RE: mailing to a group name
In response to my question aboutn setting up an e-mail group that would allow me to send mail by just typing the group name in the to field, Marck Pearlstone replied with two suggestions: ...create a local email address of (say) [EMAIL PROTECTED] and put that in the To: field. I then put the recipient list into the BCC: field. ... or ... adapt Leif Gregory's Using TB to run a mailing list to suit? http://www.pcwize.com/thebat/mailing_lists.shtml; Thanks for both suggestions. The first one will accomplish what I want, but isn't so elegant. On the other hand, Leif's document is more oriented towards creating a discussion group list. Although he suggests using some of the filters to set up a distribution list, for my purposes, this would require far more time than I have to put into this. I know that both Lotus Notes and Outlook allow for e-mail groups to be created very easily, without placing any addresses in the bcc field. (Just creat a new group and add the addresses to the list in the create-a-group box.) Hopefully, the Bat will have that functionality at some point. Again, thanks, -- Avi Avram Sacks Current version is 3.85.03 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
Re: mailing to a group name
On Mon, 27 Nov 2006 at 12:50:23 -0500, Avram wrote: I know that both Lotus Notes and Outlook allow for e-mail groups to be created very easily, without placing any addresses in the bcc field. (Just creat a new group and add the addresses to the list in the create-a-group box.) Hopefully, the Bat will have that functionality at some point. But all the addresses need to be in one of the addressee fields, otherwise the email servers between you and the recipients won't know where the email is to go. Even if you use a distribution list in Outlook, it will insert the individual email addresses into the email itself when it is sent. So one way or another the options are: * put all the addresses in the TO or CC field, either directly or through a group alias, then all these addresses are visibile to all the recipients; * put some or all of the addresses in the BCC field - they are then invisible as a group, each recipient seeing (at most) their own address; or * use some mail merge or mailing list system that sends separate emails to each person in the group. TB can do any of these, and IMHO the mail merge/mailing list function is more simple than the equivalent function in Outlook. -- Robin Using The Bat! v3.85.03 Windows XP 5.1 Build 2600 Service Pack 2 Popfile v0.22.4 Current version is 3.85.03 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
RE: mailing to a group name
On Mon, 27 Nov 2006 at 12:50:23 -0500, Avram wrote: I know that both Lotus Notes and Outlook allow for e-mail groups to be created very easily, without placing any addresses in the bcc field. To which Robin Anson replied on Monday, November 27, 2006 4:49 PM: But all the addresses need to be in one of the addressee fields, otherwise the email servers between you and the recipients won't know where the email is to go. Even if you use a distribution list in Outlook, it will insert the individual email addresses into the email itself when it is sent. This is not what I have seen at the company for which I work, which uses Lotus Notes and Outlook. In LN and in Outlook, when the group name is place in the to field, that is the name seen by the recipient--not the individual e-mail adresses. In Outlook, the group name is also seen by the recipient, however, the recipient can click on a + sign next to the group name and expand the group to the individual recipients' addresses. However, it just occurred to me that my experience with group names in both Outlook and LN has been with internal mail and it may be that an outside recipient WOULD see the individual e-mail addresses. I'll have to test this. -- Avi Avram Sacks Current version is 3.85.03 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
Re: mailing to a group name
Sacks, Avram @ 2006-11-27 5:03:22 PM mailing to a group name mid:[EMAIL PROTECTED] In LN and in Outlook, when the group name is place in the to field, that is the name seen by the recipient--not the individual e-mail adresses. In Outlook, the group name is also seen by the recipient, however, the recipient can click on a + sign next to the group name and expand the group to the individual recipients' addresses. However, it just occurred to me that my experience with group names in both Outlook and LN has been with internal mail and it may be that an outside recipient WOULD see the individual e-mail addresses. I'll have to test this. You are correct about there being a different between internal e-mail and external e-mail. The internal groups are can be considered separate e-mail addresses, which explains why you see the group name and not the individual addresses. Also, since the mail is all internal, you get special features like clicking the + to show all the recipients. -- Chris Using The Bat! v3.85.03 on Windows XP 5.1 Build 2600 Service Pack 2. Accessing a POP3 mailbox. Should vegetarians eat animal crackers? pgpV5YC4yzPGY.pgp Description: PGP signature Current version is 3.85.03 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
Re: mailing to a group name
Hallo Robin, On Tue, 28 Nov 2006 09:49:20 +1100GMT (27-11-2006, 23:49 , where I live), you wrote: RA But all the addresses need to be in one of the addressee fields, RA otherwise the email servers between you and the recipients won't know RA where the email is to go. Actually, that is not quite true. An addressee field isn't needed in the message. RFC2822 states: ,- [ ] |The only required header fields are the origination date field and |the originator address field(s). All other header fields are |syntactically optional. `- What's needed for for the routing of the message is the data in what's called the smtp envelope, you can see that in your smtp log when you've got protocol logging enabled. The client tells the server he's got a message from somebody for somebody and that data isn't in the message itself, it looks like this: [11:29:44] C: MAIL FROM:[EMAIL PROTECTED] [11:29:44] S: 250 receiving from [EMAIL PROTECTED] [11:29:44] C: RCPT TO:tbudl@thebat.dutaint.com [11:29:44] S: 250 will send to tbudl@thebat.dutaint.com [11:29:44] C: DATA [11:29:44] S: 354 send the message, terminate with . C: means that it's sent by the client, S: means sent by the server. However, TB needs the recipient to be in one of the addressee fields or it won't know where to send the message. But I just sent a message to myself with me only in the BCC: header and the smtp log shows that the BCC: header doesn't reach the server, TB doesn't send it over, it merely stores it for your own benefit so you can see to whom you've sent your message. So the recipient receives a message without any recipient field, that's a bit risky behaviour of course as several anti-spam tools consider mail without a proper recipient field as malicious. The rest of your story was correct of course, you need to have your addressees in a recipient field otherwise it won't be sent. -- Groetjes, Roelof Being right too soon is socially unacceptable. -- Heinlein http://www.voormijalleen.nl/ The Bat! 3.86.06 ALPHA (beta) Windows XP 5.1 Build 2600 Service Pack 2 1 pop3 account, server on LAN OTFE enabled P4 3GHz 2 GB RAM pgpgwGJo3S9V3.pgp Description: PGP signature Current version is 3.85.03 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
Re: mailing to a group name
Hallo Avram, On Mon, 27 Nov 2006 18:03:22 -0500GMT (28-11-2006, 0:03 , where I live), you wrote: SA In LN and in Outlook, when the group name is place in the to field, SA that is the name seen by the recipient--not the individual e-mail SA adresses. My guess would be that those groups were defined in a common address book (as in: placed at and maintained on the server), so the server knows who's meant to be receiving the message. Even when some of the intended recipients aren't local, it's totally up to the implementation of the server whether the server will add the recipient's address to the To: header or just lets the group name there. -- Groetjes, Roelof Veni, vidi, vacuum, (I came, I saw--nothing.) http://www.voormijalleen.nl/ The Bat! 3.86.06 ALPHA (beta) Windows XP 5.1 Build 2600 Service Pack 2 1 pop3 account, server on LAN OTFE enabled P4 3GHz 2 GB RAM pgpFeIKszZ6vW.pgp Description: PGP signature Current version is 3.85.03 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
Re: mailing to a group name
Howdy Roelof, Tuesday, November 28, 2006, 1:55:15 AM, Roelof wrotened: SA In LN and in Outlook, when the group name is place in the to field, SA that is the name seen by the recipient--not the individual e-mail SA adresses. RO My guess would be that those groups were defined in a common address RO book (as in: placed at and maintained on the server), so the server RO knows who's meant to be receiving the message. Even when some of the RO intended recipients aren't local, it's totally up to the RO implementation of the server whether the server will add the RO recipient's address to the To: header or just lets the group name RO there. Thats my experience of Exchange Servers. That you can setup groups to who certain email addresses are assigned, so that you can deliver to those groups and not everyone, or CCing everyone. -- Have Fun, Ben Allen [EMAIL PROTECTED] crashing The Bat! v3.86.05 ALPHA (beta) falling out of mid air with Windows XP 5.1 Build 2600 Service Pack 2 Linux bad. Current version is 3.85.03 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
Re: mailing to a group name
Dear Achdut18, @26-Nov-2006, 20:00 -0600 (27-Nov 02:00 here) Achdut18 [A] in mid:[EMAIL PROTECTED] said: A How do I send e-mail to a group with only the group name showing up in A the to field? ... snip What I do is to create a local email address of (say) [EMAIL PROTECTED] and put that in the To: field. I then put the recipient list into the BCC: field. That does exactly what you want. So does a mailing list. Perhaps you could adapt Leif Gregory's Using TB to run a mailing list to suit? http://www.pcwize.com/thebat/mailing_lists.shtml -- Cheers -- //.arck D Pearlstone -- List moderator and fellow end user TB! v3.86.07 ALPHA (beta) on Windows XP 5.1.2600 Service Pack 2 ' pgpLerfYmCa0w.pgp Description: PGP signature Current version is 3.85.03 | 'Using TBUDL' information: http://www.silverstones.com/thebat/TBUDLInfo.html
