[Archivesspace_Users_Group] Question re: Linking Finding Aids

[Solek, VivianLea]

Good morning,

I have external word documents for my finding aids. I would like to link those 
into the top level record for a record group or collection. I tried putting the 
location (full file name) in the external documents field. It has hyperlinked 
the name, but when I try to click on the link to the pdf, it is not opening the 
document.

Do the files have to live on the same server as my ASpace instance? What am I 
doing wrong?

Also, is there a better place to link external finding aids?

MANY thanks!
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351
[cid:image001.png@01D95E3E.C23644A0]

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[Archivesspace_Users_Group] Job Opening - Temporary Processing Archivist

[Solek, VivianLea]

Good afternoon,

I am seeking a Temporary Processing Archivist for a 6 month (full time) job 
with possibility of extension.  The position will be focused on accessioning my 
backlog into ASpace and processing and physically rehousing it.  Applications 
are due by March 31.  Full details can be found at 
https://archivesgig.com/2023/03/03/new-haven-ct-temporary-processing-archivist-short-term-knights-of-columbus/
 .

Please feel free to share far and wide with anyone who might be interested.

Many thanks!
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351
[cid:image001.png@01D951C6.55FDC850]

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and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
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Re: [Archivesspace_Users_Group] Imported Records Not Showing Up -- Thoughts?

[Solek, VivianLea]

Thank you Joshua.  Sounds reasonable to me.  I will share this with my IT 
partners.

All the best,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Joshua 
D. Shaw
Sent: Thursday, June 2, 2022 8:50 AM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Imported Records Not Showing Up -- 
Thoughts?

Off the top of my head. Could this just be the usual indexer lag that's 
exacerbated by the fact that 3.2 requires an external Solr and therefore can 
lead to a slight longer indexer lag? That'd be my guess - especially if the 
records do show up eventually.

If that's the case, then I think potential fixes would be related to networking 
setup (can you reduce the communication times between AS and Solr and can you 
make the Solr setup more robust (ie throw more compute resources at Solr)

Joshua

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Solek, VivianLea 
mailto:vivianlea.so...@kofc.org>>
Sent: Thursday, June 2, 2022 8:04 AM
To: ASpace Users Group 
(archivesspace_users_group@lyralists.lyrasis.org<mailto:archivesspace_users_group@lyralists.lyrasis.org>)
 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Imported Records Not Showing Up -- 
Thoughts?


Good morning,



I was testing my new install of v.3.2 and kept having a problem with imported 
records (both accessions and resources) not showing up after import.  
Sometimes, I could navigate to another module and then go back to resources or 
accessions and then they would be there.  Most of the time, I had to completely 
exit the program and then log back in for the records to appear.



I know I had similar issues with this in earlier versions.  Does anybody have a 
clue what might be going on?  I would love to be able to point my IT partners 
in the right direction, if there is something we can "tweak" to make this a 
non-issue.



MANY thanks and have a great day!



Best,

VivianLea



VivianLea Solek

Archivist

Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702

Phone 203 752-4578
Fax 203 865-0351


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[Archivesspace_Users_Group] Imported Records Not Showing Up -- Thoughts?

[Solek, VivianLea]

Good morning,

I was testing my new install of v.3.2 and kept having a problem with imported 
records (both accessions and resources) not showing up after import.  
Sometimes, I could navigate to another module and then go back to resources or 
accessions and then they would be there.  Most of the time, I had to completely 
exit the program and then log back in for the records to appear.

I know I had similar issues with this in earlier versions.  Does anybody have a 
clue what might be going on?  I would love to be able to point my IT partners 
in the right direction, if there is something we can "tweak" to make this a 
non-issue.

MANY thanks and have a great day!

Best,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
and its attachments from your system without keeping a copy. Unless expressly 
stated in this e-mail, nothing in this message may be construed as a digital or 
electronic signature. Thank you.
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[Archivesspace_Users_Group] Seeking Someone Who Has Installed....

[Solek, VivianLea]

Good afternoon,

I am seeking someone who has installed an external instance of Solr with ASpace 
ver. 3.2.  If you an answer some questions for me, can you please reach out via 
email or call me at 203-752-4578?  I'm trying to help my IT partners jumpstart 
this installation.

MANY thanks!
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
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and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
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Re: [Archivesspace_Users_Group] Books in the Archives

[Solek, VivianLea]

esspace_users_group-boun...@lyralists.lyrasis.org>
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Nic Stanton-Roark
Sent: Monday, March 28, 2022 9:55 AM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Cc: ASpace - Small Archives List 
(archivesspace_small_archives_users_gr...@lyralists.lyrasis.org<mailto:archivesspace_small_archives_users_gr...@lyralists.lyrasis.org>)
 
mailto:archivesspace_small_archives_users_gr...@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Books in the Archives

Hi VivianLea,
We do this for the few manuscript collections we hold where we have taken 
possession of the individuals' personal library. Typically we call the series 
"library" or "personal library," and either enter book titles as item level 
records or attach a pdf listing of the books as an external document at the 
series level. In some cases, we have digitized versions of notable individuals' 
(public domain) books to make annotations available, and attach these as item 
level records in Personal Library series that otherwise do not have item level 
description.
I'm not sure how well all of this gels with EAD, but our first priority is 
making our holdings intelligible for researchers, and this seems intuitive for 
our users. I'd be interested to hear any horror stories from other users about 
similar setups, though.
[Image removed by sender.]Nicholas Stanton-Roark  |  Archivist  | Robert A. 
Nicholson University Library
Anderson University  |  1100 E. Fifth St, Anderson, IN 46012
(765) 641-4285  |  
ndro...@anderson.edu<mailto:ndro...@anderson.edu>


On Mon, Mar 28, 2022 at 9:07 AM Solek, VivianLea 
mailto:vivianlea.so...@kofc.org>> wrote:
Good morning all,

Happy Monday.  Here's a conundrum to start off your week...

I'm a lone arranger with a large number of books within my archives.  I know 
that ASpace is not designed to handle books (but it can) and I have no other 
library catalog at my disposal.  Many of the books could be put within existing 
collections (defined as artificial assemblages).  My thought is to designate 
the last series in the collection as "books" and add the titles under that 
series record.

Has anyone done anything similar?  Thoughts? Concerns? Problems you've 
encountered?

Will appreciate any and all feedback on or off list.

MANY thanks!
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
and its attachments from your system without keeping a copy. Unless expressly 
stated in this e-mail, nothing in this message may be construed as a digital or 
electronic signature. Thank you.
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Re: [Archivesspace_Users_Group] Books in the Archives

[Solek, VivianLea]

Thank you Brad, Nicole, and everyone who has shared great examples.  I feel 
much better about including books within archival collections now.  Happy 
Friday to all!

All the best,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Brad 
Bauer
Sent: Friday, April 1, 2022 4:08 AM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Books in the Archives

Dear VivianLea,

And one more example, from NYU Abu Dhabi:  we have done this a few times, 
chiefly for donated book collections in which the books demonstrate something 
about the collector's activities that could be of interest to our users, here 
are a couple of examples:

--Frauke Heard Bey and David Heard collection:
http://dlib.nyu.edu/findingaids/html/nyuad/ad_mc_064/<https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fdlib.nyu.edu%2Ffindingaids%2Fhtml%2Fnyuad%2Fad_mc_064%2F=04%7C01%7Cvivianlea.solek%40kofc.org%7Cb5c3f4b731854b8cbc8108da13b6c2da%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C0%7C637843972928700934%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000=pSda3XRe9pfviFCMf1YRLjhLmIJUBcVSfEUM6hbA0%2B0%3D=0>
This is a growing collection of difficult-to-obtain materials from the early 
years of this country (UAE), donated by two longtime expats.  The collection is 
a mix of ephemeral publications, scholarly reprints and white papers, 
government publications, and other materials.  I hope to be able to catalog 
some of the books and upload them to OCLC, but the collection as a whole says 
something about two significant members of the expat community here, and their 
activities over the past 50 years, and for this reason the collection belongs 
together, and merits description in a finding aid.  Smaller format items I have 
put in boxes and folders as I would archival materials, whereas books are 
shelved separately, but given a sequential volume number as their container 
number, at least for the time being.

--Adnan Pachachi book collection:
http://dlib.nyu.edu/findingaids/html/nyuad/ad_mc_085/<https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fdlib.nyu.edu%2Ffindingaids%2Fhtml%2Fnyuad%2Fad_mc_085%2F=04%7C01%7Cvivianlea.solek%40kofc.org%7Cb5c3f4b731854b8cbc8108da13b6c2da%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C0%7C637843972928700934%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000=tSXTxHoeZPinB1aqPRDxetojbybB%2Bdi6FQhD7cbA7ts%3D=0>
I had the opportunity to select titles from the estate of Mr. Pachachi, a 
longtime diplomat and advisor to the rulers of the UAE, following his passing.  
Since there were many general interest titles, I skipped those and focused on 
books that were connected to his activities and his network of acquaintances, 
many of them represented through presentation copies of books given to him by 
their authors.

--Map collection
http://dlib.nyu.edu/findingaids/html/nyuad/ad_mc_019/<https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fdlib.nyu.edu%2Ffindingaids%2Fhtml%2Fnyuad%2Fad_mc_019%2F=04%7C01%7Cvivianlea.solek%40kofc.org%7Cb5c3f4b731854b8cbc8108da13b6c2da%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C0%7C637843972928700934%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000=tVtDbOSQ8KViR5VqH%2BrJIL8F32WxRmXfN3E0ev6lGFA%3D=0>
Here is an example where individual maps are cataloged individually in OCLC and 
in our library catalog, but which are difficult to search in that catalog due 
to its structure.  My hope is that a finding aid can provide a bird's eye view 
of the collection, and make them much more accessible.

In other collections that are predominantly archival, but which have 
significant donations of books that came along with them, we try to catalog the 
books in OCLC, with a 500 note linking it to the collection.

None of these are perfect solutions, and as an archivist, creating finding aids 
for collections of books or maps does feel to me a bit like going against the 
grain.  But as mentioned in other posts, this does help us to get books out 
there that might otherwise be hidden due to the length of time it will take to 
catalog them.   I am always happy to find examples from other institutions that 
might help me improve on these practices as well.

Best regards,

Brad Bauer

On Mon, Mar 28, 2022 at 5:07 PM Solek, VivianLea 
mailto:vivianlea.so...@kofc.org>> wrote:
Good morning all,

Happy Monday.  Here's a conundrum to start off your week...

I'm a lone arranger with a large number of books within my archives.  I know 
that ASpace is not designed to handle books (but it can) and I have no other 
library catalog at my disposal.  Many of the books could be put within existing 
collections (defined as arti

Re: [Archivesspace_Users_Group] Books in the Archives

[Solek, VivianLea]

hivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Nic Stanton-Roark
Sent: Monday, March 28, 2022 9:55 AM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Cc: ASpace - Small Archives List 
(archivesspace_small_archives_users_gr...@lyralists.lyrasis.org<mailto:archivesspace_small_archives_users_gr...@lyralists.lyrasis.org>)
 
mailto:archivesspace_small_archives_users_gr...@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Books in the Archives

Hi VivianLea,
We do this for the few manuscript collections we hold where we have taken 
possession of the individuals' personal library. Typically we call the series 
"library" or "personal library," and either enter book titles as item level 
records or attach a pdf listing of the books as an external document at the 
series level. In some cases, we have digitized versions of notable individuals' 
(public domain) books to make annotations available, and attach these as item 
level records in Personal Library series that otherwise do not have item level 
description.
I'm not sure how well all of this gels with EAD, but our first priority is 
making our holdings intelligible for researchers, and this seems intuitive for 
our users. I'd be interested to hear any horror stories from other users about 
similar setups, though.
[Image removed by sender.]Nicholas Stanton-Roark  |  Archivist  | Robert A. 
Nicholson University Library
Anderson University  |  1100 E. Fifth St, Anderson, IN 46012
(765) 641-4285  |  
ndro...@anderson.edu<mailto:ndro...@anderson.edu>


On Mon, Mar 28, 2022 at 9:07 AM Solek, VivianLea 
mailto:vivianlea.so...@kofc.org>> wrote:
Good morning all,

Happy Monday.  Here's a conundrum to start off your week...

I'm a lone arranger with a large number of books within my archives.  I know 
that ASpace is not designed to handle books (but it can) and I have no other 
library catalog at my disposal.  Many of the books could be put within existing 
collections (defined as artificial assemblages).  My thought is to designate 
the last series in the collection as "books" and add the titles under that 
series record.

Has anyone done anything similar?  Thoughts? Concerns? Problems you've 
encountered?

Will appreciate any and all feedback on or off list.

MANY thanks!
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
and its attachments from your system without keeping a copy. Unless expressly 
stated in this e-mail, nothing in this message may be construed as a digital or 
electronic signature. Thank you.
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[Archivesspace_Users_Group] Books in the Archives

[Solek, VivianLea]

Good morning all,

Happy Monday.  Here's a conundrum to start off your week...

I'm a lone arranger with a large number of books within my archives.  I know 
that ASpace is not designed to handle books (but it can) and I have no other 
library catalog at my disposal.  Many of the books could be put within existing 
collections (defined as artificial assemblages).  My thought is to designate 
the last series in the collection as "books" and add the titles under that 
series record.

Has anyone done anything similar?  Thoughts? Concerns? Problems you've 
encountered?

Will appreciate any and all feedback on or off list.

MANY thanks!
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
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Re: [Archivesspace_Users_Group] Folder label creation from resource record

[Solek, VivianLea]

AAhh...thank you very much for clarifying.  Somehow, I imagined that people 
were printing file labels!

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Joshua 
D. Shaw
Sent: Tuesday, March 1, 2022 11:58 AM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource 
record

We only label the boxes (and replace the labels when they yellow or fall off). 
Folders are done by hand with pencil.

The labels we use are Dymo 30625 which are in no way preservation quality.

jds

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Solek, VivianLea 
mailto:vivianlea.so...@kofc.org>>
Sent: Tuesday, March 1, 2022 11:48 AM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource 
record


Good morning all,



With the discussion re: preprinted labels, I'm curious what labels you are 
using.  Regular Avery file labels?  Specialized labels with acid-free glue?  Is 
anyone concerned about the long-term preservation issues associated with sticky 
labels?  I've had too many older files that were labelled with sticky labels 
where the labels have fallen off so I'm generally shy about using them, even if 
they meet preservation standards



Very curious how folks are addressing these issues.



Many thanks.

VivianLea



VivianLea Solek

Archivist

Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702

Phone 203 752-4578
Fax 203 865-0351



From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Joshua D. Shaw
Sent: Tuesday, March 1, 2022 11:44 AM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource 
record



There's also a plugin that I've developed that allows you to print labels from 
the application itself. It does require some additional CSS depending on the 
label layout you are using, but there are some examples in the plugin. You'll 
want to grab the latest release for your version of ArchivesSpace: 
https://github.com/dartmouth-dltg/container_management_labels/releases<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Fdartmouth-dltg%2Fcontainer_management_labels%2Freleases=04%7C01%7Cvivianlea.solek%40kofc.org%7Cd6e4bfdbabd64018c13308d9fba4a0e3%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C0%7C637817506923408416%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000=VeAEJVbcw6LBV3UyG5sLIpX8zhL6KwmNVhduImpAgdE%3D=0>



Happy to add more detail about the CSS if you are interested!

jds



From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Benn Joseph 
mailto:benn.jos...@northwestern.edu>>
Sent: Tuesday, March 1, 2022 10:37 AM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Cc: Gary L Strawn mailto:mrsm...@northwestern.edu>>
Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource 
record



Hi Betts,

Yes, we have developed just such a thing and have been using it for a while 
now, to print both folder and box labels-the program can either use the ingest 
spreadsheet that goes into ArchivesSpace, or it can retrieve data that is 
already in ASpace to create the labels. Although this program is not intended 
to be Northwestern-specific, it is still an open question whether or not it can 
meet anyone else's needs.  Anyone interested in exploring the possibilities can 
contact Gary Strawn directly 
(mrsm...@northwestern.edu<mailto:mrsm...@northwestern.edu>).



Thanks,

--Benn



Benn Joseph (he/him/his)

Head, Collections Services

McCormick Library of Special Collections & University Archives

Northwestern University Libraries

Northwestern University

www.library.northwestern.edu<https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.library.northwestern.edu%2F=04%7C01%7Cvivianlea.solek%40kofc.org%7Cd6e4bfdbabd64018c13308d9fba4a0e3%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C0%7C637817506923408416%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000=ir0B

Re: [Archivesspace_Users_Group] Folder label creation from resource record

[Solek, VivianLea]

Good morning all,

With the discussion re: preprinted labels, I'm curious what labels you are 
using.  Regular Avery file labels?  Specialized labels with acid-free glue?  Is 
anyone concerned about the long-term preservation issues associated with sticky 
labels?  I've had too many older files that were labelled with sticky labels 
where the labels have fallen off so I'm generally shy about using them, even if 
they meet preservation standards

Very curious how folks are addressing these issues.

Many thanks.
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Joshua 
D. Shaw
Sent: Tuesday, March 1, 2022 11:44 AM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource 
record

There's also a plugin that I've developed that allows you to print labels from 
the application itself. It does require some additional CSS depending on the 
label layout you are using, but there are some examples in the plugin. You'll 
want to grab the latest release for your version of ArchivesSpace: 
https://github.com/dartmouth-dltg/container_management_labels/releases

Happy to add more detail about the CSS if you are interested!
jds

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Benn Joseph 
mailto:benn.jos...@northwestern.edu>>
Sent: Tuesday, March 1, 2022 10:37 AM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Cc: Gary L Strawn mailto:mrsm...@northwestern.edu>>
Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource 
record


Hi Betts,

Yes, we have developed just such a thing and have been using it for a while 
now, to print both folder and box labels-the program can either use the ingest 
spreadsheet that goes into ArchivesSpace, or it can retrieve data that is 
already in ASpace to create the labels. Although this program is not intended 
to be Northwestern-specific, it is still an open question whether or not it can 
meet anyone else's needs.  Anyone interested in exploring the possibilities can 
contact Gary Strawn directly 
(mrsm...@northwestern.edu).



Thanks,

--Benn



Benn Joseph (he/him/his)

Head, Collections Services

McCormick Library of Special Collections & University Archives

Northwestern University Libraries

Northwestern University

www.library.northwestern.edu

benn.jos...@northwestern.edu

847.467.6581



From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Coup, Betts
Sent: Monday, February 28, 2022 3:35 PM
To: 
archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Folder label creation from resource record



Hi everyone,



I'm wondering if anyone has any advice for creating folder labels from resource 
records in ArchivesSpace. We have been using a Windows PowerShell script that 
runs over the exported EAD XML file to pull out appropriately leveled container 
information but have run into problems with it off and on. I'd love to hear 
what others are doing to create folder labels in an automated way from a 
resource record if anyone has ideas or solutions to recommend.



Thanks for your time!



Best,

Betts Coup







Betts Coup (she/her)
Lead Processing Archivist
Houghton Library
elizabeth_c...@harvard.edu

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of 

Re: [Archivesspace_Users_Group] ASpace Version 2.8.0, custom plugin throwing error, "language"

[Solek, VivianLea]

Good morning,

Question re: your statement.  I am using the (now) built-in Harvard plug-in to 
import my records into ASpace.  I have been using “multiple languages” in the 
"lang_materials" field.  With your statement, I am wondering if I can actually 
put the various languages, such as “English; French; Spanish” separated by a 
semicolon.  That would be much more useful that the term “multiple languages.”

Thank you for any insight you can provide.

Sincerely,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Andrew 
Morrison
Sent: Monday, November 1, 2021 10:15 AM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: Re: [Archivesspace_Users_Group] ASpace Version 2.8.0, custom plugin 
throwing error, "language"


The simple "language" property of resources and archival objects (which I 
assume is what is held in the obj variable in your code), that held a single 
ISO 639/2 language code, was scrapped in 2.7.0. Instead, there is now a 
"lang_materials" property, holding a much more complicated data structure, to 
allow multiple ISO 639/2 language codes and/or language notes to be added to a 
record. Here's how the core ArchivesSpace MARCXML exporter handles that:



https://github.com/archivesspace/archivesspace/blob/3851abd72727270e6c07b5d1bfe7efdcda55c9f5/backend/app/exporters/models/marc21.rb#L137-L144



Andrew.




On 11/1/21 13:27, Mark Cyzyk wrote:
All,

I have tracked down an error to Line 28 in our custom MARCXML export plugin:

#20160621LJD: 008 - Change 'xx' at positions 15-16 with 'mdu' for Maryland per 
technical services.
def self.assemble_controlfield_string(obj)
date = obj.dates[0] || {}
string = obj['system_mtime'].scan(/\d{2}/)[1..3].join('')
string += obj.level == 'item' && date['date_type'] == 'single' ? 's' : 'i'
string += date['begin'] ? date['begin'][0..3] : " "
string += date['end'] ? date['end'][0..3] : " "
string += "mdu"
17.times { string += ' ' }
string += (obj.language || '|||')   ← LINE 28
string += ' d'

Insofar as this was working previous to our upgrade to ASpace Version 2.8.0 
(Yes, I know, we're due for an upgrade!), can you see anything here that might 
be the cause of breakage?   Maybe "obj.language" is no longer correct???

Advice appreciated!

Mark

--

<><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><>
Mark Cyzyk, M.A., M.L.S.
Library Applications Group
The Sheridan Libraries
The Johns Hopkins University
mcy...@jhu.edu

Verba volant, scripta manent.



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constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
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Re: [Archivesspace_Users_Group] Temporary locations implemented?

[Solek, VivianLea]

Hi Christie,

Can you please share back to the list and responses you get off-list?  I am 
interested in this topic as well.

Many thanks!
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Christie 
Peterson
Sent: Wednesday, August 11, 2021 1:19 PM
To: Archivesspace Users Group 
Subject: [Archivesspace_Users_Group] Temporary locations implemented?

Hello fellow ArchivesSpace users,

Do you work at an institution that uses ArchivesSpace to track temporary 
locations as well as permanent ones? If so, I'd love to hear about how you have 
set it up and how it's working for you.

I've tried searching, but all the references that Google can find for me are 
the declaration that ASpace can manage both permanent and temporary locations, 
but no discussion or manuals to how anyone is actually using it to do so.

Many thanks in advance for your responses,

Christie
Christie S. Peterson
Head of Technical and Digital Services for Special Collections
Smith College Libraries
cpeter...@smith.edu
she/her

Special Collections is moving into the new Neilson Library and will be closed 
from May 31st until August 30th. All services will be temporarily unavailable. 
We look forward to reopening in the fall, 2021. Additional information can be 
found on our 
website.



CONFIDENTIALITY NOTICE: This message and any attachments may contain 
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purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
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Re: [Archivesspace_Users_Group] Check for Broken URLs Report Plugin

[Solek, VivianLea]

Congrats Corey - cool plugin!

All the best,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Corey 
Schmidt
Sent: Tuesday, July 27, 2021 2:59 PM
To: Archivesspace Users Group 
Subject: [Archivesspace_Users_Group] Check for Broken URLs Report Plugin

Dear all,

Hello, this is Corey, ArchivesSpace PM at the University of Georgia. I hope 
everyone is well, healthy, and staying cool!

I'm excited to say we at UGA created our first custom plugin report for 
ArchivesSpace and wanted to share it with the community. The report looks for 
and returns broken URLs that may exist in note fields across all repositories 
in an ArchivesSpace instance. Those notes come from resources, archival 
objects, digital objects, digital object components, digital object file 
versions (URLs), subject scope and contents, agent person, corporate entity, 
family, and software. We've used it to find your standard 404 errors, but also 
other fun ones like 403s and malformed links.

You can find the code for the plugin here, just download the check_urls folder: 
https://github.com/uga-libraries/uga-archivesspace-reports.
 Info on how to install an ArchivesSpace plugin can be found here: 
https://archivesspace.github.io/tech-docs/customization/plugins.html.

The plugin isn't perfect, as it requires you to export it in CSV format, so if 
you install it and test it, please set the report as a CSV. Additionally, 
because it's doing many lookups, expect the report to run for a long time. We 
have over 5000 resources between five repositories and it takes us just under 
an hour to complete. Lastly, there is no way currently to limit the repository 
or notes being checked. Filtering results is best done in Excel by clicking on 
the third header row and using the Data > Filter feature. If anyone has any 
advice on how to do that in ASpace, I would greatly appreciate the feedback.

A special thanks to Dallas Pillen, who helped us solve the last puzzle of 
exporting the data in a usable fashion, and Alicia Detelich for her awesome 
tutorial on how to make a custom reports plugin 
(https://www.youtube.com/watch?v=ruRWpOGaj1A)
 and general advice. For anyone else I missed, thank you for your advice and 
patience.

Please reach out if you have any questions or feedback on the plugin and if you 
find it useful.

Thanks,

Corey

Corey Schmidt

University of Georgia Special Collections Libraries | ArchivesSpace Project 
Manager
706-542-8151 | 
corey.schm...@uga.edu

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
and its attachments from your system without keeping a copy. Unless expressly 
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Re: [Archivesspace_Users_Group] Question re: Accessions Module Data

[Solek, VivianLea]

Hi Mary,

That is true, but that shouldn’t affect data held within ASpace.  The use of a 
period is common in museums and I know many archives that use it as well.

It will be interesting to see what others can suggest.

Thanks for the speedy reply!

All the best,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Mary 
Weppler
Sent: Wednesday, June 16, 2021 3:03 PM
To: ASpace Users Group (archivesspace_users_group@lyralists.lyrasis.org) 
; ASpace - Small Archives List 
(archivesspace_small_archives_users_gr...@lyralists.lyrasis.org) 

Subject: Re: [Archivesspace_Users_Group] Question re: Accessions Module Data

Hi VivianLea,

I can't say why that is happening, but from a migration and digital naming 
convention perspective, the periods are problematic, and can cause file 
corruption to digital files.

Mary

​Mary Weppler-Van Diver
Professor, Librarian
209-954-5147
library.deltacollege.edu<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.deltacollege.edu%2Fdepartment%2Flibrary=04%7C01%7Cvivianlea.solek%40kofc.org%7C5638cd6043404a38fd8608d930f96ad2%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C1%7C637594670087139037%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000=Mgo1Z9%2FLERixyh0M5%2FEPSQPGkCJvrEgnJx53YjNMgPs%3D=0>
libguides.deltacollege.edu<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibguides.deltacollege.edu%2F=04%7C01%7Cvivianlea.solek%40kofc.org%7C5638cd6043404a38fd8608d930f96ad2%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C1%7C637594670087149055%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000=9USuz5GpVvwEUKhhPlT%2BBpjmUpwrPqsdB8YIOpPYxaE%3D=0>
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From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Solek, VivianLea 
mailto:vivianlea.so...@kofc.org>>
Sent: Wednesday, June 16, 2021 12:00 PM
To: ASpace Users Group 
(archivesspace_users_group@lyralists.lyrasis.org<mailto:archivesspace_users_group@lyralists.lyrasis.org>)
 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>;
 ASpace - Small Archives List 
(archivesspace_small_archives_users_gr...@lyralists.lyrasis.org<mailto:archivesspace_small_archives_users_gr...@lyralists.lyrasis.org>)
 
mailto:archivesspace_small_archives_users_gr...@lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Question re: Accessions Module Data


CAUTION: This email originated from outside of Delta College. Do not click 
links, open attachments, or reply to emails unless you recognize the sender and 
know the content is safe.

Good afternoon all,



I had previously posted the request below and never received any answers, so I 
thought I’d try again.



Earlier this year, I was doing some test imports into v2.8.1, specifically the 
accessions module.  The raw data is coming in from a CSV file and the two parts 
of the accession #/identifier are in two separate fields.  During the import, 
it put a “ – “ rather than a period between the numbers.  Is there any way to 
change that?  I detest using dashes in accession numbers and so would REALLY 
like to put a period in there so that the electronic record matches the 
labelling on my file folders.



Any thoughts about how to change this?



Many thanks!

VivianLea



VivianLea Solek

Archivist

Knights of Co

[Archivesspace_Users_Group] Question re: Accessions Module Data

[Solek, VivianLea]

Good afternoon all,

I had previously posted the request below and never received any answers, so I 
thought I'd try again.

Earlier this year, I was doing some test imports into v2.8.1, specifically the 
accessions module.  The raw data is coming in from a CSV file and the two parts 
of the accession #/identifier are in two separate fields.  During the import, 
it put a " - " rather than a period between the numbers.  Is there any way to 
change that?  I detest using dashes in accession numbers and so would REALLY 
like to put a period in there so that the electronic record matches the 
labelling on my file folders.

Any thoughts about how to change this?

Many thanks!
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
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[Archivesspace_Users_Group] Question re: Accessions Import

[Solek, VivianLea]

Good morning all,

I have been doing some test imports into v2.8.1, specifically the accessions 
module.  The raw data is coming in from a CSV file and the two parts of the 
accession #/identifier are in two separate fields.  During the import, it put a 
" - " rather than a period between the numbers.  Is there any way to change 
that?  I detest using dashes in accession numbers and so would REALLY like to 
put a period in there so that the electronic record matches the labelling on my 
file folders.

MANY thanks!
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
and its attachments from your system without keeping a copy. Unless expressly 
stated in this e-mail, nothing in this message may be construed as a digital or 
electronic signature. Thank you.
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Re: [Archivesspace_Users_Group] Past Perfect migration?

[Solek, VivianLea]

If you have questions about importing your data (not XML), I know you can 
export out of PastPerfect into a CSV excel file.  With version 2.8, you can 
import that directly into ASpace, after you have migrated the data to the 
import template.  Thanks to the work of Bobbi Fox and others, what used to be a 
plug-in for importing excel spreadsheets, is part of the core code with version 
2.8.

Good luck with your migration.

Best,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Celia 
Caust-Ellenbogen
Sent: Tuesday, March 16, 2021 12:01 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Past Perfect migration?

I would recommend checking out the work that Lindsey Loeper did at UMBC to 
convert PastPerfect XML to EAD, presuming you could easily import the EAD into 
ASpace but I haven't tried it myself. See 
https://www2.archivists.org/sites/all/files/Module_18_CaseStudy_LindseyLoeper.pdf,
 
https://github.com/UMBC-Library/EAD-XML,
 etc.

On Wed, Mar 3, 2021 at 9:44 AM Novak, Miranda 
mailto:mno...@csbsju.edu>> wrote:
Hello,

My institution is brand-new to ArchivesSpace and has been using Past Perfect 
for 20+ years. I'm hoping to be directed to documentation to help me plan how 
to migrate data from Past Perfect into ArchivesSpace. Has anyone already done 
this and could you point me to the documents/videos that helped you?

Thank you and apologies if this isn't an appropriate question for this group!

Sincerely,
Miranda

Miranda Novak
Assistant Director of Instructional Technology
Clemens & Alcuin Libraries, IT Services
College of Saint Benedict/Saint John's University
320-363-5923
mno...@csbsju.edu
Pronouns: she/her/hers

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--
Celia Caust-Ellenbogen 
(she/her/hers)
Friends Historical Library of Swarthmore 
College
ccaus...@swarthmore.edu
Please be aware that Swarthmore College is currently closed to visitors and all 
but essential staff due to coronavirus precautions. I am primarily working from 
home and spending only limited time in the office. Email is the best way to 
reach me.
CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action 

Re: [Archivesspace_Users_Group] Past Perfect migration?

[Solek, VivianLea]

Good morning Miranda,

I do not believe that there is an existing import template for PastPerfect.  
That said, I know that PP will export into excel.  From there, you could use 
the Harvard plugin to get your data into ASpace.  (The plugin is part of the 
core code for version 2.8 (think I have the # right)).  If you're using an 
earlier version, you can add the plugin and use it to import resource records 
from excel.  (Your accession records can go in through the built in importer.

It is doable - it will just require a bit of extra work.

Good luck with the project!

All the best,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Novak, 
Miranda
Sent: Wednesday, March 3, 2021 9:44 AM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Past Perfect migration?

Hello,

My institution is brand-new to ArchivesSpace and has been using Past Perfect 
for 20+ years. I'm hoping to be directed to documentation to help me plan how 
to migrate data from Past Perfect into ArchivesSpace. Has anyone already done 
this and could you point me to the documents/videos that helped you?

Thank you and apologies if this isn't an appropriate question for this group!

Sincerely,
Miranda

Miranda Novak
Assistant Director of Instructional Technology
Clemens & Alcuin Libraries, IT Services
College of Saint Benedict/Saint John's University
320-363-5923
mno...@csbsju.edu
Pronouns: she/her/hers

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
and its attachments from your system without keeping a copy. Unless expressly 
stated in this e-mail, nothing in this message may be construed as a digital or 
electronic signature. Thank you.
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Re: [Archivesspace_Users_Group] spreadsheet importer max number of rows in v2.8?

[Solek, VivianLea]

Got it – thanks so much!

Time to ask my IT partner for an upgrade to v2.8.0.   I have some REALLY big 
files coming in from excel, so this is critical.

Many thanks and happy holidays!

All the best,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Blake 
Carver
Sent: Monday, December 7, 2020 3:30 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] spreadsheet importer max number of 
rows in v2.8?

Nope, just 2.8.0. Before that it was a plugin.

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Solek, VivianLea 
mailto:vivianlea.so...@kofc.org>>
Sent: Monday, December 7, 2020 3:17 PM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] spreadsheet importer max number of 
rows in v2.8?


Hi Blake,



Can the config settings be tweaked in 2.7.1?



Many thanks.

VivianLea



VivianLea Solek

Archivist

Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702

Phone 203 752-4578
Fax 203 865-0351



From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Blake Carver
Sent: Monday, December 7, 2020 3:14 PM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] spreadsheet importer max number of 
rows in v2.8?



You might want to upgrade to 2.8.1 first, it runs as a background job now, and 
that will help with larger imports:

https://github.com/archivesspace/archivesspace/pull/1980<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Farchivesspace%2Farchivesspace%2Fpull%2F1980=04%7C01%7Cvivianlea.solek%40kofc.org%7Cf74d5fada07a43b8fd1708d89aeeeb06%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C0%7C637429698219852028%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000=KZSIu%2FrdX5AxUbfqlLOsETW9KO6GbEC78gcjwvPPkUE%3D=0>



2.8.0 does have it in the config settings:

AppConfig[:bulk_import_rows] = 1000
AppConfig[:bulk_import_size] = 256



From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Benn Joseph 
mailto:benn.jos...@northwestern.edu>>
Sent: Monday, December 7, 2020 2:33 PM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] spreadsheet importer max number of rows in 
v2.8?



Hi everyone,

We’re planning to do some test ingests of big collections using the spreadsheet 
importer (aspace-import-excel) on our ASpace sandbox, which is currently on 
version 2.8. I don’t know if this was the case in the past, but I’m hearing 
from some folks that there is an upper-limit to the number of rows the ingest 
spreadsheet can have, which for us appears to be set to a max of 2000. Does 
anyone know if this is something that can be increased, like in a setting 
somewhere?



Thanks,

--Benn



Benn Joseph

Head, Collections Services

McCormick Library of Special Collections & University Archives

Northwestern University Libraries

Northwestern University

www.library.northwestern.edu<https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.library.northwestern.edu%2F=04%7C01%7Cvivianlea.solek%40kofc.org%7Cf74d5fada07a43b8fd1708d89aeeeb06%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C0%7C637429698219892015%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000=73Jnlnq3hvy%2BCvGEFBf5d%2FHMoI4Oj8XW9wfBoYBzn2I%3D=0>

benn.jos...@northwestern.edu<mailto:benn.jos...@northwestern.edu%0d>

847.467.6581


CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
and its attachments from your system with

Re: [Archivesspace_Users_Group] spreadsheet importer max number of rows in v2.8?

[Solek, VivianLea]

Hi Blake,

Can the config settings be tweaked in 2.7.1?

Many thanks.
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Blake 
Carver
Sent: Monday, December 7, 2020 3:14 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] spreadsheet importer max number of 
rows in v2.8?

You might want to upgrade to 2.8.1 first, it runs as a background job now, and 
that will help with larger imports:
https://github.com/archivesspace/archivesspace/pull/1980

2.8.0 does have it in the config settings:
AppConfig[:bulk_import_rows] = 1000
AppConfig[:bulk_import_size] = 256

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Benn Joseph 
mailto:benn.jos...@northwestern.edu>>
Sent: Monday, December 7, 2020 2:33 PM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] spreadsheet importer max number of rows in 
v2.8?


Hi everyone,

We're planning to do some test ingests of big collections using the spreadsheet 
importer (aspace-import-excel) on our ASpace sandbox, which is currently on 
version 2.8. I don't know if this was the case in the past, but I'm hearing 
from some folks that there is an upper-limit to the number of rows the ingest 
spreadsheet can have, which for us appears to be set to a max of 2000. Does 
anyone know if this is something that can be increased, like in a setting 
somewhere?



Thanks,

--Benn



Benn Joseph

Head, Collections Services

McCormick Library of Special Collections & University Archives

Northwestern University Libraries

Northwestern University

www.library.northwestern.edu

benn.jos...@northwestern.edu

847.467.6581



CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
and its attachments from your system without keeping a copy. Unless expressly 
stated in this e-mail, nothing in this message may be construed as a digital or 
electronic signature. Thank you.
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[Archivesspace_Users_Group] Help Please - System Setup Before Data Import

[Solek, VivianLea]

Good afternoon,

I am ready to start importing data into ASpace, but I know there are things I 
need to do to set up my ASpace instance before I hit "import."  I know I need to


  1.  Set My Repository Preferences (including controlled vocabulary lists)
  2.  Import location codes
  3.  Arrange notes per DACS order
  4.  Create top container profiles.

Are there things you wish someone had told you before import?  Other things I 
should set up before importing?

I'm working through the video tutorials in the Help Center, but I don't see a 
video titled "Setting Up ASpace Prior to Import" that would answer my questions.

Thank you all VERY much for any and all suggestions you may have!

All the best,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

Knights of Columbus Museum
1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
and its attachments from your system without keeping a copy. Unless expressly 
stated in this e-mail, nothing in this message may be construed as a digital or 
electronic signature. Thank you.
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Re: [Archivesspace_Users_Group] Sub-subseries custom usage?

[Solek, VivianLea]

Hi Lev,

Thanks so much for understanding.  At this point...yes...we're awaiting the 
graphics and the carpenters before installation.  So I'm actually processing, 
which is my happy place.

Have a great week.

Best,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

Knights of Columbus Museum
1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Earle, 
Lev
Sent: Tuesday, October 20, 2020 1:15 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Sub-subseries custom usage?

Hi VivianLea,

Haha, no worries. We've all been there! Hope your install is going well! :)


Cheers,
-Lev.

___
Lev Earle
Special Collections Processing Archivist
Rare Books, Special Collections, and Preservation
University of Rochester River Campus Libraries
they/them pronouns



From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Solek, VivianLea
Sent: Tuesday, October 20, 2020 12:43 PM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: [EXT] Re: [Archivesspace_Users_Group] Sub-subseries custom usage?

Hi Lev,

Sorry about my earlier reply - I misread your request.  I'm in the midst of a 
crazy exhibit install...should not be answering emails!?!

Best,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

Knights of Columbus Museum
1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Earle, Lev
Sent: Tuesday, October 20, 2020 12:25 PM
To: 
archivesspace_users_group@lyralists.lyrasis.org<mailto:archivesspace_users_group@lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Sub-subseries custom usage?

Hello everyone,

I'm wondering if anyone out there has configured their instance to make 
sub-subseries level designations available.

I'm currently working with some very large collection imports where 
sub-subseries would be useful, and know that EAD allows for I think a maximum 
of twelve levels (or something faintly ridiculous), but also know that the 
out-of-the-box AS doesn't include a sub-subseries level designation. I know you 
can technically nest subseries as children under each other, but this feels 
like bad form and plays havoc with our display code. We could probably figure 
out something ourselves to hack in a sub-subseries designation, but I wanted to 
see what/if anyone else was doing, as we'd like to try and build consistently 
with other institutions to make future inter-institutional collaboration go 
more smoothly.

Many thanks for any help! I'm new to this listserv and have been learning a lot 
following conversations but still have a long ways to go.

Cheers,
-Lev.

___
Lev Earle
Special Collections Processing Archivist - RBSCP
University of Rochester River Campus Libraries
they/them pronouns

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Re: [Archivesspace_Users_Group] Sub-subseries custom usage?

[Solek, VivianLea]

Hi Lev,

Sorry about my earlier reply - I misread your request.  I'm in the midst of a 
crazy exhibit install...should not be answering emails!?!

Best,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

Knights of Columbus Museum
1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Earle, 
Lev
Sent: Tuesday, October 20, 2020 12:25 PM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Sub-subseries custom usage?

Hello everyone,

I'm wondering if anyone out there has configured their instance to make 
sub-subseries level designations available.

I'm currently working with some very large collection imports where 
sub-subseries would be useful, and know that EAD allows for I think a maximum 
of twelve levels (or something faintly ridiculous), but also know that the 
out-of-the-box AS doesn't include a sub-subseries level designation. I know you 
can technically nest subseries as children under each other, but this feels 
like bad form and plays havoc with our display code. We could probably figure 
out something ourselves to hack in a sub-subseries designation, but I wanted to 
see what/if anyone else was doing, as we'd like to try and build consistently 
with other institutions to make future inter-institutional collaboration go 
more smoothly.

Many thanks for any help! I'm new to this listserv and have been learning a lot 
following conversations but still have a long ways to go.

Cheers,
-Lev.

___
Lev Earle
Special Collections Processing Archivist - RBSCP
University of Rochester River Campus Libraries
they/them pronouns

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
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Re: [Archivesspace_Users_Group] Sub-subseries custom usage?

[Solek, VivianLea]

Hi Lev,

What version of ASpace are you using?  I'm in 2.7.1 and Sub-Series is 
absolutely in the drop down menu for "level of description" field.

Might want to check your version and see if it is time for an upgrade.  No need 
to do your own programming if you don't really need to do so!

Best,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

Knights of Columbus Museum
1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Earle, 
Lev
Sent: Tuesday, October 20, 2020 12:25 PM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Sub-subseries custom usage?

Hello everyone,

I'm wondering if anyone out there has configured their instance to make 
sub-subseries level designations available.

I'm currently working with some very large collection imports where 
sub-subseries would be useful, and know that EAD allows for I think a maximum 
of twelve levels (or something faintly ridiculous), but also know that the 
out-of-the-box AS doesn't include a sub-subseries level designation. I know you 
can technically nest subseries as children under each other, but this feels 
like bad form and plays havoc with our display code. We could probably figure 
out something ourselves to hack in a sub-subseries designation, but I wanted to 
see what/if anyone else was doing, as we'd like to try and build consistently 
with other institutions to make future inter-institutional collaboration go 
more smoothly.

Many thanks for any help! I'm new to this listserv and have been learning a lot 
following conversations but still have a long ways to go.

Cheers,
-Lev.

___
Lev Earle
Special Collections Processing Archivist - RBSCP
University of Rochester River Campus Libraries
they/them pronouns

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
and its attachments from your system without keeping a copy. Unless expressly 
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Re: [Archivesspace_Users_Group] ArchivesSpace and disaster preparedness

[Solek, VivianLea]

Hi Jim,

As someone who is working on a disaster plan in dPlan (through NEDCC), I am 
VERY interested in your question.  When responding, I hope folks will respond 
to the group.

MANY thanks!
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

Knights of Columbus Museum
1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of James E. 
Cross
Sent: Wednesday, September 16, 2020 9:45 AM
To: Archivesspace Users Group 
Subject: [Archivesspace_Users_Group] ArchivesSpace and disaster preparedness

I was wondering if anyone is incorporating disaster preparedness as part of 
collection management in Archivesspace. For example, identifying collections 
for priority evacuation/salvage and then producing a report that lists those 
collections and their locations. People might have even decided to be more 
granular and designate priorities (low, medium, high) for all collections in 
their repositories.

I am interested to hear about anything you have done in this regard. Thank you.

Jim Cross
Manuscripts Archivist


James Edward Cross, C.A.
Special Collections and Archives
Clemson University Libraries
Box 343001
Clemson, SC  29634-3001
Phone: (864) 656-5182
Website: 
http://library.clemson.edu/depts/specialcollections/

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
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and its attachments, is prohibited. If you receive this communication in error, 
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Re: [Archivesspace_Users_Group] Agent records in ArchivesSpace and compound or hyphenated surnames

[Solek, VivianLea]

Please share to the list.  I would be interested in this as well.

Many thanks!

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

Knights of Columbus Museum
1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Natalie 
Adams
Sent: Wednesday, July 22, 2020 10:20 AM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Agent records in ArchivesSpace and 
compound or hyphenated surnames

Dear all,

Are there any repositories on the list using ArchivesSpace for agent records 
who would be willing to share any guidance they have prepared for 
users/cataloguers about creating agent records? I'm specifically interested in 
conventions for entering compound and hyphenated surnames or last names.

Any advice would be really helpful.

Best wishes,

Natalie


Natalie Adams
Systems Archivist
Cambridge University Library


Natalie Adams
Systems Archivist
Cambridge University Library
CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
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[Archivesspace_Users_Group] I Feel the Need for Speed - Time Trials?

[Solek, VivianLea]

Good morning all,

I know our installations will all be different which will impact speed, but I'm 
very curious about the speed of processing that folks are experiencing.  Even 
the most basic tasks (like clicking on a record group/collection record to open 
it, seems to take a bit to perform it.  My system (v.2.4.1 in the process of 
updating to 2.5.1) is on a dedicated cloud server and I know it can be "ramped 
up" to generate more speed/power,  I just need some stats/data to convince IT 
that the performance I'm seeing is "below par."

Am I just being a big impatient or are other people seeing slow speeds as well? 
 Has anyone done any "time trials" for basic processes?  Has anyone done "time 
trials" for importing with the Harvard plug in?

Many thanks for any and all insights and data shares!

Best,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

Knights of Columbus Museum
1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
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Re: [Archivesspace_Users_Group] Another Reordering Question

[Solek, VivianLea]

Good morning Miloche,

Thank you VERY much for these great instructions.  I'm off to give it a try now.

Happy Wednesday!

Best,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

Knights of Columbus Museum
1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
Kottman, Miloche
Sent: Tuesday, November 27, 2018 5:00 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Another Reordering Question

VivianLea,

If you are using a version of ArchivesSpace that has the "Enable Reorder Mode" 
button, the ctrl+shift+click doesn't work like it does in other windows 
programs.  Instead do the following to select multiple records:

Multiple records NOT adjacent:

1.  In reorder mode, hold down  key and click on the two columns of 
dots at the far left of the first record you want to move. This should 
highlight your selected title

2.  Hold down the  key and click on the two columns of dots at the 
far left of the second record you want to move. This should highlight your 
second selected title and provide a numeric designation of the order that the 
titles will be moved
[cid:image001.jpg@01D486EF.CE193050]

3.  Continue until you've selected all the title you want to move then drag 
them to the appropriate location

Multiple records that are adjacent:

1.  In reorder mode, hold down  key and click on the two columns of 
dots at the far left of the first record you want to move. This should 
highlight your selected title

2.  Let go of the  key

3.  Hold down the  key and click on the last record in the list you 
want to move.  This will highlight and enumerate all the records between the 
first and last record you selected
[cid:image002.jpg@01D486EF.CE193050]

4.  Drag the records to the appropriate location as usual

--Miloche

**
Miloche Kottman
Head of Cataloging & Archival Processing
University of Kansas Libraries
Lawrence, KS 66045
mkott...@ku.edu<mailto:mkott...@ku.edu>
785-864-3916



From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Solek, VivianLea
Sent: Tuesday, November 20, 2018 1:27 PM
To: 
archivesspace_users_group@lyralists.lyrasis.org<mailto:archivesspace_users_group@lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Another Reordering Question

I believe the answer to my last post was "it was a pre-Thanksgiving mental 
fit."  After posting I went back in and it had reappeared.

So the next question is, when reading the manual, it says that you can select 
multiple items by using the ctrl+click.  However, when I use that combination 
(or shift+click or alt+click, it justs open another browser tab with the same 
page.  Is this a bug that has been identified?  I'm in version 2.4.1 and we are 
self-hosting.

Many thanks!
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

Knights of Columbus Museum
1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
and its attachments from your system without keeping a copy. Unless expressly 
stated in this e-mail, nothing in this message may be construed as a digital or 
electronic signature. Thank you.
CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
and its attachments from your system without keeping a copy. Unless expressly 
stated in this e-mail, nothing in this message may be construed as a digital or 
electronic signature. Thank you.
_

[Archivesspace_Users_Group] Another Reordering Question

[Solek, VivianLea]

I believe the answer to my last post was "it was a pre-Thanksgiving mental 
fit."  After posting I went back in and it had reappeared.

So the next question is, when reading the manual, it says that you can select 
multiple items by using the ctrl+click.  However, when I use that combination 
(or shift+click or alt+click, it justs open another browser tab with the same 
page.  Is this a bug that has been identified?  I'm in version 2.4.1 and we are 
self-hosting.

Many thanks!
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

Knights of Columbus Museum
1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
and its attachments from your system without keeping a copy. Unless expressly 
stated in this e-mail, nothing in this message may be construed as a digital or 
electronic signature. Thank you.
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[Archivesspace_Users_Group] Help with "Lost" Series

[Solek, VivianLea]

Good afternoon,

I am working on moving legacy data into proper series within a collection.  I 
created several series and started moving objects into them using the Reorder 
Mode.  I have moved 9 items into Series I.  Now, when I select an object to 
move into that series, Series I no longer appears in my list of places to move 
it.

Help!?!  Am I doing something wrong or is my system having a pre-Thanksgiving 
mental fit?

MANY thanks!
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

Knights of Columbus Museum
1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

CONFIDENTIALITY NOTICE: This message and any attachments may contain 
confidential, proprietary or legally privileged information and is intended 
only for the use of the addressee or addressees named above for its intended 
purpose. If you are not the intended recipient of this message, this message 
constitutes notice that any review, retransmission, distribution, copying or 
other use or taking any action in reliance on the information in this message 
and its attachments, is prohibited. If you receive this communication in error, 
please immediately advise the sender by reply e-mail and delete this message 
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