Re: [Wikimania-l] Two years to plan and implement Wikimania
In fact, we found that many hotels and venues do book out a year in advance, but we're lucky that Wikimania is run in August, which is traditionally the low season. *Edward Saperia* Creative Director Original Content Londonhttp://www.originalcontentlondon.com email e...@originalcontentlondon.com * facebookhttp://www.facebook.com/edsaperia * twitter http://www.twitter.com/edsaperia * 07796955572 133-135 Bethnal Green Road, E2 7DG On 25 March 2014 19:45, Nicholas Michael Bashour nicholasbash...@gmail.comwrote: Yes, there are a lot of benefits to having 2 years to plan, mostly in terms of fundraising. Venues are not usually booked out that far in advance, but things like negotiating discount codes with airline groups, for example (like Star Alliance), needs to be done at least one year in advance. Also, most foundations and donors lock commitments in early, so having a relationship built for a year before making the ask makes fundraising easier. Best, Nicholas 2014-03-24 20:52 GMT-04:00 Ed Saperia edsape...@gmail.com: But fundamentally bidding to run a Wikimania is now a massive commitment. We discovered that one year is mostly too short for effective fundraising; large event pledges are usually made more than a year out. Sent from my iPhone On 25 Mar 2014, at 06:37, Nathan nawr...@gmail.com wrote: Will this make it harder for volunteers (e.g. chapters without a professional staff or resources to hire one) to plan? A two year timeline for bids and planning is a long, long time for a volunteer commitment. ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l
[Wikimania-l] Two years to plan and implement Wikimania
It's proposed to open up *now* the bidding for Wikimania 2016, in order to have 2 years' time for planning and implementation. See https://meta.wikimedia.org/wiki/Talk:Wikimania#Two_years_to_plan_and_implement_Wikimania. Nemo ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l
Re: [Wikimania-l] Two years to plan and implement Wikimania
For 2016 bids, I was in fact thinking we should open bids right after Wikimania in London is over and have a decision by next Fall. Will propose this to the Steering Committee. I hope everyone is getting in touch with the hosts to give them input this week on their bids. The jury committee will be delving into its review in the coming weeks. Input from the community now to the individual bidders now will help them to refine things a bit more. Thanks, Ellie On Mar 24, 2014, at 1:54 PM, Samuel Klein meta...@gmail.com wrote: I like this idea. One of the current bids is already doing this (bidding for 2016, not 2015). On Mon, Mar 24, 2014 at 3:13 PM, Federico Leva (Nemo) nemow...@gmail.com wrote: It's proposed to open up *now* the bidding for Wikimania 2016, in order to have 2 years' time for planning and implementation. See https://meta.wikimedia.org/wiki/Talk:Wikimania#Two_years_to_plan_and_implement_Wikimania. Nemo ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l -- Samuel Klein @metasj w:user:sj +1 617 529 4266 ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l
Re: [Wikimania-l] Two years to plan and implement Wikimania
+1. Ellie's suggestion makes a lot of sense. On 24 Mar 2014 21:02, Ellie Young eyo...@wikimedia.org wrote: For 2016 bids, I was in fact thinking we should open bids right after Wikimania in London is over and have a decision by next Fall. Will propose this to the Steering Committee. I hope everyone is getting in touch with the hosts to give them input this week on their bids. The jury committee will be delving into its review in the coming weeks. Input from the community now to the individual bidders now will help them to refine things a bit more. Thanks, Ellie On Mar 24, 2014, at 1:54 PM, Samuel Klein meta...@gmail.com wrote: I like this idea. One of the current bids is already doing this (bidding for 2016, not 2015). On Mon, Mar 24, 2014 at 3:13 PM, Federico Leva (Nemo) nemow...@gmail.com wrote: It's proposed to open up *now* the bidding for Wikimania 2016, in order to have 2 years' time for planning and implementation. See https://meta.wikimedia.org/wiki/Talk:Wikimania#Two_years_to_plan_and_implement_Wikimania . Nemo ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l -- Samuel Klein @metasj w:user:sj +1 617 529 4266 ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l
Re: [Wikimania-l] Two years to plan and implement Wikimania
You may wish to post this on meta to keep folks up to date. Joe -- Joseph Fox Sent with Airmail On 24 March 2014 at 10:05:18 pm, Richard Symonds (richard.symo...@wikimedia.org.uk) wrote: +1. Ellie's suggestion makes a lot of sense. On 24 Mar 2014 21:02, Ellie Young eyo...@wikimedia.org wrote: For 2016 bids, I was in fact thinking we should open bids right after Wikimania in London is over and have a decision by next Fall. Will propose this to the Steering Committee. I hope everyone is getting in touch with the hosts to give them input this week on their bids. The jury committee will be delving into its review in the coming weeks. Input from the community now to the individual bidders now will help them to refine things a bit more. Thanks, Ellie On Mar 24, 2014, at 1:54 PM, Samuel Klein meta...@gmail.com wrote: I like this idea. One of the current bids is already doing this (bidding for 2016, not 2015). On Mon, Mar 24, 2014 at 3:13 PM, Federico Leva (Nemo) nemow...@gmail.com wrote: It's proposed to open up *now* the bidding for Wikimania 2016, in order to have 2 years' time for planning and implementation. See https://meta.wikimedia.org/wiki/Talk:Wikimania#Two_years_to_plan_and_implement_Wikimania. Nemo ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l -- Samuel Klein @metasj w:user:sj +1 617 529 4266 ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l
Re: [Wikimania-l] Two years to plan and implement Wikimania
Will this make it harder for volunteers (e.g. chapters without a professional staff or resources to hire one) to plan? A two year timeline for bids and planning is a long, long time for a volunteer commitment. ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l
Re: [Wikimania-l] Two years to plan and implement Wikimania
2 year planning would be great. On 24 March 2014 20:54, Samuel Klein meta...@gmail.com wrote: I like this idea. One of the current bids is already doing this (bidding for 2016, not 2015). On Mon, Mar 24, 2014 at 3:13 PM, Federico Leva (Nemo) nemow...@gmail.com wrote: It's proposed to open up *now* the bidding for Wikimania 2016, in order to have 2 years' time for planning and implementation. See https://meta.wikimedia.org/wiki/Talk:Wikimania#Two_years_to_plan_and_implement_Wikimania . Nemo ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l -- Samuel Klein @metasj w:user:sj +1 617 529 4266 ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l -- *Stuart Prior* *Wikimania Liaison* *Wikimedia UK* +44 20 7065 0990 Wikimedia UK is a Company Limited by Guarantee registered in England and Wales, Registered No. 6741827. Registered Charity No.1144513. Registered Office 4th Floor, Development House, 56-64 Leonard Street, London EC2A 4LT. United Kingdom. Wikimedia UK is the UK chapter of a global Wikimedia movement. The Wikimedia projects are run by the Wikimedia Foundation (who operate Wikipedia, amongst other projects). *Wikimedia UK is an independent non-profit charity with no legal control over Wikipedia nor responsibility for its contents.* ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l
Re: [Wikimania-l] Two years to plan and implement Wikimania
Nathan, I can't see the two year timeline being problematic. As part of the current planning for 2014, I think having a longer timeline would've been helpful. Two years is quite a long time, but it allows for lower intensity of workload, and a longer period to build relationships with potential sponsors and content partners. S On 24 March 2014 21:37, Nathan nawr...@gmail.com wrote: Will this make it harder for volunteers (e.g. chapters without a professional staff or resources to hire one) to plan? A two year timeline for bids and planning is a long, long time for a volunteer commitment. ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l -- *Stuart Prior* *Wikimania Liaison* *Wikimedia UK* +44 20 7065 0990 Wikimedia UK is a Company Limited by Guarantee registered in England and Wales, Registered No. 6741827. Registered Charity No.1144513. Registered Office 4th Floor, Development House, 56-64 Leonard Street, London EC2A 4LT. United Kingdom. Wikimedia UK is the UK chapter of a global Wikimedia movement. The Wikimedia projects are run by the Wikimedia Foundation (who operate Wikipedia, amongst other projects). *Wikimedia UK is an independent non-profit charity with no legal control over Wikipedia nor responsibility for its contents.* ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l
Re: [Wikimania-l] Two years to plan and implement Wikimania
The people most active in bid development often have only slight overlap with those most active in implementation. Asking other things the org team is global, and may include people who were part I'd many different bids. It is coming in other late communities to have bids start before the event two years prior so that bid teams can recruit people to get involved with the bid at the annual event immediately before bids close. Some communities vote on the venue for year N+2 at the end of the event in year N. On Mar 24, 2014 5:38 PM, Nathan nawr...@gmail.com wrote: Will this make it harder for volunteers (e.g. chapters without a professional staff or resources to hire one) to plan? A two year timeline for bids and planning is a long, long time for a volunteer commitment. ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l
Re: [Wikimania-l] Two years to plan and implement Wikimania
But fundamentally bidding to run a Wikimania is now a massive commitment. We discovered that one year is mostly too short for effective fundraising; large event pledges are usually made more than a year out. Sent from my iPhone On 25 Mar 2014, at 06:37, Nathan nawr...@gmail.com wrote: Will this make it harder for volunteers (e.g. chapters without a professional staff or resources to hire one) to plan? A two year timeline for bids and planning is a long, long time for a volunteer commitment. ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l ___ Wikimania-l mailing list Wikimania-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimania-l
