>
>  # use a truecrypt volume
>

That's a good suggestion. BitLocker would be another option. To protect
against theft, it's a lot more secure to completely encrypt the drive
instead of individual files and make unencrypted copies of them.

To control access it's easier and safer to simply use Windows permissions.
Let the charity create a user group for those that are allowed to process
sensitive data. Give this group access to your member table and do not
allow anyone else to access the file. Make sure your application handles
the "Access denied" error message that you will get without permission.

The charity needs to do some work, as well, like documenting processes and
establishing a regular audit.

-- 
Christof


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