Re: [OSGeo-Discuss] Annual General Meeting at FOSS4G
Hi Tyler - I did not attend the Annual General Meeting last year, and I am not sure if I will be able to attend this year, but I have ideas in this respect and I hope they will still reach the mailing list ;) With the growth of the community (and of the number of chapters) such a session will grow in complexity and length. It could get VERY confusing. Based on similar experiences (last but not least large condominium meetings), I would recommend providing some guidance on how to present information and interact. for example: a) presentation of each chapter/project/sponsor - basic statistics (how many people, geographic reach, - the three best things we did in the past year - the three most interesting things we planned for the next year - three lessons learned/areas for improvement this can be done in more or less 5 minutes per chapter. b) I would then open the floor to discussion, questions, in relation to specific points of interest highglighted in part (a), always with a fixed time to talk, a fixed time to respond, and somebody acting as a moderator. I have attended a fair amount of workshops, meetings etc, conferences and one thing I noted is always appreciated is the respect for people's time (although we as a community are more focused on space ;) ). all chapters, projects, sponsors have wiki pages, blogs, web pages etc - so if anybody wants details, they will be available, while the meeting should really help the community to focus. If you need assistance to arrange any of this, I should be available. Hop this hlps! Andrea Giacomelli - aka pibinko vice president GFOSS.it - Italian OSGEO Chapter - http://www.gfoss.it *Se voce quiser vou Ihe mostrar - a nossa Sao Paulo terra da garoa - Se voce quiser vou Ihe mostrar - Bahia de Caetano nossa gente boa. (Benito de Paula) * 2008/6/27 Tyler Mitchell (OSGeo) [EMAIL PROTECTED]: Hi everyone, Last year at FOSS4G I ran an Annual General Meeting that lasted a couple hours. Personally, I thought it was great to hear about the interesting mix of reports from local chapters, projects and committees. (I realised at the last moment that sponsors would have been great to hear from too!) I'd be interested in feedback about the meeting from those of you who were in attendance and if you had any more ideas for this year. Last meeting was 90+ minutes which can seem long, but with the great mix of work going on it the community - I felt it was worth it. How about you? There would seem to be no way to shorten it since our communities have only continued to grow - projects, sponsors and more. There's a lot to talk about too - occasionally people suggest topics that warrant discussion at such an event. Perhaps we need more time to talk about some ideas or make decisions. Would love to hear your ideas. If you're keen to help, also let me know. ___ Discuss mailing list Discuss@lists.osgeo.org http://lists.osgeo.org/mailman/listinfo/discuss
Re: [OSGeo-Discuss] Annual General Meeting at FOSS4G
Hi, I think this is a great idea even if I was at the other side (on stage) for the presentation of the Francophone Local Chapter. May be it could be interesting to have only one person presenting all Local Chapter. It should save time (when people are changing on stage) and get a good synthesis of all local chapter. Y. Le Friday 27 June 2008 09:03:17 andrea giacomelli, vous avez écrit : Hi Tyler - I did not attend the Annual General Meeting last year, and I am not sure if I will be able to attend this year, but I have ideas in this respect and I hope they will still reach the mailing list ;) With the growth of the community (and of the number of chapters) such a session will grow in complexity and length. It could get VERY confusing. Based on similar experiences (last but not least large condominium meetings), I would recommend providing some guidance on how to present information and interact. for example: a) presentation of each chapter/project/sponsor - basic statistics (how many people, geographic reach, - the three best things we did in the past year - the three most interesting things we planned for the next year - three lessons learned/areas for improvement this can be done in more or less 5 minutes per chapter. b) I would then open the floor to discussion, questions, in relation to specific points of interest highglighted in part (a), always with a fixed time to talk, a fixed time to respond, and somebody acting as a moderator. I have attended a fair amount of workshops, meetings etc, conferences and one thing I noted is always appreciated is the respect for people's time (although we as a community are more focused on space ;) ). all chapters, projects, sponsors have wiki pages, blogs, web pages etc - so if anybody wants details, they will be available, while the meeting should really help the community to focus. If you need assistance to arrange any of this, I should be available. Hop this hlps! Andrea Giacomelli - aka pibinko vice president GFOSS.it - Italian OSGEO Chapter - http://www.gfoss.it *Se voce quiser vou Ihe mostrar - a nossa Sao Paulo terra da garoa - Se voce quiser vou Ihe mostrar - Bahia de Caetano nossa gente boa. (Benito de Paula) * 2008/6/27 Tyler Mitchell (OSGeo) [EMAIL PROTECTED]: Hi everyone, Last year at FOSS4G I ran an Annual General Meeting that lasted a couple hours. Personally, I thought it was great to hear about the interesting mix of reports from local chapters, projects and committees. (I realised at the last moment that sponsors would have been great to hear from too!) I'd be interested in feedback about the meeting from those of you who were in attendance and if you had any more ideas for this year. Last meeting was 90+ minutes which can seem long, but with the great mix of work going on it the community - I felt it was worth it. How about you? There would seem to be no way to shorten it since our communities have only continued to grow - projects, sponsors and more. There's a lot to talk about too - occasionally people suggest topics that warrant discussion at such an event. Perhaps we need more time to talk about some ideas or make decisions. Would love to hear your ideas. If you're keen to help, also let me know. -- Yves Jacolin --- http://softlibre.gloobe.org ___ Discuss mailing list Discuss@lists.osgeo.org http://lists.osgeo.org/mailman/listinfo/discuss
Re: [OSGeo-Discuss] Annual General Meeting at FOSS4G
Jacolin Yves wrote: May be it could be interesting to have only one person presenting all Local Chapter. It should save time (when people are changing on stage) and get a good synthesis of all local chapter. All chapters/committees/projects have different agendas and issues and I think those can only be relayed properly by their own members. Plus it's always good to see the actual people on stage talking about what they've done in the last year... that helps putting faces on names. Le Friday 27 June 2008 09:03:17 andrea giacomelli, vous avez écrit : Based on similar experiences (last but not least large condominium meetings), I would recommend providing some guidance on how to present information and interact. for example: a) presentation of each chapter/project/sponsor - basic statistics (how many people, geographic reach, - the three best things we did in the past year - the three most interesting things we planned for the next year - three lessons learned/areas for improvement this can be done in more or less 5 minutes per chapter. I agree with Andrea's suggestions to help keep presentations short and interesting for everyone. 5 minutes may even be a bit long in some cases... if one doesn't have enough to say to make an interesting 5 minutes then they should not feel the need to take the full time slot and keep it down to 2 minutes or whatever. b) I would then open the floor to discussion, questions, in relation to specific points of interest highglighted in part (a), always with a fixed time to talk, a fixed time to respond, and somebody acting as a moderator. Unfortunately I don't think we can afford to have discussions/questions with the number of chapters/committees/projects that have to present. If anyone has questions they can talk to the individual directly later on. I'd have a preference to stick with the 2-5 minutes presentations in a dynamic lightninig talk format with no question/discussion period. Daniel -- Daniel Morissette http://www.mapgears.com/ ___ Discuss mailing list Discuss@lists.osgeo.org http://lists.osgeo.org/mailman/listinfo/discuss
Re: [OSGeo-Discuss] Annual General Meeting at FOSS4G
On 27-Jun-08, at 7:49 AM, Daniel Morissette wrote: Plus it's always good to see the actual people on stage talking about what they've done in the last year... that helps putting faces on names. I certainly appreciated this part - sometimes meeting people for the first time face to face as they stepped up the microphone - it quite be quite a powerful experience. ___ Discuss mailing list Discuss@lists.osgeo.org http://lists.osgeo.org/mailman/listinfo/discuss
RE: [OSGeo-Discuss] Annual General Meeting at FOSS4G
One thing I noticed from last year's conference was that there was not nearly enough time booked in the venue. Conference centre staff were waiting to clean the room when we were only about 2/3 done. And that was with a social event booked directly after the AGM (which should have caused it to finish early) :) Should probably ensure that the venue is available for at least an hour post the meeting. I agree with the concept of lightning-talk style reports, but I think that it was valuable having the open question/comment section at the end for general OSGeo organizational discussion. We didn't really have that available at any other time in the program. Jason -Original Message- From: Tyler Mitchell (OSGeo) Subject: [OSGeo-Discuss] Annual General Meeting at FOSS4G Last year at FOSS4G I ran an Annual General Meeting that lasted a couple hours. Personally, I thought it was great to hear about the interesting mix of reports from local chapters, projects and committees. (I realised at the last moment that sponsors would have been great to hear from too!) ___ Discuss mailing list Discuss@lists.osgeo.org http://lists.osgeo.org/mailman/listinfo/discuss
