Re: [GNC] split transaction description field length limit

[Tim via gnucash-user]

Yes that's why I set up a sole proprietorship with employer ID so I can pay all 
the payroll taxes, deduct income tax and pay it to the government, pay 
unemployment, Worker's Comp. insurance etc. I agree with you that it's very 
important to do those things properly.

 

I'm using gnucash mostly for my personal books as opposed to the sole 
proprietorship books which are so simple that we’re doing them in a spreadsheet 
right now with the exception of the payroll software we use to try to make sure 
we get all the deductions right.

 

My sole proprietorship invoices me for the fully burdened cost of each month’s 
payroll and I reimburse it fully from my personal bank account into the sole 
proprietorship bank account. It sounds as though my solution will be to set up 
AR for my sole proprietorship and enter all of the line items into an invoice 
to myself personally. Up until now I'd been using a simple paper invoice.

 

Thank you so much for the suggestion.

 

Tim

 

From: Alan Johnson  
Sent: Monday, March 4, 2024 11:01 AM
To: timothyscu...@yahoo.com; 'David Carlson' 
Cc: 'gnucash-user' 
Subject: Re: [GNC] split transaction description field length limit

 

I use GNUCash for tracking rental properties as well. You can create as many 
expense accounts to track to whatever level of detail is needed.

 

For example, I have my structure set up as:

Expenses:

Overall R

-Property 1 R

--Property 1 HVAC

--Property1 General

--Property 1 Electrical

--etc

 

-Property 2 R

--Property 2 HVAC

--Property 2 General

--Property 2 Electrical

--etc

 

When you run a P at the end of the year, it will break out how much was in 
each expense category, as well as a total for each property. 

 

Not a CPA or legal advice, but I understand that if you are paying payroll to 
employees, you still need to pay payroll tax unless they are their own 
business/1099, in which they should be paying their taxes accordingly.  

 

You can assign as many line items and expense accounts/line items to the 
invoices as you need. That's their intended function.  You can also pay line 
items into an asset or liability account (such as witheld taxes).  

 

Your handyman should provide you with a bill (or a work order).  

 

- Fixed property 1's toilet. 1 hr@ $x

 

You create a vendor in the vendor system (Handyman LLC)

Create an invoice 

Line item - Toilet repair $x Account: Expenses:Property1 R:Property1 Plumbing

Line Item - Outlet repair $y Account: Expenses:Property1 R:Property1 
Electrical

Line Item - Door knob repair $z Account: Expenses: Property2 R: 
Property2:General

Total $A

- Post invoice

 

Vendors -> Process Payment

 

Pay Handyman LLC $A from Assets:RentalCheckingAccount with check 1234 

 

 

On Mon, 2024-03-04 at 09:46 -0800, timothyscu...@yahoo.com 
<mailto:timothyscu...@yahoo.com>  wrote:

I greatly appreciate your suggestions.

 

I don't think I framed the problem completely. I have several rental properties 
and before I migrated to GNU cash I was using Quicken to generate “itemized 
spending” reports from which I could fill out schedule E for each property. 
When I tried to do the same thing with GNU cash for the transactions associated 
with, for example maintenance on property 1 or repairs on property 2 I did get 
a list of transactions but the descriptions of them were so truncated that it 
wasn't practical for me to verify the correctness of them the way I used to be 
able to do by just looking down the column of transactions.

 

I have a tiny sole proprietorship which runs a payroll to pay my part-time 
handyman and a part-time bookkeeper to avoid nanny tax and Worker's Comp. 
problems but my sole proprietorship's income is just reimbursements from me as 
an individual.

 

If I were to pervert the gnucash vendor bill payment system to detail the work 
my part-time employees do, would I be able to assign line items on an invoice 
to different GNU cash expense accounts associated with the different properties 
people worked on? And would reports generated by GNU cash be able to list the 
detail for the line items? That's my ultimate goal. I want to be able to 
generate reports from the gnucash for each calendar year, which also happens to 
be my tax year, so I can use that information to fill out schedule E for each 
rental property. I'm comfortable with doing that manually but I have been 
spoiled by having reports from Quicken that provide the detail associated with 
each expense account in a form that's easy to double check.

 

Thank you again for trying to help with my problem.

 

Tim

 

From: Alan Johnson mailto:a...@argentwolf.org> > 
Sent: Monday, March 4, 2024 7:43 AM
To: David Carlson mailto:david.carlson@gmail.com> >
Cc: timothyscu...@yahoo.com <mailto:timothyscu...@yahoo.com> ; gnucash-user 
mailto:gnucash-u...@lists.gnucash.org> >
Subject: Re: [GNC] split transaction description field length limit

 

You don't have to have 'a business' t

[GNC] split transaction description field length limit

[flywire]

You don't need long text lines to allocate splits to rental properties.
Have a look at Custom GnuCash 5.x Transaction Report with Tags -
https://lists.gnucash.org/pipermail/gnucash-user/2023-May/107048.html
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Re: [GNC] split transaction description field length limit

[Adrien Monteleone]

You could employ custom 'tags' for each property either in the Notes, 
Action, Num, Memo, or Description fields, whatever works best for you. 
Then when you run a Transaction Report, you can filter the results that 
match your tag.


The only downside to this method, at this time, over setting up separate 
accounts for each property, are that the Income Statement doesn't filter 
by custom text, so if you use a tagging system, you'd have to construct 
that report out of two or more Transaction Reports.


Since it seems you aren't so much reaching a character limit as seeing a 
practical truncation on a printed report, maybe just change your wording 
in the Memos? Perhaps start with "Property 1-..." That way you see this 
info up front. You can also use the NUM or Action fields for that text, 
but of these I think only NUM can show up on reports. (and you may be 
using that for something else)



Yes, Bills (and Invoices) can have their line items assigned to various 
expense (or Income) accounts.


That detail is by default, only visible when viewing the bill/invoice.

If you want to be able to craft reports based on that info, you'll need 
to un-set Preferences > Business > General > Accumulate splits on post, 
which will then preserve each line item as visible in the affected 
account registers. (this can also be toggled per bill/invoice on 
posting) A Transaction Report can then 'see' those line items as 
individual splits in the bill/invoice transaction.


Also, if you use bills/invoices, you have the option of setting a 
separate 'Description' in the posting Dialog. While I don't know of a 
way to do any reporting on this field specifically, that info does show 
up in a Vendor/Customer report and in the Notes field of the posted 
transaction. (so presumably, a filter on that field might work)


Regards,
Adrien

On 3/4/24 11:46 AM, Tim via gnucash-user wrote:

I don't think I framed the problem completely. I have several rental properties 
and before I migrated to GNU cash I was using Quicken to generate “itemized 
spending” reports from which I could fill out schedule E for each property. 
When I tried to do the same thing with GNU cash for the transactions associated 
with, for example maintenance on property 1 or repairs on property 2 I did get 
a list of transactions but the descriptions of them were so truncated that it 
wasn't practical for me to verify the correctness of them the way I used to be 
able to do by just looking down the column of transactions.

If I were to pervert the gnucash vendor bill payment system to detail the work 
my part-time employees do, would I be able to assign line items on an invoice 
to different GNU cash expense accounts associated with the different properties 
people worked on? And would reports generated by GNU cash be able to list the 
detail for the line items? That's my ultimate goal. I want to be able to 
generate reports from the gnucash for each calendar year, which also happens to 
be my tax year, so I can use that information to fill out schedule E for each 
rental property. I'm comfortable with doing that manually but I have been 
spoiled by having reports from Quicken that provide the detail associated with 
each expense account in a form that's easy to double check.


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Re: [GNC] split transaction description field length limit

[Adrien Monteleone]

Your example doesn't really need the business features. You can do that 
with a single transaction too, and that isn't 'kludging' the memo fields 
at all. That is what they are intended to be used for—info relating to 
just that particular split. ('Notes' would be info relating to the 
transaction as a whole)


If I understand the OP correctly, the issue is they are wanting to 
record much more info per split than you demonstrate here, hence, the 
issue with a character limit. This is not solved by using invoices. 
Those have a limit too for each line item description.


Regards,
Adrien

On 3/4/24 9:43 AM, Alan Johnson via gnucash-user wrote:

You don't have to have 'a business' to use the business features.  You
would need to set up an AP and AR account to post the invoices to.  To
me, the vendor bill - payment system is the proper way to store the
data, rather than kludging the memo fields.  Here is an example of a
Costco receipt entered as a bill, then paid with a credit card through
the vendor-payments section.

I think that this would be the best way to handle the handyman payments
as requested and job tracking (create various expense accounts). It
would also allow for multiple types of payments - e.g. check, credit
card, cash all on the same bill if needed.


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Re: [GNC] split transaction description field length limit

[Alan Johnson via gnucash-user]

I use GNUCash for tracking rental properties as well. You can create as
many expense accounts to track to whatever level of detail is needed.

For example, I have my structure set up as:
Expenses:
Overall R
-Property 1 R
--Property 1 HVAC
--Property1 General
--Property 1 Electrical
--etc

-Property 2 R
--Property 2 HVAC
--Property 2 General
--Property 2 Electrical
--etc

When you run a P at the end of the year, it will break out how much
was in each expense category, as well as a total for each property. 

Not a CPA or legal advice, but I understand that if you are paying
payroll to employees, you still need to pay payroll tax unless they are
their own business/1099, in which they should be paying their taxes
accordingly.  

You can assign as many line items and expense accounts/line items to
the invoices as you need. That's their intended function.  You can also
pay line items into an asset or liability account (such as witheld
taxes).  

Your handyman should provide you with a bill (or a work order).  

- Fixed property 1's toilet. 1 hr@ $x

You create a vendor in the vendor system (Handyman LLC)
Create an invoice 
Line item - Toilet repair $x Account: Expenses:Property1 R:Property1
Plumbing
Line Item - Outlet repair $y Account: Expenses:Property1 R:Property1
Electrical
Line Item - Door knob repair $z Account: Expenses: Property2 R:
Property2:General
Total $A
- Post invoice

Vendors -> Process Payment

Pay Handyman LLC $A from Assets:RentalCheckingAccount with check 1234 


On Mon, 2024-03-04 at 09:46 -0800, timothyscu...@yahoo.com wrote:
> I greatly appreciate your suggestions.
>  
> I don't think I framed the problem completely. I have several rental
> properties and before I migrated to GNU cash I was using Quicken to
> generate “itemized spending” reports from which I could fill out
> schedule E for each property. When I tried to do the same thing with
> GNU cash for the transactions associated with, for example
> maintenance on property 1 or repairs on property 2 I did get a list
> of transactions but the descriptions of them were so truncated that
> it wasn't practical for me to verify the correctness of them the way
> I used to be able to do by just looking down the column of
> transactions.
>  
> I have a tiny sole proprietorship which runs a payroll to pay my
> part-time handyman and a part-time bookkeeper to avoid nanny tax and
> Worker's Comp. problems but my sole proprietorship's income is just
> reimbursements from me as an individual.
>  
> If I were to pervert the gnucash vendor bill payment system to detail
> the work my part-time employees do, would I be able to assign line
> items on an invoice to different GNU cash expense accounts associated
> with the different properties people worked on? And would reports
> generated by GNU cash be able to list the detail for the line items?
> That's my ultimate goal. I want to be able to generate reports from
> the gnucash for each calendar year, which also happens to be my tax
> year, so I can use that information to fill out schedule E for each
> rental property. I'm comfortable with doing that manually but I have
> been spoiled by having reports from Quicken that provide the detail
> associated with each expense account in a form that's easy to double
> check.
>  
> Thank you again for trying to help with my problem.
>  
> Tim
>  
> From: Alan Johnson  
> Sent: Monday, March 4, 2024 7:43 AM
> To: David Carlson 
> Cc: timothyscu...@yahoo.com; gnucash-user  u...@lists.gnucash.org>
> Subject: Re: [GNC] split transaction description field length limit
>  
> You don't have to have 'a business' to use the business features.
>  You would need to set up an AP and AR account to post the invoices
> to.  To me, the vendor bill - payment system is the proper way to
> store the data, rather than kludging the memo fields.  Here is an
> example of a Costco receipt entered as a bill, then paid with a
> credit card through the vendor-payments section.  
>  
> I think that this would be the best way to handle the handyman
> payments as requested and job tracking (create various expense
> accounts). It would also allow for multiple types of payments - e.g.
> check, credit card, cash all on the same bill if needed.  
>  
> On Sun, 2024-03-03 at 21:41 -0600, David Carlson wrote:
> > Whatever the actual character count limit is for the memo field in
> > a transaction line, I have found the practical limit is what can be
> > printed in reports that show that field.  On the computer screen
> > you cannot directly see anything that is after a linefeed character
> > unless you scroll past that character since the 'window' is one
> > line tall.
> >  
> > I do not use business features so I don't have invoices or
> > vendors.  Another possibility would

Re: [GNC] split transaction description field length limit

[Tim via gnucash-user]

I greatly appreciate your suggestions.

 

I don't think I framed the problem completely. I have several rental properties 
and before I migrated to GNU cash I was using Quicken to generate “itemized 
spending” reports from which I could fill out schedule E for each property. 
When I tried to do the same thing with GNU cash for the transactions associated 
with, for example maintenance on property 1 or repairs on property 2 I did get 
a list of transactions but the descriptions of them were so truncated that it 
wasn't practical for me to verify the correctness of them the way I used to be 
able to do by just looking down the column of transactions.

 

I have a tiny sole proprietorship which runs a payroll to pay my part-time 
handyman and a part-time bookkeeper to avoid nanny tax and Worker's Comp. 
problems but my sole proprietorship's income is just reimbursements from me as 
an individual.

 

If I were to pervert the gnucash vendor bill payment system to detail the work 
my part-time employees do, would I be able to assign line items on an invoice 
to different GNU cash expense accounts associated with the different properties 
people worked on? And would reports generated by GNU cash be able to list the 
detail for the line items? That's my ultimate goal. I want to be able to 
generate reports from the gnucash for each calendar year, which also happens to 
be my tax year, so I can use that information to fill out schedule E for each 
rental property. I'm comfortable with doing that manually but I have been 
spoiled by having reports from Quicken that provide the detail associated with 
each expense account in a form that's easy to double check.

 

Thank you again for trying to help with my problem.

 

Tim

 

From: Alan Johnson  
Sent: Monday, March 4, 2024 7:43 AM
To: David Carlson 
Cc: timothyscu...@yahoo.com; gnucash-user 
Subject: Re: [GNC] split transaction description field length limit

 

You don't have to have 'a business' to use the business features.  You would 
need to set up an AP and AR account to post the invoices to.  To me, the vendor 
bill - payment system is the proper way to store the data, rather than kludging 
the memo fields.  Here is an example of a Costco receipt entered as a bill, 
then paid with a credit card through the vendor-payments section.  

 

I think that this would be the best way to handle the handyman payments as 
requested and job tracking (create various expense accounts). It would also 
allow for multiple types of payments - e.g. check, credit card, cash all on the 
same bill if needed.  

 

On Sun, 2024-03-03 at 21:41 -0600, David Carlson wrote:

Whatever the actual character count limit is for the memo field in a 
transaction line, I have found the practical limit is what can be printed in 
reports that show that field.  On the computer screen you cannot directly see 
anything that is after a linefeed character unless you scroll past that 
character since the 'window' is one line tall.

 

I do not use business features so I don't have invoices or vendors.  Another 
possibility would be to use spreadsheets and refer to them in the document link 
field.  I don't remember if that is associated with individual lines or to the 
entire transaction.

 

 

 

On Sun, Mar 3, 2024 at 9:13 PM Alan Johnson via gnucash-user 
mailto:gnucash-user@gnucash.org> > wrote:

I suggest you put your handyman in as a vendor. Then you can create a bill with 
long descriptions per item, and then pay the bill with a check. If you want to 
see what was paid, right click on the payment entry in the register and choose 
jump to invoice/bill. You can also run a vendor report.


Mar 3, 2024 18:39:49 Tim via gnucash-user mailto:gnucash-user@gnucash.org> >:


> The descriptions that I enter in GNU cash for split items get truncated. Is
> there a way to change this or is this a hard limit?
> 
> 
> 
> To provide some context, I pay a handyman to work on various projects. When
> I write the check to pay him I split the amount among the various projects
> (which correspond to line items on his timesheet)that he worked on to
> allocated it to the different expense accounts associated with those
> projects. I like to enter a fairly long description which includes things
> like the date the work was done, the location, and a brief description of
> what was done but GNU cash truncates it when producing reports or when I go
> back and look at data that I entered earlier.
> 
> 
> 
> Should I be setting up an account for the handyman in which the line items
> of his timesheet would be entered as individual transactions which add up to
> the amount he gets paid? I get the impression that I'm probably trying to
> misuse GNU cash again as I was when I paid my credit card bills with long
> split transactions. I was able to fix that by entering the transactions in
> an account for the credit card and then having a singl

Re: [GNC] split transaction description field length limit

[Michael or Penny Novack]

On 3/4/2024 10:43 AM, Alan Johnson via gnucash-user wrote:

You don't have to have 'a business' to use the business features.  You
would need to set up an AP and AR account to post the invoices to.  To
me, the vendor bill - payment system is the proper way to store the
data, rather than kludging the memo fields.  Here is an example of a
Costco receipt entered as a bill, then paid with a credit card through
the vendor-payments section.  


Well, it's a little more complicated than that if you are keeping books 
on the "cash basis" and gnucash only supports invoices if on "accrual 
basis". Essentially at year end (or whenever before the usual reports 
typical of year end are run) you would need to make temporary adjusting 
transactions. That could be a lot of work or not much work. For example, 
if only using invoices (and AR and AP) for very limited purposes as in 
this example, not such a big deal to adjust for a couple of invoices 
still "open" at the end of the reporting period if there would be at 
most a couple of them.


Michael D Novack


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Re: [GNC] split transaction description field length limit

[Adrien Monteleone]

Combined with the other suggestions of an outside log file, using vendor 
bills, or using the Notes field, consider this:


If you are advised of work as it occurs, record transactions between the 
expense accounts and a liability account named something like "Work 
Payable". Put your detail in each transaction. (either in the Memo, 
Notes, or as an attached file)


When you issue payment, that will be a transaction for the present 
balance (or some subset thereof) of the Work Payable account. This is 
similar to how a credit card account is used. You accumulate the amounts 
owed, then pay it.


If you simply get a time sheet with multiple days of work and projects 
at once (say weekly) then probably just the log file will work.


Also, you can use the Action field on each split however you like. This 
might be a good place for the date if you are putting one project/day on 
each split line and will free up characters for the Memo.


Finally, you can simply enter additional splits with text in the Memo 
and not putting an amount. But if you don't select an account, it will 
default to Orphan. You might want to create an 'account' for "Notes". It 
can be anywhere in your tree as it isn't a real account. (though under 
Expenses work well since it is descriptive of expenses) You can also 
enter transactions with these notes only and no amounts at all. (at 
least one split should be assigned to a real account, either an expense, 
or the payment source) You can see the full transaction either with the 
Split button, using View > Auto-Split, or View > Transaction Journal.


Regards,
Adrien

p.s.—kudos for wanting to record as much info about a transaction as 
possible. At some point, you'll invariably want to move/re-assign some 
transactions to different accounts than you originally used. And that is 
near impossible without sufficient info.


On 3/3/24 5:39 PM, Tim via gnucash-user wrote:

Should I be setting up an account for the handyman in which the line items
of his timesheet would be entered as individual transactions which add up to
the amount he gets paid? I get the impression that I'm probably trying to
misuse GNU cash again as I was when I paid my credit card bills with long
split transactions. I was able to fix that by entering the transactions in
an account for the credit card and then having a single transaction from my
bank account to pay off the credit card. I'm not adept enough at accounting,
to put it mildly, to know if there's something analogous I should be doing
in this case. Can you explain it in a way that a newbie would understand?


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Re: [GNC] split transaction description field length limit

[David Carlson]

I think you are right, the notes field also is limited to one line tall in
the register view.

On Sun, Mar 3, 2024 at 11:05 PM Adrien Monteleone <
adrien.montele...@lusfiber.net> wrote:

> That log file can also be attached to the transaction in GnuCash.
>
> Also, explore using View > Double Line as that exposes a Notes field for
> the entire transaction.
>
> Regards,
> Adrien
>
> On 3/3/24 7:08 PM, Jim DeLaHunt wrote:
> > I suggest a workaround: write in separate log document your detailed
> > description, with date, location, and description of work. Make a
> > concise tag or label for each entry in the log.  Put that tag or label
> > in the GnuCash transaction record.
>
> ___
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>


-- 
David Carlson
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Re: [GNC] split transaction description field length limit

[Adrien Monteleone]

That log file can also be attached to the transaction in GnuCash.

Also, explore using View > Double Line as that exposes a Notes field for 
the entire transaction.


Regards,
Adrien

On 3/3/24 7:08 PM, Jim DeLaHunt wrote:
I suggest a workaround: write in separate log document your detailed 
description, with date, location, and description of work. Make a 
concise tag or label for each entry in the log.  Put that tag or label 
in the GnuCash transaction record.


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Re: [GNC] split transaction description field length limit

[David Carlson]

Whatever the actual character count limit is for the memo field in a
transaction line, I have found the practical limit is what can be printed
in reports that show that field.  On the computer screen you cannot
directly see anything that is after a linefeed character unless you scroll
past that character since the 'window' is one line tall.

I do not use business features so I don't have invoices or vendors.
Another possibility would be to use spreadsheets and refer to them in the
document link field.  I don't remember if that is associated with
individual lines or to the entire transaction.



On Sun, Mar 3, 2024 at 9:13 PM Alan Johnson via gnucash-user <
gnucash-user@gnucash.org> wrote:

> I suggest you put your handyman in as a vendor. Then you can create a bill
> with long descriptions per item, and then pay the bill with a check. If you
> want to see what was paid, right click on the payment entry in the register
> and choose jump to invoice/bill. You can also run a vendor report.
>
> Mar 3, 2024 18:39:49 Tim via gnucash-user :
>
> > The descriptions that I enter in GNU cash for split items get truncated.
> Is
> > there a way to change this or is this a hard limit?
> >
> >
> >
> > To provide some context, I pay a handyman to work on various projects.
> When
> > I write the check to pay him I split the amount among the various
> projects
> > (which correspond to line items on his timesheet)that he worked on to
> > allocated it to the different expense accounts associated with those
> > projects. I like to enter a fairly long description which includes things
> > like the date the work was done, the location, and a brief description of
> > what was done but GNU cash truncates it when producing reports or when I
> go
> > back and look at data that I entered earlier.
> >
> >
> >
> > Should I be setting up an account for the handyman in which the line
> items
> > of his timesheet would be entered as individual transactions which add
> up to
> > the amount he gets paid? I get the impression that I'm probably trying to
> > misuse GNU cash again as I was when I paid my credit card bills with long
> > split transactions. I was able to fix that by entering the transactions
> in
> > an account for the credit card and then having a single transaction from
> my
> > bank account to pay off the credit card. I'm not adept enough at
> accounting,
> > to put it mildly, to know if there's something analogous I should be
> doing
> > in this case. Can you explain it in a way that a newbie would understand?
> >
> >
> >
> > Thank you
> >
> >
> >
> >
> >
> > ___
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Re: [GNC] split transaction description field length limit

[Alan Johnson via gnucash-user]

I suggest you put your handyman in as a vendor. Then you can create a bill with 
long descriptions per item, and then pay the bill with a check. If you want to 
see what was paid, right click on the payment entry in the register and choose 
jump to invoice/bill. You can also run a vendor report.

Mar 3, 2024 18:39:49 Tim via gnucash-user :

> The descriptions that I enter in GNU cash for split items get truncated. Is
> there a way to change this or is this a hard limit?
> 
> 
> 
> To provide some context, I pay a handyman to work on various projects. When
> I write the check to pay him I split the amount among the various projects
> (which correspond to line items on his timesheet)that he worked on to
> allocated it to the different expense accounts associated with those
> projects. I like to enter a fairly long description which includes things
> like the date the work was done, the location, and a brief description of
> what was done but GNU cash truncates it when producing reports or when I go
> back and look at data that I entered earlier.
> 
> 
> 
> Should I be setting up an account for the handyman in which the line items
> of his timesheet would be entered as individual transactions which add up to
> the amount he gets paid? I get the impression that I'm probably trying to
> misuse GNU cash again as I was when I paid my credit card bills with long
> split transactions. I was able to fix that by entering the transactions in
> an account for the credit card and then having a single transaction from my
> bank account to pay off the credit card. I'm not adept enough at accounting,
> to put it mildly, to know if there's something analogous I should be doing
> in this case. Can you explain it in a way that a newbie would understand?
> 
> 
> 
> Thank you
> 
> 
> 
> 
> 
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Re: [GNC] split transaction description field length limit

[Jim DeLaHunt]

Hello, Tim:

On 2024-03-03 15:39, Tim via gnucash-user wrote:

The descriptions that I enter in GNU cash for split items get truncated. Is
there a way to change this or is this a hard limit?


I am not certain, having not looked at the GnuCash code, but in my years 
using the program I have not come across a way to extend the length 
limit of the description, memo, or notes fields. I suspect it is not 
changeable.




To provide some context, I pay a handyman….
I like to enter a fairly long description which includes things
like the date the work was done, the location, and a brief description of
what was done but GNU cash truncates it….


I think it would be reasonable to respond with, GnuCash is an accounting 
program, and you are trying to use it for project tracking. It is 
reasonable for GnuCash to not attempt to be a project tracking program 
also.


I suggest a workaround: write in separate log document your detailed 
description, with date, location, and description of work. Make a 
concise tag or label for each entry in the log.  Put that tag or label 
in the GnuCash transaction record.


Best regards,
 —Jim DeLaHunt

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[GNC] split transaction description field length limit

[Tim via gnucash-user]

The descriptions that I enter in GNU cash for split items get truncated. Is
there a way to change this or is this a hard limit?

 

To provide some context, I pay a handyman to work on various projects. When
I write the check to pay him I split the amount among the various projects
(which correspond to line items on his timesheet)that he worked on to
allocated it to the different expense accounts associated with those
projects. I like to enter a fairly long description which includes things
like the date the work was done, the location, and a brief description of
what was done but GNU cash truncates it when producing reports or when I go
back and look at data that I entered earlier.

 

Should I be setting up an account for the handyman in which the line items
of his timesheet would be entered as individual transactions which add up to
the amount he gets paid? I get the impression that I'm probably trying to
misuse GNU cash again as I was when I paid my credit card bills with long
split transactions. I was able to fix that by entering the transactions in
an account for the credit card and then having a single transaction from my
bank account to pay off the credit card. I'm not adept enough at accounting,
to put it mildly, to know if there's something analogous I should be doing
in this case. Can you explain it in a way that a newbie would understand?

 

Thank you

 

 

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Re: [GNC] Split transaction

[Michael or Penny Novack]

On 1/22/2022 9:05 AM, David Carlson wrote:

Heidi,

One day last month you went to the grocery store and bought $200.00 worth
of groceries, paying for them with your credit card.  Another day you went
to the furniture store and bought two chairs, paying with your credit
card.  Those two separate transactions would be recorded between your
credit card liability account and your grocery expense account and your
furniture expense account in transactions dated on the days that you made
those purchases.  Then at the end of the month you paid your credit card
bill from your bank account.  That was a different transaction, but it was
simply a payment to the credit card company.

Just keep each transaction separate in Gnucash, like you did in real life.
Then those other suggestions will make more sense.


This is correct. When you bought the X that was one transaction, in 
which you paid for X by assuming a liability on that date. When you 
later pay some (or all) of your credit card liability that is simply a 
reduction of current assets and a reduction of the liability (they are 
on opposite sides) on some different date.


The only reason I am posting this "addition" to the correct answers you 
have already received is that it works the other way around too.


When you receive a check for Y you enter that transaction THEN (as of 
that date), perhaps against an account named "undeposited checks". When 
you later get around to depositing checks for Y and Z, etc. that is 
again a simple transaction (not a split) debiting "bank account" and 
crediting "undpeosited". The money is yours when you get the check, not 
only later when you get around to depositing it.


If what we are telling you seems strange, stop for a moment and think 
about how a credit card works. Suppose you didn't pay the balance off, 
only the minimum due. The way you were trying to do it, it might be LONG 
time before you saw the expense for "food" (what you charged THIS month  
at the grocery store). That would be clearly wrong. Might I suggest that 
you are perhaps looking for OTHER (different) information, what is known 
as "cash flow". Don't worry, even though you keep your books correctly 
(the way we are telling you to enter these transactions) gnucash can 
produce a report on that too. What is important is to realize that these 
are different. You can be in a good financial condition for the long 
term (income > expenses) but in trouble with "cash flow" in the short 
term or vice versa (you have cash in hand to  pay bills as they come due 
but because income < expenses your liabilities keep growing).



Michael D Novack


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Re: [GNC] Split transaction

[David Carlson]

Heidi,

One day last month you went to the grocery store and bought $200.00 worth
of groceries, paying for them with your credit card.  Another day you went
to the furniture store and bought two chairs, paying with your credit
card.  Those two separate transactions would be recorded between your
credit card liability account and your grocery expense account and your
furniture expense account in transactions dated on the days that you made
those purchases.  Then at the end of the month you paid your credit card
bill from your bank account.  That was a different transaction, but it was
simply a payment to the credit card company.

Just keep each transaction separate in Gnucash, like you did in real life.
Then those other suggestions will make more sense.



On Sat, Jan 22, 2022 at 4:56 AM Liz  wrote:

> On Fri, 21 Jan 2022 21:16:35 -0800
> "Stephen M. Butler"  wrote:
>
> > Heidi,
> >
> > Also, this sounds like a credit card being used for several purchases
> > throughout the month.  In which case it is better to record the
> > individual purchases as they occur.  Or, download the individual
> > lines to import.
> >
> > In that case, you will have a Liability:Credit Card:nameofcc account
> > against which all the transactions will post with the other side of
> > the post (the other split) being the relevant expense account.
> >
> > When you pay the credit card off, you record the payment against the
> > checking account on the one side and the Liability account on the
> > other.
> >
> > Otherwise, if you have a lot of purchases throughout the month there
> > would be one humongous transaction with gobs of splits and you would
> > lose the date for each purchase.
>
> This is the best way to proceed, once you have followed David Cousen's
> suggestion and read the tutorial and concepts guide.
>
> Liz
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Re: [GNC] Split transaction

[Liz]

On Fri, 21 Jan 2022 21:16:35 -0800
"Stephen M. Butler"  wrote:

> Heidi,
> 
> Also, this sounds like a credit card being used for several purchases 
> throughout the month.  In which case it is better to record the 
> individual purchases as they occur.  Or, download the individual
> lines to import.
> 
> In that case, you will have a Liability:Credit Card:nameofcc account 
> against which all the transactions will post with the other side of
> the post (the other split) being the relevant expense account.
> 
> When you pay the credit card off, you record the payment against the 
> checking account on the one side and the Liability account on the
> other.
> 
> Otherwise, if you have a lot of purchases throughout the month there 
> would be one humongous transaction with gobs of splits and you would 
> lose the date for each purchase.

This is the best way to proceed, once you have followed David Cousen's
suggestion and read the tutorial and concepts guide.

Liz
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Re: [GNC] Split transaction

[Stephen M. Butler]

Heidi,

Also, this sounds like a credit card being used for several purchases 
throughout the month.  In which case it is better to record the 
individual purchases as they occur.  Or, download the individual lines 
to import.


In that case, you will have a Liability:Credit Card:nameofcc account 
against which all the transactions will post with the other side of the 
post (the other split) being the relevant expense account.


When you pay the credit card off, you record the payment against the 
checking account on the one side and the Liability account on the other.


Otherwise, if you have a lot of purchases throughout the month there 
would be one humongous transaction with gobs of splits and you would 
lose the date for each purchase.




On 1/21/22 20:59, davidcousen...@gmail.com wrote:

heidi,

It would appear you don't understand the basis of double entry accounting which
is what is used in accounting practice generally and by GnuCash.

The Tutorial and Concepts Guide for GnuCash,
https://www.gnucash.org/docs/v4/C/gnucash-guide/index.html, has a brief outline
of the basis of this in Part I Chapter 2 as well as specific exaamples of
typical transactions for checkbooks and credit cards in Part II. Wikipeiad also
has entries for double entry accounting. There is also a detailed help manual
which explains the interface operations
https://www.gnucash.org/docs/v4/C/gnucash-help/help.html.

If you could read through the first part of the Tutorial and concepts guide, how
to use GnuCash may be a little clearer and make more sense.

Just a little bit on nomenclature. A single transaction always affects at least
two accounts (sometimes more) and the sum of the debits and the sum of the
credits for a single transaction must always be equal.

When you buy something using a debit card, to record the purchase you generally
reduce ( Withdraw or Credit) the balance of your bank account (an asset account)
and increase the balance of an expense account (Deposit or Debit) associated
with the type of item you are  buying. ( the above heading names are appliacble
for an account of type Asset but may be different for Liability,Income Equity
and Expense accounts) The names in brackets are the headings of the last two
columns in an account register display, the first in each  being the informal
headings many people use  and the second the formal accounting headings used  in
accounting practice. Which labels you use is a used preference set in the
dialogue opened with Edit->Preferences from the menu.

You would generally enter such a transaction from the register for your bank
account and it will have at least two lines. You can see the two lines for a
transaction (normally only a summary line is displayed) by selecting the View-

Autosplit Ledger option from the menu while you have the tab for the relvant

account register open. Clicking on a transaction to select it will open it as a
summary line folowed by each split line. You will see that each line of a simple
transaction has an entry in either the or DepositDebit or Credit Column (it is
possible for more complex transactions e.g. where tax is involved to have more
than two lines) and that the amount in one column equals the amount in the
other.

Hope this helps make things a little clearer. Come back if you have further
questions after reading the tutorial and Concepts introductory material.

David Cousens


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--
Stephen M Butler, PMP, PSM
stephen.m.butle...@gmail.com
kg...@arrl.net
253-350-0166
---
GnuPG Fingerprint:  8A25 9726 D439 758D D846 E5D4 282A 5477 0385 81D8

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Re: [GNC] Split transaction

[davidcousens49]

heidi,

It would appear you don't understand the basis of double entry accounting which
is what is used in accounting practice generally and by GnuCash. 

The Tutorial and Concepts Guide for GnuCash, 
https://www.gnucash.org/docs/v4/C/gnucash-guide/index.html, has a brief outline
of the basis of this in Part I Chapter 2 as well as specific exaamples of
typical transactions for checkbooks and credit cards in Part II. Wikipeiad also
has entries for double entry accounting. There is also a detailed help manual
which explains the interface operations 
https://www.gnucash.org/docs/v4/C/gnucash-help/help.html.

If you could read through the first part of the Tutorial and concepts guide, how
to use GnuCash may be a little clearer and make more sense. 

Just a little bit on nomenclature. A single transaction always affects at least
two accounts (sometimes more) and the sum of the debits and the sum of the
credits for a single transaction must always be equal. 

When you buy something using a debit card, to record the purchase you generally
reduce ( Withdraw or Credit) the balance of your bank account (an asset account)
and increase the balance of an expense account (Deposit or Debit) associated
with the type of item you are  buying. ( the above heading names are appliacble
for an account of type Asset but may be different for Liability,Income Equity
and Expense accounts) The names in brackets are the headings of the last two
columns in an account register display, the first in each  being the informal
headings many people use  and the second the formal accounting headings used  in
accounting practice. Which labels you use is a used preference set in the
dialogue opened with Edit->Preferences from the menu. 

You would generally enter such a transaction from the register for your bank
account and it will have at least two lines. You can see the two lines for a
transaction (normally only a summary line is displayed) by selecting the View-
>Autosplit Ledger option from the menu while you have the tab for the relvant
account register open. Clicking on a transaction to select it will open it as a
summary line folowed by each split line. You will see that each line of a simple
transaction has an entry in either the or DepositDebit or Credit Column (it is
possible for more complex transactions e.g. where tax is involved to have more
than two lines) and that the amount in one column equals the amount in the
other. 

Hope this helps make things a little clearer. Come back if you have further
questions after reading the tutorial and Concepts introductory material.

David Cousens


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[GNC] Split transaction

[Heide Wang]

I am going to try one more time before I give up regarding the split 
transaction. Let’s say last month I paid from my checking account a credit card 
balance of $500.00, the credit card charge was $200 for grocery, $300.00 for 
two chairs. So I recorded a split transaction of debit grocery $200.00 and 
furniture - 2 chairs $300.00. In the description column, I put "pay credit 
card” for the parent split account , I put grocery on description column of the 
sub grocery account, and put the “2 chairs” on the description column for the 
furniture sub account. This month I paid my credit card balance of $700.00, 
grocery 200.00 and Furniture- a bed for $500.00. I recorded another split 
transaction same as last one except I put “ bed” in the description column of 
the sub account furniture for $500.00. Here is my problem, on my furniture 
account, on the description column only show pay credit card, did not show 2 
chairs or a bed. What can I do to make the description to show up on the 
account?  
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Re: [GNC] Split Transaction Confusion Again

[Kevin Buckley]

On Sun, 10 Oct 2021 at 10:14, Jack Frillman via gnucash-user
 wrote:
>
> I just bought the stock and I got a dividend and I don't know how often
> I will get them. So setting up a scheduled transaction for it is not
> practical.

You might like to think of scheduled transaction LIz describes
merely as a template.

You don't have to a scheduled transactions enabled, so it could
just sit there, as a template and/or with a far future next date,
until you needed it.

Of course, the TXN completion feature allows for a duplication
of a previous entry when entering the next, however, if you are in
the habit of creating new XML files, then copying the scheduled
transaction block into a new file gives you access to your "templates"
from the off.
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Re: [GNC] Split Transaction Confusion Again

[Christopher Lam]

I think you're recording the dividend into the Brokerage cash account only.
Beware the Advanced portfolio report (and upcoming IFRS average cost
report) will not recognise this dividend because it has no split into the
stock account. So, you'll want to record as follows:

Asset:Broker:Stock 0 STOCK
Asset:Broker:Cash +$8.61
Income:Dividend -$10.13
Expenses:Taxes:Tax Withheld +$1.52


On Sun, 10 Oct 2021 at 02:13, Jack Frillman via gnucash-user <
gnucash-user@gnucash.org> wrote:

>
> I just bought the stock and I got a dividend and I don't know how often
> I will get them. So setting up a scheduled transaction for it is not
> practical.
>
> The response Gyle sent was the solution what I was trying to do.
>
> Thanks.
>
> On 10/9/21 8:59 PM, Liz Dodd wrote:
> > On Sat, 9 Oct 2021 11:46:14 -0400
> > Jack Frillman via gnucash-user  wrote:
> >
> >> Yes it was a big help.
> >> Thanks.
> >>
> >> On 10/9/21 10:23 AM, Gyle McCollam wrote:
> >>> This would be your entry:
> >>>
> >>> Parent Brokerage Account$8.61
> >>> Tax Account  $1.52
> >>> Dividend Income Account   $10.63
> >>>
> >>> Hope this helps you and is clear.
> >>>
> >>> Thank You,
> >>> *Gyle McCollam*
> >
> > To avoid having to work this out every year, try making a shceduled
> > transaction.
> > Edit out the numbers and put the the instructions in place.
> >
> > Attached is how I get my electricity account recorded faster.
> > Liz
> >
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> --
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> - Anonymous
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Re: [GNC] Split Transaction Confusion Again

[Jack Frillman via gnucash-user]

I just bought the stock and I got a dividend and I don't know how often 
I will get them. So setting up a scheduled transaction for it is not 
practical.


The response Gyle sent was the solution what I was trying to do.

Thanks.

On 10/9/21 8:59 PM, Liz Dodd wrote:

On Sat, 9 Oct 2021 11:46:14 -0400
Jack Frillman via gnucash-user  wrote:


Yes it was a big help.
Thanks.

On 10/9/21 10:23 AM, Gyle McCollam wrote:

This would be your entry:

Parent Brokerage Account                $8.61
Tax Account                                      $1.52
Dividend Income Account                                   $10.63

Hope this helps you and is clear.

Thank You,
*Gyle McCollam*


To avoid having to work this out every year, try making a shceduled
transaction.
Edit out the numbers and put the the instructions in place.

Attached is how I get my electricity account recorded faster.
Liz

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Re: [GNC] Split Transaction Confusion Again

[Liz Dodd]

On Sat, 9 Oct 2021 11:46:14 -0400
Jack Frillman via gnucash-user  wrote:

> Yes it was a big help.
> Thanks.
> 
> On 10/9/21 10:23 AM, Gyle McCollam wrote:
> > This would be your entry:
> >
> > Parent Brokerage Account                $8.61
> > Tax Account                                      $1.52
> > Dividend Income Account                                   $10.63
> >
> > Hope this helps you and is clear.
> >
> > Thank You,
> > *Gyle McCollam*


To avoid having to work this out every year, try making a shceduled
transaction.
Edit out the numbers and put the the instructions in place. 

Attached is how I get my electricity account recorded faster.
Liz
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Re: [GNC] Split Transaction Confusion Again

[Jack Frillman via gnucash-user]

Yes it was a big help.
Thanks.

On 10/9/21 10:23 AM, Gyle McCollam wrote:

This would be your entry:

Parent Brokerage Account                $8.61
Tax Account                                      $1.52
Dividend Income Account                                   $10.63

Hope this helps you and is clear.

Thank You,
*Gyle McCollam*

Gyle McCollam

609.680.2326Mobile

gmccol...@live.com <mailto:gmccol...@gyleshomes.com>email


*From:* gnucash-user 
 on behalf of Jack 
Frillman via gnucash-user 

*Sent:* Saturday, October 9, 2021 9:51 AM
*To:* gnucash-user@gnucash.org 
*Subject:* [GNC] Split Transaction Confusion Again

I'm having trouble entering a split transaction for a stock dividend &
the tax that was withheld.

The stock has a dividend of   $10.13
Tax withheld is   $1.52
This leaves a cash deposit of $8.61 in the parent brokerage account.

How do I enter a split transaction that shows the dividend of $10.13,
puts the tax of $1.52 into a tax tracking account and adds $8.61 to the
cash balance in the parent brokerage account?

As with a straight dividend I'm entering the main transaction in the
parent brokerage account.

No matter which way I try making these entry's I always have an amount
added to the imbalance account or the $10.13 added to the cash balance.
I have read GNU Cash Documentation on split transactions several times
and I still can't figure this out.

Thanks.


--
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- Anonymous

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Re: [GNC] Split Transaction Confusion Again

[Gyle McCollam]

This would be your entry:

Parent Brokerage Account$8.61
Tax Account  $1.52
Dividend Income Account   $10.63

Hope this helps you and is clear.


Thank You,
Gyle McCollam

Gyle McCollam

609.680.2326 Mobile

gmccol...@live.com<mailto:gmccol...@gyleshomes.com>   email


From: gnucash-user  on 
behalf of Jack Frillman via gnucash-user 
Sent: Saturday, October 9, 2021 9:51 AM
To: gnucash-user@gnucash.org 
Subject: [GNC] Split Transaction Confusion Again


I'm having trouble entering a split transaction for a stock dividend &
the tax that was withheld.

The stock has a dividend of   $10.13
Tax withheld is   $1.52
This leaves a cash deposit of $8.61 in the parent brokerage account.

How do I enter a split transaction that shows the dividend of $10.13,
puts the tax of $1.52 into a tax tracking account and adds $8.61 to the
cash balance in the parent brokerage account?

As with a straight dividend I'm entering the main transaction in the
parent brokerage account.

No matter which way I try making these entry's I always have an amount
added to the imbalance account or the $10.13 added to the cash balance.
I have read GNU Cash Documentation on split transactions several times
and I still can't figure this out.

Thanks.


--
Old Unix programmers never die, they just mv to /dev/null
- Anonymous

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[GNC] Split Transaction Confusion Again

[Jack Frillman via gnucash-user]

I'm having trouble entering a split transaction for a stock dividend & 
the tax that was withheld.


The stock has a dividend of   $10.13
Tax withheld is   $1.52
This leaves a cash deposit of $8.61 in the parent brokerage account.

How do I enter a split transaction that shows the dividend of $10.13, 
puts the tax of $1.52 into a tax tracking account and adds $8.61 to the 
cash balance in the parent brokerage account?


As with a straight dividend I'm entering the main transaction in the 
parent brokerage account.


No matter which way I try making these entry's I always have an amount 
added to the imbalance account or the $10.13 added to the cash balance.
I have read GNU Cash Documentation on split transactions several times 
and I still can't figure this out.


Thanks.


--
Old Unix programmers never die, they just mv to /dev/null
- Anonymous

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Re: [GNC] split transaction

[Derek Atkins]

Hi,

There are multiple ways to fix this.
1) Let the system auto-complete and then Right-Click -> Delete Splits
2) Let the system auto-complete and then manually remove the additional
splits.
3) Try to convince the system not to autocomplete (usually this can be
done by adding an extra space at the end of the description, tabbing out,
filling in the transfer account and amount, then backing up to the
description and removing that space.

Which option you use is up to you, they all work.

-derek

On Thu, July 1, 2021 8:56 am, Billie-Internet wrote:
> I have entered a split transaction and now I can't enter a one line, not
> split transaction for the same vendor.
>
> [image: image.png]
>
> Help.
>
> Billie
> 706-383-9057
> ___
> gnucash-user mailing list
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-- 
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   de...@ihtfp.com www.ihtfp.com
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[GNC] split transaction

[Billie-Internet]

I have entered a split transaction and now I can't enter a one line, not
split transaction for the same vendor.

[image: image.png]

Help.

Billie
706-383-9057
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Re: [GNC] Split transaction on invoices in foreign currencies

[Jim DeLaHunt]

On 2020-07-02 10:24, Antonio Roberts wrote:


…Yes, I think I confused you a bit with my description. Just so we're
on the same page I'll try.

I've transferred (as an example) €200 to my GBP account and it's now
£177. I had a £10 bank charge and so I'm trying to split the £177 but
when I do this it's asking me to do a currency conversion.

I guess 'cause the transaction I'm splitting originated from a EUR
transaction it's asking for a conversion.…


Antonio:

I feel your pain. I do multi-currency transactions frequently, and it 
took me a while to understand GnuCash's model of a "transaction 
currency", determined by the currency of the account from which you 
create the transaction, but not displayed in the UI. I think you 
understand it now.


I created bug 797664 - /Per-split exchange rates confusing, and UI 
doesn't explain well/  
- as a place to describe what is confusing about the present design, and 
to gather ideas for what improved design might make multi-currency 
transactions easier. If you are interested in participating in bug 
reports, you might want to read that, and add your thoughts.


In the meantime, congratulations on being able to issue an invoice. 
Those are a bit too rare in these pandemic times.


Best regards,
 —Jim DeLaHunt, software engineer, Vancouver, Canada


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Re: [GNC] Split transaction on invoices in foreign currencies

[D. via gnucash-user]

Antonio, 

Your original description of the situation was clear, and the scenario John and 
Frank and I outlined was accurate. 

The point is this: if you enter the transaction from the GBP account, you can 
add the bank fee split without invoking the second exchange rate dialog. 


 Original Message 
From: Antonio Roberts 
Sent: Thu Jul 02 13:24:00 EDT 2020
To: "D." 
Cc: Adrien Monteleone , Vinayak Vatsal via 
gnucash-user 
Subject: Re: [GNC] Split transaction on invoices in foreign currencies

Hi David,

Yes, I think I confused you a bit with my description. Just so we're
on the same page I'll try.

I've transferred (as an example) €200 to my GBP account and it's now
£177. I had a £10 bank charge and so I'm trying to split the £177 but
when I do this it's asking me to do a currency conversion.

I guess 'cause the transaction I'm splitting originated from a EUR
transaction it's asking for a conversion.

On Thu, 2 Jul 2020 at 18:11, D.  wrote:
>
> Antonio,
>
> I think the point that John and Frank were making is that if you *entered* 
> the transaction in the EUR account, then it will have EUR as its currency, 
> and you will be asked to provide an exchange rate for every GBP split that is 
> subsequently entered, regardless of your current register. When I read your 
> original post, it looks like you created the transaction while in the EUR 
> account (you stated "transferred the EUR into my GBP Bank", which strongly 
> implies this). If this is in fact what you did, then you can either enter the 
> same exchange rate as John suggested, or enter the transaction from the GBP 
> account and avoid the subsequent request.
>
> David
>
>
>  Original Message 
> From: Antonio Roberts 
> Sent: Thu Jul 02 12:44:26 EDT 2020
> To: Adrien Monteleone 
> Cc: GnuCash Users 
> Subject: Re: [GNC] Split transaction on invoices in foreign currencies
>
> > Unless I read the original post wrong, and the OP could clarify, but it 
> > looks like they were entering this split in a GBP based account (the GBP 
> > bank account) and adding a GBP split for the bank charge.
>
> Yes, that is correct. I transferred the funds from EUR to GBP account
> and in that transaction line in the GBP account I'm attempting to do a
> split and it's prompting me about currency conversion.
>
> As suggested above I could just do a separate line in the GBP Bank
> Charges expense account but my preference is to split as it shows
> where the charge is inherited from.
>
> Kind regards,
>
> Antonio
>
> On Thu, 2 Jul 2020 at 17:40, Adrien Monteleone
>  wrote:
> >
> > Unless I read the original post wrong, and the OP could clarify, but it 
> > looks like they were entering this split in a GBP based account (the GBP 
> > bank account) and adding a GBP split for the bank charge.
> >
> > Regards,
> > Adrien
> >
> >
> >
> >
> > > On Jul 2, 2020 w27d184, at 11:34 AM, John Ralls  
> > > wrote:
> > >
> > >
> > >
> > >> On Jul 2, 2020, at 9:08 AM, Antonio Roberts  
> > >> wrote:
> > >>
> > >> I'm in the UK doing most of my accounting in GBP (£) but in this case
> > >> I invoiced someone in EUR (€). Following the advice from here I sent
> > >> up a Bank in EUR, invoiced them in EUR and then transferred the EUR
> > >> into my GBP Bank with the current exchange rate (my bank supplies the
> > >> rate at the time of transaction).
> > >>
> > >> However, this conversion incurred a bank charge in GBP. In GNUcash
> > >> I've gone to my GBP Bank balance to the transaction line to split it
> > >> to deduct the bank transfer. When I do this it's asking me to do a
> > >> currency conversion from EUR to GBP.
> > >>
> > >> The funds are already in the GBP bank so why am I being asked to do
> > >> conversion again? Is there something I've done wrong?
> > >
> > > No, you haven't done anything wrong. Every transaction has a transaction 
> > > currency that's used to balance the transaction. That currency is 
> > > determined by the account from which the transaction is created, and in 
> > > this case it's EUR, so GnuCash needs to know the value in EUR of the bank 
> > > charge. Just use the same exchange rate that you used to convert the EUR 
> > > payment to GBP.
> > >
> > > Regards,
> > > John Ralls
> >
> >
> > ___
> > gnucash-user mailing list
> > gnucash-user@gnucash.org
> > To update your subscription preferences or to unsubscribe:

Re: [GNC] Split transaction on invoices in foreign currencies

[John Ralls]

> On Jul 2, 2020, at 10:24 AM, Antonio Roberts  wrote:
> 
> Hi David,
> 
> Yes, I think I confused you a bit with my description. Just so we're
> on the same page I'll try.
> 
> I've transferred (as an example) €200 to my GBP account and it's now
> £177. I had a £10 bank charge and so I'm trying to split the £177 but
> when I do this it's asking me to do a currency conversion.
> 
> I guess 'cause the transaction I'm splitting originated from a EUR
> transaction it's asking for a conversion.

Yes, exactly. The important point for you to understand is what made it an EUR 
transaction: It was that you created it in an EUR register or if you used the 
Transfer Dialog it was that of the From Account (the one on the left unless 
you're have "use formal accounting labels" in which case it's the one on the 
right).

Regards,
John Ralls

> 
> On Thu, 2 Jul 2020 at 18:11, D.  wrote:
>> 
>> Antonio,
>> 
>> I think the point that John and Frank were making is that if you *entered* 
>> the transaction in the EUR account, then it will have EUR as its currency, 
>> and you will be asked to provide an exchange rate for every GBP split that 
>> is subsequently entered, regardless of your current register. When I read 
>> your original post, it looks like you created the transaction while in the 
>> EUR account (you stated "transferred the EUR into my GBP Bank", which 
>> strongly implies this). If this is in fact what you did, then you can either 
>> enter the same exchange rate as John suggested, or enter the transaction 
>> from the GBP account and avoid the subsequent request.
>> 
>> David
>> 
>> 
>> ---- Original Message 
>> From: Antonio Roberts 
>> Sent: Thu Jul 02 12:44:26 EDT 2020
>> To: Adrien Monteleone 
>> Cc: GnuCash Users 
>> Subject: Re: [GNC] Split transaction on invoices in foreign currencies
>> 
>>> Unless I read the original post wrong, and the OP could clarify, but it 
>>> looks like they were entering this split in a GBP based account (the GBP 
>>> bank account) and adding a GBP split for the bank charge.
>> 
>> Yes, that is correct. I transferred the funds from EUR to GBP account
>> and in that transaction line in the GBP account I'm attempting to do a
>> split and it's prompting me about currency conversion.
>> 
>> As suggested above I could just do a separate line in the GBP Bank
>> Charges expense account but my preference is to split as it shows
>> where the charge is inherited from.
>> 
>> Kind regards,
>> 
>> Antonio
>> 
>> On Thu, 2 Jul 2020 at 17:40, Adrien Monteleone
>>  wrote:
>>> 
>>> Unless I read the original post wrong, and the OP could clarify, but it 
>>> looks like they were entering this split in a GBP based account (the GBP 
>>> bank account) and adding a GBP split for the bank charge.
>>> 
>>> Regards,
>>> Adrien
>>> 
>>> 
>>> 
>>> 
>>>> On Jul 2, 2020 w27d184, at 11:34 AM, John Ralls  wrote:
>>>> 
>>>> 
>>>> 
>>>>> On Jul 2, 2020, at 9:08 AM, Antonio Roberts  
>>>>> wrote:
>>>>> 
>>>>> I'm in the UK doing most of my accounting in GBP (£) but in this case
>>>>> I invoiced someone in EUR (€). Following the advice from here I sent
>>>>> up a Bank in EUR, invoiced them in EUR and then transferred the EUR
>>>>> into my GBP Bank with the current exchange rate (my bank supplies the
>>>>> rate at the time of transaction).
>>>>> 
>>>>> However, this conversion incurred a bank charge in GBP. In GNUcash
>>>>> I've gone to my GBP Bank balance to the transaction line to split it
>>>>> to deduct the bank transfer. When I do this it's asking me to do a
>>>>> currency conversion from EUR to GBP.
>>>>> 
>>>>> The funds are already in the GBP bank so why am I being asked to do
>>>>> conversion again? Is there something I've done wrong?
>>>> 
>>>> No, you haven't done anything wrong. Every transaction has a transaction 
>>>> currency that's used to balance the transaction. That currency is 
>>>> determined by the account from which the transaction is created, and in 
>>>> this case it's EUR, so GnuCash needs to know the value in EUR of the bank 
>>>> charge. Just use the same exchange rate that you used to convert the EUR 
>>>> payment to GBP.
>>>> 
>>>> Regards,
>>

Re: [GNC] Split transaction on invoices in foreign currencies

[Adrien Monteleone]

Got it, thanks.

Regards,
Adrien

> On Jul 2, 2020 w27d184, at 12:13 PM, John Ralls  wrote:
> 
> 
> Read it again: "That currency is determined by the account from which the 
> TRANSACTION IS CREATED." Once the transaction is created its currency is 
> immutable. It matters not a whit in what account one modifies it from.


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Re: [GNC] Split transaction on invoices in foreign currencies

[Antonio Roberts]

Hi David,

Yes, I think I confused you a bit with my description. Just so we're
on the same page I'll try.

I've transferred (as an example) €200 to my GBP account and it's now
£177. I had a £10 bank charge and so I'm trying to split the £177 but
when I do this it's asking me to do a currency conversion.

I guess 'cause the transaction I'm splitting originated from a EUR
transaction it's asking for a conversion.

On Thu, 2 Jul 2020 at 18:11, D.  wrote:
>
> Antonio,
>
> I think the point that John and Frank were making is that if you *entered* 
> the transaction in the EUR account, then it will have EUR as its currency, 
> and you will be asked to provide an exchange rate for every GBP split that is 
> subsequently entered, regardless of your current register. When I read your 
> original post, it looks like you created the transaction while in the EUR 
> account (you stated "transferred the EUR into my GBP Bank", which strongly 
> implies this). If this is in fact what you did, then you can either enter the 
> same exchange rate as John suggested, or enter the transaction from the GBP 
> account and avoid the subsequent request.
>
> David
>
>
>  Original Message 
> From: Antonio Roberts 
> Sent: Thu Jul 02 12:44:26 EDT 2020
> To: Adrien Monteleone 
> Cc: GnuCash Users 
> Subject: Re: [GNC] Split transaction on invoices in foreign currencies
>
> > Unless I read the original post wrong, and the OP could clarify, but it 
> > looks like they were entering this split in a GBP based account (the GBP 
> > bank account) and adding a GBP split for the bank charge.
>
> Yes, that is correct. I transferred the funds from EUR to GBP account
> and in that transaction line in the GBP account I'm attempting to do a
> split and it's prompting me about currency conversion.
>
> As suggested above I could just do a separate line in the GBP Bank
> Charges expense account but my preference is to split as it shows
> where the charge is inherited from.
>
> Kind regards,
>
> Antonio
>
> On Thu, 2 Jul 2020 at 17:40, Adrien Monteleone
>  wrote:
> >
> > Unless I read the original post wrong, and the OP could clarify, but it 
> > looks like they were entering this split in a GBP based account (the GBP 
> > bank account) and adding a GBP split for the bank charge.
> >
> > Regards,
> > Adrien
> >
> >
> >
> >
> > > On Jul 2, 2020 w27d184, at 11:34 AM, John Ralls  
> > > wrote:
> > >
> > >
> > >
> > >> On Jul 2, 2020, at 9:08 AM, Antonio Roberts  
> > >> wrote:
> > >>
> > >> I'm in the UK doing most of my accounting in GBP (£) but in this case
> > >> I invoiced someone in EUR (€). Following the advice from here I sent
> > >> up a Bank in EUR, invoiced them in EUR and then transferred the EUR
> > >> into my GBP Bank with the current exchange rate (my bank supplies the
> > >> rate at the time of transaction).
> > >>
> > >> However, this conversion incurred a bank charge in GBP. In GNUcash
> > >> I've gone to my GBP Bank balance to the transaction line to split it
> > >> to deduct the bank transfer. When I do this it's asking me to do a
> > >> currency conversion from EUR to GBP.
> > >>
> > >> The funds are already in the GBP bank so why am I being asked to do
> > >> conversion again? Is there something I've done wrong?
> > >
> > > No, you haven't done anything wrong. Every transaction has a transaction 
> > > currency that's used to balance the transaction. That currency is 
> > > determined by the account from which the transaction is created, and in 
> > > this case it's EUR, so GnuCash needs to know the value in EUR of the bank 
> > > charge. Just use the same exchange rate that you used to convert the EUR 
> > > payment to GBP.
> > >
> > > Regards,
> > > John Ralls
> >
> >
> > ___
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>
>
>
> --
> 
> anto...@hellocatfood.com
> http://www.hellocatfood.com
> 
> ___

Re: [GNC] Split transaction on invoices in foreign currencies

[John Ralls]

Read 

> On Jul 2, 2020, at 9:39 AM, Adrien Monteleone 
>  wrote:
> 
> Unless I read the original post wrong, and the OP could clarify, but it looks 
> like they were entering this split in a GBP based account (the GBP bank 
> account) and adding a GBP split for the bank charge.
> 
> Regards,
> Adrien
> 
> 
> 
> 
>> On Jul 2, 2020 w27d184, at 11:34 AM, John Ralls  wrote:
>> 
>> 
>> 
>>> On Jul 2, 2020, at 9:08 AM, Antonio Roberts  
>>> wrote:
>>> 
>>> I'm in the UK doing most of my accounting in GBP (£) but in this case
>>> I invoiced someone in EUR (€). Following the advice from here I sent
>>> up a Bank in EUR, invoiced them in EUR and then transferred the EUR
>>> into my GBP Bank with the current exchange rate (my bank supplies the
>>> rate at the time of transaction).
>>> 
>>> However, this conversion incurred a bank charge in GBP. In GNUcash
>>> I've gone to my GBP Bank balance to the transaction line to split it
>>> to deduct the bank transfer. When I do this it's asking me to do a
>>> currency conversion from EUR to GBP.
>>> 
>>> The funds are already in the GBP bank so why am I being asked to do
>>> conversion again? Is there something I've done wrong?
>> 
>> No, you haven't done anything wrong. Every transaction has a transaction 
>> currency that's used to balance the transaction. That currency is determined 
>> by the account from which the transaction is created, and in this case it's 
>> EUR, so GnuCash needs to know the value in EUR of the bank charge. Just use 
>> the same exchange rate that you used to convert the EUR payment to GBP.


Read it again: "That currency is determined by the account from which the 
TRANSACTION IS CREATED." Once the transaction is created its currency is 
immutable. It matters not a whit in what account one modifies it from.

Regards,
John Ralls

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Re: [GNC] Split transaction on invoices in foreign currencies

[D. via gnucash-user]

Antonio, 

I think the point that John and Frank were making is that if you *entered* the 
transaction in the EUR account, then it will have EUR as its currency, and you 
will be asked to provide an exchange rate for every GBP split that is 
subsequently entered, regardless of your current register. When I read your 
original post, it looks like you created the transaction while in the EUR 
account (you stated "transferred the EUR into my GBP Bank", which strongly 
implies this). If this is in fact what you did, then you can either enter the 
same exchange rate as John suggested, or enter the transaction from the GBP 
account and avoid the subsequent request.

David


 Original Message 
From: Antonio Roberts 
Sent: Thu Jul 02 12:44:26 EDT 2020
To: Adrien Monteleone 
Cc: GnuCash Users 
Subject: Re: [GNC] Split transaction on invoices in foreign currencies

> Unless I read the original post wrong, and the OP could clarify, but it looks 
> like they were entering this split in a GBP based account (the GBP bank 
> account) and adding a GBP split for the bank charge.

Yes, that is correct. I transferred the funds from EUR to GBP account
and in that transaction line in the GBP account I'm attempting to do a
split and it's prompting me about currency conversion.

As suggested above I could just do a separate line in the GBP Bank
Charges expense account but my preference is to split as it shows
where the charge is inherited from.

Kind regards,

Antonio

On Thu, 2 Jul 2020 at 17:40, Adrien Monteleone
 wrote:
>
> Unless I read the original post wrong, and the OP could clarify, but it looks 
> like they were entering this split in a GBP based account (the GBP bank 
> account) and adding a GBP split for the bank charge.
>
> Regards,
> Adrien
>
>
>
>
> > On Jul 2, 2020 w27d184, at 11:34 AM, John Ralls  wrote:
> >
> >
> >
> >> On Jul 2, 2020, at 9:08 AM, Antonio Roberts  
> >> wrote:
> >>
> >> I'm in the UK doing most of my accounting in GBP (£) but in this case
> >> I invoiced someone in EUR (€). Following the advice from here I sent
> >> up a Bank in EUR, invoiced them in EUR and then transferred the EUR
> >> into my GBP Bank with the current exchange rate (my bank supplies the
> >> rate at the time of transaction).
> >>
> >> However, this conversion incurred a bank charge in GBP. In GNUcash
> >> I've gone to my GBP Bank balance to the transaction line to split it
> >> to deduct the bank transfer. When I do this it's asking me to do a
> >> currency conversion from EUR to GBP.
> >>
> >> The funds are already in the GBP bank so why am I being asked to do
> >> conversion again? Is there something I've done wrong?
> >
> > No, you haven't done anything wrong. Every transaction has a transaction 
> > currency that's used to balance the transaction. That currency is 
> > determined by the account from which the transaction is created, and in 
> > this case it's EUR, so GnuCash needs to know the value in EUR of the bank 
> > charge. Just use the same exchange rate that you used to convert the EUR 
> > payment to GBP.
> >
> > Regards,
> > John Ralls
>
>
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Re: [GNC] Split transaction on invoices in foreign currencies

[Antonio Roberts]

> Unless I read the original post wrong, and the OP could clarify, but it looks 
> like they were entering this split in a GBP based account (the GBP bank 
> account) and adding a GBP split for the bank charge.

Yes, that is correct. I transferred the funds from EUR to GBP account
and in that transaction line in the GBP account I'm attempting to do a
split and it's prompting me about currency conversion.

As suggested above I could just do a separate line in the GBP Bank
Charges expense account but my preference is to split as it shows
where the charge is inherited from.

Kind regards,

Antonio

On Thu, 2 Jul 2020 at 17:40, Adrien Monteleone
 wrote:
>
> Unless I read the original post wrong, and the OP could clarify, but it looks 
> like they were entering this split in a GBP based account (the GBP bank 
> account) and adding a GBP split for the bank charge.
>
> Regards,
> Adrien
>
>
>
>
> > On Jul 2, 2020 w27d184, at 11:34 AM, John Ralls  wrote:
> >
> >
> >
> >> On Jul 2, 2020, at 9:08 AM, Antonio Roberts  
> >> wrote:
> >>
> >> I'm in the UK doing most of my accounting in GBP (£) but in this case
> >> I invoiced someone in EUR (€). Following the advice from here I sent
> >> up a Bank in EUR, invoiced them in EUR and then transferred the EUR
> >> into my GBP Bank with the current exchange rate (my bank supplies the
> >> rate at the time of transaction).
> >>
> >> However, this conversion incurred a bank charge in GBP. In GNUcash
> >> I've gone to my GBP Bank balance to the transaction line to split it
> >> to deduct the bank transfer. When I do this it's asking me to do a
> >> currency conversion from EUR to GBP.
> >>
> >> The funds are already in the GBP bank so why am I being asked to do
> >> conversion again? Is there something I've done wrong?
> >
> > No, you haven't done anything wrong. Every transaction has a transaction 
> > currency that's used to balance the transaction. That currency is 
> > determined by the account from which the transaction is created, and in 
> > this case it's EUR, so GnuCash needs to know the value in EUR of the bank 
> > charge. Just use the same exchange rate that you used to convert the EUR 
> > payment to GBP.
> >
> > Regards,
> > John Ralls
>
>
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Re: [GNC] Split transaction on invoices in foreign currencies

[Adrien Monteleone]

Unless I read the original post wrong, and the OP could clarify, but it looks 
like they were entering this split in a GBP based account (the GBP bank 
account) and adding a GBP split for the bank charge.

Regards,
Adrien




> On Jul 2, 2020 w27d184, at 11:34 AM, John Ralls  wrote:
> 
> 
> 
>> On Jul 2, 2020, at 9:08 AM, Antonio Roberts  wrote:
>> 
>> I'm in the UK doing most of my accounting in GBP (£) but in this case
>> I invoiced someone in EUR (€). Following the advice from here I sent
>> up a Bank in EUR, invoiced them in EUR and then transferred the EUR
>> into my GBP Bank with the current exchange rate (my bank supplies the
>> rate at the time of transaction).
>> 
>> However, this conversion incurred a bank charge in GBP. In GNUcash
>> I've gone to my GBP Bank balance to the transaction line to split it
>> to deduct the bank transfer. When I do this it's asking me to do a
>> currency conversion from EUR to GBP.
>> 
>> The funds are already in the GBP bank so why am I being asked to do
>> conversion again? Is there something I've done wrong?
> 
> No, you haven't done anything wrong. Every transaction has a transaction 
> currency that's used to balance the transaction. That currency is determined 
> by the account from which the transaction is created, and in this case it's 
> EUR, so GnuCash needs to know the value in EUR of the bank charge. Just use 
> the same exchange rate that you used to convert the EUR payment to GBP.
> 
> Regards,
> John Ralls


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Re: [GNC] Split transaction on invoices in foreign currencies

[John Ralls]

> On Jul 2, 2020, at 9:08 AM, Antonio Roberts  wrote:
> 
> I'm in the UK doing most of my accounting in GBP (£) but in this case
> I invoiced someone in EUR (€). Following the advice from here I sent
> up a Bank in EUR, invoiced them in EUR and then transferred the EUR
> into my GBP Bank with the current exchange rate (my bank supplies the
> rate at the time of transaction).
> 
> However, this conversion incurred a bank charge in GBP. In GNUcash
> I've gone to my GBP Bank balance to the transaction line to split it
> to deduct the bank transfer. When I do this it's asking me to do a
> currency conversion from EUR to GBP.
> 
> The funds are already in the GBP bank so why am I being asked to do
> conversion again? Is there something I've done wrong?

No, you haven't done anything wrong. Every transaction has a transaction 
currency that's used to balance the transaction. That currency is determined by 
the account from which the transaction is created, and in this case it's EUR, 
so GnuCash needs to know the value in EUR of the bank charge. Just use the same 
exchange rate that you used to convert the EUR payment to GBP.

Regards,
John Ralls

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Re: [GNC] Split transaction on invoices in foreign currencies

[Frank H. Ellenberger]

Hi,

Am 02.07.20 um 18:25 schrieb w...@theprescotts.com:
> I don't remember the circumstances, but it seems like I have had the same 
> issue on transactions that are half in one currency and half in the other. It 
> will sometimes ask for the exchange rate, when it doesn't need it.

Each transaction has a (base) currency, which is inherited from the
account, where you start to enter the transaction.

So, if you know you need to adjust the GBP part, enter the transaction
from one of the GBP accounts.

HTH
Frank
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Re: [GNC] Split transaction on invoices in foreign currencies

[Adrien Monteleone]

If you are adding another split to the same transaction that contains an EUR 
split, it will need to balance that bank charge split as well. It may be trying 
to balance all GBP splits with all EUR splits. That might be considered a bug, 
but you can work around it.

Either adjust the EUR split, add an EUR split for balancing, or make a separate 
transaction just for the bank charge. (probably the simplest approach, which 
would keep it all in GBP and not trigger the rate request)

Regards,
Adrien

> On Jul 2, 2020 w27d184, at 11:08 AM, Antonio Roberts 
>  wrote:
> 
> I'm in the UK doing most of my accounting in GBP (£) but in this case
> I invoiced someone in EUR (€). Following the advice from here I sent
> up a Bank in EUR, invoiced them in EUR and then transferred the EUR
> into my GBP Bank with the current exchange rate (my bank supplies the
> rate at the time of transaction).
> 
> However, this conversion incurred a bank charge in GBP. In GNUcash
> I've gone to my GBP Bank balance to the transaction line to split it
> to deduct the bank transfer. When I do this it's asking me to do a
> currency conversion from EUR to GBP.
> 
> The funds are already in the GBP bank so why am I being asked to do
> conversion again? Is there something I've done wrong?

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Re: [GNC] Split transaction on invoices in foreign currencies

[w...@theprescotts.com]

I do a lot of that since I live in Mexico and have bank accounts in both the US 
and Mexico.

I don't remember the circumstances, but it seems like I have had the same issue 
on transactions that are half in one currency and half in the other. It will 
sometimes ask for the exchange rate, when it doesn't need it. I think if you 
just give it the exchange rate (which it already has), it works fine. It is 
just that when you tab out of a field it wants the exchange rate even though it 
doesn't do anything with it.

Will

On 2020 Jul 2, at 07-02 11:08:50, Antonio Roberts  
wrote:

I'm in the UK doing most of my accounting in GBP (£) but in this case
I invoiced someone in EUR (€). Following the advice from here I sent
up a Bank in EUR, invoiced them in EUR and then transferred the EUR
into my GBP Bank with the current exchange rate (my bank supplies the
rate at the time of transaction).

However, this conversion incurred a bank charge in GBP. In GNUcash
I've gone to my GBP Bank balance to the transaction line to split it
to deduct the bank transfer. When I do this it's asking me to do a
currency conversion from EUR to GBP.

The funds are already in the GBP bank so why am I being asked to do
conversion again? Is there something I've done wrong?

-- 

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http://www.hellocatfood.com

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[GNC] Split transaction on invoices in foreign currencies

[Antonio Roberts]

I'm in the UK doing most of my accounting in GBP (£) but in this case
I invoiced someone in EUR (€). Following the advice from here I sent
up a Bank in EUR, invoiced them in EUR and then transferred the EUR
into my GBP Bank with the current exchange rate (my bank supplies the
rate at the time of transaction).

However, this conversion incurred a bank charge in GBP. In GNUcash
I've gone to my GBP Bank balance to the transaction line to split it
to deduct the bank transfer. When I do this it's asking me to do a
currency conversion from EUR to GBP.

The funds are already in the GBP bank so why am I being asked to do
conversion again? Is there something I've done wrong?

-- 

anto...@hellocatfood.com
http://www.hellocatfood.com

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Re: [GNC] Split transaction: more than two off-setting accounts

[Adrien Monteleone]

It’s there, section 6.2 There is a big special “Note” in the middle of the page 
explaining Enter vs. Tab functionality with respect to transactions and 
additional split lines. The remaining info in that section should make the 
process pretty clear.

Regards,
Adrien

> On Apr 15, 2019, at 2:37 PM, Derek Atkins  wrote:
> 
> Rich,
> 
> Rich Shepard  writes:
> 
>> Derek,
>> 
>> Thank you. I did not see that in the user guide, nor became aware of using
>> the tab key by reading messages to the mail list.
> 
> I am very surprised to hear this is not in the document.  I suspect it
> is, but you missed it.  This feature has been around forever.
> 
>> That's a very useful capability.
> 
> Indeed.
> 
>> Best regards,
>> 
>> Rich
> 
>> Please remember to CC this list on all your replies.
>> You can do this by using Reply-To-List or Reply-All.
> 
> -derek
> 


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Re: [GNC] Split transaction: more than two off-setting accounts

[Derek Atkins]

Rich,

Rich Shepard  writes:

> Derek,
>
> Thank you. I did not see that in the user guide, nor became aware of using
> the tab key by reading messages to the mail list.

I am very surprised to hear this is not in the document.  I suspect it
is, but you missed it.  This feature has been around forever.

> That's a very useful capability.

Indeed.

> Best regards,
>
> Rich

> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.

-derek

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   de...@ihtfp.com www.ihtfp.com
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Re: [GNC] Split transaction: more than two off-setting accounts

[Rich Shepard]

On Sat, 13 Apr 2019, Derek Atkins wrote:


No need to do that. Just tab off the second row (TAB off, don't hit
Enter/Return), and Gnucash will create a new row for you. Enter that row.
Tab off the end. Poof -- another row. Lather. Rinse. Repeat.

Only hit Enter/Return when you are DONE with the whole shebang.


Derek,

Thank you. I did not see that in the user guide, nor became aware of using
the tab key by reading messages to the mail list.

That's a very useful capability.

Best regards,

Rich
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Re: [GNC] Split transaction: more than two off-setting accounts

[David Carlson]

Two other ways that could work  include a) tab after entering the
description might trigger auto complete into a full clone of the last
transaction  or b) use auto split ledger view or transaction journal view
.  Either of those methods add extra rows for additional split accounts.

David Carlson

On Sat, Apr 13, 2019, 2:29 PM Derek Atkins  wrote:

> Rich,
>
> On Sat, April 13, 2019 3:10 pm, Rich Shepard wrote:
> > On Sat, 13 Apr 2019, Christian Kluge wrote:
> >
> >> Just change the values in the debit and credit columns.
> >> As long as the sums of debit and credit don’t match you can add further
> >> entries.
> >
> > Christian,
> >
> > That works as long as there are available rows. Two are the default so
> > when
> > I want to add two more rows closing and re-opening the transaction
> > presents
> > an imbalance row and another one. This provides the needed space. I've
> not
> > found a way to add more rows when that transaction is on the bottom of
> the
> > gnucash window.
> >
> > When the transaction is saved and a new pair of rows is displayed,
> > clicking
> > on the split transaction does display a new, blank row.
>
> No need to do that.  Just tab off the second row (TAB off, don't hit
> Enter/Return), and Gnucash will create a new row for you.  Enter that row.
>  Tab off the end.  Poof -- another row.   Lather. Rinse. Repeat.
>
> Only hit Enter/Return when you are DONE with the whole shebang.
>
> > Regards,
> >
> > Rich
>
> > Please remember to CC this list on all your replies.
> > You can do this by using Reply-To-List or Reply-All.
>
> -derek
>
> --
>Derek Atkins 617-623-3745
>de...@ihtfp.com www.ihtfp.com
>Computer and Internet Security Consultant
>
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Re: [GNC] Split transaction: more than two off-setting accounts

[Derek Atkins]

Rich,

On Sat, April 13, 2019 3:10 pm, Rich Shepard wrote:
> On Sat, 13 Apr 2019, Christian Kluge wrote:
>
>> Just change the values in the debit and credit columns.
>> As long as the sums of debit and credit don’t match you can add further
>> entries.
>
> Christian,
>
> That works as long as there are available rows. Two are the default so
> when
> I want to add two more rows closing and re-opening the transaction
> presents
> an imbalance row and another one. This provides the needed space. I've not
> found a way to add more rows when that transaction is on the bottom of the
> gnucash window.
>
> When the transaction is saved and a new pair of rows is displayed,
> clicking
> on the split transaction does display a new, blank row.

No need to do that.  Just tab off the second row (TAB off, don't hit
Enter/Return), and Gnucash will create a new row for you.  Enter that row.
 Tab off the end.  Poof -- another row.   Lather. Rinse. Repeat.

Only hit Enter/Return when you are DONE with the whole shebang.

> Regards,
>
> Rich

> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.

-derek

-- 
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   de...@ihtfp.com www.ihtfp.com
   Computer and Internet Security Consultant

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Re: [GNC] Split transaction: more than two off-setting accounts

[Christian Kluge]

Am 13.04.2019 um 21:10 schrieb Rich Shepard:
> On Sat, 13 Apr 2019, Christian Kluge wrote:
> 
>> Just change the values in the debit and credit columns.
>> As long as the sums of debit and credit don’t match you can add further
>> entries.
> 
> That works as long as there are available rows. Two are the default so when
> I want to add two more rows closing and re-opening the transaction presents
> an imbalance row and another one. This provides the needed space. I've not
> found a way to add more rows when that transaction is on the bottom of the
> gnucash window.
> 
> When the transaction is saved and a new pair of rows is displayed, clicking
> on the split transaction does display a new, blank row.
> 


You can change Imbalance to any account to any account you like.

If you don’t exit the transaction beforehand this account also won’t be
set up in your CoA.

The other solution could be to switch to full transaction view for every
transaction.

There you always have a final empty line.

Kind regards

Christian KLuge

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Re: [GNC] Split transaction: more than two off-setting accounts

[Rich Shepard]

On Sat, 13 Apr 2019, Christian Kluge wrote:


Just change the values in the debit and credit columns.
As long as the sums of debit and credit don’t match you can add further
entries.


Christian,

That works as long as there are available rows. Two are the default so when
I want to add two more rows closing and re-opening the transaction presents
an imbalance row and another one. This provides the needed space. I've not
found a way to add more rows when that transaction is on the bottom of the
gnucash window.

When the transaction is saved and a new pair of rows is displayed, clicking
on the split transaction does display a new, blank row.

Regards,

Rich
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Re: [GNC] Split transaction: more than two off-setting accounts

[Christian Kluge]

Am 13.04.2019 um 20:37 schrieb Rich Shepard:

> Is there a way to open the split with more than two data entry rows? If not
> I'll just continue doing what I have been, but would like to avoid
> closing/re-opening the transaction if there is a way to do so.

Just change the values in the debit and credit columns.

As long as the sums of debit and credit don’t match you can add further
entries.

Kind regards

Christian Kluge

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[GNC] Split transaction: more than two off-setting accounts

[Rich Shepard]

When I enter a mortgage payment I credit the checking account and have three
off-setting debit accounts: principal, interest, and escrow.

The split transaction button opens only two rows so I enter the checking
account credit and the principal amount debit, then close the transaction
and re-open it to enter interest and escrow.

Is there a way to open the split with more than two data entry rows? If not
I'll just continue doing what I have been, but would like to avoid
closing/re-opening the transaction if there is a way to do so.

Regards,

Rich
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Re: [GNC] Split Transaction now lists 2 items?

[Jack Slater]

Thanks for feedback Adrien. Some new things to try. I have resolved as noted in 
prior posts. 

> On Oct 19, 2018, at 11:42 AM, Adrien Monteleone 
>  wrote:
> 
> Personally, I got so tired of right-clicking to split and not being able to 
> see the detail of splits at a glance (nearly all of my transactions contain 
> multiple splits, I rarely have just a Dr/Cr basic transaction) that I just 
> switched to Transaction View and never looked back. (I also eventually turned 
> on Double Line mode when I figured out that gave me an overall transaction 
> note, instead of just memos for the splits)
> 
> That might be why I didn’t notice this change.
> 
> Also, I tried a test transaction as you’ve described and I can’t even 
> duplicate either result.
> 
> First, you enter Cash $200, but then you’ve entered three splits for Expense 
> ($110), Cleaning ($90) and Checking ($200) - that doesn’t balance.
> 
> Are you spending money from the Cash account or the Checking account? You 
> only need one of those to balance the Expense and Cleaning debits. Are you 
> also withdrawing cash? Paying partially from both Cash & Checking?
> 
> I’m not sure where you’re entering this transaction, but I know some people 
> like using the Journal out of habit. However, I find a more reliable workflow 
> is to always enter transactions in the register money is coming *from* and I 
> never make a mess.
> 
> Regards,
> Adrien
> 
>> On Oct 19, 2018, at 9:29 AM, Jack Slater  wrote:
>> 
>> I’m not sure if it’s the same issue really.  I’m entering the transaction 
>> the same way I have been for several months yet recently it’s been 
>> problematic last 2 weeks. 
>> 
>> I enter the total on 1 register line like this:
>> Cash - $200
>> 
>> Then I right click and select split and enter:
>> —-——-— Expense $110
>> — Cleaning $ 90
>> Assets Checking $200
>> 
>> Press Return (enter)
>> 
>> And I’d see 1 line in register reading:
>> Cash - Split - $200
>> 
>> 
>> Now I see 2 lines in register reading:
>> Cash - Split - $110
>> Cash - Split - $ 90
>> 
>> 
>> 
>>> On Oct 19, 2018, at 8:36 AM, David Carlson  
>>> wrote:
>>> 
>>> ...So if you want to see only one line in the register view for a
>>> particular account, enter only the total in the split line for that
>>> account.  There can still be as many other split lines as you want.
>>> 
>>> 
>>> David C
>>> 
 On Fri, Oct 19, 2018 at 4:40 AM cicko  wrote:
 
 Jack, correct me if I'm wrong, I think you may be referring to this -
 https://bugs.gnucash.org/show_bug.cgi?id=792515
 
 
 
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Re: [GNC] Split Transaction now lists 2 items?

[Adrien Monteleone]

Personally, I got so tired of right-clicking to split and not being able to see 
the detail of splits at a glance (nearly all of my transactions contain 
multiple splits, I rarely have just a Dr/Cr basic transaction) that I just 
switched to Transaction View and never looked back. (I also eventually turned 
on Double Line mode when I figured out that gave me an overall transaction 
note, instead of just memos for the splits)

That might be why I didn’t notice this change.

Also, I tried a test transaction as you’ve described and I can’t even duplicate 
either result.

First, you enter Cash $200, but then you’ve entered three splits for Expense 
($110), Cleaning ($90) and Checking ($200) - that doesn’t balance.

Are you spending money from the Cash account or the Checking account? You only 
need one of those to balance the Expense and Cleaning debits. Are you also 
withdrawing cash? Paying partially from both Cash & Checking?

I’m not sure where you’re entering this transaction, but I know some people 
like using the Journal out of habit. However, I find a more reliable workflow 
is to always enter transactions in the register money is coming *from* and I 
never make a mess.

Regards,
Adrien

> On Oct 19, 2018, at 9:29 AM, Jack Slater  wrote:
> 
> I’m not sure if it’s the same issue really.  I’m entering the transaction the 
> same way I have been for several months yet recently it’s been problematic 
> last 2 weeks. 
> 
> I enter the total on 1 register line like this:
> Cash - $200
> 
> Then I right click and select split and enter:
> —-——-— Expense $110
> — Cleaning $ 90
> Assets Checking $200
> 
> Press Return (enter)
> 
> And I’d see 1 line in register reading:
> Cash - Split - $200
> 
> 
> Now I see 2 lines in register reading:
> Cash - Split - $110
> Cash - Split - $ 90
> 
> 
> 
>> On Oct 19, 2018, at 8:36 AM, David Carlson  
>> wrote:
>> 
>> ...So if you want to see only one line in the register view for a
>> particular account, enter only the total in the split line for that
>> account.  There can still be as many other split lines as you want.
>> 
>> 
>> David C
>> 
>>> On Fri, Oct 19, 2018 at 4:40 AM cicko  wrote:
>>> 
>>> Jack, correct me if I'm wrong, I think you may be referring to this -
>>> https://bugs.gnucash.org/show_bug.cgi?id=792515
>>> 
>>> 
>>> 
>>> --
>>> Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html
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Re: [GNC] Split Transaction now lists 2 items?

[Jack Slater]

David I just resolved by clearing all splits in the checking register entry and 
creating new. Thx to all helpers!

> On Oct 19, 2018, at 10:47 AM, David Carlson  
> wrote:
> 
> Jack,
> 
> Are you entering the transaction in in your checking register view or in the 
> general ledger view?
> 
> David C
> 
>> On Fri, Oct 19, 2018 at 9:30 AM Jack Slater  wrote:
>> I just replied with repeat example but I’m unclear on why results changed. 
>> Is it in fact a bug or?
>> 
>> > On Oct 19, 2018, at 9:20 AM, Colin Law  wrote:
>> > 
>> >> On Fri, 19 Oct 2018 at 14:39, David Carlson  
>> >> wrote:
>> >> 
>> >> ...So if you want to see only one line in the register view for a
>> >> particular account, enter only the total in the split line for that
>> >> account.  There can still be as many other split lines as you want.
>> > 
>> > Reading the original post suggests to me that is exactly what he has
>> > done.  Cash 200, Expense 110, Expense 90.
>> > 
>> > Colin
>> > ___
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Re: [GNC] Split Transaction now lists 2 items?

[David Carlson]

Jack,

Are you entering the transaction in in your checking register view or in
the general ledger view?

David C

On Fri, Oct 19, 2018 at 9:30 AM Jack Slater  wrote:

> I just replied with repeat example but I’m unclear on why results changed.
> Is it in fact a bug or?
>
> > On Oct 19, 2018, at 9:20 AM, Colin Law  wrote:
> >
> >> On Fri, 19 Oct 2018 at 14:39, David Carlson <
> david.carlson@gmail.com> wrote:
> >>
> >> ...So if you want to see only one line in the register view for a
> >> particular account, enter only the total in the split line for that
> >> account.  There can still be as many other split lines as you want.
> >
> > Reading the original post suggests to me that is exactly what he has
> > done.  Cash 200, Expense 110, Expense 90.
> >
> > Colin
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Re: [GNC] Split Transaction now lists 2 items?

[Jack Slater]

I just replied with repeat example but I’m unclear on why results changed. Is 
it in fact a bug or?

> On Oct 19, 2018, at 9:20 AM, Colin Law  wrote:
> 
>> On Fri, 19 Oct 2018 at 14:39, David Carlson  
>> wrote:
>> 
>> ...So if you want to see only one line in the register view for a
>> particular account, enter only the total in the split line for that
>> account.  There can still be as many other split lines as you want.
> 
> Reading the original post suggests to me that is exactly what he has
> done.  Cash 200, Expense 110, Expense 90.
> 
> Colin
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Re: [GNC] Split Transaction now lists 2 items?

[Jack Slater]

I’m not sure if it’s the same issue really.  I’m entering the transaction the 
same way I have been for several months yet recently it’s been problematic last 
2 weeks. 

I enter the total on 1 register line like this:
Cash - $200

Then I right click and select split and enter:
—-——-— Expense $110
— Cleaning $ 90
Assets Checking $200

Press Return (enter)

And I’d see 1 line in register reading:
Cash - Split - $200


Now I see 2 lines in register reading:
Cash - Split - $110
Cash - Split - $ 90



> On Oct 19, 2018, at 8:36 AM, David Carlson  
> wrote:
> 
> ...So if you want to see only one line in the register view for a
> particular account, enter only the total in the split line for that
> account.  There can still be as many other split lines as you want.
> 
> 
> David C
> 
>> On Fri, Oct 19, 2018 at 4:40 AM cicko  wrote:
>> 
>> Jack, correct me if I'm wrong, I think you may be referring to this -
>> https://bugs.gnucash.org/show_bug.cgi?id=792515
>> 
>> 
>> 
>> --
>> Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html
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Re: [GNC] Split Transaction now lists 2 items?

[Colin Law]

On Fri, 19 Oct 2018 at 14:39, David Carlson  wrote:
>
> ...So if you want to see only one line in the register view for a
> particular account, enter only the total in the split line for that
> account.  There can still be as many other split lines as you want.

Reading the original post suggests to me that is exactly what he has
done.  Cash 200, Expense 110, Expense 90.

Colin
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Re: [GNC] Split Transaction now lists 2 items?

[David Carlson]

...So if you want to see only one line in the register view for a
particular account, enter only the total in the split line for that
account.  There can still be as many other split lines as you want.


David C

On Fri, Oct 19, 2018 at 4:40 AM cicko  wrote:

> Jack, correct me if I'm wrong, I think you may be referring to this -
> https://bugs.gnucash.org/show_bug.cgi?id=792515
>
>
>
> --
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Re: [GNC] Split Transaction now lists 2 items?

[John Ralls]

> On Oct 18, 2018, at 7:58 AM, Jack Slater  wrote:
> 
> I had been using the transaction split to account for varied spending from
> a cash withdrawal.
> 
> It would be listed as 1 line item - ATM Draw - Cash - Split - $200
>  Opening the split I could define Expense: Dining - $110
>Expense: Cleaning -
> $90
> 
> But now, when I create that same transactions, it lists 2 items in the
> ledger - 1 for $100 and the next entry for $90.
> 
> What am I doing wrong?

Two entries for a single transaction means that the transaction has two splits 
in the account.

You might consider using the "Cash in Wallet" account as an intermediate, so an 
ATM withdrawal is Bank Account -> Cash in Wallet and cash spending is Cash in 
Wallet -> Expenses_Account, all simple (i.e. two-split) transactions.

Regards,
John Ralls


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[GNC] Split Transaction now lists 2 items?

[Jack Slater]

I had been using the transaction split to account for varied spending from
a cash withdrawal.

It would be listed as 1 line item - ATM Draw - Cash - Split - $200
 Opening the split I could define Expense: Dining - $110
Expense: Cleaning -
$90

But now, when I create that same transactions, it lists 2 items in the
ledger - 1 for $100 and the next entry for $90.

What am I doing wrong?
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