[Coworking] Building A Community

[Michael Jon]

Hello, all!  I've recently begun the journey to open up a coworking space 
in my city.  After reading through various postings, books, websites 
etc...it seems that many owners stress the importance of building a 
coworking community BEFORE opening a space.  What are some key 
recommendations on how to build this community.  Very curious to hear what 
worked/didn't work.

Thank you!

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Re: [Coworking] Opening a Space, have many questions!

[Jesse Flores]

Well not sure what to do. Seems like my co-working evenings are losing momentum 
and even my regulars seem to start losing interest since there isn't any new 
connections coming in. I host weekly co-working nights and hosting a networking 
night next week. I even attend other meetups in the city but I guess maybe my 
target audience is too broad or specific? Maybe the name of the Meetup? Anyone 
else run into a wall?

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Re: [Coworking] Use of Space After Hours

[Trevor Townsend]

I have a common model with both Alex and Richard - my space is entirely 
automated with no staff on-site.  I should add that I'm opening next month, 
so I'm anxious to see how it works.

Basically, it goes like this:

   1. Office hours are 6am to 9pm 7 days a week;
  1. There are opportunities for off-hour or entire-day reservations 
  for events, retreats, etc.
   2. Using Wordpress as a front-end, I advertise the site, package 
   pricing, perks, events, etc.;
   3. Interested people become members by signing up through the Wordpress 
   site;
   4. Once payment is made, members are forwarded to the Office R 
   back-end membership relationship management platform (similar look-feel to 
   front-end for consistency);
   5. Members are sent a confirmation email that contains a link to an app 
   from SaltoKS that allows them to sign-in to the app and open the door;
  1. Email also contains wifi credentials (one password at the moment, 
  coming feature will be unique password integrated with my current Unifi 
  system);
  2. Users can also have an RFID keyfob with a $25 deposit;
  3. A coming feature will be a PIN in the email that allows them to 
  enter it on the keypads to gain access;
   6. Account management, payments, etc. are all managed by Office R 
   system;
   7. The space and entrance to it are covered by CCTV for site security 
   and member safety;
   8. Coming feature will be automated voice announcements (pleasant and 
   polite) reminding members of closing time or other important notifications
   9. Cleaners will be in at 10pm daily and replenish coffee, juice, etc. 
   supplies.

The entire space is automated meaning that trust/verify rules are in place 
for its operation.  Insurance costs are lowered based on the sophistication 
of the security controls.  Members can earn trust over time and be able to 
host off-hours events, etc.

At the moment, I just got my furniture delivery and am finishing out the 
space, so I'll share what I learn with you folks as things move along.

I would encourage you to trust your members and verify the trust.  I think 
we're all aiming to build something new and exciting and trust lubricates 
the growth experience.

Cheers,
Trevor

On Thursday, 27 September 2018 10:33:40 UTC-4, Alex Hillman wrote:
>
> We also communicate ourselves as staffed during biz hours. Members are 
> almost always there before and after we are "open" but we can't guarantee 
> it.
>
> We set up a process for earning trust and getting a key, which allows for 
> re-entry after hours. The important part with our process is that it 
> clearly shifts 24:7 access from being a perk to a responsability, akin to a 
> neighborhood watch.
>
>
> *https://dangerouslyawesome.com/2014/07/the-neighborhood-watch-method-for-coworking-space-security/*
>  
> 
>
> But your question wasn't about member, it was about meetups and events. In 
> my experience most Meetup organizers don't want to pay a rate (there's 
> always cheap or free space somewhere else) that would justify late night 
> staffing.
>
> So we link this to our neighborhood watch keyholder setup. It goes like 
> this:
>
> - meetups and groups organized by trusted keyholder are easy, since 
> someone in the group knows what to do at the end of the night.
> - if a group doesn't have a keyholder, it's their responsibility to 
> connect with a keyholder who is interested in their event and willing to 
> "co-host" with them. That helps ensure some internal member buy in too, 
> instead of just having randos using the space.
>
> This way, there is always at least one trusted member around who is 
> invested in the event AND the shared space, and can help make sure end of 
> night procedures are followed.
>
> Hope this helps you, Miles!
>
> Alex
> On Sep 26, 2018, 7:53 PM -0400, Miles Fidelman  >, wrote:
>
> What small business moves into a space that closes at 6pm? Certainly 
> nobody who has deadlines that merit the occasional all nighter.
>
> Miles Fidelman
>
> On 9/26/18 6:03 PM, jessie...@gmail.com  wrote:
>
> Hi All!  
>
> Our space is currently only open from 8am - 6pm. I am about to start 
> moving in to a system where folks can leave after 6pm and our space will 
> just be unstaffed.
>
> I have been receiving many inquiries about after hours events (ending 
> later than 6:30) and wanted to know what your typical protocol is. Since 
> these aren't always members looking to host late night meetings, I can't 
> decide if the space needs to be staffed until they are done. Does anybody 
> else staff the space for specific events or do you trust these non member 
> users to leave at the end of their time? 
>
> Thanks!
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Re: [Coworking] help?

[Marion roger]

Thanks that is it!

On Thu, Sep 27, 2018 at 9:46 AM Angel Kwiatkowski 
wrote:

> Check out deskmag.com
>
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Re: [Coworking] Use of Space After Hours

[Alex Hillman]

We also communicate ourselves as staffed during biz hours. Members are almost 
always there before and after we are "open" but we can't guarantee it.

We set up a process for earning trust and getting a key, which allows for 
re-entry after hours. The important part with our process is that it clearly 
shifts 24:7 access from being a perk to a responsability, akin to a 
neighborhood watch.

https://dangerouslyawesome.com/2014/07/the-neighborhood-watch-method-for-coworking-space-security/

But your question wasn't about member, it was about meetups and events. In my 
experience most Meetup organizers don't want to pay a rate (there's always 
cheap or free space somewhere else) that would justify late night staffing.

So we link this to our neighborhood watch keyholder setup. It goes like this:

- meetups and groups organized by trusted keyholder are easy, since someone in 
the group knows what to do at the end of the night.
- if a group doesn't have a keyholder, it's their responsibility to connect 
with a keyholder who is interested in their event and willing to "co-host" with 
them. That helps ensure some internal member buy in too, instead of just having 
randos using the space.

This way, there is always at least one trusted member around who is invested in 
the event AND the shared space, and can help make sure end of night procedures 
are followed.

Hope this helps you, Miles!

Alex
On Sep 26, 2018, 7:53 PM -0400, Miles Fidelman , 
wrote:
> What small business moves into a space that closes at 6pm? Certainly nobody 
> who has deadlines that merit the occasional all nighter.
> Miles Fidelman
>
> On 9/26/18 6:03 PM, jessievill...@gmail.com wrote:
> > Hi All!
> >
> > Our space is currently only open from 8am - 6pm. I am about to start moving 
> > in to a system where folks can leave after 6pm and our space will just be 
> > unstaffed.
> >
> > I have been receiving many inquiries about after hours events (ending later 
> > than 6:30) and wanted to know what your typical protocol is. Since these 
> > aren't always members looking to host late night meetings, I can't decide 
> > if the space needs to be staffed until they are done. Does anybody else 
> > staff the space for specific events or do you trust these non member users 
> > to leave at the end of their time?
> >
> > Thanks!
> > --
> > You received this message because you are subscribed to the Google Groups 
> > "Coworking" group.
> > To unsubscribe from this group and stop receiving emails from it, send an 
> > email to coworking+unsubscr...@googlegroups.com.
> > For more options, visit https://groups.google.com/d/optout.
>
> --
> In theory, there is no difference between theory and practice.
> In practice, there is.   Yogi Berra
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[Coworking] help?

[Angel Kwiatkowski]

Check out deskmag.com

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[Coworking] Finding Reasonable Insurance required by Co-working operator

[Angel Kwiatkowski]

I think you are looking for renter’s insurance. A quick call to your home or 
car insurance agent should help you add this to your current policy. My members 
pay less than $10/mo to cover their things left in my space in the event of 
disaster or theft. 

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[Coworking] Re: Use of Space After Hours

[Office Divvy ™]

I understand you are asking a question *specifically about **non-members** 
after-hours use*, whether you should offer that unstaffed. 

My opinion on that is a clear and absolute NO for obvious reasons > 1) 
liability and 2) you must incentivize being a member (for that reason we 
charge much higher fees to non-members for single-use situations). 

Ky Ekinci
@OfficeDivvy  



 


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