[MLO] Re: Is it possible to create a view whereby I drag & drop to change the sort order of Contexts?

[Dwight Arthur]

Hi, John. I'm not sure that I actually see your problem. Contexts are 
sorted in ascending alphabetical order based on the native collating 
sequence of the device you are using. 

On Monday, November 2, 2015 at 1:13:04 PM UTC-5, J Smith wrote:You cannot 
alter the collating sequence using drag and drop or any other tool that I 
am aware of. You can, however, modify the context names to controll how 
they sort. For example, suppose that your context names are 01-Errands, 
02-Personal_Admin, 03-Low_Brain_Energy and so on. The tasks would sort into 
the order you seem to have in mind.You could then move errands to last 
position by renaming it 04-Errands.

Here's another way to approach this issue.
- Find the view named Active By Context and bring it up.
- hit F6 to collapse every context
- find the context you want to work on next and hit Ctrl-R to zoom in.
- when you are done witgh this context hit ctrl-alt-R then f6.
- look for your next context and repeat

>
>
> Hello
>
> Is it possible to create a view whereby I drag & drop to change the sort 
> order of Contexts?
>
> Scenario: 
> e.g I want to do Errands, then some Personal_Admin, then some 
> Low_Brain_Energy to recharge my brain, then at least one oft the some stuff 
> I've been putting off (which I "Frog") then some sort of Down-time as a 
> reward... You get the picture.
>
> So the thing is that I'm NOT expecting to complete all the items in each 
> category, but will need to be pragmatic and move on when I run out of time.
>
> If I have multiple task within a project and have starred the project, I 
> can keep going on the project until time is up. And I can of course put 
> whole *projects* into whichever sequential order I choose v easily simply 
> by using drag and drop. 
>
> However it becomes harder to do the same things with clusters of tasks 
> when are only connected by being in the same Context rather than sharing a 
> parent task.
>
> It becomes a particular problem when I am looking at a *larger number* of 
> tasks, which are falling in to a number of contexts, all of which I have 
> starred as "do today if I can"
>
> See my problem?
>
> J
>
>
>   
>

-- 
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at http://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 
https://groups.google.com/d/msgid/mylifeorganized/beea2eb1-75ac-4c39-8f10-abbbda206988%40googlegroups.com.
For more options, visit https://groups.google.com/d/optout.

[MLO] Re: Quickly putting a task in a specific folder

[Riaan Eloff]

Hi Dwight,

Just again, thanks for the step-by-step process you provided in another 
thread regarding the contexts and the open hours etc..  I applied it, and 
it seems to work.  Also, thanks for this new-view idea.  Applied it, and it 
works.  Only pain is:  my "Inbox" still says "Inbox", and MLO will not 
allow me to change that.  My oCD will keep me up at nights!  :-)

Lastly, this "NEW" View that I now created...how does one get any new views 
to show up in Android?  I've synced, but, not sure how to find that?

On Tuesday, 3 November 2015 15:28:17 UTC+2, Dwight Arthur wrote:
>
> Hi, Riann. I agree with Nick's point but I would like to take it a little 
> further. Just getting your tasks out of the inbox will not end the clutter. 
> You will just be moving the clutter to a different place. If you are not 
> using folders then you will be moving the clotter to the root level, which 
> is not a very good place for clutter.
>
> I have heard several people say that they do not use folders; usually that 
> means that they have not yet figured out how they want to organize their 
> tasks; later on it occurs to them that they could find and manage tasks 
> more effectively if they were organized by some or other principle, and 
> then they discover folders.
>
> But if it's not time for you to reach that point, there's no benefit in 
> rushing to it. So for now, let's agree that you want you pending tasks to 
> be stored as an undifferentiated tangle. Why not, as Nick said, just keep 
> them in the inbox? About a third to a half of my tasks are in the inbox. 
> I'm guessing that the issue is that you want to be able to look at just the 
> new stuff and you are looking at the inbox to see the new stuff but that 
> it/x difficult because all the old stuff is mixed in. The answer to this is 
> to ask yourself, how could MLO know which stuff is new? and then build a 
> view that applies that rule, whatever you figured out.
>
> The point (for me) of using MLO is to get stuff done and to spend as 
> little time as possible arranging and maintaining tasks. So any sort of 
> regular routine where I am going in and moving stuff around is a drag on my 
> productivity and something to be avoided. I try to touch each task twice, 
> once when I set it up and once when I finish it. A lot of the time I am 
> faced with your fast entry scenario and I dont have time to set the tasks 
> up when I capture them, and then I go to three touches per task: capture, 
> setup, and completion. For me, the issue you are facing comes down to 
> getting a clean look at tasks that have been captured but not set up. 
> Here's how I handle this (there are many other equally valid approaches, 
> maybe you will invent a new one, and you should do whatever makes you the 
> most productive)
>
> When I do the setup for a task, I always add a context, based on what 
> event or condition is going to mean that this task is ready to be 
> completed. I may at that time also add dates, dependencies, importance, 
> goals and stars. A task that has been captured but not set up has no 
> context. I am careful never to get a task halfway setup - if it has a 
> context assigned that means that any dates, dependencies etc have also been 
> set up. I have a view called "new" that shows tasks with no context. The 
> task is sorted by modification date ascending, which means that the task 
> that has been sitting on this view the longest is at the top. When I get a 
> chance I take the top task, assign any dates, dependencies, etc, move it to 
> a folder or project if appropriate, and finally assign a context. This is 
> my equivalent of your activation. The task instantly vanishes from the new 
> list and appears on one or more other lists when it's ready to get 
> completed.
>
> If I just opened up my inbox and looked into it, it would look cluttered. 
> But my New view and my various To-Do views are pretty much orderly.
>
> Does that help?
> -Dwight
>
> On Monday, November 2, 2015 at 6:00:50 PM UTC-5, Nick Clark wrote:
>>
>> If you don't use folders(?) why move them out of the Inbox. I don't know 
>> what you mean by "activate" a task, it should be active unless something 
>> like dates prevent this. You can complete them in HD Inbox.
>>
>> If you are using folders and want to move a task or even a whole tree of 
>> tasks out of the Inbox to another folder, there are several ways to do 
>> this, but I find the easiest is often Cut (ctrl-X) and Paste (ctrl-V). 
>>
>> Nick
>>
>>

-- 
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at http://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 

Re: [MLO] Remove from Inbox

[robisme (Olivier R)]

If REALLY you don't want to use any folders, I could suggest you an idea :

- don't use any folder (obviously)
- enter all your notes in the root of MLO (obviously too)
- create a view that could be used as an INBOX : filter task that have 
nothing set (no date, no context, no icon, no star, no review date, is not 
project, etc.)
As soon as you edit something on your task, it will go out of this view.
- you can then create view irganized by contextx or whatever, therefore 
excluding the "considered as inbox" items.

This way, you have a completely "virtual folder" setting, that will 
Does it sound to you?

Olivier




Le mercredi 4 novembre 2015 11:59:07 UTC+1, Riaan Eloff a écrit :
>
> Hi Dwight, thanks for the reply.  I think I'm just not clear enough on 
> what is bugging me  :-)
>
> I would like to use the inbox as an actual inbox.
>
> Firstly, as software that openly claims to be in support of the GTD 
> method, the first thing one wants to do with inbox items is process them, 
> and get them out of the inbox.  MLO does not allow this to be in any way 
> semi-automated (eg, say I assign a context, move it out of the inbox...it 
> has now been processed - or, say I assign a date/time to it, move it out of 
> the inbox, since it has now been processed).  Sure, I understand what you 
> are saying about completing many IN the inbox...cool...that happens here 
> too, and then they are checked off an disappear from view.  I'm talking 
> about the ones that will take long/are projects etc.
>
> Secondly, ignoring GTD for a moment, and ignoring the fact that MLO is 
> presented as GTD-supporting software, the absolute clutter in the inbox is 
> relentless.  So, I've entered 12 tasks/ideas/thoughts/projects during the 
> day.  Now, I start processing them, including sub-tasks, other new tasks 
> that relate, etc etc etc, and, at the end of my review time, I sit with say 
> 42 items in the Inbox which will require attention over the next 
> day/wek/month or even year.  So, tomorrow, I start entering new tasks again 
> as I think of them, receive instructions, or get creative.  Now, at 
> tomorrow's review, I have 42 already processed, sorted and ready-to-do 
> items, mixed in with another 7 unprocessed items.  That's just a mess!  :-)
>
> I reiterate, I want to use the inbox to capture ideas.  But, they cannot 
> all stay mingled with each other in there, because, when I start 
> processing, it takes s much time checking which have been paid 
> attention to, which are new etc etc etc.  So, this is my gripe with the 
> current functionality of the inbox.
>
> Now, moving on...yes, as +robisme correctly says below...you can manually 
> do this.  True.  Yet, again, the manual process is also quite wanting. 
>  Let's take my example of the 42 processed item,s from before.  So, I've 
> got 42 items that are either projects, sub-tasks, tasks, essentially things 
> that need to be done over the coming day/week, month/year.  Now I simply 
> want to move them, manually, out of the inbox, so that they don't clutter 
> it.  I go to outline view, and want to move them there, out of the inbox 
> into the "root" of the outline view.  So, now I have to do it one major 
> task at a time.  One cannot select all and CTRL-M, neither can one select 
> all and ALT+SHIFT_LeftArrow, because in both cases the hierarchy get's 
> thrown away.  This is my issue with the manual method.  It throws away 
> hierarchy (which I may just have spent 25 minutes creating, since things 
> were all related/dependant.  So of the 24 items, say 16 are top-level 
> (start of a hierarchy or and individual task), I now have to select ONLY 
> the ones that are single tasks, move them.  Then I have to select each 
> hierarchy tree individually, and move them one-by-one.
>
> To be quite honest, I do actually NOT want to use folders.  I am happy to 
> put everything right there in the root of outline mode.  BUT, the only way 
> one can get something OUT of inbox, is to actually MOVE it with 
> ALT-SHIFT-LeftArrow, which loses hierarchy no matter what you do, OR, the 
> only other alternative, CTRL-M, which, at least, KEEPS hierarchy, so long 
> as it is done ONE top-level item at a time.
>
> To me, the simplest route would be - let the inbox be an inbox to gather 
> things.  Once I have done anything more than just plain enter a task (ie, 
> assigned a category, setup dependency, assigned a date, changed priority), 
> automatically remove it from inbox, and put it in the root of outline.  OR, 
> for even better functionality, allow a button/checkmark that says "ACTIVE", 
> meaning:  "This task has been processed, and is ready to be done".  If 
> "Active" is not a good idea, use the word "PROCESSED", indicating the same 
> thing.
>
> Does this clarify a bit more what exactly my concern here is?
>
> On Saturday, 24 October 2015 15:13:01 UTC+2, Dwight Arthur wrote:
>>
>> Hi, Riaan.
>> Different people set up their MLO outlines in very different ways, so the 

[MLO] Re: Quickly putting a task in a specific folder

[Riaan Eloff]

Hi Dwight,

Thanks for this response.

I think your suggestion of a "NEW" view is the simplest solution for me. 
 Then inbox will become an unused folder (or rather an unused view), since 
I will never "view" it, I will simply do the instant-add via Android's 
widget.  It still remains an unwieldy "workaround" to me, though...since, 
often times I have contexts ready to go when entering a task on-the-fly, 
but, will only really Setup (I used the word "Process" in previous posts) 
orGTD's "Defer" at a later stage.

I agree also with the two-touch and three-touch system, which +Steve also 
refers to as you do.  This is pretty much my way of attempting to work. 
 Again, I then the "new" view is a great workaround, and I'll be using that 
for sure.

On Tuesday, 3 November 2015 15:28:17 UTC+2, Dwight Arthur wrote:
>
> Hi, Riann. I agree with Nick's point but I would like to take it a little 
> further. Just getting your tasks out of the inbox will not end the clutter. 
> You will just be moving the clutter to a different place. If you are not 
> using folders then you will be moving the clotter to the root level, which 
> is not a very good place for clutter.
>
> I have heard several people say that they do not use folders; usually that 
> means that they have not yet figured out how they want to organize their 
> tasks; later on it occurs to them that they could find and manage tasks 
> more effectively if they were organized by some or other principle, and 
> then they discover folders.
>
> But if it's not time for you to reach that point, there's no benefit in 
> rushing to it. So for now, let's agree that you want you pending tasks to 
> be stored as an undifferentiated tangle. Why not, as Nick said, just keep 
> them in the inbox? About a third to a half of my tasks are in the inbox. 
> I'm guessing that the issue is that you want to be able to look at just the 
> new stuff and you are looking at the inbox to see the new stuff but that 
> it/x difficult because all the old stuff is mixed in. The answer to this is 
> to ask yourself, how could MLO know which stuff is new? and then build a 
> view that applies that rule, whatever you figured out.
>
> The point (for me) of using MLO is to get stuff done and to spend as 
> little time as possible arranging and maintaining tasks. So any sort of 
> regular routine where I am going in and moving stuff around is a drag on my 
> productivity and something to be avoided. I try to touch each task twice, 
> once when I set it up and once when I finish it. A lot of the time I am 
> faced with your fast entry scenario and I dont have time to set the tasks 
> up when I capture them, and then I go to three touches per task: capture, 
> setup, and completion. For me, the issue you are facing comes down to 
> getting a clean look at tasks that have been captured but not set up. 
> Here's how I handle this (there are many other equally valid approaches, 
> maybe you will invent a new one, and you should do whatever makes you the 
> most productive)
>
> When I do the setup for a task, I always add a context, based on what 
> event or condition is going to mean that this task is ready to be 
> completed. I may at that time also add dates, dependencies, importance, 
> goals and stars. A task that has been captured but not set up has no 
> context. I am careful never to get a task halfway setup - if it has a 
> context assigned that means that any dates, dependencies etc have also been 
> set up. I have a view called "new" that shows tasks with no context. The 
> task is sorted by modification date ascending, which means that the task 
> that has been sitting on this view the longest is at the top. When I get a 
> chance I take the top task, assign any dates, dependencies, etc, move it to 
> a folder or project if appropriate, and finally assign a context. This is 
> my equivalent of your activation. The task instantly vanishes from the new 
> list and appears on one or more other lists when it's ready to get 
> completed.
>
> If I just opened up my inbox and looked into it, it would look cluttered. 
> But my New view and my various To-Do views are pretty much orderly.
>
> Does that help?
> -Dwight
>
> On Monday, November 2, 2015 at 6:00:50 PM UTC-5, Nick Clark wrote:
>>
>> If you don't use folders(?) why move them out of the Inbox. I don't know 
>> what you mean by "activate" a task, it should be active unless something 
>> like dates prevent this. You can complete them in HD Inbox.
>>
>> If you are using folders and want to move a task or even a whole tree of 
>> tasks out of the Inbox to another folder, there are several ways to do 
>> this, but I find the easiest is often Cut (ctrl-X) and Paste (ctrl-V). 
>>
>> Nick
>>
>>

-- 
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this 

[MLO] Re: Quickly putting a task in a specific folder

[Riaan Eloff]

Hi Steve, thanks for the reply.  Yes, for sure, I believe we are 
brothers-in-arms here :-)  Inbox Zero features high in my life, and I keep 
my email as clean as I can, and I would obviously like to do the same with 
my tasks in MLO.  Dwight's suggestion above, about the "NEW" view, will be 
my current workaround, BUT unfortunately, because of my OCD, I will always 
feel there's something "wrong" with the world if there's stuff in that 
inbox.  Does anyone know:  could I rename the default MLO inbox and call it 
something else, so that I may call me "NEW" view "Inbox"?  That would solve 
my OCD issue.  ;-)

On Wednesday, 4 November 2015 11:41:10 UTC+2, Steve Gledhill wrote:
>
> Riann, 
>
> First, with regard to moving things out of the inbox. You can right-click 
> (or CTRL-M) to move a task that works quite well. You can also open the 
> inbox in a new tab and drag into MLO where you like (press F3 to open the 
> tab in new window). If you do either of these with just the task in the 
> inbox then there is no outline structure in the inbox at all. Keep it flat 
> and empty and rely on your other tabs for organising.
>
> I assume you like to keep your MLO box empty for the same reason you keep 
> your email inbox and any other inboxes you have empty. I do the same and I 
> have had similar concerns about the processing time. I think that Stephen 
> and Dwight (although they seem not to understand your need for emptiness) 
> have hit on a couple of things that will help us both to achieve what we 
> want in the MLO-way:
>
> I like Dwight's idea of Capture, Setup and Complete fits in quite well 
> with GTD's Capture, Defer, Do. I particularly like the idea of No Context = 
> Not Setup. 
> Along with Stephen's point about inheriting contexts from folders I can 
> see a process that would work.
>
> I don't use contexts as much as I should because I never saw how it would 
> fit in with GTD and seemed to be an unnecessary step and I add most tasks 
> directly to the folders they belong to. However, this thread has made me 
> think again and this is how I propose to use it and it should be helpful 
> for you.
>
>
>- Create your structure outside of the inbox with inherited contexts
>- Keep your inbox as an unstructured flat list of new todos
>- Set up these todos as and when you have time. You can keep them 
>there until you have all the info you want to capture (dependencies, time, 
>effort, importance, starts etc)
>- The last thing you do is add context unless it will be moved to a 
>place where it will get these automatically
>- Move it 
>
> Your inbox will then only contain new todos or those that have not been 
> completely setup yet. In true GTD style, if you can't complete the setup 
> process for a particular task then you would still move the task out of the 
> inbox and create a new task that says: Get x info from y and update task z.
>
> I hope that helps but I understand that I could be mis-understanding what 
> you need.
> Steve 
>
> On Monday, 2 November 2015 08:50:17 UTC, Riaan Eloff wrote:
>>
>> Folks, I still have a gripe with the Inbox functionality for sure!
>>
>> It's great for getting stuff IN, but it is ridiculous for processing.  It 
>> is one massive huge schlep to get stuff OUT of the inbox, and stop the 
>> clutter.  I do not use folders.  I simply use contexts.  Projects with 
>> sub-tasks/sub-projects are a simple way to group them too.
>>
>> So, two major issues I experience:  After entering tasks into inbox (fast 
>> entry during the day as they pop into my head), when it comes to 
>> processing...I cannot simply assign/activate them.  Nope, after assiging to 
>> a context, creating a start/due date etc etc etc, I now have to go to the 
>> outline view, and physically move each and every task OUT of Inbox.  This 
>> is a HUGE hassle!  My feeling is that there should be a simple "activate" 
>> checkbox, or even simpler:  once a date/context or any change other than 
>> the simple text of the task has changed, it should AUTOMATICALLY move OUT 
>> of Inbox, as processing has taken place.
>>
>> Issue 2
>> So...I have (in the bloody inbox), now made some tasks projects, made 
>> them subtasks, have a big fat tree of tasks with dependencies etc.  I now 
>> go to the outline view, and lo-and-behold:  I cannot MOVE them OUT of inbox 
>> unless I use ALT+SHIFT+leftarrowkey  This destroys the entire tree!  It 
>> flattens the tree.  How ridiculous!?
>>
>> So, if anyone could advise where I am going wrong, please do.  This is 
>> extremely frustrating!
>>
>> On Saturday, 28 January 2012 04:02:21 UTC+2, Ram Rachum wrote:
>>>
>>> Hello,
>>>
>>> I want to have a keyboard shortcut for putting the currently-selected 
>>> task in a specific folder.
>>>
>>> For example, every time I press Ctrl-Alt-W I want MLO to put the 
>>> selected task in my Work folder.
>>>
>>> Can that be accomplished with MLO?
>>>
>>>
>>> Thanks,
>>> Ram.
>>>
>>

-- 
You received this 

RE: [MLO] MLO Support/ Feature Request

['Michael Emerald, CFA' via MyLifeOrganized]

Hi.

 

I’ve been begging for the same for a while now.  I agree with you.

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of R Patel
Sent: Sunday, November 1, 2015 22:23
To: MyLifeOrganized
Subject: [MLO] MLO Support/ Feature Request

 

Hello 

 

I am writing with a request for support or a feature request. 

 

I am a student and need to create HOURLY reoccuring tasks which repeat based on 
the due date and time AS OPPOSED to regenerate new task after each task is 
completed. 

 

I have attached screenshots showing that this option exists for both the DAILY 
AND WEEKLY AND MONTHLY OPTIONS. I would greatly appreciate if this could also 
be added to the hourly option.

 

Please help. Thank you!

 

R. Patel

-- 
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at http://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 
https://groups.google.com/d/msgid/mylifeorganized/fa6ac703-47db-4d39-b2ca-0466baea73fe%40googlegroups.com
 

 .
For more options, visit https://groups.google.com/d/optout.

-- 
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at http://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 
https://groups.google.com/d/msgid/mylifeorganized/01d11727%2434e01880%249ea04980%24%40yahoo.com.
For more options, visit https://groups.google.com/d/optout.

[MLO] Re: Quickly putting a task in a specific folder

[Steve Gledhill]

Riann, 

First, with regard to moving things out of the inbox. You can right-click 
(or CTRL-M) to move a task that works quite well. You can also open the 
inbox in a new tab and drag into MLO where you like (press F3 to open the 
tab in new window). If you do either of these with just the task in the 
inbox then there is no outline structure in the inbox at all. Keep it flat 
and empty and rely on your other tabs for organising.

I assume you like to keep your MLO box empty for the same reason you keep 
your email inbox and any other inboxes you have empty. I do the same and I 
have had similar concerns about the processing time. I think that Stephen 
and Dwight (although they seem not to understand your need for emptiness) 
have hit on a couple of things that will help us both to achieve what we 
want in the MLO-way:

I like Dwight's idea of Capture, Setup and Complete fits in quite well with 
GTD's Capture, Defer, Do. I particularly like the idea of No Context = Not 
Setup. 
Along with Stephen's point about inheriting contexts from folders I can see 
a process that would work.

I don't use contexts as much as I should because I never saw how it would 
fit in with GTD and seemed to be an unnecessary step and I add most tasks 
directly to the folders they belong to. However, this thread has made me 
think again and this is how I propose to use it and it should be helpful 
for you.


   - Create your structure outside of the inbox with inherited contexts
   - Keep your inbox as an unstructured flat list of new todos
   - Set up these todos as and when you have time. You can keep them there 
   until you have all the info you want to capture (dependencies, time, 
   effort, importance, starts etc)
   - The last thing you do is add context unless it will be moved to a 
   place where it will get these automatically
   - Move it 

Your inbox will then only contain new todos or those that have not been 
completely setup yet. In true GTD style, if you can't complete the setup 
process for a particular task then you would still move the task out of the 
inbox and create a new task that says: Get x info from y and update task z.

I hope that helps but I understand that I could be mis-understanding what 
you need.
Steve 

On Monday, 2 November 2015 08:50:17 UTC, Riaan Eloff wrote:
>
> Folks, I still have a gripe with the Inbox functionality for sure!
>
> It's great for getting stuff IN, but it is ridiculous for processing.  It 
> is one massive huge schlep to get stuff OUT of the inbox, and stop the 
> clutter.  I do not use folders.  I simply use contexts.  Projects with 
> sub-tasks/sub-projects are a simple way to group them too.
>
> So, two major issues I experience:  After entering tasks into inbox (fast 
> entry during the day as they pop into my head), when it comes to 
> processing...I cannot simply assign/activate them.  Nope, after assiging to 
> a context, creating a start/due date etc etc etc, I now have to go to the 
> outline view, and physically move each and every task OUT of Inbox.  This 
> is a HUGE hassle!  My feeling is that there should be a simple "activate" 
> checkbox, or even simpler:  once a date/context or any change other than 
> the simple text of the task has changed, it should AUTOMATICALLY move OUT 
> of Inbox, as processing has taken place.
>
> Issue 2
> So...I have (in the bloody inbox), now made some tasks projects, made them 
> subtasks, have a big fat tree of tasks with dependencies etc.  I now go to 
> the outline view, and lo-and-behold:  I cannot MOVE them OUT of inbox 
> unless I use ALT+SHIFT+leftarrowkey  This destroys the entire tree!  It 
> flattens the tree.  How ridiculous!?
>
> So, if anyone could advise where I am going wrong, please do.  This is 
> extremely frustrating!
>
> On Saturday, 28 January 2012 04:02:21 UTC+2, Ram Rachum wrote:
>>
>> Hello,
>>
>> I want to have a keyboard shortcut for putting the currently-selected 
>> task in a specific folder.
>>
>> For example, every time I press Ctrl-Alt-W I want MLO to put the selected 
>> task in my Work folder.
>>
>> Can that be accomplished with MLO?
>>
>>
>> Thanks,
>> Ram.
>>
>

-- 
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at http://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 
https://groups.google.com/d/msgid/mylifeorganized/2f196055-db15-4d48-b27a-eea3ff1e2daa%40googlegroups.com.
For more options, visit https://groups.google.com/d/optout.

Re: [MLO] Remove from Inbox

[Riaan Eloff]

Hi Dwight, thanks for the reply.  I think I'm just not clear enough on what 
is bugging me  :-)

I would like to use the inbox as an actual inbox.

Firstly, as software that openly claims to be in support of the GTD method, 
the first thing one wants to do with inbox items is process them, and get 
them out of the inbox.  MLO does not allow this to be in any way 
semi-automated (eg, say I assign a context, move it out of the inbox...it 
has now been processed - or, say I assign a date/time to it, move it out of 
the inbox, since it has now been processed).  Sure, I understand what you 
are saying about completing many IN the inbox...cool...that happens here 
too, and then they are checked off an disappear from view.  I'm talking 
about the ones that will take long/are projects etc.

Secondly, ignoring GTD for a moment, and ignoring the fact that MLO is 
presented as GTD-supporting software, the absolute clutter in the inbox is 
relentless.  So, I've entered 12 tasks/ideas/thoughts/projects during the 
day.  Now, I start processing them, including sub-tasks, other new tasks 
that relate, etc etc etc, and, at the end of my review time, I sit with say 
42 items in the Inbox which will require attention over the next 
day/wek/month or even year.  So, tomorrow, I start entering new tasks again 
as I think of them, receive instructions, or get creative.  Now, at 
tomorrow's review, I have 42 already processed, sorted and ready-to-do 
items, mixed in with another 7 unprocessed items.  That's just a mess!  :-)

I reiterate, I want to use the inbox to capture ideas.  But, they cannot 
all stay mingled with each other in there, because, when I start 
processing, it takes s much time checking which have been paid 
attention to, which are new etc etc etc.  So, this is my gripe with the 
current functionality of the inbox.

Now, moving on...yes, as +robisme correctly says below...you can manually 
do this.  True.  Yet, again, the manual process is also quite wanting. 
 Let's take my example of the 42 processed item,s from before.  So, I've 
got 42 items that are either projects, sub-tasks, tasks, essentially things 
that need to be done over the coming day/week, month/year.  Now I simply 
want to move them, manually, out of the inbox, so that they don't clutter 
it.  I go to outline view, and want to move them there, out of the inbox 
into the "root" of the outline view.  So, now I have to do it one major 
task at a time.  One cannot select all and CTRL-M, neither can one select 
all and ALT+SHIFT_LeftArrow, because in both cases the hierarchy get's 
thrown away.  This is my issue with the manual method.  It throws away 
hierarchy (which I may just have spent 25 minutes creating, since things 
were all related/dependant.  So of the 24 items, say 16 are top-level 
(start of a hierarchy or and individual task), I now have to select ONLY 
the ones that are single tasks, move them.  Then I have to select each 
hierarchy tree individually, and move them one-by-one.

To be quite honest, I do actually NOT want to use folders.  I am happy to 
put everything right there in the root of outline mode.  BUT, the only way 
one can get something OUT of inbox, is to actually MOVE it with 
ALT-SHIFT-LeftArrow, which loses hierarchy no matter what you do, OR, the 
only other alternative, CTRL-M, which, at least, KEEPS hierarchy, so long 
as it is done ONE top-level item at a time.

To me, the simplest route would be - let the inbox be an inbox to gather 
things.  Once I have done anything more than just plain enter a task (ie, 
assigned a category, setup dependency, assigned a date, changed priority), 
automatically remove it from inbox, and put it in the root of outline.  OR, 
for even better functionality, allow a button/checkmark that says "ACTIVE", 
meaning:  "This task has been processed, and is ready to be done".  If 
"Active" is not a good idea, use the word "PROCESSED", indicating the same 
thing.

Does this clarify a bit more what exactly my concern here is?

On Saturday, 24 October 2015 15:13:01 UTC+2, Dwight Arthur wrote:
>
> Hi, Riaan.
> Different people set up their MLO outlines in very different ways, so the 
> folders can end up with very different  meanings. How would MLO know. 
> Without you telling it,  which folder sould house a project that you have 
> just set up?
>
> On the other hand,  a lot of my tasks get captured into the inbox then 
> completed and checked off within a few hours, still in the inbox,  often 
> without even having been assigned a context. The objective is to spend more 
> time getting things done and less time managing the queue. If MLO were to 
> start sending my tasks off somewhere else, i don't think that would make me 
> any more productive. 
> -Dwight 
>
> Ps in case you missed it, MLO have announced a major upgrade to MLO for 
> Android  targeted for November.
>
> On Oct 23, 2015, Riaan Eloff  wrote:
>>
>> I created my first task in Android.  Made it a 

Re: [MLO] Re: Closed Contexts Showing Up When Task Is Also In Open Context

[Riaan Eloff]

Thanks for this Dwight.  You lost me at (NOT((Contexts contains

Ok, just kidding.  Thanks for this, will try and apply to see how well I 
get it to work.Did go through Section 5, but either skimmed to much, or 
didn't realize I'm looking the views info.  But, yes, the advanced stuff is 
missing big-time.

On Tuesday, 3 November 2015 07:01:35 UTC+2, Dwight Arthur wrote:
>
> Hi, Riaan. There is actually some pretty good documentation on how to 
> manage views in section 5.3 of the User's Guide. The most important part is 
> Task Filtering, section 5.3.2. Unfortunately, the documentation on Advanced 
> Filtering is sparse, and that's where the really magical stuff happens. The 
> view you are looking for is an example of a view that requires the use of 
> Advanced Filtering.
>
> I'm assuming that you are using the Active Actions view. That would be 
> good because Active Actions doen't have any Advanced Filters, so we can 
> just write the filter we need. If you want to use some other view that 
> starts out with an Advanced Filter then we would need to somehow join the 
> new rules to the old ones, which is a little more complex.
>
> Before writing the filter we need to think about what is exactly needed. I 
> believe it goes like this:
> If a task has the @Work context and also has the @Calls context, and if 
> the @Work context is currently closed, then exclude the task from the view, 
> regardless of whether the @Calls context is open.
>
> To say the same thing in formal notation, tasks would pass the filter if:
> (NOT((Contexts contains @Work) AND (Contexts contains @Calls) AND (Context 
> @Work is closed)))
> this can be simplified using boolean logic (this is just logic so far, 
> nothing to do with MLO) to
> (contexts does not contain @Calls) OR (contexts does not contain @Work) OR 
> (context contains @Work and it's open)
>
> ok, here we go.
> 1. Open MLO on Windows
> 2. Is the left panel (view properties) showing? If not, hit Alt-F1 to 
> display it.
> 3. We want the left panel to say Views at the top followed by a list of 
> availableviews. If it shows a view name at the top followed by the specs 
> for that view, then you should click on the view name once to bring up the 
> view list.
> 4. Find the view Active Actions and click on it to highlight it, them 
> click on the VIEWS title to bring up the view properties
> 5. find the Advanced section in the view properties. If it's collapsed, 
> click the twistie to expand it.
> 6. tick the checkbox for Add Advanced 
> 7. click the Setup button to bring up the Setup Advanced Filtering window
> 8. click the big blue plus sign to add a blank rule
> 9. click the first dropdown box and select "contexts"
> 10. click the second dropdown box and select "does not contain"
> 11. click the third dropdown box and select @Calls
> 12. click the fourth dropdown box and select OR
> 13. click the blue plus at the end of the line to add another rule
> 14. click the first dropdown box and select "contexts"
> 15. click the second dropdown box and select "does not contain"
> 16. click the third dropdown box and select @Work
> 17. click the fourth dropdown box and select OR
> 18. click the blue plus at the end of the line to add another rule
> 19. click the first dropdown box and select "contexts"
> 20. click the second dropdown box and select "contains (consider 
> open/closed)"
> 21. click the third dropdown box and select @Work
> 22. click the OK button at the bottom of the popup to save these rules.
> 23. At the bottom of the left panel hit Save View and type in a view name, 
> like Limited Calls
>
> Done. Now you should be able to select a view "limited calls" and see your 
> tasks, except that work calls will be hidden when work is closed.
>
> You may also want to create a new workspace, set this as the default view 
> for the workspace, and lock the workspace to this default view
>
> -Dwight
>
>
>
>
>
>
> -Dwight
> MLO Betazoid on Windows, Cloud and Android SGN2
> On 10/30/2015 6:21 PM, Riaan Eloff wrote:
>
> Thanks Dwight.  I would actually love to mess around with custom views. 
>  Where could I learn more about this?  Have read the manual, it does not 
> seem to say much on the subject.  And, can they be used for Android once 
> created?
>
> On Friday, 30 October 2015 15:02:35 UTC+2, Dwight Arthur wrote: 
>>
>> Hi, Riann. The thing about MLO is that there are usually several ways to 
>> handle each issue, and none of them are "right" or "wrong" they are just 
>> for different people. Sometimes it comes down to whether you would rather 
>> spend more time and deal with more complexity to craft a solution that 
>> exactly matches up with the way you work, or do something that is a lot 
>> easier and simpler and comes close to how you work.
>>
>> Nick's solution is the simple one in this case. You have to change the 
>> way you work to tag every call as to whether it's personal or work, and 
>> then it works. 
>>
>> If you wanted to go for the crafted 

Re: [MLO] Having trouble putting tasks into "Someday/Never", if I use Start Date a lot.

[Riaan Eloff]

Hi Dwight, thanks for the reply.  Ok, so when I say "TODO", I mean the 
"TODO" icon in the left pane of MLO for windows.  It has several sub-icons: 
 Active by context, active by project, etc.  Mostly I use Active by 
Context.  Sometimes simply Active Tasks.  So, yes, that's the TODO I'm 
referring to.  So, the views I currently use are the default views with 
which MLO starts.  Please advise troubleshooting process?

On Tuesday, 3 November 2015 15:02:30 UTC+2, Dwight Arthur wrote:
>
> Hi, Riaan. Could you please be a little more specific about what you are 
> doing when you "go to todo list"? Do you mean that you load a particular 
> view? What view is it?
>
> Hidden tasks are excluded from the Active Actions view. If you are seeing 
> them in an unmodified Active Actions view, then we have some 
> troubleshooting to do.
>
> If you are using some other view then we need to see whether that view has 
> a (HideInToDo is False) rule in the advanced filter - this is what makes 
> the hidden tasks not appear.
>
> On Monday, November 2, 2015 at 3:49:55 AM UTC-5, Riaan Eloff wrote:
>>
>> Hi Dwight,
>>
>> I have a someday context.  I have gone into the context (F8) and selected 
>> "HIDE IN TODO LIST", yet, when going to todo list it shows up...what am I 
>> doing wrong?
>>
>>

-- 
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at http://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 
https://groups.google.com/d/msgid/mylifeorganized/2fcd1ef4-2564-41f1-92fe-b8db89c110b0%40googlegroups.com.
For more options, visit https://groups.google.com/d/optout.

[MLO] Cannot get my PC Windows version synced with my Android App

[Lupus Survivors]

I previously had my Windows version syncing with my app just fine. Today 
despite appearing to be paired, sync failed. So I unpaired and repaired and 
tried again. Each time I get the error message (see attached image). Can 
someone help please.

-- 
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at http://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 
https://groups.google.com/d/msgid/mylifeorganized/49454616-9ad5-4387-ac17-4b0c194124fa%40googlegroups.com.
For more options, visit https://groups.google.com/d/optout.

[MLO] Re: Quickly putting a task in a specific folder

[Riaan Eloff]

Hi Nick.

I want to move them out of the inbox, because the inbox gets cluttered. 
 Tomorrow, when I review (wanting to process all new tasks that I gathered 
into the inbox today), I have a hierarchy of many, many, many tasks, which 
are all already processed and lined up for doing at specific times or under 
certain contexts etc, and they are mixed in with all the new tasks I just 
entered on-the-fly.  This makes processing an extremely hairy time.  Very 
tough.  I want to use inbox ONLY to capture new tasks.  Once I process them 
(assign to a date/assign to a context/setup the project hierarchy etc), I 
do not want them showing in the inbox.  The quick once-off-ers (the 
two-minute stuff), are fine in inbox, cause they get done right there and 
then, and are checked as done and are gone.  The processed stuff is what 
gets messy.

I don't really want to use folders.  I use the "root" of the Outline mode 
in fact to simply place all active tasks that should not be in inbox.  So, 
I just want the task out of inbox, but still be an active task showing up 
in Active by...or any other relevant view.

In terms of moving with CTRL+M, yes, one can do this, and it's a great 
alternative at the moment.  Problem is:  you cannot move all 40/50 items 
that you just processed out of the inbox in one fluid motion, because that 
will then destroy (loose/ignore), the hierarchy which was just setup during 
review time.  Thus, one has to go to every hierarchy tree, and move it 
one-by-one...another unduly tedious task.

Due to this way of working, I have been forced to use folders.  I have a 
"Processed" folder, into which I move everything as I process it.

On Tuesday, 3 November 2015 01:00:50 UTC+2, Nick Clark wrote:
>
> If you don't use folders(?) why move them out of the Inbox. I don't know 
> what you mean by "activate" a task, it should be active unless something 
> like dates prevent this. You can complete them in HD Inbox.
>
> If you are using folders and want to move a task or even a whole tree of 
> tasks out of the Inbox to another folder, there are several ways to do 
> this, but I find the easiest is often Cut (ctrl-X) and Paste (ctrl-V). 
>
> Nick
>
>

-- 
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at http://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 
https://groups.google.com/d/msgid/mylifeorganized/1dd08be5-5761-4005-be32-517202b114b1%40googlegroups.com.
For more options, visit https://groups.google.com/d/optout.