[Archivesspace_Users_Group] Event Type controlled value list error

[Tester, Sarah]

Kia ora all

We're currently in the process of upgrading from v2.8.0 to v.3.2.0 and have 
come across the following issue:

When logged in as Admin and trying to create, merge and delete values in the 
Event Type controlled value list, we have discovered that if the Request value 
is not attached to any records and is supressed no new values for this list can 
be created or existing values deleted. A red box appears with 'Failed to create 
Value'. Once the Request value is unsuppressed we are able to create and delete 
values as expected. We also cannot delete or merge the Request value, so we 
unsure as to whether this is somehow connected to another area of the system we 
don't currently have access to or use.

The same issue occurs with the Event Outcome list when supressing the Cancelled 
value.

Is this an issue that anyone else has come across or is known as part of this 
version upgrade?

Many thanks

Sarah

Sarah Tester (she/her)
Community Stories Liaison
Digital Content



[cid:image003.png@01D8DA34.D046E010]
03 367 9963 
[cid:image004.png@01D8DA34.D046E010]
sarah.tes...@ccc.govt.nz
[cid:image005.png@01D8DA34.D046E010]
Library 180 Smith Street, 180 Smith Street, Christchurch
[cid:image006.png@01D8DA34.D046E010]
PO Box 73045, Christchurch 8154
[cid:image007.png@01D8DA34.D046E010]
ccc.govt.nz


[cid:image008.png@01D8DA34.D046E010]


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Re: [Archivesspace_Users_Group] training a new staff member

[Maureen Cresci Callahan]

Just a plug that if your staff member would also like a refresher on how to
think about the elements inside of ArchivesSpace once they learn how to use
the application (how to write good description!), the technical
subcommittee on DACS put together some very useful primer videos. It starts
here, talking about what a content standard does and why it is useful, and
goes from there! https://www.youtube.com/watch?v=X5toytzP8HM

Enjoy,
Maureen


On Thu, Oct 6, 2022 at 10:21 AM McLaughlin, Brianna Jean 
wrote:

> Hi,
>
>
>
> We have created a number of resources to train folks at Indiana
> University. We have basic documentation, which is creating collection level
> information in ArchivesSpace as well as a general introduction to
> ArchivesSpace. We also have documentation for both the spreadsheet importer
> and Rapid Data Entry, as well as managing existing component lists in
> ArchivesSpace. Lastly, I’ve created complementary videos for the
> spreadsheet importer and Rapid Data Entry. Everything in our resource suite
> is a huge information dump, so many of our repositories (we have 26+) take
> the documentation we’ve created and pare it down for their purposes. We
> also have an unpublished training repository set up in ArchivesSpace that
> is specifically for practice.
>
>
>
> I like to point new users to the ArchivesSpace YouTube channel. There are
> a lot of useful basic ArchivesSpace tutorials.
>
>
>
> I hope that helps!
>
>
>
> Bri McLaughlin, she/her/hers
>
> Visiting Metadata Services Librarian
>
> Indiana University
>
> 812-856-3321
>
>
>
> *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org <
> archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of 
> *Herzog,
> Nina A.
> *Sent:* Thursday, October 6, 2022 9:02 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group@lyralists.lyrasis.org>
> *Subject:* [External] Re: [Archivesspace_Users_Group] training a new
> staff member
>
>
>
> You don't often get email from herz...@uncw.edu. Learn why this is
> important 
>
> This message was sent from a non-IU address. Please exercise caution when
> clicking links or opening attachments from external sources.
>
>
>
> Hello Tara,
>
>
>
> My first experience with ArchivesSpace was in graduate school. After
> reading the manual, then working along with the staff, they showed me how
> to directly input data without using the spreadsheet. I have never used the
> spreadsheet and upload,  I find it much easier to do direct input instead
> of the spreadsheet, it eliminates any issues with the spreadsheet not
> uploading correctly.
>
>
>
> Regards,
>
>
>
> Nina Herzog
>
> University Archives Library Specialist
>
> William Madison Randall Library
>
> University of North Carolina at Wilmington
>
> 601 South College Road
>
> Wilmington, NC 28403
>
>
>
> *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org <
> archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of *Tara
> Laver
> *Sent:* Monday, October 3, 2022 12:01 PM
> *To:* archivesspace_users_group@lyralists.lyrasis.org
> *Subject:* [Archivesspace_Users_Group] training a new staff member
>
>
>
> Some people who received this message don't often get email from
> tla...@nelson-atkins.org. Learn why this is important
> 
>
> *[This email originated from outside of UNCW]*
>
> Hello,
>
>
>
> I’m curious to learn how you have gone about introducing a new staff
> member to ArchivesSpace and training them. I have somebody starting who had
> a brief intro to it in school but has no real experience with it. Most of
> what they will be doing at first is resource record creation (multi-level)
> and loading via spreadsheet. I don’t want to overwhelm but also think that
> because so much is interconnected that having a good sense of the bigger
> picture of how it all works would also be helpful. I’m trying to choose
> among the many training video options available on YouTube and from the
> help and tutorial pages. If you have suggestions on those for what has
> worked for you in the past or more generally how you have approached this,
> I would be grateful to hear.
>
>
>
> Many thanks,
>
> Tara Laver
>
>
>
> *Tara Z. Laver*
>
> (she/her/hers)
> 
>
> Senior Archivist
>
> The Nelson-Atkins Museum of Art
>
> 4525 Oak Street
>
> Kansas City, MO 64111
>
> Office: 816.751.1354
>
> tla...@nelson-atkins.org
>
> www.nelson-atkins.org
> 

Re: [Archivesspace_Users_Group] different date models for Agents vs Accessions, Resources, Archival Objects?

[Nic Stanton-Roark]

Hi all,

I will just chime in to say that we have found the new date functions in
agents hugely helpful with describing local sources, and are very much
looking forward to being able to use those functions in describing works,
especially series and file components.



NIC DON STANTON-ROARK

Archivist

Nicholson Library

o: 765.641.4285

He/Him

This message contains confidential information and is intended only for the
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On Wed, Oct 5, 2022 at 12:29 PM Christine Di Bella <
christine.dibe...@lyrasis.org> wrote:

> Hello Ron,
>
>
>
> The divergence of the two date models within ArchivesSpace did come about
> with the work on the Agents module. While the plan is to eventually move
> other record types for which it makes sense to the same model (there are
> some related requests at
> https://archivesspace.atlassian.net/browse/ANW-1475 and
> https://archivesspace.atlassian.net/browse/ANW-380), because dates are so
> complex and because the agents work was underway already, we treated the
> work on dates associated with agents as a first step. The motivation for
> the change was specific to the EAC-CPF standard, though it has broader
> applicability with EAD as well.
>
>
>
> I don’t have a specific timeframe for moving other dates in the
> application to this model right now. One of our thoughts in staging this
> date transition was that we wanted to get feedback on the agents dates
> piece before taking the even larger step of moving the other record types
> (and migrating the associated data) to that model. We haven’t received much
> feedback on the agents yet, possibly because a lot of people haven’t
> upgraded to a 3.x version yet or possibly because the new date model meets
> their needs just fine. We are currently reviewing prioritized projects
> against capacity in light of staffing changes and I intend to share more
> information and an updated roadmap soon.
>
>
>
> I hope that helps. If you have other questions, or if anyone here has
> background or feedback specific to the agents date model, we’d be glad to
> have them.
>
>
>
> Christine
>
>
>
> Christine Di Bella
>
> ArchivesSpace Program Manager
>
> christine.dibe...@lyrasis.org
>
> 800.999.8558 x2905
>
> 678-235-2905
>
>
>
> [image: ASpaceOrgHomeMedium]
>
>
>
>
>
>
>
> *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org <
> archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of *Ron
> Van den Branden
> *Sent:* Wednesday, October 5, 2022 9:56 AM
> *To:* archivesspace_users_group@lyralists.lyrasis.org
> *Subject:* [Archivesspace_Users_Group] different date models for Agents
> vs Accessions, Resources, Archival Objects?
>
>
>
> Hi,
>
>
>
> I'm wondering why different date models exist for different record types
> in ArchivesSpace:
>
>
>
>- Accessions + Resources/Archival Objects:
>   - Date Certainty: general certainty qualifier: "Approximate",
>   "Inferred", "Questionable"
>- Agents:
>   - Date Certainty: general certainty qualifier: "Approximate",
>   "Inferred", "Questionable"
>   - Standardized Date Type: specific qualifier for both Begin and End
>   date: "Standard", "Not Before", "Not After"
>
>
>
> The extra field Standardized Date Type is occurring consistently for all
> date fields in the Agents module.
>
>
>
> This raises some questions:
>
>
>
>- What's the motivation for this difference? Is it standards-based,
>and does EAC-CPF allow for more detail than EAD? Or is is because the
>Agents module has been reworked more recently?
>- In the latter case, is any harmonization foreseen for the date
>fields in Accessions and Resources/Archival Objects? If so, is there a time
>frame?
>
>
>
> Many thanks for your thoughts!
>
>
>
> Best,
>
>
>
> Ron
>
>
>
> *Ron Van den Branden | functioneel analist - applicatiebeheerder
> Letterenhuis*
>
> Stad Antwerpen | Talentontwikkeling en Vrijetijdsbeleving |  Musea en
> Erfgoed
>
> Minderbroedersstraat 22, 2000 Antwerpen
>
> ✉ Grote Markt 1, 2000 Antwerpen
>
> gsm +32 0485 02 80 50 | tel. +32 3 222 93 30
>
> letterenhuis.be  | instagram
>  | facebook
> 
>
>
>
> *Proclaimer*
>
> Vergissen is menselijk. Dus als deze e-mail, samen met eventuele bijlagen,
> niet voor u bestemd is, vragen we u vriendelijk om dat te melden aan de
> afzender. Deze e-mail en de bijlagen zijn namelijk officiële documenten van
> de stad Antwerpen. Ze kunnen vertrouwelijke of persoonlijke informatie
> bevatten. Als stad nemen we privacy heel serieus en willen we als een goede
> huisvader waken over de vertrouwelijkheid van documenten. Als u dit bericht
> per vergissing hebt ontvangen of 

Re: [Archivesspace_Users_Group] different date models for Agents vs Accessions, Resources, Archival Objects?

[Ron Van den Branden]

Hi Christine,

Many thanks for your helpful response, and pointers to those interesting issues!

Best,

Ron

Van: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 Namens Christine Di 
Bella
Verzonden: woensdag 5 oktober 2022 18:30
Aan: Archivesspace Users Group 
Onderwerp: Re: [Archivesspace_Users_Group] different date models for Agents vs 
Accessions, Resources, Archival Objects?

Hello Ron,

The divergence of the two date models within ArchivesSpace did come about with 
the work on the Agents module. While the plan is to eventually move other 
record types for which it makes sense to the same model (there are some related 
requests at https://archivesspace.atlassian.net/browse/ANW-1475 and 
https://archivesspace.atlassian.net/browse/ANW-380), because dates are so 
complex and because the agents work was underway already, we treated the work 
on dates associated with agents as a first step. The motivation for the change 
was specific to the EAC-CPF standard, though it has broader applicability with 
EAD as well.

I don’t have a specific timeframe for moving other dates in the application to 
this model right now. One of our thoughts in staging this date transition was 
that we wanted to get feedback on the agents dates piece before taking the even 
larger step of moving the other record types (and migrating the associated 
data) to that model. We haven’t received much feedback on the agents yet, 
possibly because a lot of people haven’t upgraded to a 3.x version yet or 
possibly because the new date model meets their needs just fine. We are 
currently reviewing prioritized projects against capacity in light of staffing 
changes and I intend to share more information and an updated roadmap soon.

I hope that helps. If you have other questions, or if anyone here has 
background or feedback specific to the agents date model, we’d be glad to have 
them.

Christine

Christine Di Bella
ArchivesSpace Program Manager
christine.dibe...@lyrasis.org
800.999.8558 x2905
678-235-2905

[ASpaceOrgHomeMedium]



From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Ron Van den Branden
Sent: Wednesday, October 5, 2022 9:56 AM
To: 
archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] different date models for Agents vs 
Accessions, Resources, Archival Objects?

Hi,

I'm wondering why different date models exist for different record types in 
ArchivesSpace:


  *   Accessions + Resources/Archival Objects:

 *   Date Certainty: general certainty qualifier: "Approximate", 
"Inferred", "Questionable"

  *   Agents:

 *   Date Certainty: general certainty qualifier: "Approximate", 
"Inferred", "Questionable"
 *   Standardized Date Type: specific qualifier for both Begin and End 
date: "Standard", "Not Before", "Not After"

The extra field Standardized Date Type is occurring consistently for all date 
fields in the Agents module.

This raises some questions:


  *   What's the motivation for this difference? Is it standards-based, and 
does EAC-CPF allow for more detail than EAD? Or is is because the Agents module 
has been reworked more recently?
  *   In the latter case, is any harmonization foreseen for the date fields in 
Accessions and Resources/Archival Objects? If so, is there a time frame?

Many thanks for your thoughts!

Best,

Ron

Ron Van den Branden | functioneel analist - applicatiebeheerder Letterenhuis
Stad Antwerpen | Talentontwikkeling en Vrijetijdsbeleving |  Musea en Erfgoed
Minderbroedersstraat 22, 2000 Antwerpen
✉ Grote Markt 1, 2000 Antwerpen
gsm +32 0485 02 80 50 | tel. +32 3 222 93 30
letterenhuis.be | 
instagram | 
facebook

Proclaimer
Vergissen is menselijk. Dus als deze e-mail, samen met eventuele bijlagen, niet 
voor u bestemd is, vragen we u vriendelijk om dat te melden aan de afzender. 
Deze e-mail en de bijlagen zijn namelijk officiële documenten van de stad 
Antwerpen. Ze kunnen vertrouwelijke of persoonlijke informatie bevatten. Als 
stad nemen we privacy heel serieus en willen we als een goede huisvader waken 
over de vertrouwelijkheid van documenten. Als u dit bericht per vergissing hebt 
ontvangen of ergens hebt gevonden, wees dan zo eerlijk om het meteen te 
verwijderen en het niet verder te verspreiden of te kopiëren.


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Re: [Archivesspace_Users_Group] training a new staff member

[McLaughlin, Brianna Jean]

Hi,

We have created a number of resources to train folks at Indiana University. We 
have basic documentation, which is creating collection level information in 
ArchivesSpace as well as a general introduction to ArchivesSpace. We also have 
documentation for both the spreadsheet importer and Rapid Data Entry, as well 
as managing existing component lists in ArchivesSpace. Lastly, I've created 
complementary videos for the spreadsheet importer and Rapid Data Entry. 
Everything in our resource suite is a huge information dump, so many of our 
repositories (we have 26+) take the documentation we've created and pare it 
down for their purposes. We also have an unpublished training repository set up 
in ArchivesSpace that is specifically for practice.

I like to point new users to the ArchivesSpace YouTube channel. There are a lot 
of useful basic ArchivesSpace tutorials.

I hope that helps!

Bri McLaughlin, she/her/hers
Visiting Metadata Services Librarian
Indiana University
812-856-3321

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Herzog, 
Nina A.
Sent: Thursday, October 6, 2022 9:02 AM
To: Archivesspace Users Group 
Subject: [External] Re: [Archivesspace_Users_Group] training a new staff member

You don't often get email from herz...@uncw.edu. Learn 
why this is important
This message was sent from a non-IU address. Please exercise caution when 
clicking links or opening attachments from external sources.

Hello Tara,

My first experience with ArchivesSpace was in graduate school. After reading 
the manual, then working along with the staff, they showed me how to directly 
input data without using the spreadsheet. I have never used the spreadsheet and 
upload,  I find it much easier to do direct input instead of the spreadsheet, 
it eliminates any issues with the spreadsheet not uploading correctly.

Regards,

Nina Herzog
University Archives Library Specialist
William Madison Randall Library
University of North Carolina at Wilmington
601 South College Road
Wilmington, NC 28403

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Tara Laver
Sent: Monday, October 3, 2022 12:01 PM
To: 
archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] training a new staff member

Some people who received this message don't often get email from 
tla...@nelson-atkins.org. Learn why this is 
important

[This email originated from outside of UNCW]
Hello,

I'm curious to learn how you have gone about introducing a new staff member to 
ArchivesSpace and training them. I have somebody starting who had a brief intro 
to it in school but has no real experience with it. Most of what they will be 
doing at first is resource record creation (multi-level) and loading via 
spreadsheet. I don't want to overwhelm but also think that because so much is 
interconnected that having a good sense of the bigger picture of how it all 
works would also be helpful. I'm trying to choose among the many training video 
options available on YouTube and from the help and tutorial pages. If you have 
suggestions on those for what has worked for you in the past or more generally 
how you have approached this, I would be grateful to hear.

Many thanks,
Tara Laver

Tara Z. Laver
(she/her/hers)
Senior Archivist
The Nelson-Atkins Museum of Art
4525 Oak Street
Kansas City, MO 64111
Office: 816.751.1354
tla...@nelson-atkins.org
www.nelson-atkins.org

[cid:image001.png@01D8D96C.EFEF4380]


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Re: [Archivesspace_Users_Group] training a new staff member

[Herzog, Nina A.]

Hello Tara,

My first experience with ArchivesSpace was in graduate school. After reading 
the manual, then working along with the staff, they showed me how to directly 
input data without using the spreadsheet. I have never used the spreadsheet and 
upload,  I find it much easier to do direct input instead of the spreadsheet, 
it eliminates any issues with the spreadsheet not uploading correctly.

Regards,

Nina Herzog
University Archives Library Specialist
William Madison Randall Library
University of North Carolina at Wilmington
601 South College Road
Wilmington, NC 28403

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Tara 
Laver
Sent: Monday, October 3, 2022 12:01 PM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] training a new staff member

Some people who received this message don't often get email from 
tla...@nelson-atkins.org. Learn why this is 
important

[This email originated from outside of UNCW]
Hello,

I'm curious to learn how you have gone about introducing a new staff member to 
ArchivesSpace and training them. I have somebody starting who had a brief intro 
to it in school but has no real experience with it. Most of what they will be 
doing at first is resource record creation (multi-level) and loading via 
spreadsheet. I don't want to overwhelm but also think that because so much is 
interconnected that having a good sense of the bigger picture of how it all 
works would also be helpful. I'm trying to choose among the many training video 
options available on YouTube and from the help and tutorial pages. If you have 
suggestions on those for what has worked for you in the past or more generally 
how you have approached this, I would be grateful to hear.

Many thanks,
Tara Laver

Tara Z. Laver
(she/her/hers)
Senior Archivist
The Nelson-Atkins Museum of Art
4525 Oak Street
Kansas City, MO 64111
Office: 816.751.1354
tla...@nelson-atkins.org
www.nelson-atkins.org

[cid:image001.png@01D8D962.3287C290]


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