether the Open Space is an effective
>>> technique to produce sustainable organizational change and if it is
>>> superior to other organizational intervention techniques, which are
>>> based on smaller groups and a highly structured setting with a view of
>>> the objectives. This question can generally be divided into the
>>> following questions:
>>>
>>> • Are individuals able to self-organize when subjected to an
>>> unstructured context?
>>> • Open Space Is capable of producing organizational responses that the
>>> Organization needs?
>>> • Do organizational change (to have occurred) sustainable over time?
>>> • Do on these indicators than traditional techniques in terms of
>>> efficiency and effectiveness?
>>>
>>>
>>> *Research Objectives
>>>
>>> General Purpose*
>>>
>>> Evaluate the effectiveness of the technique of Open Space, representing
>>> intervention techniques in large groups, to produce an organizational
>>> change that accounts for internal and external demands of the Organization.
>>>
>>> *Specific Objectives*
>>>
>>> • Analyze the operation of the Open Space and organizational skill.
>>> • Measure and analyze the impact that technology has on the organization.
>>> • Compare the Open Space with other organizational intervention technique.
>>> • Contribute empirical and theoretical analysis of intervention
>>> techniques in large groups.
>>>
>>>
>>> Of course, I appreciate your comments to the discussion in my thesis.
>>> Your input is a valuable aid.
>>>
>>> Thank you, thank you very much.
>>>
>>> Sincerely,
>>>
>>> *Patricio Bastian Duarte*
>>>
>>> **
>>>
>>> *Note: *Mynative language isSpanish. Pleaseexcusetypos
>>>
>>> *De:*[email protected]
>>> [mailto:[email protected]] *En nombre de *Eleder_BuM
>>> *Enviado el:* viernes, 31 de mayo de 2013 5:50
>>> *Para:* Michael M Pannwitz; World wide Open Space Technology email list
>>> *Asunto:* Re: [OSList] What to do when a conflicted and important part
>>> is missing?
>>>
>>> Hi Michael!
>>>
>>> I´ll say that till now, I used to hold much less detailed preparation
>>> meetings.
>>>
>>> I would just come, say hello, and, more or less,...
>>>
>>> 1. explain briefly OST for the ones that don´t know it: best conditions,
>>> how the event will go on, what the resulsts are,...
>>>
>>> 2. open a wide conversation to get to the core of their invitation. Then
>>> I would write a draft and fix it with the core group during the days after.
>>>
>>> 3. Spend dome time thinking on the invitation process: who&hows,...
>>>
>>> 4. speak about all the logistics, place, food, materials, helped by a
>>> mind-map in which I have organized all this info
>>>
>>> And it has worked ok so far.
>>>
>>> Knowing that your more detailed and paused focus worked hundred of times
>>> makes me open to try (some part of) it next time.
>>>
>>> I specially like your starting looking to the Day After....What is
>>> happening the day after the event? Which perspectives do I see now? What
>>> has changed? This, I´ll try next time, yes!
>>>
>>>
>>> It´s weird for me, anyway, to spend a 10:00-16:00 time slot in the
>>> preparation,... and it really makes sense, the sponsors and the
>>> facilitator start opening space in a calm and passionate way from the
>>> preparation meeting!
>>>
>>> Thanks so much for your wise advice and rich information pieces,
>>>
>>> best,
>>>
>>> Eleder
>>>
>>> 2013/5/30 Michael M Pannwitz <[email protected]
>>> <mailto:[email protected]>>
>>>
>>> Dear Eleder,
>>> the core idea of the planning meeting is that its not me as facilitator
>>> to do stuff that the sponsor of the event (and his planning group) can
>>> do themselves.
>>> So the first step is to find out who the sponsor is. This might sound
>>> silly, but in real life it is often surprising that it is not clear at all.
>>> If you find, that you yourself are the sponsor you can stop worrying and
>>> find a facilitator for your event.
>>> If you know you are not the sponsor and know who the sponsor is, tell
>>> him/her that, after it is clear it is going to be an event using OST
>>> (which means the prerequisites are in place, this must not be clear to
>>> you but the sponsor needs to find out), that a planning group needs to
>>> gather.
>>> This group should in some way mirror the organisation/community/group
>>> that is expected to gather in the open space event. Usually, the
>>> planning group consists of 5 to 20 people.
>>> They need to be invited by the sponsor to the planning meeting.
>>>
>>> Ok, here is the design of the planning meeting which takes 3,5 hours
>>> either before lunch or later in the morning with lunch as a break or in
>>> the afternoon or early evening... preferrably in the space in which the
>>> os also is planned
>>>
>>> 10:00 Break, Arriving, Coffee …..
>>>
>>>
>>> 10:30 Welcome by the sponsor who introduces the facilitator for the
>>> following steps
>>>
>>> Introducing ourselves All
>>> Introducing the agenda Facilitator
>>>
>>> 10:45 The Day After
>>> What is happening on "Monday, June 17, 2013, the day after the
>>> event? Which perspectives do I see now? What has changed?
>>>
>>> The group itself creates a Mindmap with their thoughts/inputs
>>>
>>> 11:15 My Theme for the Open Space event
>>> Individually 3 minutes,
>>> All announce their themes 2 minutes,
>>> Work in subgroups 15 minutes
>>> Reporting to the whole group 5 minutes
>>> Weighing the Themes 10 minutes
>>>
>>>
>>> Break beginning at noon
>>> Time for a look at the large meeting room and lunch
>>>
>>>
>>> 2:00 Our Theme / provisional
>>> Characteristics of an action-orienting theme….
>>> A small group (3 to 5) of volunteers sit in front of the entire
>>> group and designs the theme for the meeting, provide an extra chair for
>>> inputs from the large group, fish-bowl style.
>>>
>>> 2:45 Who all needs to be at the conference?
>>> So that the expectations expressed for the day after under the
>>> chosen theme will actually be met
>>> Brainstorm, identify participants essential for the process
>>> Check the Theme, still ok?
>>>
>>> 3:15 Nuts and Bolts
>>> Collect things to do
>>> Who will take care of what?
>>>
>>> 3:45 How was it today
>>>
>>>
>>> 4:00 End
>>>
>>> This design has been used hundreds of times and works with any group,
>>> even teachers, lawyers, scientists and mixtures of them and especially
>>> well with children and in neighborhood groups in all cultures around the
>>> globe.
>>>
>>> I will seperately send you a pdf documentation with pictures of a
>>> planning meeting.
>>>
>>> Greetings from Berlin
>>> mmp
>>>
>>>
>>>
>>> On 30.05.2013 16:56, Eleder_BuM wrote:
>>>
>>>
>>>
>>>
>>> Michael, you say,...
>>> /"if they in fact meet and follow the simple design I have described on
>>> this list."/
>>> /
>>> /could you tell us more about this design?
>>>
>>>
>>>
>>> Thanks so much for your attention,
>>>
>>> Eleder
>>>
>>> ____
>>>
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>>>
>>>
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>>>
>>
>> --
>> Michael M Pannwitz
>> Draisweg 1, 12209 Berlin, Germany
>> ++49 - 30-772 8000
>>
>>
>>
>> Check out the Open Space World Map presently showing 410 resident Open Space
>> Workers in 72 countries working in a total of 143 countries worldwide:
>> www.openspaceworldmap.org
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>
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