Re: A Cataloguing Question
Hi Will, This is one of my favourite topics! To process such collection, I would first verify with the curator whether the collection of prints is considered one work or multiple works. Here at the Vancouver Art Gallery, we consider them one work if they are related to each other in a way that prints in the collection cannot be exhibited separately. In this case, I create a parent record for the group and child records for each of the prints. If a print can be separated out from the series and exhibited on its own, then the prints are considered separate works, and I create separate records for the works without a hierarchical (parent/child) relationship. As for the title issue, we put the individual titles in the title field and record the series title in the Series Title field. However, I have set up our search field so that users can retrieve all prints if they search by what's in the Series Title field. You can also set up the output field for title so that it concatenates data from a few fields and puts in the format and order that users need to see. Generally speaking, I just remind users that the output can be different from input. so, I would rather input the data in the proper fields, and then can customize the output as needed. Hope this helps. best, Bita Bita Vorell Assistant Registrar, Documentation Vancouver Art Gallery t. 604 662 4700 f. 604 682 1086 www.vanartgallery.bc.ca Subject: RE: A Cataloguing Question From: Jonathan Thristan jonathan.thris...@tate.org.uk Date: Tue, 1 Feb 2005 10:52:43 - X-Message-Number: 1 Hello Will Here at Tate, the group and each group member would have an object record, with a parent/child relationship between the two. Complete/incomplete information is also recorded. A sample title from the web, for a page from a Turner sketchbook: from Tweed and Lakes Sketchbook [Finberg XXXV], Kirkstall Abbey: [group title] North Aisle of Nave, Looking across the Crossing to the East End, with Debris from Collapsed Tower in Foreground [page title] This 'display title' is formed by concatenating a 'group information' field (but with information regarding the group's 'completeness', plus the object number range of the group, stripped out) on the child object record with the child object record's 'title'. The 'group information' on the child object record is itself derived from the title of the parent group object record, plus the object number range of the group, and is calculated by the CMS (TMS at Tate). Regards Jon Jon Thristan Collections Information Manager Tate Millbank London SW1P 4RG t: +44 (0) 20 7887 8983 e: jonathan.thris...@tate.org.uk w: www.tate.org.uk -Original Message- From: Real, Will [mailto:re...@carnegiemuseums.org]=20 Sent: 31 January 2005 20:32 To: mcn-l@mcn.edu Subject: A Cataloguing Question Hi everyone, We are having a disagreement here among staff with differing approaches to cataloguing a large collection of Japanese prints in our collections management system. Many of the prints are part of a series, and in many cases we own the entire series of prints. One school of thought is that the series title ought to be part of the print title, and that no hierarchical records (e.g. a group record for the series as a whole, with child records for each print that is part of the series) are needed since a user could recall the records by either the print title or the series title in the main title field. Others gravitate towards segregating the print title and the series title (and number), and creating group-level records for the series, with child records for the prints. Those of us who favor this understand that when the data is displayed (on the web or on a label or other publication), data from the Series and Number in Series fields have to be concatenated with data from the Title field so it looks like the title of the object is print so and so, No. 3 from the series such and such. It was suggested that we take an informal survey to find out how other institutions approach this or similar situations, to see if there is in fact some consensus. We are especially interested in hearing from insitutions that catalogue Japanese prints in particular, since it is this group of objects that seems to have stirred up the most controversy. CCO seems to favor separate fields for Title and Series (or designating one title as collective title which is similar), and also seems to favor Whole/Part relationships for this situation. It does say that when a repository does not have the entire series, it may not want to create the record for the whole series, which might be misleading. In our case, more often than not, the series are complete. A third way would be to create an Alternate Title of type Display that includes the entire string of print title, number in series, and series title, as preferred by one group, while also entering the data in the separate fields and in hierarchical relationships, as
Registration System Panel at MCN Conference
Title: Registration System Panel at MCN Conference I wanted to put a call out there to see if someone would be interested in forming a panel on Museum Registration systems to present at the MCN conference? Here at HealthSpace we encountered many challenges when it came to finding a new Registration Database. We evaluated several products and eventually decided to custom build our own, and what a challenge that was. Im proud to say that it was a rather successful project, but I feel like I have learned SO much from the process and would love to share this information. Also, whenever I talk to cultural institutions, they all seem to be interested in how other institutions are handling this, so it seems like it would be a rather popular topic. Our Registration Database handles the following: All Education Programming (In-House, Outreach, Distance Learning) All Rentals All Resource Allocation All Contact Information All Financial information (relating to Education Rentals) We are also building an online registration system that connects directly to the database... I could easily talk about the benefits and challenges with custom building your own system. I would like to find others who have maybe done the same, or who have purchased systems and we can give a complete snapshot of dealing with these types of systems. I would also be happy to server as the Chairperson for this Panel. Please let me know if anyone is interested. Roger Roger Zender Director, Information Learning Technology zen...@healthspacecleveland.org 216-231-6828 HealthSpace Cleveland http://www.healthspacecleveland.org http://www.healthdl.org -- Forwarded Message From: Weinstein, William wweinst...@philamuseum.org Reply-To: mcn-l@mcn.edu Date: Thu, 27 Jan 2005 13:18:06 -0500 To: mcn-l@mcn.edu Subject: FW: MCN 2005 Call for Proposals Resent-From: mcn-l@mcn.edu Resent-To: mcn_mc...@listserver.americaneagle.com, Resent-Date: Thu, 27 Jan 2005 12:18:54 -0600 Excuse the cross postings Please forward to any interested colleagues MCN's 33rd Annual Conference Museum Computer Network Boston, 2005 Call for Proposals DIGITS FUGIT! Preserving Knowledge into the Future Location: Boston, Massachusetts Meeting Dates: November 3 - 5, 2005 Proposal Deadline: February 11, 2005 As an organization, MCN has always championed back-office, mission-critical, heavy lifting aspects of museum technologies. We provided advocacy and professional development programs to help our membership accomplish basic networking and database efforts that transformed the record keeping part of museum work. For years now, we have turned our attention to refining cataloguing standards, image digitizing technologies, developing smarter systems for inter-operability, sustainability, and electronic publication. We've all spent a great deal of time and effort organizing vast quantities of information in a variety of digital formats. The time has come to focus on preserving the valuable results of that tremendous effort. In response, the theme for MCN's 2005 conference will be Digits Fugit! Preserving Knowledge into the Future. What makes MCN conferences great is the participation of people in the field tackling these issues on a daily basis. Propose to chair a panel, deliver a paper, teach a workshop or conduct a roundtable. The Program Committee is seeking presentations based on current and planned activities or research that focus on one of the following broad areas of interest: Collaboration Data Aggregation Multimedia Streaming Technologies Collection Information Management Point of Sale eCommerce Digital Rights Management Preservation Metadata Standards Electronic Publication Preservation Planning Imaging Technologies Preservation Policy Development Intellectual Property Rights Research Evaluation Management Issues Standards Interoperability Membership Fund Raising Storage Technologies Each session must have a chairperson responsible for finding other speakers and coordinating logistics. All chairs must be affiliated with an institutional member or be an MCN individual member. Topics for the sessions should fall into at least one of the categories listed. All proposals for sessions and/or workshops must be submitted on Call for Proposals form. To obtain additional copies or get more specific information, visit the MCN web site, www.mcn.edu http://www.mcn.edu or contact Susan Rawlyk at the MCN office by email rawl...@igs.net or phone (403) 288-9394. Come to Boston, be a part of MCN's 33rd Annual Conference, at the world famous Omni Parker House, in the heart of the old town. Talk with your colleagues about your organizations, your communities, your ideas, your hopes and your digital preservation fears - then send your ideas and proposals for the 2005 Conference to the Program Committee by February 11, 2005. ---
Registration System Panel at MCN Conference
I wanted to put a call out there to see if someone would be interested in forming a panel on Museum Registration systems to present at the MCN conference? Here at HealthSpace we encountered many challenges when it came to finding a new Registration Database. We evaluated several products and eventually decided to custom build our own, and what a challenge that was. I m proud to say that it was a rather successful project, but I feel like I have learned SO much from the process and would love to share this information. Also, whenever I talk to cultural institutions, they all seem to be interested in how other institutions are handling this, so it seems like it would be a rather popular topic. Our Registration Database handles the following: All Education Programming (In-House, Outreach, Distance Learning) All Rentals All Resource Allocation All Contact Information All Financial information (relating to Education Rentals) We are also building an online registration system that connects directly to the database... I could easily talk about the benefits and challenges with custom building your own system. I would like to find others who have maybe done the same, or who have purchased systems and we can give a complete snapshot of dealing with these types of systems. I would also be happy to server as the Chairperson for this Panel. Please let me know if anyone is interested. Roger Roger Zender Director, Information Learning Technology zen...@healthspacecleveland.org 216-231-6828 HealthSpace Cleveland http://www.healthspacecleveland.org http://www.healthdl.org --- You are currently subscribed to mcn_mcn-l as: rlancefi...@mail.wesleyan.edu To unsubscribe send a blank email to leave-mcn_mcn-l-12800...@listserver.americaneagle.com
Re: Registration System Panel at MCN Conference
I am forwarding this message to the AAM Registrars listserv. They have done many, many panels and workshops on this session and perhaps it is time for some cross organizational conversations. janice Janice Klein Director, Mitchell Museum of the American Indian jkl...@kendall.edu www.mitchellmuseum.org -Original Message- From: Roger Zender [mailto:zen...@healthspacecleveland.org] Sent: Wednesday, February 02, 2005 4:22 PM To: mcn-l@mcn.edu Subject: Registration System Panel at MCN Conference I wanted to put a call out there to see if someone would be interested in forming a panel on Museum Registration systems to present at the MCN conference? Here at HealthSpace we encountered many challenges when it came to finding a new Registration Database. We evaluated several products and eventually decided to custom build our own, and what a challenge that was. I m proud to say that it was a rather successful project, but I feel like I have learned SO much from the process and would love to share this information. Also, whenever I talk to cultural institutions, they all seem to be interested in how other institutions are handling this, so it seems like it would be a rather popular topic. Our Registration Database handles the following: All Education Programming (In-House, Outreach, Distance Learning) All Rentals All Resource Allocation All Contact Information All Financial information (relating to Education Rentals) We are also building an online registration system that connects directly to the database... I could easily talk about the benefits and challenges with custom building your own system. I would like to find others who have maybe done the same, or who have purchased systems and we can give a complete snapshot of dealing with these types of systems. I would also be happy to server as the Chairperson for this Panel. Please let me know if anyone is interested. Roger Roger Zender Director, Information Learning Technology zen...@healthspacecleveland.org 216-231-6828 HealthSpace Cleveland http://www.healthspacecleveland.org http://www.healthdl.org --- You are currently subscribed to mcn_mcn-l as: jkl...@kendall.edu To unsubscribe send a blank email to leave-mcn_mcn-l-12800...@listserver.americaneagle.com --- You are currently subscribed to mcn_mcn-l as: rlancefi...@mail.wesleyan.edu To unsubscribe send a blank email to leave-mcn_mcn-l-12800...@listserver.americaneagle.com
