Re: NuttX Workshop 2024 - event planning

[Alin Jerpelea]

Hi all,

in this dev thread I can be blamed for the "short" name since we are under
an Apache mailing list and I keep is simple.
Apologies for that!

For the event itself we will use the proper name and I will ask tomorrow
for the permission to organize the event .
Thanks for spotting the error. It will be fixed ASAP.

Best regards
Alin

On Mon, 29 Jan 2024, 20:01 Gregory Nutt,  wrote:

> The names NuttX and Apache NuttX are both names that are trademarked by
> the ASF.  That certainly can be used for external events, but not
> without explicit permission from the ASF:
>
> https://apache.org/foundation/marks/resources
> https://apache.org/foundation/marks/events
>
> "The VP, Brand Management, or the VP of the relevant Apache project,
> must approve the use of Apache marks in any events run by third parties.
> This includes conferences, meetups, get-togethers, and any other types
> of events. Events must comply with this policy and have permission to
> use Apache marks in the name of the event or in any of the primary
> branding, including website domain names, for the event."
>
> In any event, we must have such permission to use the trademark for any
> event at Sony.  It is a legal requirement.
>
> On 1/29/2024 12:52 PM, Alan C. Assis wrote:
> > Good question Greg!
> >
> > I think it is this way for legal reasons: this is not an event released
> or
> > promoted by Apache Software Foundation (ASF).
> >
> > And although the official name of the project is Apache NuttX, we can't
> use
> > the Apache NuttX Workshop, because that would emphasize an Apache event,
> > but it is a community driven event.
> >
> > Maybe in the future this event could be driven by ASF, like Linux
> > Foundation does.
> >
> > Best Regards,
> >
> > Alan
> >
> > On Mon, Jan 29, 2024 at 10:30 AM Gregory Nutt
> wrote:
> >
> >> Shouldn't this be "Apache NuttX Workshop 2024" instead of "Nuttx
> >> Workshop 2024".  Apache NuttX is the full, legal name of the RTOS; Use
> >> of NuttX alone is considered ambiguous and is discouraged by the ASF.
> >>
> >>
> >>

Re: NuttX Workshop 2024 - event planning

[Gregory Nutt]

The names NuttX and Apache NuttX are both names that are trademarked by 
the ASF.  That certainly can be used for external events, but not 
without explicit permission from the ASF:


   https://apache.org/foundation/marks/resources
   https://apache.org/foundation/marks/events

"The VP, Brand Management, or the VP of the relevant Apache project, 
must approve the use of Apache marks in any events run by third parties. 
This includes conferences, meetups, get-togethers, and any other types 
of events. Events must comply with this policy and have permission to 
use Apache marks in the name of the event or in any of the primary 
branding, including website domain names, for the event."


In any event, we must have such permission to use the trademark for any 
event at Sony.  It is a legal requirement.


On 1/29/2024 12:52 PM, Alan C. Assis wrote:

Good question Greg!

I think it is this way for legal reasons: this is not an event released or
promoted by Apache Software Foundation (ASF).

And although the official name of the project is Apache NuttX, we can't use
the Apache NuttX Workshop, because that would emphasize an Apache event,
but it is a community driven event.

Maybe in the future this event could be driven by ASF, like Linux
Foundation does.

Best Regards,

Alan

On Mon, Jan 29, 2024 at 10:30 AM Gregory Nutt  wrote:


Shouldn't this be "Apache NuttX Workshop 2024" instead of "Nuttx
Workshop 2024".  Apache NuttX is the full, legal name of the RTOS; Use
of NuttX alone is considered ambiguous and is discouraged by the ASF.

Re: NuttX Workshop 2024 - event planning

[Alan C. Assis]

Good question Greg!

I think it is this way for legal reasons: this is not an event released or
promoted by Apache Software Foundation (ASF).

And although the official name of the project is Apache NuttX, we can't use
the Apache NuttX Workshop, because that would emphasize an Apache event,
but it is a community driven event.

Maybe in the future this event could be driven by ASF, like Linux
Foundation does.

Best Regards,

Alan

On Mon, Jan 29, 2024 at 10:30 AM Gregory Nutt  wrote:

> Shouldn't this be "Apache NuttX Workshop 2024" instead of "Nuttx
> Workshop 2024".  Apache NuttX is the full, legal name of the RTOS; Use
> of NuttX alone is considered ambiguous and is discouraged by the ASF.
>
>
>

Re: NuttX Workshop 2024 - event planning

[Gregory Nutt]

Shouldn't this be "Apache NuttX Workshop 2024" instead of "Nuttx 
Workshop 2024".  Apache NuttX is the full, legal name of the RTOS; Use 
of NuttX alone is considered ambiguous and is discouraged by the ASF.

RE: NuttX Workshop 2024 - event planning

[alin.jerpe...@sony.com]

Hi Alan,

>From my knowledge there are no conferences in that period in JP. AFAIK the 
>conferences are at the beginning of December and everybody is busy to attend 
>or organize them.
Considering vacation plans in Europe and I still think that 10-17 Jun would be 
a really good period. I will send the invitations for this Friday then we can 
talk live and decide if this date suits us all.

We already have the new logos for 2024 and I will run the website through a 
colleague (professional editor) to update it for 2024. The aim should be that 
latest on Monday we have a date for the event, dates for CFP and basic travel 
information for attendees.

Best regards
Alin

From: Alan C. Assis 
Sent: den 23 januari 2024 20:52
To: dev@nuttx.apache.org
Subject: Re: NuttX Workshop 2024 - event planning

Hi Alin, I used Google Flights to comparece prices and the values are basically 
the same from May to August. If we have some bigger embedded/computer 
conference happening in Japan around that time, we could put NuttX Workshop 
just after that,


Hi Alin,



I used Google Flights to comparece prices and the values are basically the

same from May to August.



If we have some bigger embedded/computer conference happening in Japan

around that time, we could put NuttX Workshop just after that, this way

people could participate in both events.



Let us define the date soon to give people enough time to submit proposals

and organize the flight.



For the Internet, while visiting my company in Canada I discovered

something very useful: install Airalo app and buy an eSIM with a low cost

Internet plan.

For Japan they have the lowest plan of 1GB data valid for 7 days for just

U$ 4.50 or 10GB valid for 30 days for U$ 9.00.



Best Regards,



Alan

Re: NuttX Workshop 2024 - event planning

[Alan C. Assis]

Hi Alin,

I used Google Flights to comparece prices and the values are basically the
same from May to August.

If we have some bigger embedded/computer conference happening in Japan
around that time, we could put NuttX Workshop just after that, this way
people could participate in both events.

Let us define the date soon to give people enough time to submit proposals
and organize the flight.

For the Internet, while visiting my company in Canada I discovered
something very useful: install Airalo app and buy an eSIM with a low cost
Internet plan.
For Japan they have the lowest plan of 1GB data valid for 7 days for just
U$ 4.50 or 10GB valid for 30 days for U$ 9.00.

Best Regards,

Alan

Re: NuttX Workshop 2024 - event planning

[Tomek CEDRO]

On Tue, Jan 23, 2024 at 10:37 AM Alin.Jerpelea wrote:
> For every event we had weekly meetings to plan the event. For all past events 
> those meetings were hosted Friday 19:00-20:00.
> I will send the invitation ASAP for the meeting to all people that expressed 
> interest to help with the event.
> I propose that we start the meetings this Friday if this works for everybody

TANK U :-)

--
CeDeROM, SQ7MHZ, http://www.tomek.cedro.info

RE: NuttX Workshop 2024 - event planning

[alin.jerpe...@sony.com]

Hi Tomek,

For every event we had weekly meetings to plan the event. For all past events 
those meetings were hosted Friday 19:00-20:00.

I will send the invitation ASAP for the meeting to all people that expressed 
interest to help with the event.

I propose that we start the meetings this Friday if this works for everybody

Best regards
Alin


From: Tomek CEDRO 
Sent: den 22 januari 2024 22:10
To: dev@nuttx.apache.org
Subject: Re: NuttX Workshop 2024 - event planning

On Mon, Jan 22, 2024 at 8: 10 AM Alin Jerpelea wrote: > time is flying and we 
are almost at the end of January > I think that we should have a live meeting 
to plan the website and open the > CFP to give people time plan the trip. I
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On Mon, Jan 22, 2024 at 8:10 AM Alin Jerpelea wrote:

> time is flying and we are almost at the end of January

> I think that we should have a live meeting to plan the website and open the

> CFP to give people time plan the trip. I would recommend to host the event

> Thursday-Friday to avoid the jet-lag and encourage local participation .



On the other international conferences that I help to organize and

execute we have an online all-hand-on-deck meeting every two weeks for

several months in advance.. while closer to the event there may be

more meetings as required.



We can use google calendar + meet + docs.. or we could use existing

Discord server for meetings?



How about initial meeting this week? What would be preferred day and UTC time?



Wednesday around 20:00 UTC would be best for me but I can adapt :-) I

am CET (UTC+1) and in summer time CEST (UTC+2) timezone (Warsaw Time).



I can also help in updating the even website :-)



Tomek



ps/2: Twitch.TV platform gets popular and I think we should create

NuttX profile there and also use for live stream in addition to

YouTube?



--

CeDeROM, SQ7MHZ, http://www.tomek.cedro.info<http://www.tomek.cedro.info>

Re: NuttX Workshop 2024 - event planning

[Tomek CEDRO]

On Mon, Jan 22, 2024 at 8:10 AM Alin Jerpelea wrote:
> time is flying and we are almost at the end of January
> I think that we should have a live meeting to plan the website and open the
> CFP to give people time plan the trip. I would recommend to host the event
> Thursday-Friday to avoid the jet-lag and encourage local participation .

On the other international conferences that I help to organize and
execute we have an online all-hand-on-deck meeting every two weeks for
several months in advance.. while closer to the event there may be
more meetings as required.

We can use google calendar + meet + docs.. or we could use existing
Discord server for meetings?

How about initial meeting this week? What would be preferred day and UTC time?

Wednesday around 20:00 UTC would be best for me but I can adapt :-) I
am CET (UTC+1) and in summer time CEST (UTC+2) timezone (Warsaw Time).

I can also help in updating the even website :-)

Tomek

ps/2: Twitch.TV platform gets popular and I think we should create
NuttX profile there and also use for live stream in addition to
YouTube?

--
CeDeROM, SQ7MHZ, http://www.tomek.cedro.info

Re: NuttX Workshop 2024 - event planning

[Alin Jerpelea]

Hi all,

time is flying and we are almost at the end of January

I think that we should have a live meeting to plan the website and open the
CFP to give people time plan the trip. I would recommend to host the event
Thursday-Friday to avoid the jet-lag and encourage local participation .

What do you think ?

I gathered some practical information that should be shared ASAP

*Flight*
According to https://www.momondo.se most common airports have a lower price
during 10-17 Jun (Monday - Monday trip) if people want to attend the
conference and spend some time in Tokyo or visit Japan.
There are 2 major airports Haneda(close to the city) and Narita (1H15 with
the  Narita Express train to the city)

*Accommodation*
My colleagues from Sony checked the hotels and provided a good
recommendation at https://www.princehotels.com/shinagawa/ (5 Minutes walk
to the train station)
Other options are https://www.airbnb.com and booking.com to find something
that suits your taste

*Mobile Data*
internet is vital for all of us and can be expensive for visitors. It is
commanded to buy a 10 Days Data only SIM from the airport (if you forget to
buy ask Alin Jerpelea for opportunities to buy the SIM)


*Transportation in Japan*
Proffered transportation is train. for payments you can buy tickets or
install the SUICA application on your phone to pass the train station gates

English language can be used in Tokyo to communicate with people on the
street if you need directions

If you plan to attend the event please plan in advance to benefit from
lower prices and keep us informed so that we can plan the venue and the
activities. (+1 is encouraged if you plan to enjoy Japan)

Best regards
Alin

On Sat, Jan 13, 2024 at 2:48 AM Alan C. Assis  wrote:

> Hi Alin,
> Thanks for confirming that Sony will be able to host our VI NuttX
> International Workshop!
>
> I think summer (after May) will be nice!
>
> So, although it is enough time, we need to define the date soon, because
> for people far from Japan the flight could be very expensive because we
> delay buying it.
>
> I hope we need more people involved in the event organization because it
> takes a lot of time and energy. As usual I'm here to help!
>
> BR,
>
> Alan
>
> On Fri, Jan 12, 2024 at 6:25 AM alin.jerpe...@sony.com <
> alin.jerpe...@sony.com> wrote:
>
> > Hi all,
> >
> > A new year started and we should start planning for the yearly workshop
> >
> > This year Sony offered to host the workshop in Tokyo, Japan as it as
> > planned on 2020 (the in person event was canceled due to Covid)
> >
> > Sony proposed the following periods for the event and will come back with
> > practical information for attending the event
> > 20 May - 16 June (better weather/beautiful nature)
> > 1-15 September (may be rainy)
> >
> > I would like to ask for volunteers to help organizing the event and
> > opinions regarding the dates
> >
> > Best regards
> > Alin
> >
> >
> >
>

Re: NuttX Workshop 2024 - event planning

[Alan C. Assis]

Hi Alin,
Thanks for confirming that Sony will be able to host our VI NuttX
International Workshop!

I think summer (after May) will be nice!

So, although it is enough time, we need to define the date soon, because
for people far from Japan the flight could be very expensive because we
delay buying it.

I hope we need more people involved in the event organization because it
takes a lot of time and energy. As usual I'm here to help!

BR,

Alan

On Fri, Jan 12, 2024 at 6:25 AM alin.jerpe...@sony.com <
alin.jerpe...@sony.com> wrote:

> Hi all,
>
> A new year started and we should start planning for the yearly workshop
>
> This year Sony offered to host the workshop in Tokyo, Japan as it as
> planned on 2020 (the in person event was canceled due to Covid)
>
> Sony proposed the following periods for the event and will come back with
> practical information for attending the event
> 20 May - 16 June (better weather/beautiful nature)
> 1-15 September (may be rainy)
>
> I would like to ask for volunteers to help organizing the event and
> opinions regarding the dates
>
> Best regards
> Alin
>
>
>

Re: NuttX Workshop 2024 - event planning

[Tomek CEDRO]

On Fri, Jan 12, 2024 at 10:25 AM Alin.Jerpelea wrote:
> This year Sony offered to host the workshop in Tokyo, Japan as it as planned 
> on 2020 (the in person event was canceled due to Covid)
> Sony proposed the following periods for the event and will come back with 
> practical information for attending the event
> 20 May - 16 June (better weather/beautiful nature)
> 1-15 September (may be rainy)
> I would like to ask for volunteers to help organizing the event and opinions 
> regarding the dates

Hey there Alin please count me in as remote online helper :-)

--
CeDeROM, SQ7MHZ, http://www.tomek.cedro.info

Re: NuttX Workshop 2024 - event planning

[Alin Jerpelea]

Hi Tiago,
I think that both May and June provide enough time for the event but we
should check when people would like to travel
Best Regards
Alin

On Fri, 12 Jan 2024, 18:05 Tiago Medicci Serrano, 
wrote:

> Alin, you can count on me to organize the event.
>
> About the dates, I think that for May we don't have time to organize it,
> but in the middle of June would be possible. I think the attendance would
> be higher in June than in September, right? What do you think?
>
> Best regards,
>
> Em sex., 12 de jan. de 2024 às 07:41, Erik Englund  >
> escreveu:
>
> > Wow! I would love to visit Japan in May/June and will definitely try to
> > make it this year.
> >
> > / Erik
> >
> > Den fre 12 jan. 2024 kl 10:25 skrev alin.jerpe...@sony.com <
> > alin.jerpe...@sony.com>:
> >
> > > Hi all,
> > >
> > > A new year started and we should start planning for the yearly workshop
> > >
> > > This year Sony offered to host the workshop in Tokyo, Japan as it as
> > > planned on 2020 (the in person event was canceled due to Covid)
> > >
> > > Sony proposed the following periods for the event and will come back
> with
> > > practical information for attending the event
> > > 20 May - 16 June (better weather/beautiful nature)
> > > 1-15 September (may be rainy)
> > >
> > > I would like to ask for volunteers to help organizing the event and
> > > opinions regarding the dates
> > >
> > > Best regards
> > > Alin
> > >
> > >
> > >
> >
>
>
> --
> Tiago Medicci Serrano
>
> Embedded Software Engineer
> MSc Electronics/Microelectronics
> m: +55 (19) 981403886 <+55+(19)+981403886>
> e: tiago.medi...@gmail.com
> a: Campinas, Brazil
> Follow me:
> 
> 
>

Re: NuttX Workshop 2024 - event planning

[Tiago Medicci Serrano]

Alin, you can count on me to organize the event.

About the dates, I think that for May we don't have time to organize it,
but in the middle of June would be possible. I think the attendance would
be higher in June than in September, right? What do you think?

Best regards,

Em sex., 12 de jan. de 2024 às 07:41, Erik Englund 
escreveu:

> Wow! I would love to visit Japan in May/June and will definitely try to
> make it this year.
>
> / Erik
>
> Den fre 12 jan. 2024 kl 10:25 skrev alin.jerpe...@sony.com <
> alin.jerpe...@sony.com>:
>
> > Hi all,
> >
> > A new year started and we should start planning for the yearly workshop
> >
> > This year Sony offered to host the workshop in Tokyo, Japan as it as
> > planned on 2020 (the in person event was canceled due to Covid)
> >
> > Sony proposed the following periods for the event and will come back with
> > practical information for attending the event
> > 20 May - 16 June (better weather/beautiful nature)
> > 1-15 September (may be rainy)
> >
> > I would like to ask for volunteers to help organizing the event and
> > opinions regarding the dates
> >
> > Best regards
> > Alin
> >
> >
> >
>


-- 
Tiago Medicci Serrano

Embedded Software Engineer
MSc Electronics/Microelectronics
m: +55 (19) 981403886 <+55+(19)+981403886>
e: tiago.medi...@gmail.com
a: Campinas, Brazil
Follow me:

Re: NuttX Workshop 2024 - event planning

[Erik Englund]

Wow! I would love to visit Japan in May/June and will definitely try to
make it this year.

/ Erik

Den fre 12 jan. 2024 kl 10:25 skrev alin.jerpe...@sony.com <
alin.jerpe...@sony.com>:

> Hi all,
>
> A new year started and we should start planning for the yearly workshop
>
> This year Sony offered to host the workshop in Tokyo, Japan as it as
> planned on 2020 (the in person event was canceled due to Covid)
>
> Sony proposed the following periods for the event and will come back with
> practical information for attending the event
> 20 May - 16 June (better weather/beautiful nature)
> 1-15 September (may be rainy)
>
> I would like to ask for volunteers to help organizing the event and
> opinions regarding the dates
>
> Best regards
> Alin
>
>
>

NuttX Workshop 2024 - event planning

[alin.jerpe...@sony.com]

Hi all,

A new year started and we should start planning for the yearly workshop

This year Sony offered to host the workshop in Tokyo, Japan as it as planned on 
2020 (the in person event was canceled due to Covid)

Sony proposed the following periods for the event and will come back with 
practical information for attending the event
20 May - 16 June (better weather/beautiful nature)
1-15 September (may be rainy)

I would like to ask for volunteers to help organizing the event and opinions 
regarding the dates

Best regards
Alin