Hi Paul:Dave Crozire is right for our market (Vat), but date stamps are critical in the US also.I was a Finance VP for years in the US. Dont forget the lawyers are always just round the corner. The answer can be extended to depend on whether your invoice generation is related to StockMovement, Chain of Supply etc and or whether there is a Sales Order Processor (SOP) and so on.Debors InvoicesWe use a simple structure. Invoices whether generated by hand, or by an external system are postedto a register, which allows for cash forecasting and other management estimated info. Once it is dispatchedto the customer it is posted to the Debtors ledger, Nominal Ledger, and if it drives goods movements, to theSOP and stock systems, on a line item basis. Standard Accounting rules state that all down stream actions thereafter must be by Credit Notes or Journal Entries of various kinds, thus giving the tax and audit men a properdetailed audit trail.Creditors InvoicesOften system can generate creditors invoices as well as recognise them as incoming. We use the same system with credits and debits reversed, and the same rules, if only for Audit Trail reasons. Just thought you might think ahead, our system started out very simple in the early 80's, but as time passed they havesimply grown. Wish we had the business to do it all over again , the design would have been a good deal more integrated. William atAmerican Microcomputers Ltd..
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