[Archivesspace_Users_Group] Question re: Accessions Import

[Solek, VivianLea]

Good morning all,

I have been doing some test imports into v2.8.1, specifically the accessions 
module.  The raw data is coming in from a CSV file and the two parts of the 
accession #/identifier are in two separate fields.  During the import, it put a 
" - " rather than a period between the numbers.  Is there any way to change 
that?  I detest using dashes in accession numbers and so would REALLY like to 
put a period in there so that the electronic record matches the labelling on my 
file folders.

MANY thanks!
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

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Re: [Archivesspace_Users_Group] Indexing questions

[Schanz, Megan]

I have historically used a soft reindex (removing state directories and not 
touching Solr) when there is an issue with the data that has occurred outside 
of an upgrade (when I can be sure there is no changes to Solr configs or 
schema). An example would be that someone sees a record a certain way on the 
staff side, but not on the public side; since the staff side pulls from the 
database and the public side is from Solr for the most part. Another time is 
when I'm bulk updating records on the database side for a specific repository 
and want to only re-index those set of records I can just remove the 
[repo_id]_[object type I updated] state file.

The advantage, as you mentioned, is that the public side continues to work 
against the previously indexed data while the reindex is in progress.

- Megan

_

Megan Schanz
Application Developer & Systems Administrator
Michigan State University Libraries

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of Tom 
Hanstra 
Sent: Monday, May 3, 2021 10:56 AM
To: Archivesspace Users Group 
Subject: [Archivesspace_Users_Group] Indexing questions

I'm trying to understand what a "soft reindex" accomplishes and when it would 
be best used. Is it just a situation where we should always try that first and, 
if it does not fix something, then decide to possibly do a full reindex? Or are 
there certain situations where soft reindex is regularly the thing to address 
the situation?

Also, does it gain anything to reindex by removing the "state" data and having 
ArchivesSpace fully reindex but leave the Solr files in place?  It would allow 
searches to take place while indexing is happening. Would reindexing this way 
also update/fix Solr at the same time? Or could it leave bad Solr data in place 
and thus cause other issues?

Thanks,
Tom



--
Tom Hanstra
Sr. Systems Administrator
hans...@nd.edu

[https://docs.google.com/uc?export=download=1GFX1KaaMTtQ2Kg2u8bMXt1YwBp96bvf0=0B7APN9POn6xAQ244WWFYMFU3aVJwZ0lxbmVHK3FxNXlCd0RRPQ]
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Re: [Archivesspace_Users_Group] Error when trying to add Event Type

[Olivia S Solis]

Hi all,

I'm not sure if anyone else has experienced this in the past 3 years, but
wanted to follow up as our Systems Archivist and I have apparently had the
same problem. Background: since we don't use Digital Objects in ASpace, we
do not use a lot of the out-of-the-box Events, but we do track a lot of
processing steps using Events record. We do not want to delete any Events
that are native to ASpace so have suppressed many of them. Total, we have
44 events with 27 of the ASpace-native events suppressed. Though we plan to
upgrade soon, we're on ASpace version 2.4.1.

For the new Events that we've created for tracking processing steps, we
have generally posted them via the API and modified the yml file to add the
translations. We've always been able to create new events with no
problems... that is until yesterday when we tried to add two new ones and
failed trying two different ways:

   1. Posing via the API. The values appear to post. There are no error
   messages, but when we look in the staff interface GUI and check the
   database's enumeration_value table, the new events aren't there.
   2. Adding the new event via Manage Controlled Value Lists

This screenshot is the error we get when we try 2:
[image: Screen Shot 2021-05-04 at 8.26.28 AM.png]
I just tried going to the staff interface GUI and unsuppressing 7 events
that we normally suppress. I was still unable to add new events.

Has anyone else experienced this recently? Is there a documented solution
to the problem?

Thanks!
Olivia

On Mon, Oct 29, 2018 at 1:46 PM Busch, Ed  wrote:

> I haven't quite figured out the exact sequence of steps but I have figured
> out how to make it work. I had suppressed a number of the event types
> (most) and that seems to have been what caused creating to fail. I
> unsuppressed them and I could create again. I slowly suppressed them again
> in groups and around #26 was when I could no longer create or delete event
> types. I unsuppressed one and I could create again. SO, something seems to
> happen after the 25th is suppressed.
>
> Ed
>
> -Original Message-
> From: archivesspace_users_group-boun...@lyralists.lyrasis.org <
> archivesspace_users_group-boun...@lyralists.lyrasis.org> On Behalf Of
> Majewski, Steven Dennis (sdm7g)
> Sent: Monday, October 29, 2018 12:45 PM
> To: Archivesspace Users Group <
> archivesspace_users_group@lyralists.lyrasis.org>
> Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event
> Type
>
>
> You could also try adding an enum value from the backend API and see if
> you get a more specific error message directly from the backend.
>
> — Steve Majewski
>
>
> > On Oct 29, 2018, at 12:20 PM, Majewski, Steven Dennis (sdm7g) <
> sd...@virginia.edu> wrote:
> >
> >
> >> On Oct 29, 2018, at 11:07 AM, Busch, Ed  wrote:
> >>
> >> Hi-
> >>
> >> Nothing showing up in the log regarding the create event type error.
> System info report says the log level is set to debug. Any other ideas?
> >>
> >> Not sure if this is related, but I noticed that when I am logged as me
> (with admin priv), I can't access the system_info page: I get Unable to
> access Page. When I log in as the actual Admin user, I can access the page.
> >>
> >
> > Not related. System info controller is checking that user = “admin”
> instead of checking that user has admin privileges, which would probably be
> a better choice.
> >
> > Any clues at all in the log?  Can you post a snippet from around the
> time of the submit ?
> >
> >
> > — Steve Majewski
> >
> >
> >
> >
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-- 
Olivia Solis, MSIS
Metadata Coordinator
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
(512) 232-8013
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