Dear Leslie
Your wording for the book of proceedings is great. Go right ahead. I provide a form for note-taking (see annex), in which I include "the most important outcomes in three sentences" for the closing circle, especially for Open Space Events that are as short as yours or no longer than a day. In such short events, the sponsor often decides not to copy the book of proceedings for everybody, so I merely produce a small documentation, i.e. a list with all the topics, the conveners, and these three sentences, plus the OS principles and the list with all the participants for everyone to take home. When I finish my introduction, I say "We meet again for the closing circle at . o'clock - this will be harvest time and for many the most beautiful and richest moments of the day. Every group will report back their most important outcomes and we will share our most important experiences - don't miss it! And now, the day (or evening) is yours, enjoy it!" The first part of this closing circle then are the reports, and this is the time when they find the small documentation on their seats. The above announcement often helps for people to stay longer. However, it is of utmost importance to ask for "the 3 sentences only" when you open the closing circle, as coming back to listening mode after all those vivid discussions is difficult and often creates a sudden drop of energy. This report back to the plenary contributes to the feeling of ownership of the results with the participants, especially without a book of proceedings. Usually in the second part of the closing circle, when the talking stick goes around and people reflect on their experience in Open Space, very profound insights and most touching experiences are shared. For me, the Open Space event is never over before the closing circle has finished. Be prepared to be surprised. Have fun! Best, Catherine Catherine Pfaehler Open Space Begleitung Burckhardtstrasse 2 CH - 3008 Bern Switzerland +41-(0)31-536 05 31 www.open-space-begleitung.ch
Notes taker form.doc
Description: MS-Word document
Notes taker form, page 2.doc
Description: MS-Word document
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