Re: [Archivesspace_Users_Group] Linking related accessions below collection level
Thanks for the responses so far. Seems like it hasn’t come up before. I created a feature request ticket here: https://archivesspace.atlassian.net/browse/AR-1942 Feel free to watch/vote. We’ve got a long list of customizations we intend to make to ASpace in the next few months, but I’ll add this to our queue to see if it’s something we can/ought to work on. Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jste...@jhu.edu From: archivesspace_users_group-boun...@lyralists.lyrasis.org [mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of Kari R Smith Sent: Tuesday, November 28, 2017 2:34 PM To: Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org> Cc: archivesspace_users_group-boun...@lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Linking related accessions below collection level To add to this thread, a gap in the current functionality of ArchivesSpace is a place to note actual Processing actions – more than just in a Processing Notes field. For me, this would include being able to trace items back to an accession record, noting what’s been weeded, moved, etc. especially after a collection has been actively used by researchers (this would give a trace for when a citation says xx is in box 5 but it’s now in box 10 or has been removed due to additional processing work.) In most cases, I would want this information not Public, but in structured data so it could be queried or reported. Is anyone working on a Processing module? I know there has been a Collection Assessment module in the works. Kari -- Kari R. Smith Institute Archivist and Program Head, Digital Archives Institute Archives & Special Collections, MIT Libraries Massachusetts Institute of Technology, Cambridge, Massachusetts 02139 IASC office: 617.258.5568 http://libraries.mit.edu/archives/ she | her | hers @karirene69 [smithkr at mit.edu] From: archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org> [mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of vivianlea.so...@kofc.org<mailto:vivianlea.so...@kofc.org> Sent: Tuesday, November 28, 2017 12:38 PM To: Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org<mailto:archivesspace_users_group@lyralists.lyrasis.org>> Cc: archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org> Subject: Re: [Archivesspace_Users_Group] Linking related accessions below collection level Hi Jordon, I would be interested in this functionality. I seldom get a complete record group in one accession, so I am constantly adding accessions to my record groups. Sign me up as someone willing to push for this functionality! Sincerely, VivianLea VivianLea Solek Archivist Knights of Columbus Supreme Council Archives Knights of Columbus Museum 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 [Inactive hide details for Jordon Steele ---11/28/2017 11:57:30 AM---Hi all, We have an interest in linking archival objects (i.]Jordon Steele ---11/28/2017 11:57:30 AM---Hi all, We have an interest in linking archival objects (i.e. the levels below collection level) in From: Jordon Steele <jste...@jhu.edu<mailto:jste...@jhu.edu>> To: Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org<mailto:archivesspace_users_group@lyralists.lyrasis.org>>, Date: 11/28/2017 11:57 AM Subject: [Archivesspace_Users_Group] Linking related accessions below collection level Sent by: archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org> Hi all, We have an interest in linking archival objects (i.e. the levels below collection level) in resource records back to the accessions they came from. The situation that precipitated discussion about this possibility was that we have one series of materials that is associated with multiple accession records. Unless I’m missing something, the only way one can currently link to accessions from resource records is at the collection level. There is no “Related accessions” feature at levels below that. The way we’re doing this now is creating an accruals note at the appropriate level and typing the accession number into the free text field, but having a direct link between the two would be handy. For born-digital collections, we are also linking the original containers from which the digital content came to the appropriate level in the resource record using the instance module. I’m wondering if others in the commun
Re: [Archivesspace_Users_Group] Linking related accessions below collection level
To add to this thread, a gap in the current functionality of ArchivesSpace is a place to note actual Processing actions – more than just in a Processing Notes field. For me, this would include being able to trace items back to an accession record, noting what’s been weeded, moved, etc. especially after a collection has been actively used by researchers (this would give a trace for when a citation says xx is in box 5 but it’s now in box 10 or has been removed due to additional processing work.) In most cases, I would want this information not Public, but in structured data so it could be queried or reported. Is anyone working on a Processing module? I know there has been a Collection Assessment module in the works. Kari -- Kari R. Smith Institute Archivist and Program Head, Digital Archives Institute Archives & Special Collections, MIT Libraries Massachusetts Institute of Technology, Cambridge, Massachusetts 02139 IASC office: 617.258.5568 http://libraries.mit.edu/archives/ she | her | hers @karirene69 [smithkr at mit.edu] From: archivesspace_users_group-boun...@lyralists.lyrasis.org [mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of vivianlea.so...@kofc.org Sent: Tuesday, November 28, 2017 12:38 PM To: Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org> Cc: archivesspace_users_group-boun...@lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Linking related accessions below collection level Hi Jordon, I would be interested in this functionality. I seldom get a complete record group in one accession, so I am constantly adding accessions to my record groups. Sign me up as someone willing to push for this functionality! Sincerely, VivianLea VivianLea Solek Archivist Knights of Columbus Supreme Council Archives Knights of Columbus Museum 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 [Inactive hide details for Jordon Steele ---11/28/2017 11:57:30 AM---Hi all, We have an interest in linking archival objects (i.]Jordon Steele ---11/28/2017 11:57:30 AM---Hi all, We have an interest in linking archival objects (i.e. the levels below collection level) in From: Jordon Steele <jste...@jhu.edu<mailto:jste...@jhu.edu>> To: Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org<mailto:archivesspace_users_group@lyralists.lyrasis.org>>, Date: 11/28/2017 11:57 AM Subject: [Archivesspace_Users_Group] Linking related accessions below collection level Sent by: archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org> Hi all, We have an interest in linking archival objects (i.e. the levels below collection level) in resource records back to the accessions they came from. The situation that precipitated discussion about this possibility was that we have one series of materials that is associated with multiple accession records. Unless I’m missing something, the only way one can currently link to accessions from resource records is at the collection level. There is no “Related accessions” feature at levels below that. The way we’re doing this now is creating an accruals note at the appropriate level and typing the accession number into the free text field, but having a direct link between the two would be handy. For born-digital collections, we are also linking the original containers from which the digital content came to the appropriate level in the resource record using the instance module. I’m wondering if others in the community have discussed or considered this before. Thanks! Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jste...@jhu.edu<mailto:jste...@jhu.edu> ___ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org<mailto:Archivesspace_Users_Group@lyralists.lyrasis.org> https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup=DwICAg=C90XguLnqhMT2ADRaOs3gQ=balEICFvGrVJ8Sr6vcdFtVtZaJWT42A5myJ4zXSQILc=zrLa9yi6Jz939dKTz3tRUTucZ7ONMd-S1nBNWY_f7lY=BR3jeXZt1A7AoWvxkDjYNt9Y8PigD1yLpwGadXpKZWI= CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachmen
Re: [Archivesspace_Users_Group] Linking related accessions below collection level
I did this (when that granular level of linkage was warranted) at my former institution by creating a “processed” event record from the accession record that linked to the resulting archival object (which can be most easily found by typing the archival object’s URI into the type ahead box under linked records). We did this infrequently, but it was helpful when we wanted to find just that one particular copy of a circular (of which we may have had many copies in an artificial collection) that was donated by a VIP. But, yes, events do allow you to link from accession records to archival object records, and vice versa. Lora -- Lora J. Woodford The Sheridan Libraries Johns Hopkins University 3400 North Charles Street Baltimore, MD 21228 (410) 516-5898 lwoodf...@jhu.edu<mailto:lwoodf...@jhu.edu> From: <archivesspace_users_group-boun...@lyralists.lyrasis.org> on behalf of Kevin Clair <kevin.cl...@du.edu> Reply-To: Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org> Date: Tuesday, November 28, 2017 at 12:14 PM To: Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org> Subject: Re: [Archivesspace_Users_Group] Linking related accessions below collection level Hello, We would also be interested in this; it’s one of the features we lost in migrating from our last system (besides batch editing) that gets requested the most. We’re currently capturing this information in the Disposition Note of each Accession record, but we would definitely like to link to accessioned materials more directly than just at the Resource level. -k From: archivesspace_users_group-boun...@lyralists.lyrasis.org [mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of Jordon Steele Sent: Tuesday, November 28, 2017 9:57 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Linking related accessions below collection level Hi all, We have an interest in linking archival objects (i.e. the levels below collection level) in resource records back to the accessions they came from. The situation that precipitated discussion about this possibility was that we have one series of materials that is associated with multiple accession records. Unless I’m missing something, the only way one can currently link to accessions from resource records is at the collection level. There is no “Related accessions” feature at levels below that. The way we’re doing this now is creating an accruals note at the appropriate level and typing the accession number into the free text field, but having a direct link between the two would be handy. For born-digital collections, we are also linking the original containers from which the digital content came to the appropriate level in the resource record using the instance module. I’m wondering if others in the community have discussed or considered this before. Thanks! Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jste...@jhu.edu<mailto:jste...@jhu.edu> ___ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
Re: [Archivesspace_Users_Group] Linking related accessions below collection level
Hello, We would also be interested in this; it's one of the features we lost in migrating from our last system (besides batch editing) that gets requested the most. We're currently capturing this information in the Disposition Note of each Accession record, but we would definitely like to link to accessioned materials more directly than just at the Resource level. -k From: archivesspace_users_group-boun...@lyralists.lyrasis.org [mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of Jordon Steele Sent: Tuesday, November 28, 2017 9:57 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Linking related accessions below collection level Hi all, We have an interest in linking archival objects (i.e. the levels below collection level) in resource records back to the accessions they came from. The situation that precipitated discussion about this possibility was that we have one series of materials that is associated with multiple accession records. Unless I'm missing something, the only way one can currently link to accessions from resource records is at the collection level. There is no "Related accessions" feature at levels below that. The way we're doing this now is creating an accruals note at the appropriate level and typing the accession number into the free text field, but having a direct link between the two would be handy. For born-digital collections, we are also linking the original containers from which the digital content came to the appropriate level in the resource record using the instance module. I'm wondering if others in the community have discussed or considered this before. Thanks! Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jste...@jhu.edu<mailto:jste...@jhu.edu> ___ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
[Archivesspace_Users_Group] Linking related accessions below collection level
Hi all, We have an interest in linking archival objects (i.e. the levels below collection level) in resource records back to the accessions they came from. The situation that precipitated discussion about this possibility was that we have one series of materials that is associated with multiple accession records. Unless I'm missing something, the only way one can currently link to accessions from resource records is at the collection level. There is no "Related accessions" feature at levels below that. The way we're doing this now is creating an accruals note at the appropriate level and typing the accession number into the free text field, but having a direct link between the two would be handy. For born-digital collections, we are also linking the original containers from which the digital content came to the appropriate level in the resource record using the instance module. I'm wondering if others in the community have discussed or considered this before. Thanks! Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jste...@jhu.edu ___ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
