Re: [OSList] Any stories/experiences to share abt BIG online OSTs

[Thomas Herrmann via OSList]

Thanks Lucas, thanks Jamie for your input and ideas.
I am writing a first proposal right now and will recommend dividing it into 
several “smaller” OSTs either simultaneous or one after the other. Great idea 
Jamie to connect to YIP, I do have some connections to them. We have also 
talked about training some of the youth so that would be another option which 
would also spread knowledge about OST in the schools!
I will keep you posted and share if things start moving.
All the best
THomas

Från: lu...@qiqochat.com 
Skickat: den 22 december 2021 14:51
Till: World wide Open Space Technology email list 

Kopia: Thomas Herrmann 
Ämne: Re: [OSList] Any stories/experiences to share abt BIG online OSTs

Hi Thomas,

Here are two options for how to divide the OST:
I think that people on the OSLIST will have experience with OS events with 
1000+ people.  I don't have any recommendations for the size of an opening or 
how (or whether) it should be divided.  The largest OST on QiqoChat has been 
450 registered and 350 present in the opening; it went well without dividing it 
into smaller openings.  Here are some options for how to divide it if you want 
to:

  *   Divide the whole group into many smaller OSTs of 150 people that happen 
at the same time or happen at different times.  If they happen at different 
times, all groups can work together to build a single book of proceedings, 
filling in the gaps or expanding on themes identified by the previous group.  
Although I think this would be the way to make significant, intentional, steady 
progress on a topic, I don't expect that many people will read the book of 
proceedings before showing up.
  *   You could choose to not divide the group and have everyone in a single 
event.  There would be duplicate topics, so there would be a need to spend 
extra time letting participants merge them.  When 500 people show up for the 
same discussion/session in the same Zoom meeting, you can use Zoom's breakout 
rooms inside that Zoom meeting and all rooms would be about that one topic and 
would make their own path through the topic and pop out at the end at different 
places.  Then you can convene all together at the end of their session to 
discuss themes that emerged from that one discussion/session.  This takes work, 
but hey if it's an important topic, it's worth doing.  I'm guessing that 2 
hours might be needed per session for this format.  Using a tool (like GroupMap 
or Slido) to identify themes among 500 people when they all reconvene seems 
like a good idea rather than asking everyone to type into the Zoom chat.  This 
"theme aggregation" phase of a session would be much better if it had a trained 
facilitator.  I'm very curious what would happen with this format!
Here are two tech limitations that are useful to think about when planning:
1. How to let everyone participate in the opening.
Zoom has a max of 1000 people in a single meeting, so if you have more than 
that in a single opening, then you can have the Zoom meeting streaming to 
YouTube live and then embed YouTube live into the event webpage.  Participants 
can move between them.  When they want to announce a session, they can go into 
Zoom so that they can be heard by everyone else.  If there are close to 1000 
people who are in the Zoom meeting, then people should know to leave to make 
room for other people.  This is similar to the "fishbowl" liberating structures 
method for smaller conversations.

2. How many people can edit the agenda at the same time.
Google Sheets is a good option for standardizing/streamlining the agenda 
creation process.  Sometimes a more free-flowing agenda creation process with a 
whiteboard tool like Miro creates a more "free" feeling, but I think that the 
free-ness could get chaotic with so many people, and that more structure with 
so many people will help the event stay productive.  With Google Sheets, there 
is a maximum of 100 simultaneous editors.  People who are not editing should 
just look at the read-only version.  Here are 
instructions<https://docs.google.com/document/d/1WaA4nALTcZNBkSMsq8PGJ42sIsRGVU_pfvXLXZjGLzs/edit#heading=h.h31kh4g4sukk>
 for how to create two versions - one for editing and one that is read-only 
with unlimited viewers.

Some thoughts from the OST User Guide about using computers to identify themes 
in a large book of proceedings:
Harrison mentions using computers to identify themes in the OST User Guide, 
version 2:
"One of the more promising innovation comes from a relatively new family of 
software called  natural language analyzers The new software begins to 
capture some of the subtleties of language, making it possible (with some help) 
to identify emerging themes in large bodies of text Identifying these 
themes has, in practice, been a very powerful way to detect linkages and 
organizational flow points that may then be capitalized upon in order to 
increase efficiency and effecti

Re: [OSList] Any stories/experiences to share abt BIG online OSTs

[Lucas Cioffi via OSList]

Hi Thomas,

*Here are two options for how to divide the OST:*
I think that people on the OSLIST will have experience with OS events with
1000+ people.  I don't have any recommendations for the size of an opening
or how (or whether) it should be divided.  The largest OST on QiqoChat has
been 450 registered and 350 present in the opening; it went well without
dividing it into smaller openings.  Here are some options for how to divide
it if you want to:

   - Divide the whole group into many smaller OSTs of 150 people that
   happen at the same time or happen at different times.  If they happen at
   different times, all groups can work together to build a single book of
   proceedings, filling in the gaps or expanding on themes identified by the
   previous group.  Although I think this would be the way to make
   significant, intentional, steady progress on a topic, I don't expect that
   many people will read the book of proceedings before showing up.
   - You could choose to not divide the group and have everyone in a single
   event.  There would be duplicate topics, so there would be a need to spend
   extra time letting participants merge them.  When 500 people show up for
   the same discussion/session in the same Zoom meeting, you can use Zoom's
   breakout rooms inside that Zoom meeting and all rooms would be about that
   one topic and would make their own path through the topic and pop out at
   the end at different places.  Then you can convene all together at the end
   of their session to discuss themes that emerged from that one
   discussion/session.  This takes work, but hey if it's an important topic,
   it's worth doing.  I'm guessing that 2 hours might be needed per session
   for this format.  Using a tool (like GroupMap or Slido) to identify themes
   among 500 people when they all reconvene seems like a good idea rather than
   asking everyone to type into the Zoom chat.  This "theme aggregation" phase
   of a session would be much better if it had a trained facilitator.  I'm
   very curious what would happen with this format!

*Here are two tech limitations that are useful to think about when
planning:*
1. How to let everyone participate in the opening.
Zoom has a max of 1000 people in a single meeting, so if you have more than
that in a single opening, then you can have the Zoom meeting streaming to
YouTube live and then embed YouTube live into the event webpage.
Participants can move between them.  When they want to announce a session,
they can go into Zoom so that they can be heard by everyone else.  If there
are close to 1000 people who are in the Zoom meeting, then people should
know to leave to make room for other people.  This is similar to the
"fishbowl" liberating structures method for smaller conversations.

2. How many people can edit the agenda at the same time.
Google Sheets is a good option for standardizing/streamlining the agenda
creation process.  Sometimes a more free-flowing agenda creation process
with a whiteboard tool like Miro creates a more "free" feeling, but I think
that the free-ness could get chaotic with so many people, and that more
structure with so many people will help the event stay productive.  With
Google Sheets, there is a maximum of 100 simultaneous editors.  People who
are not editing should just look at the read-only version.  Here are
instructions

for how to create two versions - one for editing and one that is read-only
with unlimited viewers.

*Some thoughts from the OST User Guide about using computers to identify
themes in a large book of proceedings:*
Harrison mentions using computers to identify themes in the OST User Guide,
version 2:

> "One of the more promising innovation comes from a relatively new family
> of software called  natural language analyzers The new software begins
> to capture some of the subtleties of language, making it possible (with
> some help) to identify emerging themes in large bodies of text
> Identifying these themes has, in practice, been a very powerful way to
> detect linkages and organizational flow points that may then be capitalized
> upon in order to increase efficiency and effectiveness intelligence
> from the computer is advisory only.  Real people on the ground have to make
> the decision as to whether or not some theme is actually useful or just a
> shadow artifact."  He goes on to mention how another tool could
> theoretically connect those themes to resources across the Internet for
> further reading.  "Of course, none of this has ever been done, so it may
> all be in the realm of puresscience fiction.  But the pieces are there, and
> sooner or later somebody will put them all togehter.  How about you?"


It will be amazing to see what happens however you do it.  Please keep us
posted!

*Lucas Cioffi*

QiqoChat | Lead Software Engineer

lu...@qiqochat.com

+1.917.528.1831

Re: [OSList] Any stories/experiences to share abt BIG online OSTs

[Jamie Colston via OSList]

Thomas,

I would love to talk to you about this. I would probably design 15 parallel
OST sessions with two facilitators per OST session and have some meta
harvesters working across all groups.
This way you keep to a max of 150 participants for each OST and you get to
notice what patterns emerge between groups and within the wider community.
I would partner up with YIP who are based in Sweden and use Art of Hosting
in their programme. It would be a great opportunity for the young people on
the programme to get some valuable experience and the young people from the
schools would also get that sense of being in a field of youth which often
makes their conversations more interesting.
Also I reckon you could probably use Qiqo in a way where you create a
single event with a template and then replicate it multiple times to give
each event the same look and feel. Then data from all sessions could be
available to participants post event if they were curious to follow the
wider picture of the programme.
Following that the community features could be used to build on what
emerges from the conversations and connect everyone.
Best wishes and happy solstice

Jamie

On Tue, 21 Dec 2021 at 16:15, Thomas Herrmann via OSList <
oslist@lists.openspacetech.org> wrote:

> Hi
>
> I have a client who is curious to have a large meeting, maybe OST with up
> to 2400 participants. Youth from schools in one of Swedens major cities,
> topic around democracy, inclusion, participation etc. I know large groups
> have been working together in Qiqo and other software, but sooo large?! A
> possibility of course is to divide into some “smaller” meetings…
>
> Any experiences? Ideas? Out there?
>
> All the best to you all ❤
>
> Thomas Herrmann
>
> Open Space Consulting AB
>
>
>
> Pensévägen 4, 434 46 Kungsbacka, Sweden
> 
>
> Telefon: +46 (0)709 98 97 81
>
> Email: tho...@openspaceconsulting.com
>
> Homepage: www.openspaceconsulting.com
>
> Profile on LinkedIn: www.linkedin.com/in/thomasherrmannopenspaceconsult
>
> Company page on Facebook: www.facebook.com/OpenSpaceConsulting
>
>
>
> Open Space Consulting frigör livskraft i människor, organisationer och
> samhälle.
>
> We release lifepower in people, organizations and society.
>
>
>
> *Medskapande är hör för att stanna – dags att vässa er förmåga? *
>
> *Co-creation is here to stay – time to sharpen your skills?*
>
>
>
> *Trainings/workshops 2021-2022*
>
> En gång/mån* Onlinemöten som fungerar* (2 timmar praktisk kurs)
> www.openspaceconsulting.com
>
> Continous opportunities for *online learning selfstudy/mentoring* –
> leadership and facilitation incl Open Space
>
> Nov 22-24: Whole Person Process Facilitation (Amsterdam or online)
>
> Dec 3-5: Medskapande Ledarskap/The Art of Hosting (Ytterjärna/Södertälje)
>
>
>
> *2022*
>
> Jan 10-12: Cross Cultural Conflict Resolution – ONLINE
>
> Mar 9: Erfa-utbyte och lärande om Open Space-metoden (ONLINE) (gratis)
>
> Mars 16-18: Hållbart utvecklingsarbete med Open Space-metoden (Två
> Skyttlar, Örby)
>
> Leda Medskapande Onlinemöten (ONLINE, erbjuds så snart vi har en grupp
> intresserade)
>
> Apr 5-8: Genuine Contact Organization (Amsterdam)
>
> Sept 6-8: Working with Open Space Technology (Netherlands)
>
> Sept 9-10: Genuine Contact Mentoring circle (Amsterdam)
>
> Nov 14-18: Genuine Contact Train the Trainer (Netherlands)
>
>
>
> Continous opportunities for online learning selfstudy/mentoring –
> leadership and facilitation incl Open Space
>
>
>
> More info & registration: Aktiviteter - anmälan - Open Space Consulting
> 
>
> Or get in touch via email tho...@openspaceconsulting.com
>
>
>
>
>
>
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-- 
Jamie Colston
Facilitator, Catalyst & Parent

M: 07909 442006
E: ja...@jamiecolston.com
W: www.jamiecolston.com
Linked In: Jamie Colston

Every Friday
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Join me

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[OSList] Any stories/experiences to share abt BIG online OSTs

[Thomas Herrmann via OSList]

Hi
I have a client who is curious to have a large meeting, maybe OST with up to 
2400 participants. Youth from schools in one of Swedens major cities, topic 
around democracy, inclusion, participation etc. I know large groups have been 
working together in Qiqo and other software, but sooo large?! A possibility of 
course is to divide into some “smaller” meetings…
Any experiences? Ideas? Out there?
All the best to you all ❤
Thomas Herrmann
Open Space Consulting AB

Pensévägen 4, 434 46 Kungsbacka, Sweden
Telefon: +46 (0)709 98 97 81
Email: tho...@openspaceconsulting.com
Homepage: www.openspaceconsulting.com
Profile on LinkedIn: 
www.linkedin.com/in/thomasherrmannopenspaceconsult
Company page on Facebook: 
www.facebook.com/OpenSpaceConsulting

Open Space Consulting frigör livskraft i människor, organisationer och samhälle.
We release lifepower in people, organizations and society.

Medskapande är hör för att stanna – dags att vässa er förmåga?
Co-creation is here to stay – time to sharpen your skills?

Trainings/workshops 2021-2022
En gång/mån Onlinemöten som fungerar (2 timmar praktisk kurs) 
www.openspaceconsulting.com
Continous opportunities for online learning selfstudy/mentoring – leadership 
and facilitation incl Open Space
Nov 22-24: Whole Person Process Facilitation (Amsterdam or online)
Dec 3-5: Medskapande Ledarskap/The Art of Hosting (Ytterjärna/Södertälje)

2022
Jan 10-12: Cross Cultural Conflict Resolution – ONLINE
Mar 9: Erfa-utbyte och lärande om Open Space-metoden (ONLINE) (gratis)
Mars 16-18: Hållbart utvecklingsarbete med Open Space-metoden (Två Skyttlar, 
Örby)
Leda Medskapande Onlinemöten (ONLINE, erbjuds så snart vi har en grupp 
intresserade)
Apr 5-8: Genuine Contact Organization (Amsterdam)
Sept 6-8: Working with Open Space Technology (Netherlands)
Sept 9-10: Genuine Contact Mentoring circle (Amsterdam)
Nov 14-18: Genuine Contact Train the Trainer (Netherlands)

Continous opportunities for online learning selfstudy/mentoring – leadership 
and facilitation incl Open Space

More info & registration: Aktiviteter - anmälan - Open Space 
Consulting
Or get in touch via email 
tho...@openspaceconsulting.com

[cid:image001.png@01D7F68E.668AF290]


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