Re: [IAEP] [SLOBS] [Motion]Re: [Sugar-devel] [SLOB] approval needed for Bender's GCI travel expenses

[Samson Goddy]

+1 from me

On Sat, Jul 7, 2018, 3:54 PM Adam Holt  wrote:

> +1
>
> On Sat, Jul 7, 2018 at 9:16 AM, Lionel Laské 
> wrote:
>
>> +1
>>
>> Lionel
>>
>> 2018-07-07 14:56 GMT+02:00 Ignacio Rodríguez :
>>
>>> I'll second it
>>>
>>> El sáb., 7 de jul. de 2018 08:47, Samson Goddy 
>>> escribió:
>>>
 Dear SLOBs,

 Motion: To approve Walter's $614.03 reimbursement request. I would
 like if this motion will be seconded. So we can process to voting.


 Regards
 Samson

 On Sat, Jul 7, 2018, 3:55 AM Walter Bender 
 wrote:

> Fellow oversight board members,
>
> I would appreciate if someone would propose a motion as per Bradley's
> email below so that I can get reimbursed for my travel to the Google 
> Mentor
> Summit.
>
> thx.
>
> -walter
>
> -- Forwarded message -
> From: Bradley M. Kuhn via RT 
> Date: Fri, Jul 6, 2018 at 8:04 PM
> Subject: [sfconservancy.org #898] SLOBS approval needed for Bender's
> GCI travel expenses.
> To: 
>
>
> Walter Bender via RT wrote on Sunday,  1 July:
> > As you know, Google sponsors one mentor from each participating org to
> > attend the summit and the costs of the trip are passed through to 
> > Google.
> ...
> > Please contact me if you have any further questions.
>
> This assessment is actually no longer accurate, and as such, we need
> approval from SLOBs to proceed with the travel reimbursement, just like we
> do with any other.  Adam, could you as Representative communicate that 
> SLOBs
> approved $614.03 for Walter's travel.
>
> Reasons we need such approval are below:
>
> The information that Walter relied on to write the above is out of date.  
> A
> few years ago, Google changed the nature of the way payments are made for
> GCI and GSoC.  While, informally, Google requests that a certain part of 
> the
> payments be used for travel expenses for the GCI and GSoC Mentor Summits
> (respectively) there is no longer a formal requirement, agreement, nor
> arrangement that requires Conservancy (and its Sugar Labs project) to use
> these funds for that purpose.  Sugar Labs could use the funds for any
> purpose that fits within the project and Conservancy's charitable mission.
> Thus, under the FSA with Conservancy, it's up to Sugar Labs to recommend
> that how we spend the funds.
>
> As you decide on whether you'd like to pay the funds for this purpose, 
> note
> that Bender's expenses are substantially less than the amount given as a
> donation for GCI.  Sugar received $7,380.00 total for its participation in
> GCI 2017
>
> Finally, please avoid the phrase "pass through" with regard to funds at
> Conservancy.  Regardless of any specific donation situation, Conservancy
> *does not* do any activity as a "pass through" fiscal sponsor.  That 
> phrase
> has specific meaning in USA-non-profit circles and that's never what we're
> doing here, no matter what.
>
>
>
> Meanwhile, Walter, there's a receipt missing:
>
> > $25 Baggage fee*
>
> > * My restricted fare on United did not allow me any luggage beyond a
> > personal bag for my laptop. I managed on the way out, but could not
> > manage on the way back, hence I had to check a bag.
>
> This is within policy, but it does require a receipt when proposed as a
> stand-alone expense.  It looks like you didn't attach the receipt.  (I
> noticed you attached the same file twice, so I suspect that there is 
> another
> file of receipts we haven't gotten yet).
>
> AFIAK, all major airline give a receipt for checked luggage at the time 
> they
> collect payment.  If you lost that, in my experience, you can get the
> receipt from the airline's website from your account after the fact.
>
> Please send along the $25 receipt.  Everything else seems well documented.
>
> Note in future you don't need to include receipts for M please take a
> look at the travel policy section regarding that:
>   
> https://sfconservancy.org/projects/policies/conservancy-travel-policy.html
>
>
>
> --
> Walter Bender
> Sugar Labs
> http://www.sugarlabs.org
> 
> ___
>
 Sugar-devel mailing list
> sugar-de...@lists.sugarlabs.org
> http://lists.sugarlabs.org/listinfo/sugar-devel
>
 ___
 IAEP -- It's An Education Project (not a laptop project!)
 IAEP@lists.sugarlabs.org
 http://lists.sugarlabs.org/listinfo/iaep
>>>
>>>
>>> ___
>>> SLOBs mailing list
>>> sl...@lists.sugarlabs.org
>>> http://lists.sugarlabs.org/listinfo/slobs
>>>
>>>
>>
>> 

Re: [IAEP] [SLOBS] [Motion]Re: [Sugar-devel] [SLOB] approval needed for Bender's GCI travel expenses

[Adam Holt]

+1

On Sat, Jul 7, 2018 at 9:16 AM, Lionel Laské  wrote:

> +1
>
> Lionel
>
> 2018-07-07 14:56 GMT+02:00 Ignacio Rodríguez :
>
>> I'll second it
>>
>> El sáb., 7 de jul. de 2018 08:47, Samson Goddy 
>> escribió:
>>
>>> Dear SLOBs,
>>>
>>> Motion: To approve Walter's $614.03 reimbursement request. I would like
>>> if this motion will be seconded. So we can process to voting.
>>>
>>>
>>> Regards
>>> Samson
>>>
>>> On Sat, Jul 7, 2018, 3:55 AM Walter Bender 
>>> wrote:
>>>
 Fellow oversight board members,

 I would appreciate if someone would propose a motion as per Bradley's
 email below so that I can get reimbursed for my travel to the Google Mentor
 Summit.

 thx.

 -walter

 -- Forwarded message -
 From: Bradley M. Kuhn via RT 
 Date: Fri, Jul 6, 2018 at 8:04 PM
 Subject: [sfconservancy.org #898] SLOBS approval needed for Bender's
 GCI travel expenses.
 To: 


 Walter Bender via RT wrote on Sunday,  1 July:
 > As you know, Google sponsors one mentor from each participating org to
 > attend the summit and the costs of the trip are passed through to Google.
 ...
 > Please contact me if you have any further questions.

 This assessment is actually no longer accurate, and as such, we need
 approval from SLOBs to proceed with the travel reimbursement, just like we
 do with any other.  Adam, could you as Representative communicate that 
 SLOBs
 approved $614.03 for Walter's travel.

 Reasons we need such approval are below:

 The information that Walter relied on to write the above is out of date.  A
 few years ago, Google changed the nature of the way payments are made for
 GCI and GSoC.  While, informally, Google requests that a certain part of 
 the
 payments be used for travel expenses for the GCI and GSoC Mentor Summits
 (respectively) there is no longer a formal requirement, agreement, nor
 arrangement that requires Conservancy (and its Sugar Labs project) to use
 these funds for that purpose.  Sugar Labs could use the funds for any
 purpose that fits within the project and Conservancy's charitable mission.
 Thus, under the FSA with Conservancy, it's up to Sugar Labs to recommend
 that how we spend the funds.

 As you decide on whether you'd like to pay the funds for this purpose, note
 that Bender's expenses are substantially less than the amount given as a
 donation for GCI.  Sugar received $7,380.00 total for its participation in
 GCI 2017

 Finally, please avoid the phrase "pass through" with regard to funds at
 Conservancy.  Regardless of any specific donation situation, Conservancy
 *does not* do any activity as a "pass through" fiscal sponsor.  That phrase
 has specific meaning in USA-non-profit circles and that's never what we're
 doing here, no matter what.



 Meanwhile, Walter, there's a receipt missing:

 > $25 Baggage fee*

 > * My restricted fare on United did not allow me any luggage beyond a
 > personal bag for my laptop. I managed on the way out, but could not
 > manage on the way back, hence I had to check a bag.

 This is within policy, but it does require a receipt when proposed as a
 stand-alone expense.  It looks like you didn't attach the receipt.  (I
 noticed you attached the same file twice, so I suspect that there is 
 another
 file of receipts we haven't gotten yet).

 AFIAK, all major airline give a receipt for checked luggage at the time 
 they
 collect payment.  If you lost that, in my experience, you can get the
 receipt from the airline's website from your account after the fact.

 Please send along the $25 receipt.  Everything else seems well documented.

 Note in future you don't need to include receipts for M please take a
 look at the travel policy section regarding that:
   
 https://sfconservancy.org/projects/policies/conservancy-travel-policy.html



 --
 Walter Bender
 Sugar Labs
 http://www.sugarlabs.org
 
 ___

>>> Sugar-devel mailing list
 sugar-de...@lists.sugarlabs.org
 http://lists.sugarlabs.org/listinfo/sugar-devel

>>> ___
>>> IAEP -- It's An Education Project (not a laptop project!)
>>> IAEP@lists.sugarlabs.org
>>> http://lists.sugarlabs.org/listinfo/iaep
>>
>>
>> ___
>> SLOBs mailing list
>> sl...@lists.sugarlabs.org
>> http://lists.sugarlabs.org/listinfo/slobs
>>
>>
>
> ___
> IAEP -- It's An Education Project (not a laptop project!)
> IAEP@lists.sugarlabs.org
> http://lists.sugarlabs.org/listinfo/iaep
>
> --
> Unsung Heroes of OLPC, interviewed live @ 

[IAEP] [Motion]Re: [Sugar-devel] [SLOB] approval needed for Bender's GCI travel expenses

[Samson Goddy]

Dear SLOBs,

Motion: To approve Walter's $614.03 reimbursement request. I would like if
this motion will be seconded. So we can process to voting.


Regards
Samson

On Sat, Jul 7, 2018, 3:55 AM Walter Bender  wrote:

> Fellow oversight board members,
>
> I would appreciate if someone would propose a motion as per Bradley's
> email below so that I can get reimbursed for my travel to the Google Mentor
> Summit.
>
> thx.
>
> -walter
>
> -- Forwarded message -
> From: Bradley M. Kuhn via RT 
> Date: Fri, Jul 6, 2018 at 8:04 PM
> Subject: [sfconservancy.org #898] SLOBS approval needed for Bender's GCI
> travel expenses.
> To: 
>
>
> Walter Bender via RT wrote on Sunday,  1 July:
> > As you know, Google sponsors one mentor from each participating org to
> > attend the summit and the costs of the trip are passed through to Google.
> ...
> > Please contact me if you have any further questions.
>
> This assessment is actually no longer accurate, and as such, we need
> approval from SLOBs to proceed with the travel reimbursement, just like we
> do with any other.  Adam, could you as Representative communicate that SLOBs
> approved $614.03 for Walter's travel.
>
> Reasons we need such approval are below:
>
> The information that Walter relied on to write the above is out of date.  A
> few years ago, Google changed the nature of the way payments are made for
> GCI and GSoC.  While, informally, Google requests that a certain part of the
> payments be used for travel expenses for the GCI and GSoC Mentor Summits
> (respectively) there is no longer a formal requirement, agreement, nor
> arrangement that requires Conservancy (and its Sugar Labs project) to use
> these funds for that purpose.  Sugar Labs could use the funds for any
> purpose that fits within the project and Conservancy's charitable mission.
> Thus, under the FSA with Conservancy, it's up to Sugar Labs to recommend
> that how we spend the funds.
>
> As you decide on whether you'd like to pay the funds for this purpose, note
> that Bender's expenses are substantially less than the amount given as a
> donation for GCI.  Sugar received $7,380.00 total for its participation in
> GCI 2017
>
> Finally, please avoid the phrase "pass through" with regard to funds at
> Conservancy.  Regardless of any specific donation situation, Conservancy
> *does not* do any activity as a "pass through" fiscal sponsor.  That phrase
> has specific meaning in USA-non-profit circles and that's never what we're
> doing here, no matter what.
>
>
>
> Meanwhile, Walter, there's a receipt missing:
>
> > $25 Baggage fee*
>
> > * My restricted fare on United did not allow me any luggage beyond a
> > personal bag for my laptop. I managed on the way out, but could not
> > manage on the way back, hence I had to check a bag.
>
> This is within policy, but it does require a receipt when proposed as a
> stand-alone expense.  It looks like you didn't attach the receipt.  (I
> noticed you attached the same file twice, so I suspect that there is another
> file of receipts we haven't gotten yet).
>
> AFIAK, all major airline give a receipt for checked luggage at the time they
> collect payment.  If you lost that, in my experience, you can get the
> receipt from the airline's website from your account after the fact.
>
> Please send along the $25 receipt.  Everything else seems well documented.
>
> Note in future you don't need to include receipts for M please take a
> look at the travel policy section regarding that:
>   https://sfconservancy.org/projects/policies/conservancy-travel-policy.html
>
>
>
> --
> Walter Bender
> Sugar Labs
> http://www.sugarlabs.org
> 
> ___
> Sugar-devel mailing list
> sugar-de...@lists.sugarlabs.org
> http://lists.sugarlabs.org/listinfo/sugar-devel
>
___
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