date:20210129

Re: [Archivesspace_Users_Group] Example of a CSV excel spreadsheet?

2021-01-29 Thread Calev, Suzanna

Dear Noah,

Thank you so much for this! What I'm wondering, do you need to keep the
rows 1-3 and 5 for AS to recognize the metadata or is it only row 4 that is
being recognized? does it matter if you do or don't keep those rows in?

Also if you're trying to connect digital objects from a server or a DAMS to
this metadata, is there a separate workflow that you use to connect them? I
saw a different DO archivesspace template and do you need to do that
separately or can you add it to this csv file?

My institution uses Omeka and typically I have to upload the digital files
to the Omeka server and then upload the CSV file to have it recognize and
connect the digital file pathways to the DO. Since we're hosting AS on our
own servers I was wondering if there's something I should be doing with AS
to connect them with the files in Omeka or if I wanted to upload them
directly from our server?

Just curious if that's something you've done.

Thank you so much for your help,
Suzanna

On Fri, Jan 29, 2021 at 5:00 PM Noah Huffman  wrote:

> Hi Suzanna,
>
>
>
> I’ve attached a sample import spreadsheet. This sheet may not use the most
> up-to-date template, but it should give you an idea of how the data should
> be formatted and it should still import successfully. Obviously, you’ll
> note that this is fake data, but hopefully illustrative.J
>
>
>
> For the publish column, use TRUE if you want to the imported record to be
> visible in the ArchivesSpace public interface, FALSE if not. I think if you
> leave that column blank it will default to TRUE, which will effectively
> check all the “publish” checkboxes for the imported archival objects.
>
>
>
> For the EADID column, the value in your spreadsheet must match the value
> in the EAD ID field of your resource record in ArchivesSpace.
>
>
>
> Here’s a link to video tutorial on using the Spreadsheet importer
> (formerly known as the Harvard Import Tool): https://youtu.be/xl-KjVCmm9g
>
>
>
> Hope this helps,
>
> -Noah
>
>
>
> 
>
> Noah Huffman
>
> Archivist for Metadata, Systems, and Digital Records
>
> David M. Rubenstein Rare Book & Manuscript Library
>
> Duke University | 919-660-5982
>
> http://library.duke.edu/rubenstein/
>
> Pronouns: he / him / his
>
>
>
> *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org <
> archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of *Calev,
> Suzanna
> *Sent:* Friday, January 29, 2021 4:41 PM
> *To:* archivesspace_users_group@lyralists.lyrasis.org
> *Subject:* [Archivesspace_Users_Group] Example of a CSV excel spreadsheet?
>
>
>
> Hi everyone,
>
> I apologize if this is extremely obvious, but I'm still trying to figure
> out how to do things in AS.  I'm trying to create a csv file from the
> templates provided in the AS documentation and I'm confused as to what to
> put in certain sections. For example, the publish column, do we say yes or
> no? or put something else to indicate whether we want it to be published?
> For the hierarchy one, we are just putting numbers 1, 2, or 3 to indicate
> if the item is a resource, child, or grandchild of the parent item?
>
> For the EAD ID, should you be entering a unique number into the resource
> so that it identifies what resource you're using? or is that for the
> component unique identifier column?
>
>
>
> I think what would really help me is to see an example of what other
> people have done for a particular collection, even if it's just a few rows,
> if anyone is willing to share with me what they've entered into the
> different columns for your csv files, I think it would help me figure out
> how to configure my own for the photo collection metadata I'm trying to
> upload.
>
> Thank you,
>
> Suzanna
>
>
> --
>
> Suzanna Calev, MLIS & MA
>
> Archivist/Public Services Librarian
> Farley Library
> 187 South Franklin Street
> Wilkes-Barre, PA 18766
>
> Office: 570-408-2012
>
> Archives: 570-408-4264
>
> Cell: 917-656-3515
>
> suzanna.ca...@wilkes.edu
>
>
>
>
>
> ___
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group@lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Suzanna Calev, MLIS & MA
Archivist/Public Services Librarian
Farley Library
187 South Franklin Street
Wilkes-Barre, PA 18766
Office: 570-408-2012
Archives: 570-408-4264
Cell: 917-656-3515
suzanna.ca...@wilkes.edu
___
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group@lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

Re: [Archivesspace_Users_Group] Offsite boxes and ASpace

2021-01-29 Thread Pruitt, Adrienne

Thank you very much, Mark! This will be so useful.

-Adrienne

On Jan 28, 2021, at 11:27 AM, Custer, Mark  wrote:


Adrienne,

Here's a link to the plugin that Hudson Molonglo developed, which we've been 
using for about the past six months in production:  
https://github.com/hudmol/yale_onsite_locations  If you have any questions 
about it, let us know.

I would love to see this in the ArchivesSpace core code, but we went with a 
plugin approach last year so that we could get this feature added ASAP to our 
instance and so that we could test out how it performs (so far, so great!).  
The plugin adds an "Onsite?" checkbox to every location, with the default value 
being set to True.  And once you start flipping some locations to Onsite = 
False, then information is stored in the index to indicate whether the Resource 
and Archival Object and Top Container records are stored onsite or offsite.  
And since Resource and Archival Objects can be linked to multiple top 
containers, those records can have a hybrid status.  So, that's why we now have 
a facet for "Storage Location", as seen in the attached image.  We haven't 
really highlighted this new feature to users yet, but I am very interested in 
seeing how it gets used over time.

We also talked about adding a feature in the staff interface to calculate a 
note for the collection to indicate which boxes were onsite vs. offsite based 
on this information, like the "Calculate Date / Extent" function, but didn't 
wind up adding that to the plugin, although I still like the idea.

And Olivia, since I was still interested in adding such a note to our EAD, even 
after all these years (has it been over three years? ), I did update our EAD3 
export option to include the location information in our EAD files. I did not 
go with a physloc note, since I agree with you that it would look horrible 
having that information repeat everywhere if it were to display in the finding 
aid, so I went with an option of adding the location URI fragment into an 
attribute on each container element that is associated with an ASpace location 
record.  Then, since we know which locations that we consider to be onsite vs. 
offsite, our nightly export process will add a note to each finding aid in the 
EAD3 control section.  Here's an example:  
https://github.com/YaleArchivesSpace/Archives-at-Yale-EAD3/blob/5734391e95a954a99cb03ee54282fd14d028c8e3/brbl-ead/10764.xml#L34-L41
  We aren't using that note for anything right now, but I think that it could 
be useful for creating our MARC holdings records, as well as for adding to our 
PDF finding aids, etc.  But right now, it's just there so that staff could 
potentially use it to review and see if it looks like things are assigned as 
expected.

Mark








From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of Pruitt, 
Adrienne 
Sent: Tuesday, January 26, 2021 3:52 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Offsite boxes and ASpace

Hello, all,

This question - of making onsite/offsite locations visible to users - has come 
up at Tufts, and it looks like Yale, at least, has solved it. (Hooray!) If 
anyone has a good solution for this (plugin or otherwise), would you mind 
pointing me to it?

Thank you very much!


Adrienne Pruitt | Collections Management Archivist

Digital Collections and Archives

Tufts University

adrienne.pru...@tufts.edu
 |617-627-0957


From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of Custer, 
Mark 
Sent: Friday, November 17, 2017 3:35 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Offsite boxes and ASpace


Hi Olivia,



Hear, hear!!! 



Just a quick note to say that this is something that we’ve discussed at Yale, 
as well, and I think that we might start to address it via a plugin at some 
point (it would be a nice feature to go directly into the core code, but in 
order for that to happen, I’d think that the Location module would need to be 
updated so that staff could indicate which locations were the offsite ones 
without having to add that data to a config file).



Also, I believe that the location information is already in the PUI index, so 
it would just be a matter of choosing when/where to display that data.   I 
don’t think that there’s a good EAD solution, unless you implement a specific 
way to use the physloc note, as you mentioned, but

Re: [Archivesspace_Users_Group] Example of a CSV excel spreadsheet?

2021-01-29 Thread Noah Huffman

Hi Suzanna,

I’ve attached a sample import spreadsheet. This sheet may not use the most 
up-to-date template, but it should give you an idea of how the data should be 
formatted and it should still import successfully. Obviously, you’ll note that 
this is fake data, but hopefully illustrative.☺

For the publish column, use TRUE if you want to the imported record to be 
visible in the ArchivesSpace public interface, FALSE if not. I think if you 
leave that column blank it will default to TRUE, which will effectively check 
all the “publish” checkboxes for the imported archival objects.

For the EADID column, the value in your spreadsheet must match the value in the 
EAD ID field of your resource record in ArchivesSpace.

Here’s a link to video tutorial on using the Spreadsheet importer (formerly 
known as the Harvard Import Tool): https://youtu.be/xl-KjVCmm9g

Hope this helps,
-Noah


Noah Huffman
Archivist for Metadata, Systems, and Digital Records
David M. Rubenstein Rare Book & Manuscript Library
Duke University | 919-660-5982
http://library.duke.edu/rubenstein/
Pronouns: he / him / his

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Calev, 
Suzanna
Sent: Friday, January 29, 2021 4:41 PM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Example of a CSV excel spreadsheet?

Hi everyone,
I apologize if this is extremely obvious, but I'm still trying to figure out 
how to do things in AS.  I'm trying to create a csv file from the templates 
provided in the AS documentation and I'm confused as to what to put in certain 
sections. For example, the publish column, do we say yes or no? or put 
something else to indicate whether we want it to be published? For the 
hierarchy one, we are just putting numbers 1, 2, or 3 to indicate if the item 
is a resource, child, or grandchild of the parent item?
For the EAD ID, should you be entering a unique number into the resource so 
that it identifies what resource you're using? or is that for the component 
unique identifier column?

I think what would really help me is to see an example of what other people 
have done for a particular collection, even if it's just a few rows, if anyone 
is willing to share with me what they've entered into the different columns for 
your csv files, I think it would help me figure out how to configure my own for 
the photo collection metadata I'm trying to upload.
Thank you,
Suzanna

--
Suzanna Calev, MLIS & MA
Archivist/Public Services Librarian
Farley Library
187 South Franklin Street
Wilkes-Barre, PA 18766
Office: 570-408-2012
Archives: 570-408-4264
Cell: 917-656-3515
suzanna.ca...@wilkes.edu





noahs_ark_test_import_excel_to_aspace.xlsx
Description: noahs_ark_test_import_excel_to_aspace.xlsx
___
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group@lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

[Archivesspace_Users_Group] Example of a CSV excel spreadsheet?

2021-01-29 Thread Calev, Suzanna

Hi everyone,

I apologize if this is extremely obvious, but I'm still trying to figure
out how to do things in AS.  I'm trying to create a csv file from the
templates provided in the AS documentation and I'm confused as to what to
put in certain sections. For example, the publish column, do we say yes or
no? or put something else to indicate whether we want it to be published?
For the hierarchy one, we are just putting numbers 1, 2, or 3 to indicate
if the item is a resource, child, or grandchild of the parent item?

For the EAD ID, should you be entering a unique number into the resource so
that it identifies what resource you're using? or is that for the component
unique identifier column?

I think what would really help me is to see an example of what other people
have done for a particular collection, even if it's just a few rows, if
anyone is willing to share with me what they've entered into the different
columns for your csv files, I think it would help me figure out how to
configure my own for the photo collection metadata I'm trying to upload.

Thank you,
Suzanna

-- 
Suzanna Calev, MLIS & MA
Archivist/Public Services Librarian
Farley Library
187 South Franklin Street
Wilkes-Barre, PA 18766
Office: 570-408-2012
Archives: 570-408-4264
Cell: 917-656-3515
suzanna.ca...@wilkes.edu
___
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group@lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

[Archivesspace_Users_Group] Digital Object import title variance

2021-01-29 Thread Wendy Scheir

Hello, all,

I'm hoping someone can help troubleshoot what to me is in inexplicable
occurrence in the import digital objects process. Digital Object titles are
importing into ASpace in 3 different ways:

(1) Some digital objects are represented with solely the title as it was
entered into the Title field of the DO import spreadsheet:
[image: Screenshot_title only.png]
 (2) Other digital objects are represented with the title as entered into
the Title field of the DO import spreadsheet, preceded by the words "Link
to digitized . . . "[image: Screenshot_link to digitized and then title.png]
(3) Still other digital objects do not import the title as entered into the
Title field of the DO import spreadsheet at all, only the words "Link to
image from this folder"
[image: Screenshot_link to image from this folder.png]
Many thanks for any insight you can provide,
Wendy
___
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group@lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

[Archivesspace_Users_Group] ArchivesSpace Update - January 2021

2021-01-29 Thread Jessica Crouch

[cid:image001.jpg@01D6F636.6C977360]

Development

Thank you all for your patience as we finalize the ArchivesSpace v3.0 release
candidate. In anticipation of this release, we recommend reviewing the
recording of our recent webinar about the expanded agent module functionality
that is the exclusive focus of this update. While the required fields to create
a valid agent record will remain minimal, the expanded agents functionality
will allow for greater compliance with metadata standards used to describe
persons, families, and corporate entities like MARCXML authority and EAC-CPF,
facilitate better exchange with databases like LCNAF and SNAC and support
better contextualization of agents by providing more ways to apply controlled
access headings or information about the agent and their relationships. A
recording of the webinar as well as a link to a test instance where you can try
out the new functionality is available at
https://archivesspace.org/archives/6660.

Announcing the ArchivesSpace Diversity Partnership

In the wake of the George Floyd and Breonna Taylor murders, and in the spirit
of protest that followed, the ArchivesSpace community has been working on a
series of
initiatives
that we will undertake in the coming years to promote diversity and inclusion
while combating systemic racism in our field. We are pleased to now announce
the launch of one of these initiatives, the ArchivesSpace Diversity Partnership.

The ArchivesSpace Diversity Partnership is a new program that offers support
for implementing the ArchivesSpace application to institutions that are
themselves or primarily serve communities underrepresented in the ArchivesSpace
community. Participating organizations will receive, at no cost to them,
ArchivesSpace membership, hosting with a Registered Service Provider, training,
and user and technical support for the duration of a three-year term.

Eligible organizations include:

* academic Minority-Serving Institutions such as Historically Black
Colleges and Universities (HBCUs), Hispanic Serving Institutions (HSIs), and
Tribal Colleges and Universities
* non-profit or community archives primarily run by or serving BIPOC
(Black, Indigenous, and People of Color)
* tribal archives

This program will launch with a small cohort of institutions on July 1, 2021.
The three-year term will conclude on June 30, 2024.

More information about the ArchivesSpace Diversity Partnership, including
information about how to apply, is available at
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2049998863/ArchivesSpace+Diversity+Partnership.
We're hosting an informational webinar (described below) and members of the
planning group are happy to talk about the program at any time - please contact
us at archivesspaceh...@lyrasis.org.
Potential applicants who are interested in the experience of using
ArchivesSpace at an underrepresented institution can contact Brittany Newberry
(bnewbe...@auctr.edu). She is happy to talk about
Atlanta University Center’s experience implementing ArchivesSpace as an HBCU.

Webinar Announcement: ArchivesSpace Diversity Partnership Informational Webinar

In this webinar, members of the ArchivesSpace Diversity Partnership planning
team will discuss the program and answer questions from potential applicants
and others interested in the program.

This webinar will be recorded and made available on the ArchivesSpace YouTube
channel.

When: February 10, 2021

Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00pm PT)

Where: Zoom

Registration: https://lyrasis.zoom.us/webinar/register/WN_Esz2CPatRWmDlRNqMeWlIA

In order to provide a secure webinar experience and ensure adequate space in
our Zoom environment, registration is now required for our webinars. Our
webinars continue to be free and open to anyone using or interested in
ArchivesSpace.

Who should attend:

Anyone interested in the ArchivesSpace Diversity

Re: [Archivesspace_Users_Group] Example of a CSV excel spreadsheet?

Re: [Archivesspace_Users_Group] Offsite boxes and ASpace

Re: [Archivesspace_Users_Group] Example of a CSV excel spreadsheet?

[Archivesspace_Users_Group] Example of a CSV excel spreadsheet?

[Archivesspace_Users_Group] Digital Object import title variance

[Archivesspace_Users_Group] ArchivesSpace Update - January 2021

6 matches

Site Navigation

Mail list logo

Footer information