Doug: Some years back did a large regional mailer to a very diverse
population of users and ISPs, utilizing (at the time) a LOOPed
construction. Testing of early versions showed that the sending/relaying
server(s) were very sensitive to spam. The WAIT parameter setting solved
this problem, shown below, in context:
PLUGIN RMail vresult|SHOW LOG
PLUGIN RMail vresult|CLEAR LOG
PLUGIN RMail vresult|CLEAR_ALL
PLUGIN RMail vresult|SHOW PROGRESS
PLUGIN RMail vresult|WAIT 2000
PLUGIN RMail vresult|SHOW LOG
PLUGIN RMail vresult|MESSAGE_TYPE TEXT
PLUGIN RMail vresult|ACCOUNT_NAME .vaccountName
PLUGIN RMail vresult|HOST_PORT .vhostPort
PLUGIN RMail vresult|AUTHENTICATION ON
PLUGIN RMail vresult|USER_NAME .vuserName
PLUGIN RMail vresult|PASSWORD .vPassword
PLUGIN RMail vresult|USE_TLS .vuseTLS
PLUGIN RMail vresult|SSL_VERSION .vsslVersion
PLUGIN RMail vresult|SENDER_INFO_TEXT .vsenderInfoText
PLUGIN RMail .vSYNTAX_recipient
PLUGIN RMail vresult|ORGANIZATION .vorganization
PLUGIN RMail vresult|PRIORITY NORMAL
PLUGIN RMail vresult|LOG_FILE_FOLDER .vlogFileFolder
PLUGIN RMail vresult|SUBJECT .vsubjectLine
A LOOP process is slower than a WHILE process; but where a little delay
can be a good thing, works fine.
I'll send the full code separately. May be some nuggets there.
Best, Bruce
Bruce A. Chitiea
SafeSectors, Inc.
1142 S Diamond Bar Blvd # 442
Diamond Bar CA 91765-2203
[email protected]
(909) 238-9012 m
------ Original Message ------
From "Doug Hamilton" <[email protected]>
To "R:Base List" <[email protected]>
Date 2/3/2025 12:00:59 PM
Subject [RBASE-L] - Emailing Invoices
I'm looking for advice/direction/ideas from the list's collective experience in
emailing invoices to customers.
I've set up a client to email their invoices to certain selected customers of
theirs.
I'm using the PRINT command with EMAIL ON in a WHILE loop - the PRINT command
is below.
I don't think guts of the WHILE loop are important cuz the variables are
correctly defined and invoices are getting emailed as an attached PDF.
The PDF file name is ('.\ARInvoices\Invoice'+ (CTXT(.vInvoice#)) + '.PDF') -
e.g. Invoice12345.PDF in the ARInvoices subfolder.
The email address to which they are being sent, ,vInvEmailAddress, is a
specific address to the customer's payables dept for invoices.
The custom subject, .vSubject, for each email is ('Invoice for PO#' & .vPONum
& 'from ClientName')
The custom body of each email is ('Attached please find ClientName's invoice number' &
(CTXT(.vInvoice#)) & 'for your Purchase Order' &.vPONum +'.')
The results: Some customers are getting their emailed invoices (good) and
paying them (better).
The problem is that a significant number of emailed invoices are not getting
through to the customer's Payables dept (worst) for several possible reasons
that we can think of:
* The email is treated as junk mail - we had customers white list
[email protected].
* In some cases, it seems that customer's ISP may be intercepting the emails
because customer claims they never received them. I'm not sure how likely that
is - ISPs shouldn't be filtering (mine sure doesn't). I suspect customers
received but can't find the emails.
Could ISPs be filtering based on client's old/unrecognized (but working) ISP,
optonline.net ?
* The email was rejected because it had an attachment, though we don't know
where it went - junk folder, automatically deleted...?
The solution is to code the invoice info into the body of the email to
eliminate the attachment but could be more cost than its worth.
* Could anti-virus software be intercepting the emails (and not paying them :)?
* Use RMail to request a return receipt? If we can get this to work using the
PRINT command, RMAIL won't be needed.
I'm proposing this checklist for emailing invoices:
* Personally contact each customer before starting to email invoices.
* Confirm email address for customer's AR Invoices
* White list Client's email address on customer's email software and anti-virus
& spam filters.
* Email one invoice to customer and confirm it was properly received and
processed.
Any other ideas, suggestions or advice?
TIA,
Doug
PRINT InvoiceEM +
WHERE INVOICE# = .vInvoice# +
OPTION PDF|FILENAME .vPDFName +
|EMAIL ON +
|EMAIL_TO_LIST .vInvEmailAddress +
|EMAIL_SUBJECT .vSubject +
|EMAIL_BODY .vBody +
|EMAIL_FROM_NAME ClientName +
|EMAIL_SHOW_DIALOG OFF +
|EMAIL_FROM_ADDRESS [email protected]
R:Base ver X.5E
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