Thanks Paul - the doc workspace doesn't sound quite right from my reading so far, but I'll test it out.
1. Sending the docs means I'll have to programmatically copy the meta-data back and forth as well, and as you mention, merging versions back when multiple projects have worked on them is almost impossible. I'm wondering about a variation on that at the moment though, where the link is an actual 'dummy' document, and that document somehow checks out and opens the target doc. Could this fly, or will i get permission issues trying to do it in word 2003 vba? 2. A custom or CQ WebPart sounds like my best option at the moment - just got to work out how to integrate it with the list view so the users can still perform all their folder stuff, and how I cope with multiple projects for one system doc. Ohh, that curry smells too good - looks like I'll park this one under procrastination (http://eight2late.wordpress.com/2009/02/07/why-i-didnt-do-some-of-the-things-i-had-to-do/) until after lunch! Paul Noone To <paul.no...@ceosy "[email protected]" d.catholic.edu.au <[email protected]> > cc Sent by: [email protected] Subject RE: Link advice please 25/02/2009 11:42 AM Please respond to [email protected] It's MOSS, so it's never quite that easy. :) My preference for this type of temporary work is to use Groove. Infinitely more user-friendly. Otherwise you have a couple of MOSS options: 1. Use the default Send To function. Copy across the required files using Send To. Pretty sure there is no issue in sending the copy back the other way once you're done with it but you'd need to verify. Managing version changes in the meantime could be interesting though. The Send To functionality also allows you to track and notify changes back to the owner or specified individual. It also adds a Manage Copies link to the View/Edit Properties screen of the source(?) document. I'm still in the process of playing with all this as we hope to use it quite widely. 2. Apply a unique value to a metadata column for required docs (e.g. Keyword) and use a CQWP to display the list. Default WSS behaviour *should* still open the document as intended, with correct document panel and option to Edit. This works on my box. Regards, Paul Online Developer, ICT CEO Sydney -----Original Message----- From: [email protected] [mailto:[email protected]] On Behalf Of [email protected] Sent: Wednesday, 25 February 2009 1:33 PM To: [email protected] Subject: RE: Link advice please Maybe not - I've not used them so it looks like asking the question is paying off already! I guess there would be a workspace per project, so the only thing I can think of is when multiple projects are working on the same files. Can you organise those workspaces into a site structure as detailed for projects? Are the original system docs physically moved to the project's document workspace? Will they go back to the same folder when done? Thanks for the advice Paul - I'll go away and do some research as I'm not sure how it works or the implications. If you have any resources to point me to, please let me know. Thanks, Mike. Paul Noone To <paul.no...@ceosy "[email protected]" d.catholic.edu.au <[email protected]> > cc Sent by: [email protected] Subject RE: Link advice please 25/02/2009 11:14 AM Please respond to [email protected] Any reason not to just send the required files to the document workspace using OOTB functionality? -----Original Message----- From: [email protected] [mailto:[email protected]] On Behalf Of [email protected] Sent: Wednesday, 25 February 2009 12:58 PM To: [email protected] Subject: Link advice please Does anyone have any suggestions on how to get his sort of functionality?: Basically a 'project' view of the world with a project doc and links to the docs elsewhere it involves. Those links point to their 'systems documentation' with a life beyond the many individual projects that include them. This boils down to two requirements: 1 Required: A link to a target doc (in a different library) that you can 'edit in word' The OOTB link opens the target doc as required, but the name doesn't have the java menu's edit word option, as a link isn't a document type... so I'm thinking links might not be the best solution or at least a custom web part to view them is required. That is not ideal as I need to keep many of the standard doc lib features and I don't want to reinvent the wheel for all those. Regardless, I'd also have to provide a pick list on the link form so they can browse to the correct systems doc. 2 Preferable: Link reflects meta data on target doc This is another 'canOworms' - I can certainly copy the fields that match over via an event on the target doc lib, although it will require some searching for all matching links. I don't think they should be moved back the other way though. My gut feeling is I'd prefer the meta data to stay in the one place with it's true owner, so again views or custom controls/web parts with the same issues as 1. I'm really not sure of the best approach - here's an idea of the structure - and yes they are wedded to separate libraries and folder structures at the moment: Project Lib Business Unit Z Project A Project Scope.doc Link to ScreenA Link to ScreenB Link to ProcessA System Docs Lib System Name ProcessA.doc Jurisdiction 1 ScreenA.doc Jurisdiction 2 ScreenB.doc Kind regards, Mike. _______________________________________________________________________________ Unencrypted electronic mail is not secure and may not be authentic. If you have any doubts as to the contents please telephone to confirm. This electronic transmission including any attachments is intended only for those to whom it is addressed. It may contain copyright material or information that is confidential, privileged or exempt from disclosure by law. 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