Re: Size of PDFs created under OSX
Thanks to everyone who replied about reducing the size of OSX PDFs. Using the initial 2.6Mb Word document I've had the following results: PDF using print under OSX : 5.2Mb Put PDF through PdfCompress: 728Kb Put PDF through PDFshrink: 700Kb (screen quality) Put PDF through ColorSync: 1.3Mb As a result I've purchased PDFshrink - it looks just fine and gives a choice of compression. I do have an old (OS9) version of Acrobat Distiller, but it failed to open the file, so I couldn't test that. Cheers, Kaye -- Kaye Stott and Geoff Prince email: [EMAIL PROTECTED] web: http://www.kgweb.org.au
Size of PDFs created under OSX
Hi, We were asked to turn a PC-using friend's MSoft Word docs into PDFs to make them smaller (she needs to email them to multiple recipients). However, the PDF created by printing under OSX (10.2.8) is much larger (5.2Mb) than the original Word document (2.6Mb). We tried the same file on our other Mac (OS10.3.3) and produced a slightly smaller file (5.1Mb). Does anyone know if this is standard for PDFs created in this way, and if Acrobat produces smaller PDFs than those created under OSX? Cheers, Kaye and Geoff -- Kaye Stott and Geoff Prince email: [EMAIL PROTECTED] web: http://www.kgweb.org.au
Re: Size of PDFs created under OSX
Kaye and Geoff wrote: Hi, We were asked to turn a PC-using friend's MSoft Word docs into PDFs to make them smaller (she needs to email them to multiple recipients). However, the PDF created by printing under OSX (10.2.8) is much larger (5.2Mb) than the original Word document (2.6Mb). Can I suggest that you not send an attachment of anything near that size anywhere that includes multiple recipients, instead, upload the file to a web-site and email the URL. -- Onno Benschop Connected via Optus B3 at S34°45'36.5 - E139°00'08.7 (Mount Pleasant, SA) -- ()/)/)()..ASCII for Onno.. |?..EBCDIC for Onno.. --- -. -. --- ..Morse for Onno.. Proudly supported by Skipper Trucks, Highway1, Concept AV, Sony Central, Dalcon ITmaze - ABN: 56 178 057 063 - ph: 04 1219 - [EMAIL PROTECTED]
Re: Size of PDFs created under OSX
Hi Kaye, How many pages is the PDF? It's hard to say how big the file should be without a few more details about it. Does it have a lot of graphics? If you have Acrobat Professional you can open it and then use the reduce file size option. Kind regards, Kelly On 7/14/05, Onno Benschop [EMAIL PROTECTED] wrote: Kaye and Geoff wrote: Hi, We were asked to turn a PC-using friend's MSoft Word docs into PDFs to make them smaller (she needs to email them to multiple recipients). However, the PDF created by printing under OSX (10.2.8) is much larger (5.2Mb) than the original Word document (2.6Mb). Can I suggest that you not send an attachment of anything near that size anywhere that includes multiple recipients, instead, upload the file to a web-site and email the URL. -- Onno Benschop Connected via Optus B3 at S34°45'36.5 - E139°00'08.7 (Mount Pleasant, SA) -- ()/)/)()..ASCII for Onno.. |?..EBCDIC for Onno.. --- -. -. --- ..Morse for Onno.. Proudly supported by Skipper Trucks, Highway1, Concept AV, Sony Central, Dalcon ITmaze - ABN: 56 178 057 063 - ph: 04 1219 - [EMAIL PROTECTED] -- The WA Macintosh User Group Mailing List -- Archives - http://www.wamug.org.au/mailinglist/archives.shtml Guidelines - http://www.wamug.org.au/mailinglist/guidelines.shtml Unsubscribe - mailto:[EMAIL PROTECTED] WAMUG is powered by Stalker CommuniGatePro
Re: Size of PDFs created under OSX
Hi, We were asked to turn a PC-using friend's MSoft Word docs into PDFs to make them smaller (she needs to email them to multiple recipients). However, the PDF created by printing under OSX (10.2.8) is much larger (5.2Mb) than the original Word document (2.6Mb). We tried the same file on our other Mac (OS10.3.3) and produced a slightly smaller file (5.1Mb). Does anyone know if this is standard for PDFs created in this way, and if Acrobat produces smaller PDFs than those created under OSX? Yes, have a look at PDF compress: http://www.metaobject.com/Products.html Have fun, Shay -- === Shay Telfer Perth, Western Australia Technomancer Join Team Sungroper in the Opinions for hire [POQ] 2005 World Solar Challenge http://public.xdi.org/=Shayfnord http://sungroper.asn.au/
Re: Size of PDFs created under OSX
Hi, In message [EMAIL PROTECTED] on Thu, Jul 14, 2005 at 01:52:26PM +0800, Kaye and Geoff wrote: We were asked to turn a PC-using friend's MSoft Word docs into PDFs to make them smaller (she needs to email them to multiple recipients). If it's problematic for her to be sending a 5.2MB attachment, it's usually an indication e-mail is not a good medium to be using. Large attachments are fine if you're sending to someone in your own building, or if there is a pre-established relationship that makes it possible. But in those special circumstances, 5.2MB would not be a problem. One reason OS X's PDFs can be large is that they preserve the quality of the printout. Because of this, they will be influenced entirely by the programme that's used to print them. I've always found that getting printouts from Windows + Microsoft Word + Adobe Acrobat is a recipe large, difficult-to-render PDF files. So, I imagine there are similar problems with the Mac version of Word. (However, at least Mac Office 2004 allows you to place PDF logos in Word documents!) Fortunately, you may be able to find a utility to post-process your files to make them smaller. You might also choose to save them as EPS (which will be much larger than the PDF) and then reduce the EPS down to a PDF with Acrobat. You may or may not find that this makes a difference to the final size. Basically, Acrobat can be asked to reduce the quality of parts of the file (e.g. images), or to weed through a document and squeeze out the redundant parts of the PDF (e.g. fonts, repeated images, etc). This allows Acrobat to produce smaller files than OS X 10.3, because OS X 10.3 doesn't give you the quality options.
Re: Size of PDFs created under OSX
Try 'you send it' for sending large files, its non-pedantically free: www.yousendit.com
Re: Size of PDFs created under OSX
Also have a look at PDF Shrink on Versiontracker for the demo and the vendor's web site. I use a couple of tools for PDFs, the wonderful and free Combine PDFs (specially useful if you print from a Word document with multiple sections) and PDF Shrink to reduce the size if you have graphics, lots of fonts or anything else that makes the PDF large. You can also look at PDFLab - it does much the same as Combine PDFs but is more powerful (and correspondingly harder to use). For the casual user these tools are much cheaper than buying Acrobat. The only things missing are a tool to apply security and one to edit/markup. Cheers Greg From: Shay Telfer [EMAIL PROTECTED] Date: Thu, 14 Jul 2005 14:25:59 +0800 To: WAMUG Mailing List wamug@wamug.org.au Subject: Re: Size of PDFs created under OSX Hi, We were asked to turn a PC-using friend's MSoft Word docs into PDFs to make them smaller (she needs to email them to multiple recipients). However, the PDF created by printing under OSX (10.2.8) is much larger (5.2Mb) than the original Word document (2.6Mb). We tried the same file on our other Mac (OS10.3.3) and produced a slightly smaller file (5.1Mb). Does anyone know if this is standard for PDFs created in this way, and if Acrobat produces smaller PDFs than those created under OSX? Yes, have a look at PDF compress: http://www.metaobject.com/Products.html Have fun, Shay -- === Shay Telfer Perth, Western Australia Technomancer Join Team Sungroper in the Opinions for hire [POQ] 2005 World Solar Challenge http://public.xdi.org/=Shayfnord http://sungroper.asn.au/ -- The WA Macintosh User Group Mailing List -- Archives - http://www.wamug.org.au/mailinglist/archives.shtml Guidelines - http://www.wamug.org.au/mailinglist/guidelines.shtml Unsubscribe - mailto:[EMAIL PROTECTED] WAMUG is powered by Stalker CommuniGatePro
Re: Size of PDFs created under OSX
I just did a few quick test's printing a word X doc (3 pages, words and pictures) to PDF using Apple's interface (OS X 10.4.2). - Saving as a plain PDF file 688Kb. - As a PDF-X (supposedly plate ready print compatible) 752Kb. - using the 'compress PDF' command (in the same menu) 232Kb. Now, I'm not saying a 3 page word doc with a few pictures should be even 232Kb (44Kb would be lovely), but it seems okay to me, and prints just fine. I'm taking a guess here, but I think that images dropped into word docs under windows get converted to MS own image format. Under Mac version of office they often remain e.g. a tif file embedded in a word doc. Hence the possible bloat. I know that Adobe seem to think the best file format to save graphics dropped into Word is .png (that's what Illustrator uses when it 'Exports for Microsoft Office') ... you might want to try re-saving the images in the doc, dropping them back in, then use the compress pdf option (if you're running 10.4 of course). The software mentioned by the people in earlier posts is all fine - I'm just suggesting something that won't cost money (unless of course you don't have 10.4 heh heh) Cheers, Tobes. On 14/07/2005, at 3:48 PM, Greg Pennefather wrote: Also have a look at PDF Shrink on Versiontracker for the demo and the vendor's web site. I use a couple of tools for PDFs, the wonderful and free Combine PDFs (specially useful if you print from a Word document with multiple sections) and PDF Shrink to reduce the size if you have graphics, lots of fonts or anything else that makes the PDF large. You can also look at PDFLab - it does much the same as Combine PDFs but is more powerful (and correspondingly harder to use). For the casual user these tools are much cheaper than buying Acrobat. The only things missing are a tool to apply security and one to edit/markup. Cheers Greg From: Shay Telfer [EMAIL PROTECTED] Date: Thu, 14 Jul 2005 14:25:59 +0800 To: WAMUG Mailing List wamug@wamug.org.au Subject: Re: Size of PDFs created under OSX Hi, We were asked to turn a PC-using friend's MSoft Word docs into PDFs to make them smaller (she needs to email them to multiple recipients). However, the PDF created by printing under OSX (10.2.8) is much larger (5.2Mb) than the original Word document (2.6Mb). We tried the same file on our other Mac (OS10.3.3) and produced a slightly smaller file (5.1Mb). Does anyone know if this is standard for PDFs created in this way, and if Acrobat produces smaller PDFs than those created under OSX? Yes, have a look at PDF compress: http://www.metaobject.com/Products.html Have fun, Shay -- === Shay Telfer Perth, Western Australia Technomancer Join Team Sungroper in the Opinions for hire [POQ] 2005 World Solar Challenge http://public.xdi.org/=Shayfnord http://sungroper.asn.au/ -- The WA Macintosh User Group Mailing List -- Archives - http://www.wamug.org.au/mailinglist/archives.shtml Guidelines - http://www.wamug.org.au/mailinglist/guidelines.shtml Unsubscribe - mailto:[EMAIL PROTECTED] WAMUG is powered by Stalker CommuniGatePro -- The WA Macintosh User Group Mailing List -- Archives - http://www.wamug.org.au/mailinglist/archives.shtml Guidelines - http://www.wamug.org.au/mailinglist/guidelines.shtml Unsubscribe - mailto:[EMAIL PROTECTED] WAMUG is powered by Stalker CommuniGatePro
Re: Size of PDFs created under OSX
I'd just like to apologise for the truly awful grammar and narrative style in the post below. Sheesh. T. On 14/07/2005, at 4:10 PM, Toby Oldham wrote: I just did a few quick test's printing a word X doc (3 pages, words and pictures) to PDF using Apple's interface (OS X 10.4.2). - Saving as a plain PDF file 688Kb. - As a PDF-X (supposedly plate ready print compatible) 752Kb. - using the 'compress PDF' command (in the same menu) 232Kb. Now, I'm not saying a 3 page word doc with a few pictures should be even 232Kb (44Kb would be lovely), but it seems okay to me, and prints just fine. I'm taking a guess here, but I think that images dropped into word docs under windows get converted to MS own image format. Under Mac version of office they often remain e.g. a tif file embedded in a word doc. Hence the possible bloat. I know that Adobe seem to think the best file format to save graphics dropped into Word is .png (that's what Illustrator uses when it 'Exports for Microsoft Office') ... you might want to try re-saving the images in the doc, dropping them back in, then use the compress pdf option (if you're running 10.4 of course). The software mentioned by the people in earlier posts is all fine - I'm just suggesting something that won't cost money (unless of course you don't have 10.4 heh heh) Cheers, Tobes. On 14/07/2005, at 3:48 PM, Greg Pennefather wrote: Also have a look at PDF Shrink on Versiontracker for the demo and the vendor's web site. I use a couple of tools for PDFs, the wonderful and free Combine PDFs (specially useful if you print from a Word document with multiple sections) and PDF Shrink to reduce the size if you have graphics, lots of fonts or anything else that makes the PDF large. You can also look at PDFLab - it does much the same as Combine PDFs but is more powerful (and correspondingly harder to use). For the casual user these tools are much cheaper than buying Acrobat. The only things missing are a tool to apply security and one to edit/markup. Cheers Greg From: Shay Telfer [EMAIL PROTECTED] Date: Thu, 14 Jul 2005 14:25:59 +0800 To: WAMUG Mailing List wamug@wamug.org.au Subject: Re: Size of PDFs created under OSX Hi, We were asked to turn a PC-using friend's MSoft Word docs into PDFs to make them smaller (she needs to email them to multiple recipients). However, the PDF created by printing under OSX (10.2.8) is much larger (5.2Mb) than the original Word document (2.6Mb). We tried the same file on our other Mac (OS10.3.3) and produced a slightly smaller file (5.1Mb). Does anyone know if this is standard for PDFs created in this way, and if Acrobat produces smaller PDFs than those created under OSX? Yes, have a look at PDF compress: http://www.metaobject.com/Products.html Have fun, Shay -- === Shay Telfer Perth, Western Australia Technomancer Join Team Sungroper in the Opinions for hire [POQ] 2005 World Solar Challenge http://public.xdi.org/=Shayfnord http:// sungroper.asn.au/ -- The WA Macintosh User Group Mailing List -- Archives - http://www.wamug.org.au/mailinglist/archives.shtml Guidelines - http://www.wamug.org.au/mailinglist/guidelines.shtml Unsubscribe - mailto:[EMAIL PROTECTED] WAMUG is powered by Stalker CommuniGatePro -- The WA Macintosh User Group Mailing List -- Archives - http://www.wamug.org.au/mailinglist/archives.shtml Guidelines - http://www.wamug.org.au/mailinglist/guidelines.shtml Unsubscribe - mailto:[EMAIL PROTECTED] WAMUG is powered by Stalker CommuniGatePro -- The WA Macintosh User Group Mailing List -- Archives - http://www.wamug.org.au/mailinglist/archives.shtml Guidelines - http://www.wamug.org.au/mailinglist/guidelines.shtml Unsubscribe - mailto:[EMAIL PROTECTED] WAMUG is powered by Stalker CommuniGatePro
Re: Size of PDFs created under OSX
pdf's are only small if you can compress the images and text to less than the original document. Fonts have to be embedded in pdf so if you use multiple ornamental fonts your pdf will most likely be bigger. The biggest issue you will face is no option to compress images well in Word. (i'm assuming there are images in a 2.6MB doc). Just running some quick tests here on my invoice doc (one page with 2 pictures). (225kb file to start with) save as PDF from print dialogue: 888kb file compress PDF option: 278kb file. PDF-X :888kb The problem here is i've already compressed the images as much as possible in photoshop so would require some pretty major work to get it smaller than 225kb. The pdf options don't allow to determine the resolution or compression of those two images and hence can't control the output size very well. Distiller is the adobe PDF creation tool but i haven't seen what it can do with word document or if it works at all. Indesign has some of the best pdf output options so without laying the document out in the i'm not sure what can be done. Wez before i had office reinstalled on this machine i managed to open a work document in imageviewer in 10.4. But can't seem to recreate that which may have led to more export options.
Re: Size of PDFs created under OSX
Decreasing size of pdf files. The easiest way I have found to deal with this is to use a piece of software that is already on your computer. it is called ColorSync Utility.app From finder select the Go menu, and select Utilities Folder. In this folder you will find the ColorSync application. Open the application, then go to the File menu and select open. Find the pdf file you want to shrink and select it. You will see the first page of the pdf file in a 'preview window', and at the bottom of the window you will find a drop down menu with Filter by the side of it. Use the drop down menu to select Reduce File Size, and then click Apply. You can then close and save the document, which will now be a smaller size. It works quite well, and on several occasions I have managed to end up with a file of under 1MB, after starting with file sizes in excess on 10MB. And the big thing is that it is already hiding on your computer. Hope that helps. Daniel F. On 14/07/2005, at 13:52, Kaye and Geoff wrote: Hi, We were asked to turn a PC-using friend's MSoft Word docs into PDFs to make them smaller (she needs to email them to multiple recipients). However, the PDF created by printing under OSX (10.2.8) is much larger (5.2Mb) than the original Word document (2.6Mb). We tried the same file on our other Mac (OS10.3.3) and produced a slightly smaller file (5.1Mb). Does anyone know if this is standard for PDFs created in this way, and if Acrobat produces smaller PDFs than those created under OSX? Cheers, Kaye and Geoff -- Kaye Stott and Geoff Prince email: [EMAIL PROTECTED] web: http://www.kgweb.org.au -- The WA Macintosh User Group Mailing List -- Archives - http://www.wamug.org.au/mailinglist/archives.shtml Guidelines - http://www.wamug.org.au/mailinglist/guidelines.shtml Unsubscribe - mailto:[EMAIL PROTECTED] WAMUG is powered by Stalker CommuniGatePro
Re: Size of PDFs created under OSX
The problem here is i've already compressed the images as much as possible in photoshop so would require some pretty major work to get it smaller than 225kb. The pdf options don't allow to determine the resolution or compression of those two images and hence can't control the output size very well. Distiller is the adobe PDF creation tool but i haven't seen what it can do with word document or if it works at all. Distiller usually works as a printer driver. Something I've noticed on windows is that if I drag/drop a picture onto a page it converts it to its bloatware format, however if I use insert:picture it leaves it jpeg sized. It's made the difference between 2MB files and 100kB files before. I forget if it makes a difference on the Mac side - our drag/drop interface is much better. Andrew
Re: Size of PDFs created under OSX
Howdy, The PDF option has produced some ideas but not significant. Perhaps there is a different approach. The need was to reduce the size of a PC Word document. for transmitting via email. Does anybody have any better approach than the one suggested by Edward Arrowsmith ... using yousendit . Good ifdea but I can't see yet how they pay there way . Bob On 14/07/2005, at 1:52 PM, Kaye and Geoff wrote: Hi, We were asked to turn a PC-using friend's MSoft Word docs into PDFs to make them smaller (she needs to email them to multiple recipients). However, the PDF created by printing under OSX (10.2.8) is much larger (5.2Mb) than the original Word document (2.6Mb). We tried the same file on our other Mac (OS10.3.3) and produced a slightly smaller file (5.1Mb). Does anyone know if this is standard for PDFs created in this way, and if Acrobat produces smaller PDFs than those created under OSX? Cheers, Kaye and Geoff -- Kaye Stott and Geoff Prince email: [EMAIL PROTECTED] web: http://www.kgweb.org.au -- The WA Macintosh User Group Mailing List -- Archives - http://www.wamug.org.au/mailinglist/archives.shtml Guidelines - http://www.wamug.org.au/mailinglist/guidelines.shtml Unsubscribe - mailto:[EMAIL PROTECTED] WAMUG is powered by Stalker CommuniGatePro
Re: Size of PDFs created under OSX
On 14/07/2005, at 5:25 PM, Robert Howells wrote: Howdy, The PDF option has produced some ideas but not significant. Perhaps there is a different approach. The need was to reduce the size of a PC Word document. for transmitting via email. Does anybody have any better approach than the one suggested by EDWARD ARROWSMITH using yousendit . Good ifdea but I can't see yet how they pay there way . Bob Partly answering my own mail, there is a second website using the same technique. You upload your file to Dropload or YouSendIt , they send an email address to the required party and it is available for download. Multiple downloads ? I don't know yet. http://www.dropload.com/ http://www.yousendit.com Bob On 14/07/2005, at 1:52 PM, Kaye and Geoff wrote: Hi, We were asked to turn a PC-using friend's MSoft Word docs into PDFs to make them smaller (she needs to email them to multiple recipients). However, the PDF created by printing under OSX (10.2.8) is much larger (5.2Mb) than the original Word document (2.6Mb). We tried the same file on our other Mac (OS10.3.3) and produced a slightly smaller file (5.1Mb). Does anyone know if this is standard for PDFs created in this way, and if Acrobat produces smaller PDFs than those created under OSX? Cheers, Kaye and Geoff -- Kaye Stott and Geoff Prince email: [EMAIL PROTECTED] web: http://www.kgweb.org.au -- The WA Macintosh User Group Mailing List -- Archives - http://www.wamug.org.au/mailinglist/archives.shtml Guidelines - http://www.wamug.org.au/mailinglist/guidelines.shtml Unsubscribe - mailto:[EMAIL PROTECTED] WAMUG is powered by Stalker CommuniGatePro -- The WA Macintosh User Group Mailing List -- Archives - http://www.wamug.org.au/mailinglist/archives.shtml Guidelines - http://www.wamug.org.au/mailinglist/guidelines.shtml Unsubscribe - mailto:[EMAIL PROTECTED] WAMUG is powered by Stalker CommuniGatePro
Re: Size of PDFs created under OSX
Kaye and Geoff, There is method to reduce the pdf file using the ColourSync utility. From memory you have to create a new filter, Image Compression. You the can select the jpeg quality, set it to minimum. Compress your pdf file, it should be reduced somewhat. A good utility is PDFshrink, it allows you to set different pdf compressions, like Screen, Print e-book. You may be able to get trial version from versiontracker. Cheers, Peder on 14/7/05 1:52 PM, Kaye and Geoff at [EMAIL PROTECTED] wrote: Hi, We were asked to turn a PC-using friend's MSoft Word docs into PDFs to make them smaller (she needs to email them to multiple recipients). However, the PDF created by printing under OSX (10.2.8) is much larger (5.2Mb) than the original Word document (2.6Mb). We tried the same file on our other Mac (OS10.3.3) and produced a slightly smaller file (5.1Mb). Does anyone know if this is standard for PDFs created in this way, and if Acrobat produces smaller PDFs than those created under OSX? Cheers, Kaye and Geoff
Re: Size of PDFs created under OSX
Got some interest in this pdf compression so here are more tests... Tried, Word, OSX, Colour Sync, Acrobat, Distiller, Indesign and PDF Shrink 236KB file Word to pdf = 888KB word to compresses pdf =276KB word pdf to colour sync as mention before = 132KB word pdf to indesign (72dpi, lowwest qual) =156KB word pdf to pdfshrink ebook = 132KB word pdf to pdfsrhink screen = 104KB word pdf to colour sync black a white filter = 100KB word pdf to Acrobat reduce file size option 336KB The small initial file size as mentioned before doesn't do the file justice as the images are well jpeged. - side note on image compression. deleted all images pdf from word was 88KB and run through colour sync stays at 88KB and PDF Shrink stays at 88KB only way to make really tiny files is to avoid images and ornamental fonts or many different fonts. COlour Sync does seem to give very good results. Robert Howells mentioned techniques to send the file from a website. WEZ! couldn't find the image compression filter Peder mentioned distiller didn't touch the file as a word doc or a pdf but i don't know the application well.
Re: Size of PDFs created under OSX
On 14/07/2005, at 6:24 PM, Wez wrote: couldn't find the image compression filter Peder mentioned distiller didn't touch the file as a word doc or a pdf but i don't know the application well. Distiller will not touch as it takes Postscript files and converts to PDF without loss? Best option for the PDF is Coloursync. Best option specifically, sort file size and formats from within original file and platform, why rediscover the wheel. Cheers! Rob
