[GNC] Accounts Receivable: How do I handle a Tip?

[Eric H. Bowen via gnucash-user]

I just completed a job for a satisfied customer. Very satisfied; he 
voluntarily paid $50 over and above the invoiced amount and told me to 
keep it as a tip. Now, how do I account for that?


I'm very leery about hand editing anything to do with the AP and AR 
systems; there's a caution against that in the documentation. And the 
invoice is already posted, I'd prefer not to unpost and edit it. When I 
post the payment received, AP shows it as a "pre-payment," but I'm not 
sure of the proper way to redirect that to an income account.


Suggestions?

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Re: [GNC] gnucash-user Digest, Vol 252, Issue 21

[Eric H. Bowen via gnucash-user]

David/john:

Thanks for the helpful replies. After you mentioned it, I remembered the 
auto-history version save of my NAS-based cloud drive. Upon checking in 
there, I found two versions which had saved within two seconds of each 
other at the time I attempted to switch books. The second one, which 
Windows saw, was the corrupted file but the two-seconds-earlier version 
was uncorrupted and loaded properly. I flushed the corrupted version and 
now I'm back in business. Thanks againEric.


On 3/9/2024 9:25 AM, gnucash-user-requ...@gnucash.org wrote:

Send gnucash-user mailing list submissions to
gnucash-user@gnucash.org


--

Message: 1
Date: Sat, 9 Mar 2024 07:43:24 +1000
From: David H 
To: "Eric H. Bowen" 
Cc: gnucash-user@gnucash.org
Subject: Re: [GNC] GnuCash Will Not Open Book After Changing Books
(Bug 645216)
Message-ID:

Content-Type: text/plain; charset="UTF-8"

Eric,

Are you sure you haven't got a more recent backup?  I have multiple backups
(currently 77 - e.g. .gnucash.20240208183810.gnucash) in
the folder where my usual gnucash data file lives from the last time I
opened it - you should be able to open the one with the most recent date
and time stamp in the name and then save as you LLC file proper. .  It
seems you are opening this file directly in the cloud - I've never been a
fan of that ? I always copy my file to my local pc (1 of about 5 running
Win10/11, Ubuntu, MacOS) using FreeFileSync before I open it and then copy
it back when I'm done which works well for me.  Hope you can get it sorted.

Cheers David H.


On Fri, 8 Mar 2024 at 23:59, Eric H. Bowen via gnucash-user <
gnucash-user@gnucash.org> wrote:


I use two separate GnuCash books, one for my personal funds and another
for my LLC. These files are saved on a cloud drive and I access them
from a few different computers. Some of the computers run Windows 10,
while some run Ubuntu Studio 22.04 LTS. The computer on which this first
happened was running Windows 10 and GnuCash 5.4+ with sqlite backend,
but all computers are now responding the same way.

The day before yesterday I was updating and making some entries in the
book for my LLC; GnuCash was working normally. Then, with the work
completed, I attempted to switch from the LLC book to my personal book.
However, apparently the file was still open on a remote computer because
I received the error message that the .lock file could not be received.
I elected to close the file and exit GnuCash. Well and good. When I got
home that evening I closed the open instance of GnuCash running the
personal book. Well and good.

This morning I reopened the personal book and it opened and operated
normally. Okay so far. Then, I closed it and attempted to open the book
for the LLC. It would not open; I got a pop-up error message reading,
"GnuCash could not complete a critical test for the presence of a bug in
the "libdi" library. This may be caused by a permissions
misconfiguration of your SQL database. Please see
https://bugs.gnucash.org/show_bug.cgi?id=645216 for more information."

I went to the bug tracker website, found the entry, and attempted to
follow the procedure which others said worked for them, of making a copy
of the GnuCash file and opening/closing it. However, the copied file(s)
were also corrupt and would not open. I do have a backup, but it's a few
weeks old and I'd have to reconstruct the invoices and bills since then.
Not a major undertaking, but if possible I'd like to recover this file.
The personal book, by the way, continues to work perfectly. Thanks for
any assistanceEric.


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--

Message: 9
Date: Sat, 9 Mar 2024 16:17:45 +0100
From: john 
To: David H 
Cc: "Eric H. Bowen" , gnucash-user@gnucash.org
Subject: Re: [GNC] GnuCash Will Not Open Book After Changing Books
(Bug 645216)
Message-ID: 
Content-Type: text/plain;   charset=us-ascii

Are you using the SQLite3 backend? If so and it's really corrupted see 
https://www.sqlite.org/recovery.html. Good luck.

Regards,
John Ralls




On Mar 8, 2024, at 22:43, David H  wrote:

Eric,

Are you sure you haven't got a more recent backup?  I have multiple backups
(currently 77 - e.g. .gnucash.20240208183810.gnucash) in
the folder where my usual gnucash data file lives from the last time I
opened it - you should be able to open the one with the most recent date
and time stamp in the name and then save as you LLC file proper. .  It
seems you are opening this file directly in the cloud - I've never been a
fan of that ? I 

[GNC] GnuCash Will Not Open Book After Changing Books (Bug 645216)

[Eric H. Bowen via gnucash-user]

I use two separate GnuCash books, one for my personal funds and another 
for my LLC. These files are saved on a cloud drive and I access them 
from a few different computers. Some of the computers run Windows 10, 
while some run Ubuntu Studio 22.04 LTS. The computer on which this first 
happened was running Windows 10 and GnuCash 5.4+ with sqlite backend, 
but all computers are now responding the same way.


The day before yesterday I was updating and making some entries in the 
book for my LLC; GnuCash was working normally. Then, with the work 
completed, I attempted to switch from the LLC book to my personal book. 
However, apparently the file was still open on a remote computer because 
I received the error message that the .lock file could not be received. 
I elected to close the file and exit GnuCash. Well and good. When I got 
home that evening I closed the open instance of GnuCash running the 
personal book. Well and good.


This morning I reopened the personal book and it opened and operated 
normally. Okay so far. Then, I closed it and attempted to open the book 
for the LLC. It would not open; I got a pop-up error message reading, 
"GnuCash could not complete a critical test for the presence of a bug in 
the "libdi" library. This may be caused by a permissions 
misconfiguration of your SQL database. Please see 
https://bugs.gnucash.org/show_bug.cgi?id=645216 for more information."


I went to the bug tracker website, found the entry, and attempted to 
follow the procedure which others said worked for them, of making a copy 
of the GnuCash file and opening/closing it. However, the copied file(s) 
were also corrupt and would not open. I do have a backup, but it's a few 
weeks old and I'd have to reconstruct the invoices and bills since then. 
Not a major undertaking, but if possible I'd like to recover this file. 
The personal book, by the way, continues to work perfectly. Thanks for 
any assistanceEric.



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[GNC] Welcome To the World of Retail: Sales Tax and CC fees

[Eric H. Bowen via gnucash-user]

So my book is coming out at the end of this month, at long last. I 
expect that most of my sales will be through my distributor, who will 
handle things on the back end and just cut me a (very small!) check. (Or 
an invoice if it doesn't sell and copies are returned...but, as has been 
said, if your dreams don't scare you then they're not big enough!)


Still, I want to do some local sales and I want to account for them 
properly. My personal sales are likely to fall into one of three categories:


 * Wholesale (discounted) sales to resellers who do not have a sales
   account with my wholesaler/distributor. I've identified one such
   outlet and offered them a 53% reseller discount off the cover price
   to stock it at their location. They'll be responsible for any CC
   fees and taxes, so no problem there.
 * Retail sales through agents: There is a local non-book store I
   frequent (actually, it's a donut shop) which offered to let me sell
   the book through them when I mentioned it...and they didn't even ask
   for a cut, even though I offered them one. With such friendly
   treatment I want to make things as easy as possible for them, and I
   want to offer a price break to their/my customers by eating the
   8.25% local sales tax. Generally for one-off sales I just divide the
   sale price by 1.0825 and use the standard tax table; it comes out
   even. Here, though, it won't be a one-off but (hopefully) an ongoing
   thing. What's the best way to set this up? I had in mind creating a
   sales sub-account for tax-included purchases and then every quarter
   when the tax return is due divide by 1.0825, send the 8 and a
   quarter to my sales tax liability account and the remainder to my
   regular sales account. Does that sound workable, or is there a
   better way?
 * Retail sales at shows, by mail, special requests such as signed
   copies, etc. In the local state they'll have sales tax due, but
   shipped out of state as I understand it I won't need to collect
   until/unless I cross the sales nexus threshold (highly unlikely).
   But what of potential overseas direct sales? Even my CPA is unlikely
   to know all of the hoops...and tiger traps...standing out in that
   field. Can someone direct me to a concise primer to sales from
   overseas in Great Britain, the UK, Australia, and Canada (the main
   markets I can ship to)?

Thanks again. This community has proven wonderfully helpful over the 
yearsEric.

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Re: [GNC] gnucash-user Digest, Vol 252, Issue 3

[Eric H. Bowen via gnucash-user]

Thanks for pointing that out; it helped with the outstanding $200 check 
I had trouble getting rid of. However, since it won't extend back any 
farther than 50 days, I think it won't be likely to help when (if?) that 
check I wrote to the nonprofit back in December finally clears.


Eric.

On 3/2/2024 12:26 AM, gnucash-user-requ...@gnucash.org wrote:

Message: 3
Date: Fri, 1 Mar 2024 13:29:47 -0800
From: john
To: "Eric H. Bowen"
Cc:gnucash-user@gnucash.org
Subject: Re: [GNC] Improving GnuCash's Processing of Outstanding
Checks
Message-ID:<1459e1cf-dbc7-431a-8beb-7180011ff...@ceridwen.us>
Content-Type: text/plain;   charset=us-ascii




On Mar 1, 2024, at 08:53, Eric H. Bowen via 
gnucash-user  wrote:

Is it possible to extend the time for outstanding checks to show up in the "manual 
match" window?

That's controlled by the two  match day thresholds in Preferences>Import.

Regards,
John Ralls

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[GNC] Improving GnuCash's Processing of Outstanding Checks

[Eric H. Bowen via gnucash-user]

Hello All,

First, I want to thank the GnuCash community and especially the GnuCash 
developers for producing such an excellent product for the open source 
software community. While there was a bit of a learning curve, I'm 
finding GnuCash more than suitable as a replacement for the Quicken 
software which I used several years ago. Thank you!


With that said, there are a couple of issues which have been an ongoing 
minor annoyance I'd like to see resolved, especially in the processing 
of outstanding checks. While I use the bill pay service of my bank 
extensively, if an account is not registered with the ACH payment system 
they will mail a paper check. And, sometimes it is more convenient for 
me to do so as well.


The problem arises when it comes time to process these outstanding 
checks. I download an .ofx (formerly a .qfx...still having problems 
since after the switchover I've had to manually go through and change 
all the old .qfx transactions from "New" to "Do not process") file from 
my bank on a daily basis, but some of my payees hold their checks for a 
very long time before depositing. And, after an arbitrary amount of time 
has passed, GnuCash simply won't recognize it. I just had a $200 check 
for custom artwork clear which was written in early January; when I 
tried to match it manually to the ledger entry it would not show up. 
Yes, I can manually mark it as 'cleared,' but still every time that I 
download transactions that $200 shows up as a new transaction and I have 
to manually select it for "Do not process". I'm going to have to keep 
doing that until it finally ages off of my bank's register, two or three 
months from now.


This really becomes an issue when a check amount is repeated. I have a 
couple of charitable contributions which I make on a monthly basis for 
$20. Well, if one of those charities holds the check for a few weeks, 
GnuCash tries to process it for the next one which has yet to be issued. 
I have one check which was issued on December 28th which was not cashed 
until early February; I saw it and attempted to match it manually. Not 
possible; it wouldn't even show up under the 'possible matching 
transactions.' One download I forgot about it and it was mistakenly 
applied to a more recently written $20 check which had yet to clear; 
when I tried to back that out the correct check couldn't be matched to 
its ledger entry when it finally did clear a few days later. Now I have 
another $20 land mine that I have to tiptoe around until it finally ages 
off of my bank's records.


Is it possible to extend the time for outstanding checks to show up in 
the "manual match" window? My understanding of banking regulations in 
the U.S. is that checks can be presented for payment any time up to six 
months after the date they carry, and I've had checks show up years 
later (from a former tenant who spun a story that his deposit check was 
'lost', received a new check from me, and then cashed the first check 
after the six months stop-payment window expired...long story). As far 
as I can see, any uncleared transactions with a similar amount should 
show up as possibilities for manual matching. And, once a transaction 
has been manually cleared, it ought to be possible (as in the case of my 
$20 checks) to manually match the downloaded entry to the manually 
cleared entry to stop the item from showing up in each new download.


Is this request clear enough? Or do I need to add any supplemental 
information? I'm using recently updated versions of GnuCash on Ubuntu 
Studio 22.04LTS and on Windows 10. Thanks to the community for any 
assistance or related support.


Eric.

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Re: [GNC] gnucash-user Digest, Vol 250, Issue 4

[Eric H. Bowen via gnucash-user]

Thanks for the reply. I've read through that section of the manual, and 
I see how to, for example, account for a purchase of a boat in Hong Kong 
with Hong Kong dollars on deposit in a bank in Hong Kong.


What I don't see is how to account for a purchase of books in the United 
Kingdom, with an invoice denominated in GBP, which will be settled up by 
an international debit card payment from a bank in the USA at whatever 
exchange rate VISA is currently charging. I've set up a "sandbox" file 
with a currencies Price List and I've attempted to change the "Purchase 
Information" of the vendor on the bill to GBP, but the program locks up 
when I attempt to post it to Accounts Payable. I've tried creating a 
GBP-denominated Accounts Payable sub-account, but GnuCash apparently 
doesn't like that one bit either.


I'm at the start of what will hopefully be a long-term undertaking, and 
I want to set off on the right foot. Thanks for your helpEric.


On 1/4/2024 11:00 AM, gnucash-user-requ...@gnucash.org wrote:
Message: 2 Date: Wed, 3 Jan 2024 12:38:10 -0800 From: Jim DeLaHunt 
 To: gnucash-user@gnucash.org Subject: Re: 
[GNC] International Currency Transactions? Message-ID: 
<76c83d2b-24c3-4b0f-b33a-afb2fa2b4...@jdlh.com> Content-Type: 
text/plain; charset=UTF-8; format=flowed On 2024-01-03 07:13, Eric H. 
Bowen via gnucash-user wrote:

I'm based in the US and so all of my transactions have been in USD;
when that isn't the case my credit card company has taken care of the
currency conversion. But I have a new printing vendor now with several
plants overseas which bill in the local currency. I just ordered a POD
copy of a book to be delivered in the UK, billed in Pounds Sterling.
I've created a vendor invoice, itemized, with the various line item
prices.

What's the most efficient and flexible way to convert this to USD for
accounting and tax purposes? I see that GnuCash does have a currency
conversion/price editing feature, but I'm not sure of how to make it
work for this application. I'd appreciate a pointer to a tutorial.

Welcome to the world of multiple-currency bookkeeping in GnuCash.

The Gnucash Tutorial and Concepts Guide, chapter 12. "Multiple
Currencies" is a fine place to start.
<https://gnucash.org/docs/v5/C/gnucash-guide//chapter_currency.html>

Also, a good way to experiment with GnuCash features which you don't
know well is to make a separate book file with test data, to try out
features and workflows.? Once you understand how that part of GnuCash
works, and what steps to take to accomplish your goals, repeat the
process with your real book file and real data.

Best regards,
   ?Jim DeLaHunt, Vancouver, Canada


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[GNC] International Currency Transactions?

[Eric H. Bowen via gnucash-user]

I'm based in the US and so all of my transactions have been in USD; when 
that isn't the case my credit card company has taken care of the 
currency conversion. But I have a new printing vendor now with several 
plants overseas which bill in the local currency. I just ordered a POD 
copy of a book to be delivered in the UK, billed in Pounds Sterling. 
I've created a vendor invoice, itemized, with the various line item prices.


What's the most efficient and flexible way to convert this to USD for 
accounting and tax purposes? I see that GnuCash does have a currency 
conversion/price editing feature, but I'm not sure of how to make it 
work for this application. I'd appreciate a pointer to a tutorial.


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[GNC] Follow Up: Split Payments, was Re: gnucash-user Digest, Vol 244, Issue 64

[Eric H Bowen via gnucash-user]

I tried to follow your suggestions below, first entering a reversing 
transaction to clear my earlier entry. Then I applied the payment to 
invoice B, which left a "payment imbalance." I couldn't figure out a way 
to apply that to Invoice A directly. Of course, it may be there and I'm 
just missing it.


What I ended up doing was processing a "Refund" of the overpayment of 
Invoice B, and applying that to a new asset account I named, "Vendor 
Credits." Then, I turned around and entered a payment of that credit 
amount to apply to the first 25% payment on Invoice A. Kind of clumsy, 
but at least you should be able to follow it at tax time.


Thanks for trying to helpEric.

On 7/26/23 21:54, gnucash-user-requ...@gnucash.org wrote:

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When replying, please edit your Subject line so it is more specific
than "Re: Contents of gnucash-user digest..."


Today's Topics:

  2.  Split Payments? (Eric H. Bowen)
   
6. Re:  Split Payments? (Adrien Monteleone)
  
--


Message: 6
Date: Wed, 26 Jul 2023 18:15:30 -0500
From: Adrien Monteleone 
To: gnucash-u...@lists.gnucash.org
Subject: Re: [GNC] Split Payments?
Message-ID: 
Content-Type: text/plain; charset=UTF-8; format=flowed

It is possible dating may play a role if A is indeed earlier than B, but
I'm not certain.

If that is the case, then you'll have to make a payment for the full
amount as planned (1/4*A+B) but only choose Invoice B to apply it to.
This will leave an unlinked over/pre-payment attached to that Vendor for
the difference.

Then Process another payment, this time, selecting the remainder not
applied originally, to Invoice A.

I think it should remain as a single transaction in the register, but
please do report back how it turns out.

Regards,
Adrien

On 7/26/23 3:16 PM, Eric H. Bowen via gnucash-user wrote:

I'm fairly new to using the Accounts Payable function. I have a vendor
which is owed two invoices, one larger one which she has agreed to
accept four monthly payments on plus one smaller invoice which I wanted
to pay up front right now. I made a payment for 1/4*A + B, but when I
attempted to "assign as payment" it only applied it to a portion of the
larger invoice A. What's the proper technique for dealing with this kind
of situation going forward?





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[GNC] Split Payments?

[Eric H. Bowen via gnucash-user]

I'm fairly new to using the Accounts Payable function. I have a vendor 
which is owed two invoices, one larger one which she has agreed to 
accept four monthly payments on plus one smaller invoice which I wanted 
to pay up front right now. I made a payment for 1/4*A + B, but when I 
attempted to "assign as payment" it only applied it to a portion of the 
larger invoice A. What's the proper technique for dealing with this kind 
of situation going forward?


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[GNC] Adding A Business Activity (and integrating with old)

[Eric H. Bowen via gnucash-user]

I've been using GnuCash for personal expenses and for a home-based hobby 
business for the past several years now. I'm about to add another 
business activity which will be more serious (I'm self-publishing a 
book). I'm planning to open a separate business banking account for this 
activity and I want to use an entirely separate GnuCash book to keep 
track of income and expenses. Note: This will be a sole proprietorship 
(at least for now) as is my current hobby business.


My question is: How do I integrate this with my current GnuCash 
register? It will be more than a year before I generate any 
(significant) income, even if things go well, so there's going to be a 
lot of crossover and funds transferred from my personal accounts, both 
cash and credit. There are also other items, such as telephone and 
Internet service, which can/should be expensed across both activities. 
I'm also wanting to track investment and net equity in this activity in 
the event that I eventually sell out to an established publisher or else 
formally incorporate the business.


I can/will speak with the accountant that I'm using for his 
recommendations, but he's completely unfamiliar with GnuCash; when I 
mentioned it his reaction was, "What...?" So I want to see how this can 
and should be done under the GnuCash interface.



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Re: [GNC] gnucash-user Digest, Vol 229, Issue 58

[Eric H. Bowen via gnucash-user]

Ah. Yes, I'm afraid I'm still using GnuCash 3.8+; It's What's For Dinner 
(at least on Ubuntu! [Studio 20.04 LTS]). They don't ever seem to update 
their distributions until a major release comes along...and even then 
they're a few versions behind.


I tried Flatpak once but had some issues (not necessarily traceable to 
Flatpak) and ended up having to reinstall the Ubuntu Studio OS from 
scratch.





Message: 9
Date: Sat, 30 Apr 2022 00:24:20 -0500
From: David Carlson 
To: Jean L 
Cc: Gnucash Users 
Subject: Re: [GNC] Feature Request/Workaround Info: Preserve "Notes"
Field?
Message-ID:

Content-Type: text/plain; charset="UTF-8"

Eric,

The 'Append' button is a fairly recently added feature, probably around
release 4.6 or thereabouts. If you are still using an older version 
perhaps

you should update GnuCash.

On Fri, Apr 29, 2022, 9:16 PM Jean L  wrote:


Again: the "append" check mark in the import dialog appends notes from
the OFX to the notes you put in instead of replacing them if 'u+c' is
selected.

*

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Re: [GNC] Feature Request/Workaround Info: Preserve "Notes" Field?

[Eric H. Bowen via gnucash-user]

Gyle,

I do this when I remember, especially with regard to checks. But I've 
still had data overwritten later when I imported data, the import 
brought in data which I had already entered, and I neglected to go 
through the whole list and change everything to 'c'. I still think that 
a settings switch which preserves the 'Notes' field by default when 
importing data would be a worthwhile additionEric.


On 4/29/22 20:18, Gyle McCollam wrote:

Eric,
I know you probably tried this , but when you are importing Are you 
checking the "c" box and not the "u+c" box.  The "c" only clears, 
whereas the "u+c" UPDATES and clears.


Thank You,
*Gyle McCollam*

Gyle McCollam

609.680.2326Mobile

gmccol...@live.com <mailto:gmccol...@gyleshomes.com>email

--------
*From:* gnucash-user 
 on behalf of Eric 
H. Bowen via gnucash-user 

*Sent:* Friday, April 29, 2022 8:09 PM
*To:* gnucash-user@gnucash.org 
*Subject:* [GNC] Feature Request/Workaround Info: Preserve "Notes" Field?
There is an issue which has been bugging me for some time with regard to
OFX/QFX imports: At least from my credit cards/financial institution,
when data is imported it overwrites the existing data in both the
"Description" and the "Notes" field...and, nine times out of ten, the
QFX "Notes" field is essentially a rehash of the "Description" field.

I like to leave transaction identification information in the "Notes"
field so that months later (Tax time!) I can recall the exact purpose of
a purchase without having to do a search through my email logs or PayPal
transactions in order to identify what that eBay purchase was actually
for. But at present any information I put there gets overwritten unless
I remember to manually re-enter it after the transaction clears when I
do an import from my financial institution.

I'd like to have a switch somewhere in "Settings" where you could
customize the QFX (and possibly QIF, although I don't use that much)
import so that if the Notes field is non-blank it does not get
overwritten by the imported data. Perhaps there already is such a switch
and I've just missed it; if so could someone enlighten me? Otherwise I'd
like to make this a formal feature request; how do I go about doing that?

Eric H. Bowen


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[GNC] Feature Request/Workaround Info: Preserve "Notes" Field?

[Eric H. Bowen via gnucash-user]

There is an issue which has been bugging me for some time with regard to 
OFX/QFX imports: At least from my credit cards/financial institution, 
when data is imported it overwrites the existing data in both the 
"Description" and the "Notes" field...and, nine times out of ten, the 
QFX "Notes" field is essentially a rehash of the "Description" field.


I like to leave transaction identification information in the "Notes" 
field so that months later (Tax time!) I can recall the exact purpose of 
a purchase without having to do a search through my email logs or PayPal 
transactions in order to identify what that eBay purchase was actually 
for. But at present any information I put there gets overwritten unless 
I remember to manually re-enter it after the transaction clears when I 
do an import from my financial institution.


I'd like to have a switch somewhere in "Settings" where you could 
customize the QFX (and possibly QIF, although I don't use that much) 
import so that if the Notes field is non-blank it does not get 
overwritten by the imported data. Perhaps there already is such a switch 
and I've just missed it; if so could someone enlighten me? Otherwise I'd 
like to make this a formal feature request; how do I go about doing that?


Eric H. Bowen


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Re: [GNC] gnucash-user Digest, Vol 228, Issue 46

[Eric H. Bowen via gnucash-user]

On 3/23/22 10:32, gnucash-user-requ...@gnucash.org wrote:


I'm afraid Chris's suggestion doesn't work. Whenever I try to edit the 
payment to cover the $136 penalty, it marks the main payment as 
"unpaid". I still haven't found the trick for 'splitting' a single 
payment to cover multiple invoices, although it seems that this should 
be a common scenario. I'm using Gnucash 3.8 Build ID: 3.8b+(2019-12-29) 
on Ubuntu Studio 20.04 LTS.



Message: 4
Date: Wed, 23 Mar 2022 19:17:35 +0800
From: Christopher Lam 
To: "Eric H. Bowen" 
Cc: GnuCash users group 
Subject: Re: [GNC] How to apply overpayment to new invoice?
Message-ID:

Content-Type: text/plain; charset="UTF-8"

Find the prepayment in the AP or bank register, right click, edit payment,
and use it to clear the later invoice.

On Wed, 23 Mar 2022, 6:45 pm Eric H. Bowen via gnucash-user, <
gnucash-user@gnucash.org> wrote:


I was late with my property taxes this year and incurred a penalty. I
had earlier entered the billed amount as an invoice payable to the tax
collector. I finally got the funds together to pay the amount, including
penalty, in full. I entered it as one payment transaction, of course,
since it was one e-check, and now it's showing up in my "Accounts
Payable" as two transactions, one for the remaining billed amount (I had
made partial payments earlier), and a separate transaction for $136.63
representing the penalty and interest which appears as an unassigned
pre-payment.

OK so far. Well, now that I know the total penalty I entered another
invoice for that amount. Fine. Now I want to pay the invoice with the
pre-payment. I go to the payment screen and the pre-payment shows up
there. But I can find no way to apply it to the new invoice. How do I
close this [expletive!] out?

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[GNC] How to apply overpayment to new invoice?

[Eric H. Bowen via gnucash-user]

I was late with my property taxes this year and incurred a penalty. I 
had earlier entered the billed amount as an invoice payable to the tax 
collector. I finally got the funds together to pay the amount, including 
penalty, in full. I entered it as one payment transaction, of course, 
since it was one e-check, and now it's showing up in my "Accounts 
Payable" as two transactions, one for the remaining billed amount (I had 
made partial payments earlier), and a separate transaction for $136.63 
representing the penalty and interest which appears as an unassigned 
pre-payment.


OK so far. Well, now that I know the total penalty I entered another 
invoice for that amount. Fine. Now I want to pay the invoice with the 
pre-payment. I go to the payment screen and the pre-payment shows up 
there. But I can find no way to apply it to the new invoice. How do I 
close this [expletive!] out?


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[GNC] Adding late charges to a vendor bill after posting?

[Eric H. Bowen via gnucash-user]

Property taxes are due. Actually, by the time you read this, they will 
be past due... I used the "vendor bill" Payables system to track this 
when I got the tax bill in November and I've made a partial payment, but 
the funds just are not there to choke down the whole thing. So I'm going 
to get gigged for a late fee, and possibly even more if I can't settle 
up by the end of February.


What's the proper way to track this? If it gets to the point where I 
need to make a monthly payment arrangement (basically a 12 month note) I 
was going to enter the note as a new liability and credit that towards 
the tax payment due. But if I can get this cleared up by late February 
or mid-March then I'll just have a month or two of late fees/interest 
due. Is there a way to associate that with the tax payment after the 
bill has been posted? How should it properly be handled?


Asking for a friend

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[GNC] Cannot restore backup from mobile app

[Eric H. Bowen via gnucash-user]

I began making restaurant deliveries last night and I was using the
GnuCash mobile app to record cash transactions. This morning I wanted to
export them to the main GnuCash program as a .qif file. Well, there was
a download glitch and the .qif file was lost. I had selected the "delete
transactions after export" option so they're now erased from the mobile app.

I've tried to go back into the "Backup and Restore" menu on the app and
selected "Restore most recent backup", but I get the error message, "An
error occurred while importing the GnuCash accounts: At line 1, column
0, not well formed (invalid token)."

So far it's just one day's lost data, but how should I proceed in future?

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Re: [GNC] gnucash-user Digest, Vol 213, Issue 45

[Eric H. Bowen via gnucash-user]

:headdesk: :headdesk: :headdesk:

I already know what the accountant will say; as per IRS regulations the
taxes should be included in the cost to me of the goods (assuming that
they're for business consumption/use and not for resale). What I'm
asking help for is HOW TO MAKE GNUCASH DO THIS if it isn't a simple
line-item purchase, such as the two examples of an out-of-state purchase
with sales tax paid later in a quarterly filing or a vendor bill
including taxable items which will later be covered by a processed payment.

Am I still being unclear?Eric.

On 12/27/20 11:00 AM, gnucash-user-requ...@gnucash.org wrote:
> Message: 6
> Date: Sun, 27 Dec 2020 10:14:31 -0600
> From: Les 
> To: gnucash-user@gnucash.org
> Subject: Re: [GNC] Sales Taxes...
> Message-ID: 
> Content-Type: text/plain; charset=utf-8; format=flowed
>
> I suggest you involve your accountant on this subject.
>
> On 12/27/20 9:41 AM, Eric H. Bowen via gnucash-user wrote:
>> See, they /shouldn't /be (accounted separately), but in case 2 (taxes 
>> paid separately to state at end of quarter) and case 3 (entered as a 
>> vendor bill) there doesn't appear to be a simple way to redirect the 
>> taxes to the cost of supplies. Unless I'm missing it. 
>> Suggestions?Eric.
>>
>> On 12/27/2020 6:45 AM, Greg Feneis wrote:
>>> All of these examples appear to be supplies for the business to use 
>>> (vs items purchased for selling). Why would the cost of the taxes 
>>> paid need to be account for separately from the cost of the items?
>>>
>>> Kind regards, Greg Feneis
>>> (Pixel 3)
>>>
>>> On Sat, Dec 26, 2020, 16:52 Eric H. Bowen via gnucash-user 
>>> mailto:gnucash-user@gnucash.org>> wrote:
>>>
>>> ??? Okay. With year-end coming up I'm not looking to make major 
>>> changes in
>>> ??? the past, but I'd like to account for everything properly in the
>>> ??? future.
>>>
>>> ??? Say I purchase $100 in printing supplies (paper, ink, etc.) from a
>>> ??? local
>>> ??? vendor. The IRS wants me to account for taxes in the value of items
>>> ??? purchased. So I add an entry for $108.25 (8.25% local tax), and
>>> ??? the full
>>> ??? value goes into my "Expenses:Business Expenses:Office Supplies"
>>> ??? account.
>>> ??? Fine.
>>>
>>> ??? Now, suppose I purchase that $100 in supplies from an out-of-state
>>> ??? vendor who falls under the threshold for reporting sales taxes to
>>> ??? Texas
>>> ??? (rhyming couplet there?) and so does not charge me sales tax on the
>>> ??? purchase. The law says that I have to pay a sales/use tax on the
>>> ??? purchase anyhow. Fine, I have a liability account set up for "Sales
>>> ??? Taxes Payable" which I normally use for the sales I make to 
>>> customers;
>>> ??? once a quarter I total this up and send a check in to the 
>>> comptroller.
>>> ??? No problem at all to do so with my online purchase, but the $8.25
>>> ??? which
>>> ??? I pay at the end of the quarter doesn't get added to my Office
>>> ??? Supplies
>>> ??? purchase, as it should.
>>>
>>> ??? Finally, suppose I purchase the supplies from a local vendor, who
>>> ??? charges tax, but who grants me a "Net 30" for payment and so it goes
>>> ??? into my Accounts Payable as a bill. If I use the "Sales Tax Payable"
>>> ??? account/tax table for the purchase, my payment for the purchase
>>> ??? goes in
>>> ??? as a payment on the liability, which is wrong. I can use a separate
>>> ??? sales tax table tied to a different account for purchases, in
>>> ??? which case
>>> ??? it will be recorded as "Expenses:Business Expenses:Business
>>> ??? Taxes:Sales
>>> ??? Tax Paid", but ideally the $8.25 should have been added to the
>>> ??? value of
>>> ??? the purchase in "Office Supplies."
>>>
>>> ??? Is there a quick and elegant solution to this issue which I'm
>>> ??? overlooking, but that I could implement for next year?
>>>
>>> ??? --
>>> ??? Eric H. Bowen
>>> ??? e...@ehbowen.net <mailto:e...@ehbowen.net>
>>> ??? <mailto:e...@ehbowen.net <mailto:e...@ehbowen.net>>
>>> ??? ___
>>> ??? gnucash-user mailing list
>>> ??? gnucash-user@gnucash.org <mailto:gnucash-user@gnucash.org>
>>> ??? To update your subscription preferences or to unsubscribe:
>>> ??? https://lists.gnucash.org

Re: [GNC] Sales Taxes...

[Eric H. Bowen via gnucash-user]

See, they /shouldn't /be (accounted separately), but in case 2 (taxes 
paid separately to state at end of quarter) and case 3 (entered as a 
vendor bill) there doesn't appear to be a simple way to redirect the 
taxes to the cost of supplies. Unless I'm missing it. Suggestions?Eric.


On 12/27/2020 6:45 AM, Greg Feneis wrote:
All of these examples appear to be supplies for the business to use 
(vs items purchased for selling). Why would the cost of the taxes paid 
need to be account for separately from the cost of the items?


Kind regards, Greg Feneis
(Pixel 3)

On Sat, Dec 26, 2020, 16:52 Eric H. Bowen via gnucash-user 
mailto:gnucash-user@gnucash.org>> wrote:


Okay. With year-end coming up I'm not looking to make major changes in
the past, but I'd like to account for everything properly in the
future.

Say I purchase $100 in printing supplies (paper, ink, etc.) from a
local
vendor. The IRS wants me to account for taxes in the value of items
purchased. So I add an entry for $108.25 (8.25% local tax), and
the full
value goes into my "Expenses:Business Expenses:Office Supplies"
account.
Fine.

Now, suppose I purchase that $100 in supplies from an out-of-state
vendor who falls under the threshold for reporting sales taxes to
Texas
(rhyming couplet there?) and so does not charge me sales tax on the
purchase. The law says that I have to pay a sales/use tax on the
purchase anyhow. Fine, I have a liability account set up for "Sales
Taxes Payable" which I normally use for the sales I make to customers;
once a quarter I total this up and send a check in to the comptroller.
No problem at all to do so with my online purchase, but the $8.25
which
I pay at the end of the quarter doesn't get added to my Office
Supplies
purchase, as it should.

Finally, suppose I purchase the supplies from a local vendor, who
charges tax, but who grants me a "Net 30" for payment and so it goes
into my Accounts Payable as a bill. If I use the "Sales Tax Payable"
account/tax table for the purchase, my payment for the purchase
goes in
as a payment on the liability, which is wrong. I can use a separate
sales tax table tied to a different account for purchases, in
which case
it will be recorded as "Expenses:Business Expenses:Business
Taxes:Sales
Tax Paid", but ideally the $8.25 should have been added to the
value of
the purchase in "Office Supplies."

Is there a quick and elegant solution to this issue which I'm
overlooking, but that I could implement for next year?

-- 


Eric H. Bowen
e...@ehbowen.net <mailto:e...@ehbowen.net>
<mailto:e...@ehbowen.net <mailto:e...@ehbowen.net>>
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[GNC] Sales Taxes...

[Eric H. Bowen via gnucash-user]

Okay. With year-end coming up I'm not looking to make major changes in
the past, but I'd like to account for everything properly in the future.

Say I purchase $100 in printing supplies (paper, ink, etc.) from a local
vendor. The IRS wants me to account for taxes in the value of items
purchased. So I add an entry for $108.25 (8.25% local tax), and the full
value goes into my "Expenses:Business Expenses:Office Supplies" account.
Fine.

Now, suppose I purchase that $100 in supplies from an out-of-state
vendor who falls under the threshold for reporting sales taxes to Texas
(rhyming couplet there?) and so does not charge me sales tax on the
purchase. The law says that I have to pay a sales/use tax on the
purchase anyhow. Fine, I have a liability account set up for "Sales
Taxes Payable" which I normally use for the sales I make to customers;
once a quarter I total this up and send a check in to the comptroller.
No problem at all to do so with my online purchase, but the $8.25 which
I pay at the end of the quarter doesn't get added to my Office Supplies
purchase, as it should.

Finally, suppose I purchase the supplies from a local vendor, who
charges tax, but who grants me a "Net 30" for payment and so it goes
into my Accounts Payable as a bill. If I use the "Sales Tax Payable"
account/tax table for the purchase, my payment for the purchase goes in
as a payment on the liability, which is wrong. I can use a separate
sales tax table tied to a different account for purchases, in which case
it will be recorded as "Expenses:Business Expenses:Business Taxes:Sales
Tax Paid", but ideally the $8.25 should have been added to the value of
the purchase in "Office Supplies."

Is there a quick and elegant solution to this issue which I'm
overlooking, but that I could implement for next year?

-- 

Eric H. Bowen
e...@ehbowen.net 
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[GNC] Some basic questions about bills and invoices

[Eric H. Bowen via gnucash-user]

Sorry if this comes across as too elementary; I'm using GnuCash in a
home-based business and I'd like to take advantage of billing and
invoicing capabilities more fully.

First: I'd like to be able to generate custom "printable invoice"
formats for specific purposes. Say, I'd like to have a "Price Quote
Request" bill template which I can submit to a vendor with item
information shown but pricing columns omitted. Plus a "Purchase Order"
template with appropriate verbiage, and on the jobs/customer side a
"Price Quote" template...all of these from unposted invoices and bills,
of course. I can do this; I was able to modify and save the
templates...but I can't figure out how to access the saved templates! I
have to go back and re-invent the wheel each time; is there a way to add
my custom templates to the menus for easy access?

Secondly: If a customer submits one check or electronic payment to cover
two or three invoices, how do I split it when applying the payments?

Thanks for the help, and apologies if I come off as too much of a rock!

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[GNC] Problems with a new installation

[Eric H. Bowen via gnucash-user]

I've been using Gnucash under Windows 10 and Linux for a couple of years
now with no real issues. However, when I attempted to install the
program (4.0) for my father's use on his Windows 10 laptop I ran into a
couple of very frustrating issues.

The first: Dad's 88. To ease the strain on his eyes he has a large
external monitor hooked up to his laptop, and that external monitor is
designated as his main monitor. However, when Gnucash was installed it
would only open on the much smaller built-in monitor on the laptop. Yes,
I can drag the screen across to the main monitor, but any and every
action...reconciliation, import of transactions, even choosing an action
from a drop-down menu...opens up on the small laptop screen. I haven't
found any way to force these windows onto the main monitor. It makes the
program virtually unusable.

Another issue was the import of transactions. His credit union offers
.QFX downloads, which import into Gnucash. However, the debits appear as
credits and the credits appear as debits. I know how to resolve this
problem with .CSV imports, but I've never had this issue importing .QFX
and I'm not sure how to correct it.

Thanks for any assistance.

-- 

Eric H. Bowen
e...@ehbowen.net 


smime.p7s
Description: S/MIME Cryptographic Signature
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Re: [GNC] QIF file import still doesn't work with Gnucash, 3.10

[Eric H. Bowen via gnucash-user]

Editing and re-sending to restore proper thread title; please ignore
previous submission.

I'm ashamed to admit it, but this is the exact same issue I reported
about a month and a half ago. (I did file a Bugzilla report; 797651
) My experience was
also with Chase. I saved the data files but in correspondence with the
developers I was asked to install GnuCash 3.6 and see if the same
problem occurred with that. I could not figure out how to revert to an
older version and let the matter sit for the past six weeks. I apologize.

If I can get some technical assistance with the required version changes
I will attempt to get proper data to the developers before the end of
the month feature freeze. Feel free to write me directly as well as to
the list.

Eric H. Bowen
e...@ehbowen.net 
On 5/6/2020 11:00 AM, gnucash-user-requ...@gnucash.org wrote:
>
> Message: 4
> Date: Wed, 6 May 2020 11:13:03 +
> From: Christopher Lam 
> To: "Fross, Michael" 
> Cc: Alan , Gnucash-User
>   
> Subject: Re: [GNC] QIF file import still doesn't work with Gnucash
>   3.10
> Message-ID:
>   
> Content-Type: text/plain; charset="UTF-8"
>
> These issues would benefit from bugzilla reports, ideally with anonymised
> data.
>
> On Wed, 6 May 2020 at 11:07, Fross, Michael  wrote:
>
>> I have to keep importing the same QFX file over and over until I get
>> ?nothing to import? message. If I don?t, it seems to miss transactions in
>> the file. Not sure about QIF, but Maybe it?s similar.
>>
>> Michael
>>
>> On Tue, May 5, 2020 at 10:53 PM Alan  wrote:
>>
>>> Took the latest activity on one Chase credit card account and downloaded
>>> in QIF
>>> format. Each time, Gnucash went through the motions, but never prompted
>>> for a
>>> target account. Then (for only 7 transactions), took a few minutes and
>> then
>>> brought up a screen attempting to match thousands of 10 year old
>>> transactions,
>>> which appear to be earlier failed QIF import attempts.
>>>
>>>
>>>
>>> But none of the NEW transactions (imported three times now) were read.
>> And
>>> a
>>> transaction matching screen is totally wrong. These are new transactions
>> so
>>> there's NOTHING to match. Same thing with the previous failed import
>>> attempts.
>>> No transactions to match.
>>>
>>>
>>>
>>> This is probably why Gnucash blew the QIF import from Quicken the first
>> few
>>> times (was also broken in 3.08). Quicken's QIF export went nowhere.
>>> Thousands
>>> more transactions ignored, since Gnucash is not looking for any target
>>> account,
>>> and there could never be anything to "match." This makes it impossible to
>>> import
>>> previously audited, corrected, and reconciled transactions from Quicken.
>>>
>>> ___
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Re: [GNC] gnucash-user Digest, Vol 206, Issue 23

[Eric H. Bowen via gnucash-user]

I'm ashamed to admit it, but this is the exact same issue I reported
about a month and a half ago. (I did file a Bugzilla report; 797651
) My experience was
also with Chase. I saved the data files but in correspondence with the
developers I was asked to install GnuCash 3.6 and see if the same
problem occurred with that. I could not figure out how to revert to an
older version and let the matter sit for the past six weeks. I apologize.

If I can get some technical assistance with the required version changes
I will attempt to get proper data to the developers before the end of
the month feature freeze. Feel free to write me directly as well as to
the list.

Eric H. Bowen
e...@ehbowen.net 
On 5/6/2020 11:00 AM, gnucash-user-requ...@gnucash.org wrote:
>
> Message: 4
> Date: Wed, 6 May 2020 11:13:03 +
> From: Christopher Lam 
> To: "Fross, Michael" 
> Cc: Alan , Gnucash-User
>   
> Subject: Re: [GNC] QIF file import still doesn't work with Gnucash
>   3.10
> Message-ID:
>   
> Content-Type: text/plain; charset="UTF-8"
>
> These issues would benefit from bugzilla reports, ideally with anonymised
> data.
>
> On Wed, 6 May 2020 at 11:07, Fross, Michael  wrote:
>
>> I have to keep importing the same QFX file over and over until I get
>> ?nothing to import? message. If I don?t, it seems to miss transactions in
>> the file. Not sure about QIF, but Maybe it?s similar.
>>
>> Michael
>>
>> On Tue, May 5, 2020 at 10:53 PM Alan  wrote:
>>
>>> Took the latest activity on one Chase credit card account and downloaded
>>> in QIF
>>> format. Each time, Gnucash went through the motions, but never prompted
>>> for a
>>> target account. Then (for only 7 transactions), took a few minutes and
>> then
>>> brought up a screen attempting to match thousands of 10 year old
>>> transactions,
>>> which appear to be earlier failed QIF import attempts.
>>>
>>>
>>>
>>> But none of the NEW transactions (imported three times now) were read.
>> And
>>> a
>>> transaction matching screen is totally wrong. These are new transactions
>> so
>>> there's NOTHING to match. Same thing with the previous failed import
>>> attempts.
>>> No transactions to match.
>>>
>>>
>>>
>>> This is probably why Gnucash blew the QIF import from Quicken the first
>> few
>>> times (was also broken in 3.08). Quicken's QIF export went nowhere.
>>> Thousands
>>> more transactions ignored, since Gnucash is not looking for any target
>>> account,
>>> and there could never be anything to "match." This makes it impossible to
>>> import
>>> previously audited, corrected, and reconciled transactions from Quicken.
>>>
>>> ___
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Re: [GNC] Restoring "Unable to save to database" error?

[Eric H. Bowen via gnucash-user]

Yes, that's exactly what I did...made a copy of the Gnucash file in
another directory as a backup, then "Save As" over the old file. Worked
like a charm.


Eric H. Bowen
e...@ehbowen.net <mailto:e...@ehbowen.net>
On 5/1/2020 9:48 AM, Derek Atkins wrote:
> Hi Eric,
>
> Sorry to respond to an old message but I didn't see any responses and I
> am currently catching up on ~2 months of email..
>
> "Eric H. Bowen via gnucash-user"  writes:
>
>> I've been getting the "Unable to save to database" error whenever I
>> import and/or save transactions in one of my asset accounts. I haven't
>> lost any transactions, but it appears that the database which
>> automatically matches imported transactions (or attempts to) is
>> corrupted. I'd be perfectly happy to drop the old database and begin
>> again with a new one, as long as I can keep my previously saved
>> transactions, but I haven't yet found a (newbie friendly) way to do
>> this. Any assistance?Eric.
> Assuming you have not solved this, yet -- have you tried to use File ->
> Save As to save it to a new database or an XML file?
>
> That should at least get you going.  Another option is File -> Save As
> to XML, delete your (SQL?) database, and then File -> Save As back to
> the SQL database to get it to rebuild.
>
> Hope this helps,
>
>> Please remember to CC this list on all your replies.
>> You can do this by using Reply-To-List or Reply-All.
> -derek
>


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[GNC] Delayed Direct Payment of Sales Tax from Vendor Bill?

[Eric H. Bowen via gnucash-user]

Okay, folks, I'm lost.

I normally use cash accounting, not accrual. But I recently purchased a
software package from a vendor who offered "Net 30" terms and wanted a
purchase order. I hadn't really used the billing function before and
since I'm paying before the end of the month I set up the vendor, used
the "Bill" function and added some verbiage in the notes making it into
a purchase order, and the vendor accepted it and sold me the product. So
far so good.

The fun part came when I tried to post it. The software package is
taxable in my home state, but the vendor did not invoice sales tax.
Responsible (cowardly!) citizen that I am, I tried to split it out as a
line item. I've done that before on other (checking, credit card)
purchases...enter a split item noting the sales tax amount and
accumulating it in a "Sales Tax Payable" account until quarterly filing
time comes and I pay all the taxes due to the state at once.

In the bill, I marked the software package as taxable. It computed the
proper amount of tax, but the vendor's invoice was for the purchase
price only. I enter a payment for the invoice amount, and I'm prompted
to pay the tax balance. Understandable, but it won't let me split the
tax out to another payee or account. And, at the same time, it posts the
tax amount as a credit (negative balance) to my "Sales Tax Payable"
liability account. If I was paying taxes with the invoice, it would
throw off my actual tax liability at the end of the quarter.

How best to make this work properly?

-- 

Eric H. Bowen
e...@ehbowen.net 


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Re: [GNC] Keeping Imported Transactions from Overwriting Data?

[Eric H. Bowen via gnucash-user]

   Especially since my understanding of US IRS rules for paper checks is
   that the payment is made when the check is written and mailed, not when
   it clears. If I write a check for my mortgage payment and mail it on
   December 31st of 2019, it arrives at my bank on January 2nd and clears
   and is posted on January 4th, the payment was made in 2019 for tax
   purposes. The date should not be changed.
   Sent via [1]BlackBerry Hub+ Inbox for Android

   From: david.carlson@gmail.com
   Sent: April 12, 2020 9:12 AM
   To: frank.h.ellenber...@gmail.com
   Cc: sunfis...@yahoo.com; gnucash-user@gnucash.org; e...@ehbowen.net
   Subject: Re: [GNC] Keeping Imported Transactions from Overwriting Data?

   Frank,
   Thanks for the clarification of use cases where update might be
   preferred.   As to the case where the description is preferred to be
   kept was stated in the original email starting this thread.
   ...
   I think it would be nice to have an option to only update date or
   amount.

References

   1. http://play.google.com/store/apps/details?id=com.blackberry.hub
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[GNC] Keeping Imported Transactions from Overwriting Data?

[Eric H. Bowen via gnucash-user]

I've been using GnuCash for my personal finances, and I've noticed one 
annoying problem. When I write a paper check, I put the payee's name and 
associate information in the "Description" and "Notes" field. But, when 
I import transactions from my credit union (usually with QFX) prior to 
reconciling, the data I entered is overwritten with "PAID CHECK 
" and "OFX ext. info: |Trans type:Check|Memo:Paid Check 
00", which is sorta less than helpful when I'm attempting to 
identify transactions later. For personal transactions I can usually 
reconstruct the data by going online, but it's a pain.


I'm concerned, though, because I'm wanting to implement GnuCash for our 
church's bookkeeping. I haven't yet tried downloading from our church's 
bank, but if it overwrites information, especially deposit information 
which we will use to keep track of offerings and contributions, it could 
be a disaster. Is there any way of still downloading to match and clear 
transactions, but to keep the download from overwriting manually entered 
data?


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Re: [GNC] Canceling QIF Import Erases ALL Transactions

[Eric H. Bowen via gnucash-user]

   Isn't that the point of a PUBLIC key?
   Now, of course I'm not going to respond with personal data unless I can
   verify that the requester's address is on a list of known Gnucash
   developers, but anyone is welcome to email me securely. In fact, I
   prefer it.
   Sent via [1]BlackBerry Hub+ Inbox for Android

   From: david.carlson@gmail.com
   Sent: March 21, 2020 12:02 PM
   To: e...@ehbowen.net
   Cc: jra...@ceridwen.us; gnucash-user@gnucash.org
   Subject: Re: [GNC] Canceling QIF Import Erases ALL Transactions

   Eric,
   You just published your GPG public key to the entire user group.
   On Sat, Mar 21, 2020 at 11:38 AM Eric H. Bowen via gnucash-user
   <[2]gnucash-user@gnucash.org> wrote:

 I understand about security; I'm going to upload my GPG public key
 to
 the bug report (and it should be attached to this email reply) and I
 ask
 that any request which may involve personal data be encrypted
 accordingly both ways.
 Eric H. Bowen
 [3]e...@ehbowen.net <mailto:[4]e...@ehbowen.net>
 On 3/21/2020 11:20 AM, John Ralls wrote:
 >
 >> On Mar 21, 2020, at 12:53 AM, Eric H. Bowen via gnucash-user
 <[5]gnucash-user@gnucash.org> wrote:
 >>
 >> Yesterday I ran into this...I was attempting a .QIF import of
 transactions from my credit card company. The import seemed to
 progress normally, up until the "Match Transactions" stage. When it
 got there, every single one of the transactions which I had entered
 over the past 2+ years appeared in the list. I hit the cancel button
 in the requester, got the "busy" icon...and when Gnucash resumed,
 about ten minutes later, every one of my transactions in every
 account had vanished (with the sole exceptions of customer invoices
 and vendor bills)!
 >>
 >> I did have a fairly recent backup file available, so I restored
 to that and tried the import again. The same thing happened a second
 time.
 >>
 >> My NAS keeps track of file history and automatically saves the
 most recent versions every twenty minutes or so, so I do have
 versions from before and after the failed import saved (to a new
 file under a new name) as well as all of my log files. At the time
 of the import I was running Build ID: 3.8b+(2019-12-29) on Ubuntu
 18.04.4 LTS in a homebuilt machine with AMD FX-4100 CPU, 8 GB RAM,
 and an ASUS M5A88-M motherboard and using the SQLite3 backend.
 >>
 >> I opened a Bugzilla account and reported this (Bug 797651), but
 as reconstructing this may mean sharing my personal financial data I
 restricted the view access to the developer list. I have
 reconstructed my working account file from my backup, so there's
 been no loss of critical data. I'm sharing this for visibility and
 to ask if there is any additional information I should provide in
 the bug report to facilitate a permanent resolution to this problem.
 Thanks for any adviceEric.
 > Chris has already responded to you on the bug report and will ask
 there for any additional information he needs.
 >
 > A general note: I wouldn't trust the view access settings to
 protect anything, it's at best security-by-obscurity. If one of us
 decides he needs to look at your book he'll provide a direct email
 address to send it to.
 >
 > Regards,
 > John Ralls
 >
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   --
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References

   1. http://play.google.com/store/apps/details?id=com.blackberry.hub
   2. mailto:gnucash-user@gnucash.org
   3. mailto:e...@ehbowen.net
   4. mailto:e...@ehbowen.net
   5. mailto:gnucash-user@gnucash.org
   6. mailto:gnucash-user@gnucash.org
   7. https://lists.gnucash.org/mailman/listinfo/gnucash-user
   8. https://wiki.gnucash.org/wiki/Mailing_Lists
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Re: [GNC] Canceling QIF Import Erases ALL Transactions

[Eric H. Bowen via gnucash-user]

I understand about security; I'm going to upload my GPG public key to
the bug report (and it should be attached to this email reply) and I ask
that any request which may involve personal data be encrypted
accordingly both ways.


Eric H. Bowen
e...@ehbowen.net <mailto:e...@ehbowen.net>
On 3/21/2020 11:20 AM, John Ralls wrote:
>
>> On Mar 21, 2020, at 12:53 AM, Eric H. Bowen via gnucash-user 
>>  wrote:
>>
>> Yesterday I ran into this...I was attempting a .QIF import of transactions 
>> from my credit card company. The import seemed to progress normally, up 
>> until the "Match Transactions" stage. When it got there, every single one of 
>> the transactions which I had entered over the past 2+ years appeared in the 
>> list. I hit the cancel button in the requester, got the "busy" icon...and 
>> when Gnucash resumed, about ten minutes later, every one of my transactions 
>> in every account had vanished (with the sole exceptions of customer invoices 
>> and vendor bills)!
>>
>> I did have a fairly recent backup file available, so I restored to that and 
>> tried the import again. The same thing happened a second time.
>>
>> My NAS keeps track of file history and automatically saves the most recent 
>> versions every twenty minutes or so, so I do have versions from before and 
>> after the failed import saved (to a new file under a new name) as well as 
>> all of my log files. At the time of the import I was running Build ID: 
>> 3.8b+(2019-12-29) on Ubuntu 18.04.4 LTS in a homebuilt machine with AMD 
>> FX-4100 CPU, 8 GB RAM, and an ASUS M5A88-M motherboard and using the SQLite3 
>> backend.
>>
>> I opened a Bugzilla account and reported this (Bug 797651), but as 
>> reconstructing this may mean sharing my personal financial data I restricted 
>> the view access to the developer list. I have reconstructed my working 
>> account file from my backup, so there's been no loss of critical data. I'm 
>> sharing this for visibility and to ask if there is any additional 
>> information I should provide in the bug report to facilitate a permanent 
>> resolution to this problem. Thanks for any adviceEric.
> Chris has already responded to you on the bug report and will ask there for 
> any additional information he needs.
>
> A general note: I wouldn't trust the view access settings to protect 
> anything, it's at best security-by-obscurity. If one of us decides he needs 
> to look at your book he'll provide a direct email address to send it to.
>
> Regards,
> John Ralls
>


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[GNC] Contingency Funds was: Re: How to record Personal income tax ?

[Eric H. Bowen via gnucash-user]

While I do agree that for specific tax guidance Mr. Long should turn to
experts from his locality and system of laws, it seems to me that what
would help him is information on setting up and using a "Contingency
Fund"...in his case, for taxes, but in the general it could be applied
to maintenance or other unpredictable expenses where your funds are
commingled with, say, your checking or savings account but where you
wish to designate a specific portion of those commingled funds for that
purpose and add to it on a regular basis whenever it drops below a
certain level.

Suppose, as an example, that you had a nonprofit such as a small church
with one savings account. They keep $12,000 in a maintenance contingency
fund. One day the air conditioning compressor for their sanctuary goes
out, and it costs $3,500 to repair which was not in the regular general
maintenance budget. They wish to pay for the repairs out of their
contingency fund, and then direct, say, $250 per month back to the fund
until it returns to the $12,000 level.

This could address Mr. Long's situation; say that he sets aside $350 per
month (or whatever his accountant/bookkeeper tells him is a reasonable
estimate) in a tax contingency fund and at the end of his accounting
period, with help from his accountant, he determines his actual tax
liability and pays that amount out of the contingency fund. The balance
of the fund then could be set aside for next year's taxes or
redesignated for general spending.

I'd appreciate guidance in this matter myself as I'm trying to set up
Gnucash for my own church. I do plan to retain a local accountant to
review my accounts and books, but I'd like to do as much of the basic
groundwork myself as I possibly can. Thanks for any help.


Eric H. Bowen
e...@ehbowen.net 
On 3/21/2020 6:07 AM, gnucash-user-requ...@gnucash.org wrote:
>
> Message: 9
> Date: Sat, 21 Mar 2020 05:34:13 -0500 (CDT)
> From: Long 
> To: gnucash-user@gnucash.org
> Subject: Re: [GNC] How to record Personal income tax ?
> Message-ID: <1584786853837-0.p...@n4.nabble.com>
> Content-Type: text/plain; charset=us-ascii
>
> Hello,
>
> Thank you doncram and david cousens,
> Yes, I'm not accounting and having trouble to record that problems. Please
> help me if i'm going wrong again.
> Example: Let make things easier to understand for me.
> 1 - I will pay rent at the first month of each year = i will pay tax at the
> first month of year.
> 2 - I do not pay rent to landlord each month = i do not pay tax to
> government each month.
> 3 - i just accumulated my money each month to pay rent = same to pay tax.
> 4 - In fact, I'm owed to my landlord each month because using his house =
> it's the same thing about pay tax.
>
> => For 4 things i talking above : in GnuCash, i need to create "Liability"
> about pay rent, each month, i need to credit "liability:pay rent" and debit
> to "expenses:pay rent". After 12 months, i will pay rent to landlord by
> credit my "assets" and debit to "liability". Right?
> So, i should do the same thing to PAY PERSONAL INCOME TAX ?
> I will have "Liability:Tax" and "expense:Tax", transfer my money each month
> between that account, at the end of the year, my government will tell me
> what amount i need to pay, if the amount are smaller, i will make a refund
> from "expense:tax" to "liability:tax" and pay it, if larger, just plus more
> amount into "expense:tax". Right?
>
> For that things above: Is it called accrual accounting ?
> Example i wrote above told me that: GnuCash still look like the real life.
>
> P/S: I'm not accounting, and i respect you (all guys) for take your time to
> help me. Thank you.
>
> Regards.
>
>
>
> --
> Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html
>


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[GNC] Canceling QIF Import Erases ALL Transactions

[Eric H. Bowen via gnucash-user]

Yesterday I ran into this...I was attempting a .QIF import of 
transactions from my credit card company. The import seemed to progress 
normally, up until the "Match Transactions" stage. When it got there, 
every single one of the transactions which I had entered over the past 
2+ years appeared in the list. I hit the cancel button in the requester, 
got the "busy" icon...and when Gnucash resumed, about ten minutes later, 
every one of my transactions in every account had vanished (with the 
sole exceptions of customer invoices and vendor bills)!


I did have a fairly recent backup file available, so I restored to that 
and tried the import again. The same thing happened a second time.


My NAS keeps track of file history and automatically saves the most 
recent versions every twenty minutes or so, so I do have versions from 
before and after the failed import saved (to a new file under a new 
name) as well as all of my log files. At the time of the import I was 
running Build ID: 3.8b+(2019-12-29) on Ubuntu 18.04.4 LTS in a homebuilt 
machine with AMD FX-4100 CPU, 8 GB RAM, and an ASUS M5A88-M motherboard 
and using the SQLite3 backend.


I opened a Bugzilla account and reported this (Bug 797651), but as 
reconstructing this may mean sharing my personal financial data I 
restricted the view access to the developer list. I have reconstructed 
my working account file from my backup, so there's been no loss of 
critical data. I'm sharing this for visibility and to ask if there is 
any additional information I should provide in the bug report to 
facilitate a permanent resolution to this problem. Thanks for any 
adviceEric.


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Re: [GNC] How to record Personal income tax ?

[Eric H. Bowen via gnucash-user]

Disclaimer: I Am Not An Accountant. But this is what works for me:

At the end of the year, from my last pay stub and/or W-2 form, I take 
all of the deductions from my paycheck and post them in my Income:Salary 
account directed to the various categories (i.e., Expenses:Medical for 
health insurance deductions, Expenses:Insurance for additional life 
insurance premiums, Expenses:Taxes:Federal for income tax deducted and 
Expenses:Taxes:FICA, :Medicare, etc. for the appropriate amounts. I date 
these transactions as of December 31st. Yes, you could do it throughout 
the year pay stub by pay stub, but...why?


Then I close my books for the year and figure my taxes. If I have any 
additional tax liability it goes on the books in the year in which I pay 
it...2020, for the 2019 taxes which I just completed filing. But, if I 
receive a refund (and I did), I post it as a debit to the 
Expenses:Taxes:Federal account and a credit to the Assets:Savings 
account (or wherever it was paid to) again, in the year in which I 
receive it.


As always, Your Mileage May Vary. But this seems to work for meEric.

On 3/19/20 10:03 AM, gnucash-user-requ...@gnucash.org wrote:


--

Message: 9
Date: Thu, 19 Mar 2020 09:32:04 -0500 (CDT)
From: Long 
To: gnucash-user@gnucash.org
Subject: Re: [GNC] How to record Personal income tax ?
Message-ID: <1584628324913-0.p...@n4.nabble.com>
Content-Type: text/plain; charset=us-ascii

Thank you so much for your help,

I had read the capital gains and it's maybe hard to understand for me.
I just want to make a report for me, not for government. I just want to know
how much money i spent for tax. So for now, it's only transaction report?

And i assume that i need to pay tax, one time every six month. What should i
do in gnucash ?
Income : 3000/month
Income after 6 month is : 18.000
Tax = 20%
=> i need to pay tax : 3.600

Regards.


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Re: [GNC] How to fix "Unable to Save to Database" error - Second Request

[Eric H. Bowen via gnucash-user]

Well, if it's that simple then just hit me over the head with a wet fish 
and say "D'oh!"


I have re-saved the file. Waiting to get some fresh transactions from 
the checking account to import in order to see if that does the trick. 
Should have some in the morning. Fingers crossed. Thanks, allEric.


On 3/15/20 10:26 PM, John Ralls wrote:

You're using a SQLite3 database, not and XML file, and SQLIte3 thinks that its 
file has gotten corrupted. If you have backups you should make sure that the 
one or two from just ´before the first time you encountered the error are safe 
and available. If you don't have backups then this is a message from your deity 
to start keeping regular ones.

I think the simplest fix is to re-save to a new file using File>Save As... I 
suggest doing it twice, one XML and the other SQLite3. You pick which one with the 
list box on the top of the Save As dialog box.

Regards,
John Ralls



On Mar 15, 2020, at 4:53 PM, Eric H. Bowen via gnucash-user 
 wrote:

I'm seeing the error on all three operating systems, although it first appeared on the 
Windows 10 computer. The pop-up error message does appear only when importing 
transactions, and only from one specific account (my personal checking account) at that, 
and since it seemed as though the transaction records were not affected I put up with it 
for several months as just a nuisance. However, recently I've been trying to reconcile a 
loan account for a vehicle which was totaled and paid off by insurance, and when I try to 
balance the liability of the loan off against the asset for the value of the vehicle it 
seems to post properly for that session...but when I restart Gnucash for the next 
session, the amount has moved back to "Imbalance". A couple of other 
transactions are doing this as well, but the auto payoff is the big'un. I want to get the 
known error taken care of first, and then when the imports are back to working properly I 
want to see if I'm still having problems balancing out these transactions and, if I do, 
I'll post a separate request to the listEric.

On 3/15/20 6:30 PM, David H wrote:

Hi Eric,

Yep saw that.  What OS are you seeing the error on, or is it on all of them ? 
Just saw your other post, so you are getting this when trying to import 
transactions NOT when saving your Gnucash data file.

Cheers David.


On Mon, 16 Mar 2020 at 09:19, Eric H. Bowen mailto:e...@ehbowen.net>> wrote:

Hello, David. More info in the message I just posted. I do use ISO
date format (-mm-dd) for all of my computer-related workEric


On 3/15/20 4:22 PM, David H wrote:


On Mon, 16 Mar 2020 at 07:10, Frank H. Ellenberger
mailto:frank.h.ellenber...@gmail.com>> wrote:

> * 15:01:20 WARN  qif-parse:parse-date/format:
format is y-d-m
> but date is [2020/2/6].

That date is in the future. It seems, somebody changed the
date format
(order of day and month).

Hmm transaction dates can be in the future, this looks like 6th
Feb 2020 to me in ccyy-m-d format ?

Cheers David.


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Re: [GNC] How to fix "Unable to Save to Database" error - Second Request

[Eric H. Bowen via gnucash-user]

I'm seeing the error on all three operating systems, although it first 
appeared on the Windows 10 computer. The pop-up error message does 
appear only when importing transactions, and only from one specific 
account (my personal checking account) at that, and since it seemed as 
though the transaction records were not affected I put up with it for 
several months as just a nuisance. However, recently I've been trying to 
reconcile a loan account for a vehicle which was totaled and paid off by 
insurance, and when I try to balance the liability of the loan off 
against the asset for the value of the vehicle it seems to post properly 
for that session...but when I restart Gnucash for the next session, the 
amount has moved back to "Imbalance". A couple of other transactions are 
doing this as well, but the auto payoff is the big'un. I want to get the 
known error taken care of first, and then when the imports are back to 
working properly I want to see if I'm still having problems balancing 
out these transactions and, if I do, I'll post a separate request to the 
listEric.


On 3/15/20 6:30 PM, David H wrote:

Hi Eric,

Yep saw that.  What OS are you seeing the error on, or is it on all of 
them ? Just saw your other post, so you are getting this when trying 
to import transactions NOT when saving your Gnucash data file.


Cheers David.


On Mon, 16 Mar 2020 at 09:19, Eric H. Bowen > wrote:


Hello, David. More info in the message I just posted. I do use ISO
date format (-mm-dd) for all of my computer-related workEric


On 3/15/20 4:22 PM, David H wrote:



On Mon, 16 Mar 2020 at 07:10, Frank H. Ellenberger
mailto:frank.h.ellenber...@gmail.com>> wrote:

> * 15:01:20 WARN  qif-parse:parse-date/format:
format is y-d-m
> but date is [2020/2/6].

That date is in the future. It seems, somebody changed the
date format
(order of day and month).

Hmm transaction dates can be in the future, this looks like 6th
Feb 2020 to me in ccyy-m-d format ?

Cheers David.





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Re: [GNC] How to fix "Unable to Save to Database" error - Second Request

[Eric H. Bowen via gnucash-user]

On 3/15/20 4:36 PM, Christopher Lam wrote:


On Sun, 15 Mar 2020 at 20:31, Eric H. Bowen via gnucash-user 
mailto:gnucash-user@gnucash.org>> wrote:


* 14:57:56  WARN  qif-parse:parse-date/format: format is
y-d-m
but date is [2020/2/6].


This warning only appears during QIF imports, and shouldn't appear in 
regular load/save to/from SQL or XML.


Correct. That particular error occurs only when I am importing 
downloaded transactions from my bank, which does not use ISO date 
format, and is merely a minor inconvenience. The error which I am 
concerned about also involves imported transactions, and appears to be 
related to the database which attempts to automatically match 
transactions to their proper accounts. Here is my most recent 
gnucash.trace file, following such an import:


   * 17:57:27 ERROR  [error_handler()] DBI error: 11:
   database disk image is malformed
   * 17:57:27 ERROR 
   [GncDbiSqlConnection::execute_select_statement()] Error executing
   SQL SELECT * FROM slots WHERE obj_guid IN (SELECT DISTINCT guid FROM
   accounts)
   * 17:57:27 ERROR 
   [GncDbiSqlResult::~GncDbiSqlResult()] Error 11 in dbi_result_free()
   result.
   * 17:57:28 ERROR  [error_handler()] DBI error: 11:
   database disk image is malformed
   * 17:57:28 ERROR 
   [GncDbiSqlConnection::execute_select_statement()] Error executing
   SQL SELECT * FROM slots WHERE obj_guid IN (SELECT DISTINCT guid FROM
   splits WHERE tx_guid IN (SELECT DISTINCT guid FROM transactions))
   * 17:57:28 ERROR 
   [GncDbiSqlResult::~GncDbiSqlResult()] Error 11 in dbi_result_free()
   result.

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Re: [GNC] How to fix "Unable to Save to Database" error - Second Request

[Eric H. Bowen via gnucash-user]

Hello, David. More info in the message I just posted. I do use ISO date 
format (-mm-dd) for all of my computer-related workEric



On 3/15/20 4:22 PM, David H wrote:



On Mon, 16 Mar 2020 at 07:10, Frank H. Ellenberger 
mailto:frank.h.ellenber...@gmail.com>> 
wrote:


> * 15:01:20  WARN  qif-parse:parse-date/format: format
is y-d-m
> but date is [2020/2/6].

That date is in the future. It seems, somebody changed the date format
(order of day and month).

Hmm transaction dates can be in the future, this looks like 6th Feb 
2020 to me in ccyy-m-d format ?


Cheers David.



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[GNC] How to fix "Unable to Save to Database" error - Second Request

[Eric H. Bowen via gnucash-user]

I still have not been able to repair my "Unable to Save to Database" 
error in GnuCash. I've found the gnucash.trace file, which has the error 
messages, but so far I haven't been able to find any clue for repairing 
a database saved in .xml format. Assistance requested.


Trace file follows:

* 14:57:56  WARN  qif-parse:parse-date/format: format is y-d-m 
but date is [2020/2/6].
* 15:00:34 ERROR  [error_handler()] DBI error: 11: 
database disk image is malformed
* 15:00:34 ERROR  
[GncDbiSqlConnection::execute_select_statement()] Error executing SQL 
SELECT * FROM slots WHERE obj_guid IN (SELECT DISTINCT guid FROM accounts)
* 15:00:34 ERROR  [GncDbiSqlResult::~GncDbiSqlResult()] 
Error 11 in dbi_result_free() result.
* 15:00:34 ERROR  [error_handler()] DBI error: 11: 
database disk image is malformed
* 15:00:34 ERROR  
[GncDbiSqlConnection::execute_select_statement()] Error executing SQL 
SELECT * FROM slots WHERE obj_guid IN (SELECT DISTINCT guid FROM splits 
WHERE tx_guid IN (SELECT DISTINCT guid FROM transactions))
* 15:00:34 ERROR  [GncDbiSqlResult::~GncDbiSqlResult()] 
Error 11 in dbi_result_free() result.
* 15:01:20  WARN  qif-parse:parse-date/format: format is y-d-m 
but date is [2020/2/6].


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[GNC] Restoring "Unable to save to database" error?

[Eric H. Bowen via gnucash-user]

I've been getting the "Unable to save to database" error whenever I 
import and/or save transactions in one of my asset accounts. I haven't 
lost any transactions, but it appears that the database which 
automatically matches imported transactions (or attempts to) is 
corrupted. I'd be perfectly happy to drop the old database and begin 
again with a new one, as long as I can keep my previously saved 
transactions, but I haven't yet found a (newbie friendly) way to do 
this. Any assistance?Eric.


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[GNC] Using Gnucash for a church; keeping track of contributions

[Eric H. Bowen via gnucash-user]

I've been using Gnucash for my personal books for a year now so I've
started to become somewhat familiar with it; now I'm wanting to
recommend it to our small church (we're still keeping books by hand).
Expenses is not a problem; our manual chart of accounts fits in very
nicely with the structure of Gnucash. My challenge is on the other end:
Contributions. We typically get members who will contribute, say, $100
to the church budget, $50 to a missions offering, and $10 to some
special project on one $160 check, and these checks are then deposited
as one lump into the bank the next business day.

I do get the use of split transactions, just not exactly sure as how to
best structure them in order to keep track of each member's individual
contributions, both undesignated and designated, while at the same time
minimizing the workload of the finance committee...for many of whom
"high-tech" means a mechanical pencil!

Oh, while I'm thinking about it...our church participates in the
"cooperative program", where we pledge a percentage of our undesignated
receipts to denominational causes, which is then paid quarterly or so.
Works similar to the "sales tax payable" liability account I have set up
for my personal video business. I'm asking for suggestions to "automate"
the tracking of these percentage amounts, again in order to minimize
workload.

-- 

Eric H. Bowen
e...@ehbowen.net 


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Re: [GNC] Bulk export/import of transactions?

[Eric H. Bowen via gnucash-user]

My problem stems from the fact that I started the business in April, but was 
purchasing equipment for it from the beginning of the year. After I had the 
first few months (April to July) in and reconciled, I belatedly realized that I 
needed to go back and include my purchase transactions from the first of the 
year. But since I already had several months reconciled, when I added the 
earlier transactions I ended up with a mess. If there's any way to reverse the 
reconciliations as they stand now, I'm not aware of it. That would be 
preferable to starting over. 



Sent from my BlackBerry - the most secure mobile device


  Original Message  



From: sunfis...@yahoo.com
Sent: July 5, 2019 10:14 PM
To: e...@ehbowen.net; gnucash-user@gnucash.org
Subject: Re: [GNC] Bulk export/import of transactions?


Eric,

In version 3, there is an export to csv that can be used, I believe.

Before you do that however, perhaps you could explain why you say you cannot 
change or correct the problems? Maybe those problems aren't as intractable as 
you think. It's been my experience that most any problem can be fixed in 
Gnucash.

David T.

On July 6, 2019, at 7:05 AM, "Eric H. Bowen via gnucash-user" 
 wrote:

I'm a fairly new GnuCash user, and last year I set up an account for a
part-time business which i have doing video work. Unfortunately, being
unfamiliar with GnuCash, I made some mistakes while reconciling accounts
in the early months which I now cannot change or correct. I'd like to
basically start over with a new worksheet, but I spent a lot of time
entering split transactions and such in the old one to account for
equipment costs and depreciation. I'd rather not re-invent the wheel. Is
there a way to bulk export transactions from the old worksheet and then
re-import them into the new worksheet which preserves split information
and other notes?

--

Eric H. Bowen
e...@ehbowen.net <mailto:e...@ehbowen.net>
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[GNC] Bulk export/import of transactions?

[Eric H. Bowen via gnucash-user]

I'm a fairly new GnuCash user, and last year I set up an account for a
part-time business which i have doing video work. Unfortunately, being
unfamiliar with GnuCash, I made some mistakes while reconciling accounts
in the early months which I now cannot change or correct. I'd like to
basically start over with a new worksheet, but I spent a lot of time
entering split transactions and such in the old one to account for
equipment costs and depreciation. I'd rather not re-invent the wheel. Is
there a way to bulk export transactions from the old worksheet and then
re-import them into the new worksheet which preserves split information
and other notes?

-- 

Eric H. Bowen
e...@ehbowen.net 


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[GNC] How To Record an In-Kind Charitable Donation?

[Eric H. Bowen via gnucash-user]

I performed some design work and provided custom-printed envelopes and
materials for a local 501c3 charitable ministry. I am not charging them
money for the items, but I would like to receive credit for their fair
market value as an in-kind charitable donation. The ministry's treasurer
said to send him an invoice for the material and he would acknowledge
its receipt as a donation. Am I able to use Gnucash to track this
donation and, if so, what is the proper way to record the activity?

-- 

Eric H. Bowen
e...@ehbowen.net 


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Re: [GNC] New User, First Invoice...Cue Weird Music!

[Eric H. Bowen via gnucash-user]

And that was it. Duh. As I said, I'm a brand-new user trying to get
acclimated. Thanks for the help.


Eric H. Bowen
e...@ehbowen.net <mailto:e...@ehbowen.net>
On 6/13/2018 9:01 AM, Christopher Lam wrote:
> Isn't the second X in the first line a mistake? Click to disable
> (stands for "tax included in amount")
>
> On 13 June 2018 at 21:35, Eric H. Bowen via gnucash-user
> mailto:gnucash-user@gnucash.org>> wrote:
>
> I'm a brand-new GnuCash user and I set up a chart of accounts and used
> it to draw up an invoice for my first customer. All good so far.
> Then, a
> couple of days later, when I went to check something...the first (and
> biggest) line item had completely disappeared from the invoice in
> Gnucash; the total for the invoice had dropped from $672 to $223
> although the reminder said that Accounts Receivable was still
> expecting
> $672. Well, I went in to edit the invoice to restore the first line
> item...and now it can't seem to do math. 1381.43 feet of movie film
> scanning at thirty cents a foot comes out to $414.43, as was correctly
> shown on the original invoice and as anyone can confirm with a
> calculator...yet Gnucash now says that the total for that line item is
> $382.84! I've tried deleting it and re-entering it a couple of times,
> and it still can't do math. I've double-checked to make sure that no
> hidden discounts are being applied. See attached screenshot of the
> current Gnucash entry superimposed over the original (PDF) Gnucash
> invoice.
>
> The lady has paid me (from the original invoice), by the way, and I'd
> like to register her payment correctly. This is very frustrating and I
> would appreciate guidance. Thanks!
>
> -- 
>
> Eric H. Bowen
> e...@ehbowen.net <mailto:e...@ehbowen.net>
> <mailto:e...@ehbowen.net <mailto:e...@ehbowen.net>>
>
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