Dear Thomas, Thanks again for sharing. Your real-life experience is a learning tool for all of us. Love Elisabeth
On Tue, Sep 2, 2014 at 5:55 AM, Thomas Herrmann < [email protected]> wrote: > …and a brief report back. > Woow - last Friday the energy was back again. Lots of energy all through > the day and relieved leadership (-: > Apart from skipping the presentations, the top leader had sharpened the > introduction with more focus on his/their vision - good to best. > Then I had looked over some details that were not perfect the previous > time such as coffee in place earlier and a better area for having coffee > and a chat before entering the room. Although I always prepare the room for > about 3 hours the day before I love to be an hour before the next morning, > the previous Friday I accepter 1/2 hour. This time I asked for a full hour > of being, before they arrived… I also put a flower in the center (with the > stones and the patchwork). The leader sat opposite me in the circle. > Another thing. The leadership team asked if it was OK they brought topics > if they feel a need. I answered that of course they can, but only if they > feel something in their interest is missing, not to save anything but to > add something they miss. So they brought some of the 19 topics. > > I opened space in about the same way, maybe a bit more "on my > toes"/focused/sharpened - anyhow, both times a full opening even though > most of them did it before. I agree it's an important ritual. > > So what effect do different adjustments have? Was it the flower? > Well, that the message was more clear from leadership + no presentation - > I think were the major reasons behind that the energy was so much higher > this time. Good learning for all of us. > > Some people thought that there was a little too much time during the day. > So maybe next time (if the situation is similar) we can have a little > shorter day/session times. We went from 8-17 with 3 sessions á 1,5 hours > sessions + reading, re-opening and 45-60 mts for working with action plans > and closing. > > So there were in all 18 action plans produced in these 2 events. 9 on each > of the two days. On October 1st we'll meet with the sponsors and the > leadership team, to give space to share what has happened so far, think > about if they want to merge/cooperate between groups and plan next steps > (usually I recommend this meeting is within 2 weeks). > Cheers > Thomas > > > > > > 26 aug 2014 kl. 15:23 skrev Thomas Herrmann < > [email protected]>: > > Hi dear Michael, thanks for asking > I'll share some more… > SHORT OR LONG OST > One of the persons in the leadership team of the department I am working > with had somehow heard about OST and got in touch with me. Originally they > had other plans for the second day but wanted OST for the first. So I met > with the team and shared how I work with OST - focus on thorough pre-work > and follow up - and of course I got very excited to learn they actually had > two staff days planned. When I shared my excitement it started to > spread…and finally they decided to go for the whole thing. This is actually > my experience since a few years back. When I became more confident, excited > about the opportunities a real OST can give, including pre work and follow > up - and share it, they more and more often get it. So I don't believe > anyone saying they don't have time. Because what happened during these two > days would, as we all know, have taken loooooong time and is not even > possible the "traditional way"… > > You had a couple more questions in relation to this. I think in this case > they have a tradition of having a 2-day retreat every 2nd year. When they > understood that they can get something really valuable, lasting out of it, > they went for it. I think that first they got interested in OST because it > seemed "fun". But when they understood the power it can open up in the > organization, they got excited. Many organizations have these kind of > retreats but usually they don't have a real purpose besides having a good > time together... > > THEME > So we had 2 full days with half of the staff (100+ persons) one week and > the next week the other half. The theme was something like (a bit hard to > translate) XX-clinic in change. How are we going to "fix" it? (means what > do we do out of it). Do you dare to join? > > DESIGN/FOLLOW UP > It was very high energy days both occasions although it was interesting to > see that there was a bit more grief/problems coming up day 1 of the second > conference. Anyhow both occasions had about 12 action plans, in total 23! > (I used re-opening the space for this + had 2 sessions for action planning > during the afternoon of day 2) > 2 weeks later I facilitated a follow up meeting with the leadership team > and all sponsors of action teams. I use Whole Person Process facilitation > as a container for this kind of meetings, sometimes blended with OST but > this time I chose Worldcafé melted into the meeting, as we had identified a > few questions that the leaders wanted to process: > > - How to let the principles/law live on. > - The role of action plan sponsor. > - Follow up/report backs/communication. > - How to make decisions and implement these projects. > - + a couple of open tables for "other questions" > > Anyhow, we used a grid to see how/if any of the action plans could merge > or cooperate. A few decided to merge and a few decided to cooperate. Down > the road they had regular report backs visiting the leadership team as well > as in staff meetings. They have also started to use intranet, but it's been > a bit slow there I think. > > In february we had a follow up meeting with sponsors of action plans and > leadership teams (and a few more - it was an open invitation). I use a > method to let the people evaluate effects from development work (mostly OST > as part of it) and they came up with a lot both related to the action plans > and other behaviors/actions and organizational benefits. I use the > framework from Kirkpatricks four levels (1. Experience. 2. Learning. 3. > Transfer to behaviors/actions. 4. Results/effects). So in the end of the > OST they did reflect/document in pairs on level 1,2 (actually in relation > to the aspects of the medicine wheel), this was further processed in the > first follow up meeting (after 2 weeks). Then in the 2nd follow up meeting > where I took part they had a dialogue and documented results on level 3,4. > > I hope you manage to follow me, I tried to quickly cover some of the > points you raised - good process for me too (-: > Cheers > Thomas > PS Just heard back from the leadership team - we go for it without > presentations on Friday and we will sharpen the invitation a bit. I am > longing already (-: > DS > > 26 aug 2014 kl. 03:40 skrev Michael Wood <[email protected]>: > > Hi Thomas (and anyone else) > > I would be very interested to hear a bit more, Thomas Herman, about what > you are learning about using Open Space in a hospital context. > > In particular, what the convening question/theme was for the original Open > Space, how much time was given to it, and how action teams emerging from > the 'big' Open Space have functioned, and/or were formally 'resourced' or > 'authorised' by the Hospital Administration after the OST meeting? > > The 'story' I hear from my hospital contacts here is 'not enough time to > open space'. Assuming that all hospitals around the world are probably > overstretched, I'm curious what precipitated the decision to formally 'open > space' last year and how the internal administration decided that they just > had to give it the time they did? > > Regards > Michael Wood > > Hi > Tomorrow I will facilitate an OST with a hospital that is becoming deeply > engaged in the use of OST and keeping it alive in ordinary life of the > organization. > My sponsor wants the action teams (maybe around 10) from last years big > OST to give a brief report back (I often use a method for maximum 1 > mts/person in situations like this) and that is all fine. We had originally > planned it in the foyer with morning coffee as an informal arrival > activity. Now we discovered that it will be very difficult to hear there as > there are no microphones available there, so we will have this presentation > in the main room (and have coffee there too). I am thinking about seating > these people in a inner circle inside the two big ones (it's an OST for 100 > persons) and let them share to each other using the microphone. Otherwise > there is also a stage at the one side of the room. > > Any suggestions, experiences and/or ideas welcome. > Good night & > Cheers > Thomas Herrmann > > _______________________________________________ > OSList mailing list > To post send emails to [email protected] > To unsubscribe send an email to [email protected] > To subscribe or manage your subscription click below: > http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org > > > _______________________________________________ > OSList mailing list > To post send emails to [email protected] > To unsubscribe send an email to [email protected] > To subscribe or manage your subscription click below: > http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org > > > > _______________________________________________ > OSList mailing list > To post send emails to [email protected] > To unsubscribe send an email to [email protected] > To subscribe or manage your subscription click below: > http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org > > -- *E**lisabeth **T**epper **K**ofod* *Facilitadora de Procesos de Transformación* Genuine Contact Professional & Co-owner Master Practitioner. Coach & Trainer PNL Terapia Sistémica - Constelaciones Familiares [email protected] 58 212 986 4254 58 424 256 5855
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