Status: Accepted
Owner: [email protected]
Labels: Type-Defect Priority-Medium
New issue 1984 by [email protected]: Remove system enforcement of
custodial history as mandatory (RAD template)
http://code.google.com/p/qubit-toolkit/issues/detail?id=1984
Currently, a warning message appears in the RAD template if custodial
history is not populated, although there is no asterisk in the template.
While it is understandable why things were implemented this way, RAD
actually indicates that custodial history should *not* be populated when
the material is received directly from the creator. Indeed, this is a
source of common confusion, so including this error message may prompt
users to incorrectly use custodial history instead of immediate source of
acquisition.
The excruciating details... The closest RAD comes to identifying mandatory
elements is through the "levels of detail in the description." Custodial
history is indeed included here, but this needs to be read in the context
of the more general instruction "Include this minimum set of elements for
all materials described at the chosen level **when the elements are
applicable** to the unit being described ..." (emphasis added). In the case
of custodial history, the applicable rule is "When the unit being described
is acquired directly from the creator, record this information in the Note
Area (see 1.8B12)." (referring to Immediate Source of Acquisition) This is
made somewhat clearer in RAD Revealed: "If the unit being described has
been acquired directly from the creator, do not include a custodial history
in the description."
There are more general issues relating to mandatory fields in RAD, but the
custodial history case should be changed in the meantime. See meeting
notes: http://qubit-toolkit.org/wiki/index.php?title=Meeting_20110504
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