Hi Gijs,
Sorry I won't be in Hong Kong. Would love to see you and have a good
visit and catch up!
We're having our monthly OS Learning Exchange on this Saturday in
Taipei. Why not drop by here before your Hong Kong committments ? We
have great surprises here as well
Gail
On Tue, Jun 4, 2013 at 6:44 PM, Gijs Mega <[email protected]
<mailto:[email protected]>> wrote:
Hi everyone,
I am planning to be in Hong Kong next week Thursday/Friday and
"prepared to be surprised".
Is anyone around for a casual talk or does anyone have a suggestion
.....?
Hope you are all well,
Best wishes,
Gijs
Gijs van Wezel, Facilitator
Inspirational Business Group Meetings at lake side, 1 hr from
shanghai city
www.megainternational.com.hk <http://www.megainternational.com.hk>
On Jun 2, 2013, at 1:15 AM, Hege Steinsland
<[email protected] <mailto:[email protected]>> wrote:
> Michael - I would love to see how you design the mindmap?
> Do you just write the question in the middel and let people write
out from that, or do you do something more than that?
>
> Hege
>
> 31. mai 2013 kl. 18:16 skrev Michael M Pannwitz
<[email protected] <mailto:[email protected]>>:
>
>> Dear Patricio,
>> the "Day after" contributions are collected by the participants
themselves on a poster-sized (A1) mind map... everyone who wants to
add something to the mindmap gets up, walks to the poster and puts
it there in his/her own writing or expands on a strand of the mind
map... pretty independent of the size of the group this takes 12 to
18 minutes. This happens very close after the beginning of the
Planning Meeting and is the first "self-organized" step (I just
stand next to the mind map holding a felt tipped marker... if no
body steps up the Planning Meeting shuts down, well, to tell the
truth, this has never happened).
>>
>> The neat thing about this mind map is that the sponsor or
whoever is in charge for documentation rolls up the mind map (and
the other documents that are created) and posts it again at the
review meeting of the Planning Group shortly after the event. On the
average, somewhat rough, 85% of the stuff that went onto the mind
map (aspirations, descriptions of the future, perspectives...) are
considered by the Planning Group to have actually been actualized.
Not any other approach I know of that has such a record.
>>
>> Aside from it being used for "evaluation", the mind map is also
posted again at the "Next Meetings" of which there is at least one
about 10 weeks after the event (this Next Meeting is already
announced with date and time and place in the initial invitation to
the event that the Planning Group created). Its a very quick way to
find ones way back to the event... all that is required is that it
is posted at the Next Meeting(s), no need to comment or speak on it.
>>
>> On another level, the mind map action leaves a deep imprint (not
that I had envisioned this but it showed up in working with it):
members of the group wanting to contribute to the mind map STAND
UP... WALK FROM THEIR CHAIR TO THE MIND MAP... TOUCH IT AND WRITE ON
IT PERSONALLY... AND WALK BACK TO THEIR CHAIR (sometimes taking a
little detour via the buffet to get coffee or an apple, after all,
this was exhausting).
>> In other words, its the first step in taking physical ownership
of whats happening... a foretaste of open space (mind you, the
Planning Meeting is not an os event, its a step by step structured
and guided event with the "little" difference that nothing happens
at the Planning Meeting that the participants dont do themselves...
this has its dark side: They actually are planning their own event
and if the sponsor is not properly briefed that they WILL do this
and assume leadership and that he needs to understand this, big
problems might appear).
>>
>> Have a great day
>> mmp
>>
>>
>>
>> On 31.05.2013 14 <tel:31.05.2013%2014>:27, Patricio Bastian wrote:
>>> Dear Elder,
>>>
>>> to helpanswer yourconcern.............“I specially like your
starting
>>> looking to the Day After....What is happening the day after the
event?
>>> Which perspectives do I see now? What has changed? This, I´ll
try next
>>> time, yes! “
>>>
>>> I mentionthat I'm developing my dissertation with that question.
>>>
>>> I enclose the approach:
>>>
>>> *Problem Formulation*
>>>
>>> The general question asks whether the Open Space is an effective
>>> technique to produce sustainable organizational change and if it is
>>> superior to other organizational intervention techniques, which are
>>> based on smaller groups and a highly structured setting with a
view of
>>> the objectives. This question can generally be divided into the
>>> following questions:
>>>
>>> • Are individuals able to self-organize when subjected to an
>>> unstructured context?
>>> • Open Space Is capable of producing organizational responses
that the
>>> Organization needs?
>>> • Do organizational change (to have occurred) sustainable over
time?
>>> • Do on these indicators than traditional techniques in terms of
>>> efficiency and effectiveness?
>>>
>>>
>>> *Research Objectives
>>>
>>> General Purpose*
>>>
>>> Evaluate the effectiveness of the technique of Open Space,
representing
>>> intervention techniques in large groups, to produce an
organizational
>>> change that accounts for internal and external demands of the
Organization.
>>>
>>> *Specific Objectives*
>>>
>>> • Analyze the operation of the Open Space and organizational skill.
>>> • Measure and analyze the impact that technology has on the
organization.
>>> • Compare the Open Space with other organizational intervention
technique.
>>> • Contribute empirical and theoretical analysis of intervention
>>> techniques in large groups.
>>>
>>>
>>> Of course, I appreciate your comments to the discussion in my
thesis.
>>> Your input is a valuable aid.
>>>
>>> Thank you, thank you very much.
>>>
>>> Sincerely,
>>>
>>> *Patricio Bastian Duarte*
>>>
>>> **
>>>
>>> *Note: *Mynative language isSpanish. Pleaseexcusetypos
>>>
>>> *De:*[email protected]
<mailto:[email protected]>
>>> [mailto:[email protected]
<mailto:[email protected]>] *En nombre de
*Eleder_BuM
>>> *Enviado el:* viernes, 31 de mayo de 2013 5:50
>>> *Para:* Michael M Pannwitz; World wide Open Space Technology
email list
>>> *Asunto:* Re: [OSList] What to do when a conflicted and
important part
>>> is missing?
>>>
>>> Hi Michael!
>>>
>>> I´ll say that till now, I used to hold much less detailed
preparation
>>> meetings.
>>>
>>> I would just come, say hello, and, more or less,...
>>>
>>> 1. explain briefly OST for the ones that don´t know it: best
conditions,
>>> how the event will go on, what the resulsts are,...
>>>
>>> 2. open a wide conversation to get to the core of their
invitation. Then
>>> I would write a draft and fix it with the core group during the
days after.
>>>
>>> 3. Spend dome time thinking on the invitation process: who&hows,...
>>>
>>> 4. speak about all the logistics, place, food, materials,
helped by a
>>> mind-map in which I have organized all this info
>>>
>>> And it has worked ok so far.
>>>
>>> Knowing that your more detailed and paused focus worked hundred
of times
>>> makes me open to try (some part of) it next time.
>>>
>>> I specially like your starting looking to the Day After....What is
>>> happening the day after the event? Which perspectives do I see
now? What
>>> has changed? This, I´ll try next time, yes!
>>>
>>>
>>> It´s weird for me, anyway, to spend a 10:00-16:00 time slot in the
>>> preparation,... and it really makes sense, the sponsors and the
>>> facilitator start opening space in a calm and passionate way
from the
>>> preparation meeting!
>>>
>>> Thanks so much for your wise advice and rich information pieces,
>>>
>>> best,
>>>
>>> Eleder
>>>
>>> 2013/5/30 Michael M Pannwitz <[email protected]
<mailto:[email protected]>
>>> <mailto:[email protected] <mailto:[email protected]>>>
>>>
>>> Dear Eleder,
>>> the core idea of the planning meeting is that its not me as
facilitator
>>> to do stuff that the sponsor of the event (and his planning
group) can
>>> do themselves.
>>> So the first step is to find out who the sponsor is. This might
sound
>>> silly, but in real life it is often surprising that it is not
clear at all.
>>> If you find, that you yourself are the sponsor you can stop
worrying and
>>> find a facilitator for your event.
>>> If you know you are not the sponsor and know who the sponsor
is, tell
>>> him/her that, after it is clear it is going to be an event
using OST
>>> (which means the prerequisites are in place, this must not be
clear to
>>> you but the sponsor needs to find out), that a planning group
needs to
>>> gather.
>>> This group should in some way mirror the
organisation/community/group
>>> that is expected to gather in the open space event. Usually, the
>>> planning group consists of 5 to 20 people.
>>> They need to be invited by the sponsor to the planning meeting.
>>>
>>> Ok, here is the design of the planning meeting which takes 3,5
hours
>>> either before lunch or later in the morning with lunch as a
break or in
>>> the afternoon or early evening... preferrably in the space in
which the
>>> os also is planned
>>>
>>> 10:00 Break, Arriving, Coffee …..
>>>
>>>
>>> 10:30 Welcome by the sponsor who introduces the facilitator
for the
>>> following steps
>>>
>>> Introducing ourselves All
>>> Introducing the agenda Facilitator
>>>
>>> 10:45 The Day After
>>> What is happening on "Monday, June 17, 2013, the day
after the
>>> event? Which perspectives do I see now? What has changed?
>>>
>>> The group itself creates a Mindmap with their thoughts/inputs
>>>
>>> 11:15 My Theme for the Open Space event
>>> Individually 3 minutes,
>>> All announce their themes 2 minutes,
>>> Work in subgroups 15 minutes
>>> Reporting to the whole group 5 minutes
>>> Weighing the Themes 10 minutes
>>>
>>>
>>> Break beginning at noon
>>> Time for a look at the large meeting room and lunch
>>>
>>>
>>> 2:00 Our Theme / provisional
>>> Characteristics of an action-orienting theme….
>>> A small group (3 to 5) of volunteers sit in front of the
entire
>>> group and designs the theme for the meeting, provide an extra
chair for
>>> inputs from the large group, fish-bowl style.
>>>
>>> 2:45 Who all needs to be at the conference?
>>> So that the expectations expressed for the day after
under the
>>> chosen theme will actually be met
>>> Brainstorm, identify participants essential for the process
>>> Check the Theme, still ok?
>>>
>>> 3:15 Nuts and Bolts
>>> Collect things to do
>>> Who will take care of what?
>>>
>>> 3:45 How was it today
>>>
>>>
>>> 4:00 End
>>>
>>> This design has been used hundreds of times and works with any
group,
>>> even teachers, lawyers, scientists and mixtures of them and
especially
>>> well with children and in neighborhood groups in all cultures
around the
>>> globe.
>>>
>>> I will seperately send you a pdf documentation with pictures of a
>>> planning meeting.
>>>
>>> Greetings from Berlin
>>> mmp
>>>
>>>
>>>
>>> On 30.05.2013 16:56, Eleder_BuM wrote:
>>>
>>>
>>>
>>>
>>> Michael, you say,...
>>> /"if they in fact meet and follow the simple design I have
described on
>>> this list."/
>>> /
>>> /could you tell us more about this design?
>>>
>>>
>>>
>>> Thanks so much for your attention,
>>>
>>> Eleder
>>>
>>> ____
>>>
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>>>
>>>
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>>
>> --
>> Michael M Pannwitz
>> Draisweg 1, 12209 Berlin, Germany
>> ++49 - 30-772 8000 <tel:%2B%2B49%20-%2030-772%208000>
>>
>>
>>
>> Check out the Open Space World Map presently showing 410
resident Open Space Workers in 72 countries working in a total of
143 countries worldwide: www.openspaceworldmap.org
<http://www.openspaceworldmap.org>
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--
/Gail West, ICA/
/3F, No. 12, Lane 5, Tien Mou W Rd
Taipei, Taiwan 111
Ph) 8862) 2871-3150/
email) [email protected] <mailto:[email protected]>
Skype) gwestica
www.icatw.com <http://www.icatw.com>
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