[Archivesspace_Users_Group] Webinar Tomorrow: Integrating ArchivesSpace with Drupal and Islandora at University of Nevada, Las Vegas Libraries

[Jessica Crouch]

Dear ArchivesSpace Users,
The next webinar in the Integrations with ArchivesSpace series will be 
tomorrow, July 15, at 2pm ET.  Each webinar in this series highlights an 
integration with another application used in archives that ArchivesSpace 
members have worked on or requested.
Our ninth webinar in this series will discuss integration with Drupal 8 and 
Islandora at the University of Nevada, Las Vegas.
When: July 15, 2020

Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – noon PT)

Where: Zoom

Registration: https://lyrasis.zoom.us/webinar/register/WN_9yfEhfHqR5exk5YUazX1hA
In order to provide a secure webinar experience and ensure adequate space in 
our Zoom environment, registration is now required for our webinars.  Our 
webinars continue to be free and open to anyone using or interested in 
ArchivesSpace.
Webinar description:
This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.

Seth Shaw will present an ArchivesSpace integration with Drupal 8. Drupal is a 
popular Content Management System widely used for building websites and is the 
foundational component of the popular Islandora 8 repository software. The 
ArchivesSpace Drupal module (https://www.drupal.org/project/archivesspace) 
allows Drupal and Islandora-based websites to present archival descriptions 
harvested from the ArchivesSpace API. This integration allows special 
collections and archives to build a single integrated interface combining both 
archival description from ArchivesSpace and digital objects in an Islandora 8 
repository. This webinar will demonstrate how the integration works and how it 
can be used with Islandora 8. It will also demonstrate how it is being used at 
the UNLV Special Collections and Archives in their forthcoming repository site.
Webinar Presenter:
Seth Shaw is an Application Developer for UNLV Libraries dedicated to Special 
Collections and Archives. Previously, he was the Electronic Records Archivist 
for Duke University and an Assistant Professor of Archival Studies at Clayton 
State University. He has been developing IT solutions for special collections 
and archives, off and on, since his days as an undergraduate student.
Who should attend:

Anyone interested in learning more about using ArchivesSpace with both Drupal 
and Islandora, integrating Drupal and ArchivesSpace or who has already 
developed an integration for working with Islandora and ArchivesSpace.
Questions?
Contact Jessica at 
jessica.cro...@lyrasis.org if you have 
questions about this webinar or the Integrations with ArchivesSpace webinar 
series.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Call for speakers - ArchivesSpace 6th Annual Member Forum

[Jessica Crouch]

Dear ArchivesSpace Members,



ArchivesSpace will be holding its sixth Annual Member Forum virtually on August 
3-7, 2020, from 12pm-3pm ET each day via Zoom.  Just as in previous years, this 
free event is a chance for ArchivesSpace members to come together to highlight 
the work they are doing in ArchivesSpace, show off new plugins or tools they’ve 
developed, and attend workshops and trainings on a variety of topics. As with 
our previous Annual Member Forums, it is being held in conjunction with the 
Society of American Archivists annual meeting, but it is not part of SAA and 
does not require registration for the SAA Annual Meeting.



Presentations and breakout discussions will be held on August 3-4, 2020, and 
all individuals from ArchivesSpace member institutions are welcome to attend 
some or all of the sessions on these days.  Small workshops covering specific 
elements of the ArchivesSpace application will be offered August 5-7, 2020.  
These workshops will be limited to 25 participants per workshop.



The event wiki and registrations will be made available soon, but for now we 
are looking for presenters and discussion leaders for August 3-4, 2020. 
Anything related to ArchivesSpace is fair game. We are specifically interested 
in presentations or topics related to managing others using ArchivesSpace, how 
you or your institution have adapted your use of ArchivesSpace during COVID-19, 
and any plugin or tool you’ve developed that you’d like to show off.

There is a short Google form for proposals available at 
https://forms.gle/DsZNqe2cANy5mS4S7. Proposals will be reviewed on a rolling 
basis. The last day that proposals will be accepted is July 15, 2020, and all 
notifications will be made by July 22, 2020.

If you have any questions or other suggestions at this point, please feel free 
to email Jessica at 
jessica.cro...@lyrasis.org.

We look forward to “seeing” you soon!
Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Open call tomorrow on how ArchivesSpace can amplify and support efforts around antiracism and inclusion

[Jessica Crouch]

Dear ArchivesSpace Users,



Please join us for our next community call tomorrow, June 24th at 2-3pm ET 
(11-noon PT), via Zoom. This open call will be devoted to a discussion of ways 
ArchivesSpace can support and amplify efforts around antiracism and inclusion, 
and how ArchivesSpace itself can be more inclusive.  We also want to consider 
how we can incorporate these considerations more organically into our ongoing 
programming and our users' experience of ArchivesSpace.



We've come up with a few ideas. What we want most is to hear your ideas.


The running list for discussion is at 
https://docs.google.com/document/d/1b-GlCSObflqZufIiN4dJ__hlppwPloHXzytsUEVlZp4/edit?usp=sharing.
 Please feel free to add to or comment on this list in advance of the call or 
simply join us on the 24th with your thoughts, questions, and suggestions.


In order to better facilitate this conversation, an anonymous chat feature will 
be offered during the call.  The call will not be recorded.


Whether you can be at the call or not, please reach out to us at 
archivesspaceh...@lyrasis.org at any time. We welcome your participation in any 
form.


Here are the details to join the call:


Join from PC, Mac, Linux, iOS or Android

https://lyrasis.zoom.us/j/96142471315?pwd=d1JhV3FUdTFzOVhEcnB2UWdxd2Fkdz09

Meeting ID: 961 4247 1315

Password: 807993



One tap mobile

+19292056099,,96142471315# US (New York)

+13017158592,,96142471315# US (Germantown)



Dial by your location

Meeting ID: 961 4247 1315

Find your local number: https://lyrasis.zoom.us/u/aXaScvS60

International numbers available: 
https://zoom.us/zoomconference?m=-CnZdNUzB4VhAipYXVQs3X1IOX8LOfFC


We seek to provide a welcoming, inclusive, and safe community experience for 
everyone and adhere to Code4Lib’s CodeofConduct4Lib. The full text of the code 
of conduct is available at: http://bit.ly/coc4lib.



Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Take a break with ArchivesSpace on Fridays

[Jessica Crouch]

Dear ArchivesSpace Users,


We’ll be resuming our casual Friday open calls via zoom at 12pm ET tomorrow. 
With no set agenda or presentation for these calls, this forum is an 
opportunity to connect, chat and recharge. Use this as a time to get help or 
talk about ArchivesSpace (or anything else) in an informal setting or just have 
a beverage with other ArchivesSpace users during this stressful time.



Most of us are doing our jobs under much different conditions than usual. As a 
browser based system you can access from anywhere, the ArchivesSpace 
application may offer a sense of archival normalcy as we each adjust. And with 
a welcoming and robust member community all over the world, ArchivesSpace can 
also offer camaraderie when many of us may feel isolated from our colleagues or 
the professional communities we interact with regularly.



We look forward to seeing everyone again tomorrow.


When: Fridays
Time: 12:00 p.m. – 1:00 p.m. ET (9:00 a.m. – 10:00 a.m. PT)
Where: Zoom

Join the call via the information below:


Join Zoom Meeting

https://lyrasis.zoom.us/j/281962467



Meeting ID: 281 962 467



One tap mobile

+19292056099,,281962467# US (New York)

+13126266799,,281962467# US (Chicago)



Dial by your location

+1 929 205 6099 US (New York)

+1 312 626 6799 US (Chicago)

+1 301 715 8592 US

+1 346 248 7799 US (Houston)

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US

888 475 4499 US Toll-free

877 853 5257 US Toll-free

Meeting ID: 281 962 467

Find your local number: https://lyrasis.zoom.us/u/awkFNWPxh

We seek to provide a welcoming, fun, and safe community experience for everyone 
and adhere to Code4Lib’s CodeofConduct4Lib. The full text of the code of 
conduct is available at: http://bit.ly/coc4lib.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Notes from yesterday's open call tomorrow on how ArchivesSpace can amplify and support efforts around antiracism and inclusion

[Jessica Crouch]

Dear ArchivesSpace Users,



Thank you to everyone who attended our open call yesterday discussing ways 
ArchivesSpace can support and amplify efforts around antiracism and inclusion, 
and how ArchivesSpace itself can be more inclusive.  We really appreciated the 
discussion and the many ideas that were offered. If you were unable to attend 
the call, notes from the call that include the ideas and the slides can be 
found at:  
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/1362296880/2020-6-24+Meeting+notes+-+Open+call+on+how+ArchivesSpace+can+amplify+and+support+efforts+around+antiracism+and+inclusion.



Some ideas that have emerged from these discussions might be relatively simple 
to implement, while others would require significant community discussion and 
collaboration, including involvement of the ArchivesSpace Governance Board. We 
will be circulating a survey soon to solicit comments on the ideas so far. This 
survey will not be intended as a way to vote or decide on any particular 
initiative but rather to generate more feedback from the community and help 
shape some paths forward.



Please reach out to us at 
archivesspaceh...@lyrasis.org at any time 
with comments or suggestions. We welcome your participation in any form. We 
look forward to continuing to come together to better support and amplify this 
very important work across our community.



Best,

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Webinar Announcement: Is It Roy E. Harrington or Roy S. Harrington?: How to Make Technology Work for You In an ArchivesSpace Data Cleanup Project

[Jessica Crouch]

Dear ArchivesSpace Users,

ArchivesSpace will be offering another webinar focusing on ArchivesSpace data 
cleanup projects that can be accomplished in a work from home environment on 
Wednesday, July 8, at 2pm ET. Most of us are doing our jobs under much 
different conditions than usual. As a browser-based system you can access from 
anywhere, ArchivesSpace is a tool that can be used when working remotely and 
many ArchivesSpace users are finding themselves executing large scale data 
cleanup projects that have only recently been prioritized.

Title:  Is It Roy E. Harrington or Roy S. Harrington?: How to Make Technology 
Work for You In an ArchivesSpace Data Cleanup Project
When: July 8, 2020
Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00pm PT)
Where: Zoom
Registration: 
https://lyrasis.zoom.us/webinar/register/WN_T5x0GFR8QHicozJwCsm05Q
In order to provide a secure webinar experience and ensure adequate space in 
our Zoom environment, registration is now required for our webinars.  Our 
webinars continue to be free and open to anyone using or interested in 
ArchivesSpace.
Webinar description:
This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.
Three processing archivists from the Rockefeller Archive Center will discuss 
collaborative approaches to mass data cleanup in ArchivesSpace. Presenters will 
share how they planned, reassessed, and executed various automated and manual 
processes for enhancing the quality of their institution’s descriptive data. 
This data includes agent records, dates, and access restriction notes. This 
discussion is based off of the RAC ArchivesSpace Cleanup blog 
series.
Webinar presenters:
Amy Berish is an Archivist at the Rockefeller Archive Center where she works as 
a member of the Processing team. Aside from processing incoming collections, 
she also contributes to various digital projects. Amy holds a Masters in 
Library and Information Science from the University of Pittsburgh.

Katie Martin is an Assistant Archivist at the Rockefeller Archive Center where 
she processes collections of the Ford Foundation and works on projects with the 
digital team. She earned degrees in History and American Studies from Purdue 
University and received her MLS with a specialization in archives and records 
management from Indiana University.

Darren Young is an Assistant Archivist at the Rockefeller Archive Center where 
he processes collections of the Ford Foundation and collaborates with the 
digital team on select projects. He earned a BA degree with majors in English 
Literature and History at the University of Connecticut and received his MLIS 
with a concentration in Archives Management from Simmons College (now Simmons 
University).

Who should attend:

While this webinar will focus on projects that can be undertaken in a work from 
home environment, this webinar will be useful to any archivist focusing on data 
cleanup in ArchivesSpace, those needing to export data out of ArchivesSpace and 
archivists working with legacy data.

Questions?

Contact Jessica at 
jessica.cro...@lyrasis.org if you have 
questions about this webinar or our other online events.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Take a break with ArchivesSpace on Friday cancelled this week

[Jessica Crouch]

Dear ArchivesSpace Users,



LYRASIS will be observing Juneteenth tomorrow and staff will not be available 
for our standing Friday afternoon break.  We will resume our Friday breaks with 
ArchivesSpace next Friday, June 26th.



Thank you to everyone who joined us last week for a great chat.  We look 
forward to seeing you again next Friday.


Best,
Jessica

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Webinar Announcement: Integrating ArchivesSpace with Drupal and Islandora at University of Nevada, Las Vegas Libraries

[Jessica Crouch]

Dear ArchivesSpace Users,
The next webinar in the Integrations with ArchivesSpace series will be 
Wednesday, July 15, at 2pm ET.  Each webinar in this series highlights an 
integration with another application used in archives that ArchivesSpace 
members have worked on or requested.
Our ninth webinar in this series will discuss integration with Drupal 8 and 
Islandora at the University of Nevada, Las Vegas.
When: July 15, 2020
Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – noon PT)
Where: Zoom
Registration: https://lyrasis.zoom.us/webinar/register/WN_9yfEhfHqR5exk5YUazX1hA
In order to provide a secure webinar experience and ensure adequate space in 
our Zoom environment, registration is now required for our webinars.  Our 
webinars continue to be free and open to anyone using or interested in 
ArchivesSpace.
Webinar description:
This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.

Seth Shaw will present an ArchivesSpace integration with Drupal 8. Drupal is a 
popular Content Management System widely used for building websites and is the 
foundational component of the popular Islandora 8 repository software. The 
ArchivesSpace Drupal module (https://www.drupal.org/project/archivesspace) 
allows Drupal and Islandora-based websites to present archival descriptions 
harvested from the ArchivesSpace API. This integration allows special 
collections and archives to build a single integrated interface combining both 
archival description from ArchivesSpace and digital objects in an Islandora 8 
repository. This webinar will demonstrate how the integration works and how it 
can be used with Islandora 8. It will also demonstrate how it is being used at 
the UNLV Special Collections and Archives in their forthcoming repository site.
Webinar Presenter:
Seth Shaw is an Application Developer for UNLV Libraries dedicated to Special 
Collections and Archives. Previously, he was the Electronic Records Archivist 
for Duke University and an Assistant Professor of Archival Studies at Clayton 
State University. He has been developing IT solutions for special collections 
and archives, off and on, since his days as an undergraduate student.
Who should attend:

Anyone interested in learning more about using ArchivesSpace with both Drupal 
and Islandora, integrating Drupal and ArchivesSpace or who has already 
developed an integration for working with Islandora and ArchivesSpace.
Questions?
Contact Jessica at 
jessica.cro...@lyrasis.org if you have 
questions about this webinar or the Integrations with ArchivesSpace webinar 
series.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Open call on how ArchivesSpace can amplify and support efforts around antiracism and inclusion

[Jessica Crouch]

Dear ArchivesSpace Members,



Please join us for our next community call, June 24th at 2-3pm ET (11-noon PT), 
via Zoom. This open call will be devoted to a discussion of ways ArchivesSpace 
can support and amplify efforts around antiracism and inclusion, and how 
ArchivesSpace itself can be more inclusive.  We also want to consider how we 
can incorporate these considerations more organically into our ongoing 
programming and our users' experience of ArchivesSpace.



We've come up with a few ideas. What we want most is to hear your ideas.


The running list for discussion is at 
https://docs.google.com/document/d/1b-GlCSObflqZufIiN4dJ__hlppwPloHXzytsUEVlZp4/edit?usp=sharing.
 Please feel free to add to or comment on this list in advance of the call or 
simply join us on the 24th with your thoughts, questions, and suggestions.


In order to better facilitate this conversation, an anonymous chat feature will 
be offered during the call.  The call will not be recorded.


Whether you can be at the call or not, please reach out to us at 
archivesspaceh...@lyrasis.org at any time. We welcome your participation in any 
form.


Here are the details to join the call:


Join from PC, Mac, Linux, iOS or Android

https://lyrasis.zoom.us/j/96142471315?pwd=d1JhV3FUdTFzOVhEcnB2UWdxd2Fkdz09

Meeting ID: 961 4247 1315

Password: 807993



One tap mobile

+19292056099,,96142471315# US (New York)

+13017158592,,96142471315# US (Germantown)



Dial by your location

Meeting ID: 961 4247 1315

Find your local number: https://lyrasis.zoom.us/u/aXaScvS60

International numbers available: 
https://zoom.us/zoomconference?m=-CnZdNUzB4VhAipYXVQs3X1IOX8LOfFC


We seek to provide a welcoming, inclusive, and safe community experience for 
everyone and adhere to Code4Lib’s CodeofConduct4Lib. The full text of the code 
of conduct is available at: http://bit.ly/coc4lib.



Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Take a break with ArchivesSpace on Fridays

[Jessica Crouch]

Dear ArchivesSpace Users,



We’ll be hosting another casual open call via zoom at 12pm ET tomorrow. With no 
set agenda or presentation for these calls, this forum is an opportunity to 
connect, chat and recharge. Use this as a time to get help or talk about 
ArchivesSpace (or anything else) in an informal setting or just have a beverage 
with other ArchivesSpace users during this stressful time.



Most of us are doing our jobs under much different conditions than usual. As a 
browser based system you can access from anywhere, the ArchivesSpace 
application may offer a sense of archival normalcy as we each adjust. And with 
a welcoming and robust member community all over the world, ArchivesSpace can 
also offer camaraderie when many of us may feel isolated from our colleagues or 
the professional communities we interact with regularly.



Thank you to everyone who joined us last week for a great chat.



We hope to see you all tomorrow.

When: Fridays
Time: 12:00 p.m. – 1:00 p.m. ET (9:00 a.m. – 10:00 a.m. PT)
Where: Zoom

Join the call via the information below:


Join Zoom Meeting

https://lyrasis.zoom.us/j/281962467



Meeting ID: 281 962 467



One tap mobile

+19292056099,,281962467# US (New York)

+13126266799,,281962467# US (Chicago)



Dial by your location

+1 929 205 6099 US (New York)

+1 312 626 6799 US (Chicago)

+1 301 715 8592 US

+1 346 248 7799 US (Houston)

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US

888 475 4499 US Toll-free

877 853 5257 US Toll-free

Meeting ID: 281 962 467

Find your local number: https://lyrasis.zoom.us/u/awkFNWPxh

We seek to provide a welcoming, fun, and safe community experience for everyone 
and adhere to Code4Lib’s CodeofConduct4Lib. The full text of the code of 
conduct is available at: http://bit.ly/coc4lib.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Take a break with ArchivesSpace on Fridays

[Jessica Crouch]

Dear ArchivesSpace Users,



We’ll be hosting another casual open call via zoom at 12pm ET tomorrow. With no 
set agenda or presentation for these calls, this forum is an opportunity to 
connect, chat and recharge. Use this as a time to get help or talk about 
ArchivesSpace (or anything else) in an informal setting or just have a beverage 
with other ArchivesSpace users during this stressful time.



Most of us are doing our jobs under much different conditions than usual. As a 
browser based system you can access from anywhere, the ArchivesSpace 
application may offer a sense of archival normalcy as we each adjust. And with 
a welcoming and robust member community all over the world, ArchivesSpace can 
also offer camaraderie when many of us may feel isolated from our colleagues or 
the professional communities we interact with regularly.



Thank you to everyone who joined us last week for a great chat.



We hope to see you all tomorrow.

When: Fridays
Time: 12:00 p.m. – 1:00 p.m. ET (9:00 a.m. – 10:00 a.m. PT)
Where: Zoom

Join the call via the information below:


Join Zoom Meeting

https://lyrasis.zoom.us/j/281962467



Meeting ID: 281 962 467



One tap mobile

+19292056099,,281962467# US (New York)

+13126266799,,281962467# US (Chicago)



Dial by your location

+1 929 205 6099 US (New York)

+1 312 626 6799 US (Chicago)

+1 301 715 8592 US

+1 346 248 7799 US (Houston)

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US

888 475 4499 US Toll-free

877 853 5257 US Toll-free

Meeting ID: 281 962 467

Find your local number: https://lyrasis.zoom.us/u/awkFNWPxh

We seek to provide a welcoming, fun, and safe community experience for everyone 
and adhere to Code4Lib’s CodeofConduct4Lib. The full text of the code of 
conduct is available at: http://bit.ly/coc4lib.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Take a break with ArchivesSpace on Fridays

[Jessica Crouch]

Dear ArchivesSpace Users,



We’ll be hosting another casual open call via zoom at 12pm ET tomorrow. With no 
set agenda or presentation for these calls, this forum is an opportunity to 
connect, chat and recharge. Use this as a time to get help or talk about 
ArchivesSpace (or anything else) in an informal setting or just have a beverage 
with other ArchivesSpace users during this stressful time.



Most of us are doing our jobs under much different conditions than usual. As a 
browser based system you can access from anywhere, the ArchivesSpace 
application may offer a sense of archival normalcy as we each adjust. And with 
a welcoming and robust member community all over the world, ArchivesSpace can 
also offer camaraderie when many of us may feel isolated from our colleagues or 
the professional communities we interact with regularly.



Thank you to everyone who joined us last week for a great chat.



We hope to see you all tomorrow.

When: Fridays
Time: 12:00 p.m. – 1:00 p.m. ET (9:00 a.m. – 10:00 a.m. PT)
Where: Zoom

Join the call via the information below:


Join Zoom Meeting

https://lyrasis.zoom.us/j/281962467



Meeting ID: 281 962 467



One tap mobile

+19292056099,,281962467# US (New York)

+13126266799,,281962467# US (Chicago)



Dial by your location

+1 929 205 6099 US (New York)

+1 312 626 6799 US (Chicago)

+1 301 715 8592 US

+1 346 248 7799 US (Houston)

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US

888 475 4499 US Toll-free

877 853 5257 US Toll-free

Meeting ID: 281 962 467

Find your local number: https://lyrasis.zoom.us/u/awkFNWPxh

We seek to provide a welcoming, fun, and safe community experience for everyone 
and adhere to Code4Lib’s CodeofConduct4Lib. The full text of the code of 
conduct is available at: http://bit.ly/coc4lib.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] ArchivesSpace 6th Annual Member Forum is one week away!

[Jessica Crouch]

[A picture containing woman, holding, standing  Description automatically 
generated]



There is still time to 
register<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/1422819333/ArchivesSpace+Member+Forum+2020>
 for next week’s 6th Annual ArchivesSpace Member Forum!



Just as in previous years, this will be a free opportunity for staff from 
ArchivesSpace member institutions to meet and share information with each other 
and the program team about all things ArchivesSpace.  Unlike previous years, 
ArchivesSpace will be holding its sixth Annual Member Forum virtually, on 
August 3-7, 2020, from 12pm-3pm ET each day via Zoom.

This free event is a chance for ArchivesSpace members to come together to 
highlight the work they are doing in ArchivesSpace, show off new plugins or 
tools they’ve developed, and attend workshops and trainings on a variety of 
topics. As with our previous Annual Member Forums, it is being held in 
conjunction with the Society of American Archivists annual meeting, but it is 
not part of SAA and does not require registration for the SAA Annual Meeting.



When:

Presentations and breakout discussions will be held on August 3-4, 2020 from 
12pm-3pm ET, and all individuals from ArchivesSpace member institutions are 
welcome to attend some or all of the sessions on these days.  Small workshops 
covering specific elements of the ArchivesSpace application will be offered 
August 5-7, 2020 from 12pm-3pm ET.  These workshops will be limited in 
capacity. Registrations for each day are separate and you must register for 
individually for all days you are interested in attending.


Where:



All online via Zoom, with opportunities to join via computer or phone.


Who Can Attend:
The ArchivesSpace Member Forum is open to individuals from ArchivesSpace member 
institutions only. To register, you must use an institutional email address 
associated with an ArchivesSpace member institution.  Registrations using 
personal email addresses and addresses associated with non-member institutions 
will not be accepted.  This means that events with limited capacity may fill 
before you are able to correct your registration.
Online registration:  
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/1422819333/ArchivesSpace+Member+Forum+2020

Registrations for each day of the Forum are separate. You will need to register 
for each day you are interested in attending to guarantee your spot. 
Registration for each activity is linked above the session in the agenda.  
Workshop attendance is limited.
Discussion sessions on Tuesday, August 4, will occur in two separate zoom 
rooms.  You must register for both Zoom Room A and B if you want to attend 
discussions in both rooms.
The number of registrations available for the workshops on August 5-7 is 
limited.  The total number of attendees is noted next to the registration. To 
give as many people as possible a chance to attend, you may register for only 
one workshop.

We will be recording the sessions on August 3, 2020 but will not be recording 
discussions or workshops. We encourage you to dip in and out of the live 
programs on August 3-4, 2020 as much as you can.


Please feel free to contact ArchivesSpace Community Engagement Coordinator 
Jessica Crouch (jessica.cro...@lyrasis.org<mailto:jessica.cro...@lyrasis.org>) 
with questions. We look forward to seeing many of you there!

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org<mailto:jessica.cro...@lyrasis.org>
[page1image482511520]

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[Archivesspace_Users_Group] Take a break with ArchivesSpace on Fridays

[Jessica Crouch]

Dear ArchivesSpace Users,



We’ll be hosting another casual open call via zoom at 12pm ET tomorrow. With no 
set agenda or presentation for these calls, this forum is an opportunity to 
connect, chat and recharge. Use this as a time to get help or talk about 
ArchivesSpace (or anything else) in an informal setting or just have a beverage 
with other ArchivesSpace users during this stressful time.



Most of us are doing our jobs under much different conditions than usual. As a 
browser based system you can access from anywhere, the ArchivesSpace 
application may offer a sense of archival normalcy as we each adjust. And with 
a welcoming and robust member community all over the world, ArchivesSpace can 
also offer camaraderie when many of us may feel isolated from our colleagues or 
the professional communities we interact with regularly.



Thank you to everyone who joined us last week for a great chat.



We hope to see you all tomorrow.

When: Fridays
Time: 12:00 p.m. – 1:00 p.m. ET (9:00 a.m. – 10:00 a.m. PT)
Where: Zoom

Join the call via the information below:


Join Zoom Meeting

https://lyrasis.zoom.us/j/281962467



Meeting ID: 281 962 467



One tap mobile

+19292056099,,281962467# US (New York)

+13126266799,,281962467# US (Chicago)



Dial by your location

+1 929 205 6099 US (New York)

+1 312 626 6799 US (Chicago)

+1 301 715 8592 US

+1 346 248 7799 US (Houston)

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US

888 475 4499 US Toll-free

877 853 5257 US Toll-free

Meeting ID: 281 962 467

Find your local number: https://lyrasis.zoom.us/u/awkFNWPxh

We seek to provide a welcoming, fun, and safe community experience for everyone 
and adhere to Code4Lib’s CodeofConduct4Lib. The full text of the code of 
conduct is available at: http://bit.ly/coc4lib.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Deadline extended - volunteer for the next ArchivesSpace online forum planning team

[Jessica Crouch]

Dear ArchivesSpace Members,



The deadline to volunteer for the working group for our third annual 
ArchivesSpace Online Forum has been extended to December 15, 2020. Planned for 
March 2021, this event will build on the success of the 2020 Online 
Forum,
 which had over 500 registrants, participating from 15 different countries.



We would love this event to highlight the work institutions near and far are 
doing to integrate ArchivesSpace into their systems and workflows, especially 
as they’ve adapted to working from home throughout the past year. We expect to 
offer a variety of activities aimed at building community connections and 
contacts among our users. All ideas are welcome!



All community members are welcome to volunteer for this working group. We 
especially encourage our Small and Very Small members as well as non-U.S. 
members to join in envisioning the next iteration of this event. We will 
schedule meetings and the forum itself in ways that allow for participation 
across time zones.



If you would like to volunteer, please respond by December 15, 2020.  And if 
you have any questions, contact Jessica at 
jessica.cro...@lyrasis.org.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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Re: [Archivesspace_Users_Group] Collection Organization not populating on v2.8.1

[Jessica Crouch]

Hi Megan,

I’m going to submit a technical support ticket about this on your behalf.  
You’ll see that as a separate email in just a minute.  Once you find the 
solution to this problem, it would be wonderful if you’d post back to the 
listserv with an update for those who may experience a similar issue.

Best,
Jessica

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]



From:  on behalf of 
"Schanz, Megan" 
Reply-To: Archivesspace Users Group 

Date: Thursday, December 3, 2020 at 10:00 AM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Collection Organization not populating 
on v2.8.1

Thanks Blake. Unfortunately that doesn't seem to be our problem. We've tried a 
full re-index twice and they both completed without errors. I went into Solr 
and queried a sample resource and one of its archival objects; and both 
returned completed records.

- Megan

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of Blake 
Carver 
Sent: Wednesday, December 2, 2020 3:53 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Collection Organization not populating 
on v2.8.1

I'm not sure what to make of that JavaScript stuff, it might be related, though 
hopefully that's not the real problem.

When you upgraded to 2.8, did you start over with a totally empty /data/ 
directory? If not, I'd suggest doing a full reindex. I know that indexing 
troubles can make those tabs empty when they should have stuff. Maybe it's 
looping or just not done yet, or something is wrong somehow.
So...
stop archivesspace
rm -rf /data/*
start archivesspace

Let it run until the indexing is totally finished up, watch the logs for a loop 
and/or errors.

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of Schanz, 
Megan 
Sent: Wednesday, December 2, 2020 8:24 AM
To: archivesspace_users_group@lyralists.lyrasis.org 

Subject: [Archivesspace_Users_Group] Collection Organization not populating on 
v2.8.1

Hi all,

We've recently started testing v2.8.1 and are stuck on an issue on the public 
interface side. On the Collection Organization tab of a resource (i.e. 
repositories/4/resources/6423/collection_organization), the left-side pane is 
empty; whereas with v2.7.2 it contained the collection objects as you would 
expect. The data is identical between our test instance and our production 
instance so we are able to compare both versions side-by-side.

When inspecting the page on the browser, we can see the top level object still 
populates with the correct data-urls, but there are no child objects underneath 
it:


Furthermore, the console is reporting errors coming from the Javascript code:
Uncaught TypeError: Cannot read property 'replace' of undefined
at Object.r.uri_to_parts 
(largetree-6541a51b3fceaac15ebc7b1a7f5155d473ee5cc35f3b337cb0ac844dd66f0666.js:1)
at Object.r.uri_to_tree_id 
(largetree-6541a51b3fceaac15ebc7b1a7f5155d473ee5cc35f3b337cb0ac844dd66f0666.js:1)
at e 
(treesync-0bcad7c81eb2991851e7ba2552a688032d6a805079546b7cb3cec080e69ed223.js:1)
at 
treesync-0bcad7c81eb2991851e7ba2552a688032d6a805079546b7cb3cec080e69ed223.js:1
Uncaught TypeError: Cannot read property 'getBoundingClientRect' of undefined
at n 
(infinite_scroll-16451f8d2fd84b07c84998a7bc75e9bad2276ca21b383c7098a623163ab40c66.js:1)
at o.scrollToRecord 
(infinite_scroll-16451f8d2fd84b07c84998a7bc75e9bad2276ca21b383c7098a623163ab40c66.js:1)
at 
infinite_scroll-16451f8d2fd84b07c84998a7bc75e9bad2276ca21b383c7098a623163ab40c66.js:1

No errors or warnings are being recorded in the logs on the server though.

Has anyone else run into this issue or have ideas to further debug this?

Thanks!

Megan Schanz
Developer and System Administrator
Michigan State University Libraries

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[Archivesspace_Users_Group] Reminder: ArchivesSpace Open Community Call – November 11 at 2pm ET (11am PT)

[Jessica Crouch]

Dear ArchivesSpace Members,

Please join us for our next community Zoom call tomorrow, November 11, 2020 at 
2-3pm ET (11-noon PT). This is an opportunity to hear updates from each other 
and encourage group discussion.

This is a space to surface news, ideas, and challenges. This might be an 
especially good chance to talk about non-technical questions or ideas that you 
weren’t quite sure about posting on the Users Group listserv but really would 
like help with from us or your peers. The current agenda for this call is at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/1796440074/2020-11-11+Meeting+notes.

Please register in advance at: 
https://lyrasis.zoom.us/meeting/register/tJYsdOGrrTwrEtSEV7bbUTXlp1KbAOHkdnaO

After registering, you will receive a confirmation email containing information 
about how to join the call.

If you have a question or topic you'd like to have addressed in the call, you 
can submit it when you register or email Jessica Crouch at 
jessica.cro...@lyrasis.org<mailto:jessica.cro...@lyrasis.org> by November 10 at 
5pm ET.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org<mailto:jessica.cro...@lyrasis.org>
[page1image482511520]

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[Archivesspace_Users_Group] Community feedback requested for the ArchivesSpace Code of Conduct

[Jessica Crouch]

[Posted on behalf of the ArchivesSpace Member Engagement sub-team of the User 
Advisory Council]

Dear ArchivesSpace Users,

The ArchivesSpace Member Engagement sub-team of the User Advisory Council has 
drafted a new ArchivesSpace Code of Conduct and seeks input from all 
ArchivesSpace users. This Code of Conduct will apply to all participants in 
ArchivesSpace-supported activities, including events, meetings, listservs and 
other communication channels, and our GitHub repositories. It will be 
implemented beginning in the 2021 calendar year.

You can access the draft document and provide feedback at 
https://docs.google.com/forms/d/e/1FAIpQLSdQ5l8djzhvYeJVxZ4sbt_h2nL-O9h9DllRVLcVZh533v_JeA/viewform.

Please submit any comments by Friday, December 11th, at noon ET via the 
feedback form.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Volunteer for the next ArchivesSpace online forum planning team

[Jessica Crouch]

Dear ArchivesSpace Members,



We are currently looking for volunteers for the working group for our third 
annual ArchivesSpace Online Forum! Planned for March 2021, this event will 
build on the success of the 2020 Online 
Forum,
 which had over 500 registrants, participating from 15 different countries.



We would love this event to highlight the work institutions near and far are 
doing to integrate ArchivesSpace into their systems and workflows, especially 
as they’ve adapted to working from home throughout the past year. We expect to 
offer a variety of activities aimed at building community connections and 
contacts among our users. All ideas are welcome!



All community members are welcome to volunteer for this working group. We 
especially encourage our Small and Very Small members as well as non-U.S. 
members to join in envisioning the next iteration of this event. We will 
schedule meetings and the forum itself in ways that allow for participation 
across time zones.



If you would like to volunteer, please respond by November 30, 2020.  And if 
you have any questions, contact Jessica at 
jessica.cro...@lyrasis.org.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Final Take a break with ArchivesSpace This Friday

[Jessica Crouch]

Dear ArchivesSpace Users,



We’ll be hosting our final casual open call via zoom at 12pm ET tomorrow before 
going on hiatus. With no set agenda or presentation for these calls, this forum 
is an opportunity to connect, chat and recharge. We may revive the breaks in 
some form in the future, but until then we look forward to seeing you at this 
final call. Thanks to everyone who has joined us at our standing Friday break 
calls since we started them in March. Whether you came to one call or 20, it’s 
been great getting to know so many of you better and sharing ArchivesSpace and 
non-ArchivesSpace thoughts.



We hope to see you all tomorrow.



When: Fridays

Time: 12:00 p.m. – 1:00 p.m. ET (9:00 a.m. – 10:00 a.m. PT)

Where: Zoom

Join the call via the information below:



Join Zoom Meeting

https://lyrasis.zoom.us/j/281962467



Meeting ID: 281 962 467



One tap mobile

+19292056099,,281962467# US (New York)

+13126266799,,281962467# US (Chicago)



Dial by your location

+1 929 205 6099 US (New York)

+1 312 626 6799 US (Chicago)

+1 301 715 8592 US

+1 346 248 7799 US (Houston)

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US

888 475 4499 US Toll-free

877 853 5257 US Toll-free

Meeting ID: 281 962 467

Find your local number: https://lyrasis.zoom.us/u/awkFNWPxh

We seek to provide a welcoming, fun, and safe community experience for everyone 
and adhere to Code4Lib’s CodeofConduct4Lib. The full text of the code of 
conduct is available at: http://bit.ly/coc4lib.



Jessica Dowd Crouch

Community Engagement Coordinator for ArchivesSpace

jessica.cro...@lyrasis.org

[page1image482511520]


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[Archivesspace_Users_Group] ArchivesSpace Update - October 2020

[Jessica Crouch]

l, you can find the connection information at 
https://archivesspace.org/archives/6177.


Next ArchivesSpace Community Open Call November 11

Please join us for our next community Zoom call on November 11, 2020 at 2-3pm 
ET (11-noon PT). This is an opportunity to hear updates from each other and 
encourage group discussion.


This is a space to surface news, ideas, and challenges related to 
ArchivesSpace. This might be an especially good chance to talk about 
non-technical questions or ideas that you weren’t quite sure about posting on 
the Users Group listserv but really would like help with from us or your peers.


If you have a question or topic you'd like to have addressed in the call, email 
Jessica Crouch at jessica.cro...@lyrasis.org<mailto:jessica.cro...@lyrasis.org> 
by November 10 at 5pm ET.


Atlas Systems Webinar Announcement: Know Thy Config: Inheritance


[Posted on behalf of our Registered Service Provider Atlas Systems]


Atlas Systems Webinar: Know Thy Config: Inheritance

When: Wed, November 4th, 2020, 2-3pm EST


Please join Atlas Systems' Special Collections & Archives Technical Consultant 
Valerie Addonizio for a continuation of the introduction to the ArchivesSpace 
'config'. This session will focus on inheritance. This webinar assumes 
attendees have attended or viewed the one hour recording from the first part of 
this webinar series, Know Thy Config: An 
Introduction<https://training.atlas-sys.com/Course/Details/4336>. The slides 
for that introductory presentation are also available via that link. A 
recording of the inheritance session will be available if you are unable to 
attend the live presentation.



Please 
register<https://www.eventbrite.com/e/archivesspace-know-thy-config-part-2-inheritance-tickets-125032163567>
 for the Atlas Systems webinar Know Thy Config: Inheritance on Wed, November 
4th, 2020, 2-3pm EST through 
EventBrite<https://www.eventbrite.com/e/archivesspace-know-thy-config-part-2-inheritance-tickets-125032163567>.
 After registering, you will receive a confirmation email. Zoom info will 
follow in a second email two days before the event.

Membership Update

We are excited to welcome our newest members to our community! Our new members 
since September 30 include:

  *   Baltimore Museum of Industry Archives (Baltimore, MD)
  *   Johnson House Historic Site (Philadelphia, PA)
  *   The Field Library (Peekskill, NY)

As of September 30, we have 419 General members, 21 Educational Program 
members, and 3 Registered Service Providers. If you are interested in your 
institution becoming a member of ArchivesSpace, please email us at 
archivesspaceh...@lyrasis.org<mailto:archivesspaceh...@lyrasis.org> for more 
information.



ArchivesSpace monthly updates provide news about ArchivesSpace community and 
program activities and are sent to our member listservs, the ArchivesSpace 
Google Group, and SAA’s Collection Management Section listserv, as well as 
being posted on the ArchivesSpace website. Please feel free to share this 
update with people you know who have an interest in ArchivesSpace but may not 
be on one of these lists.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org<mailto:jessica.cro...@lyrasis.org>
[page1image482511520]


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[Archivesspace_Users_Group] ArchivesSpace Open Community Call – November 11 at 2pm ET (11am PT)

[Jessica Crouch]

Dear ArchivesSpace Members,

Please join us for our next community Zoom call on November 11, 2020 at 2-3pm 
ET (11-noon PT). This is an opportunity to hear updates from each other and 
encourage group discussion.

This is a space to surface news, ideas, and challenges. This might be an 
especially good chance to talk about non-technical questions or ideas that you 
weren’t quite sure about posting on the Users Group listserv but really would 
like help with from us or your peers.

Please register in advance at: 
https://lyrasis.zoom.us/meeting/register/tJYsdOGrrTwrEtSEV7bbUTXlp1KbAOHkdnaO

After registering, you will receive a confirmation email containing information 
about how to join the call.

If you have a question or topic you'd like to have addressed in the call, you 
can submit it when you register or email Jessica Crouch at 
jessica.cro...@lyrasis.org<mailto:jessica.cro...@lyrasis.org> by November 10 at 
5pm ET.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org<mailto:jessica.cro...@lyrasis.org>
[page1image482511520]

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[Archivesspace_Users_Group] Take a break with ArchivesSpace on Fridays

[Jessica Crouch]

Dear ArchivesSpace Users,



We’ll be hosting another casual open call via zoom at 12pm ET tomorrow. With no 
set agenda or presentation for these calls, this forum is an opportunity to 
connect, chat and recharge. Use this as a time to get help or talk about 
ArchivesSpace (or anything else) in an informal setting or just have a beverage 
with other ArchivesSpace users during this stressful time.



As a reminder, Take a Break with ArchivesSpace is going on hiatus after our 
October 30th call. We may revive the breaks in some form in the future, but 
until then we look forward to seeing you at the remaining calls. Thanks to 
everyone who has joined us at our standing Friday break calls since we started 
them in March. Whether you came to one call or 20, it’s been great getting to 
know so many of you better and sharing ArchivesSpace and non-ArchivesSpace 
thoughts.


We hope to see you all tomorrow.

When: Fridays
Time: 12:00 p.m. – 1:00 p.m. ET (9:00 a.m. – 10:00 a.m. PT)
Where: Zoom

Join the call via the information below:


Join Zoom Meeting

https://lyrasis.zoom.us/j/281962467



Meeting ID: 281 962 467



One tap mobile

+19292056099,,281962467# US (New York)

+13126266799,,281962467# US (Chicago)



Dial by your location

+1 929 205 6099 US (New York)

+1 312 626 6799 US (Chicago)

+1 301 715 8592 US

+1 346 248 7799 US (Houston)

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US

888 475 4499 US Toll-free

877 853 5257 US Toll-free

Meeting ID: 281 962 467

Find your local number: https://lyrasis.zoom.us/u/awkFNWPxh

We seek to provide a welcoming, fun, and safe community experience for everyone 
and adhere to Code4Lib’s CodeofConduct4Lib. The full text of the code of 
conduct is available at: http://bit.ly/coc4lib.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Atlas Systems Webinar Announcement: Know Thy Config: Inheritance

[Jessica Crouch]

[Posted on behalf of our Registered Service Provider Atlas Systems]

Atlas Systems Webinar: Know Thy Config: Inheritance
When: Wed, November 4th, 2020, 2-3pm EST

Please join Atlas Systems' Special Collections & Archives Technical Consultant 
Valerie Addonizio for a continuation of the introduction to the ArchivesSpace 
'config'. This session will focus on inheritance. This webinar assumes 
attendees have attended or viewed the one hour recording from the first part of 
this webinar series, Know Thy Config: An 
Introduction. The slides 
for that introductory presentation are also available via that link. A 
recording of the inheritance session will be available if you are unable to 
attend the live presentation.

Please 
register
 for the Atlas Systems webinar Know Thy Config: Inheritance on Wed, November 
4th, 2020, 2-3pm EST through 
EventBrite.
 After registering, you will receive a confirmation email. Zoom info will 
follow in a second email two days before the event.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Webinar Announcement: An Introduction to ArchivesSpace v3.0 and the Expanded Agents Module

[Jessica Crouch]

Dear ArchivesSpace Users,

ArchivesSpace will be offering a webinar focusing on the upcoming ArchivesSpace 
v3.0 release and the expanded agent module functionality that is the exclusive 
focus of this update. While the required fields to create a valid agent record 
will remain minimal, the expanded agents functionality will allow for greater 
compliance with metadata standards used to describe persons, families, and 
corporate entities like MARCXML authority and EAC-CPF, facilitate better 
exchange with databases like LCNAF and SNAC and support better 
contextualization of agents by providing more ways to apply controlled access 
headings or information about the agent and their relationships.

When: January 13, 2020
Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00pm PT)
Where: Zoom

Registration: https://lyrasis.zoom.us/webinar/register/WN_Esz2CPatRWmDlRNqMeWlIA

In order to provide a secure webinar experience and ensure adequate space in 
our Zoom environment, registration is now required for our webinars.  Our 
webinars continue to be free and open to anyone using or interested in 
ArchivesSpace.

This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.

Webinar description:
In this webinar, ArchivesSpace community members will provide background 
information and context on the necessity of the new agents functionality made 
available in ArchivesSpace v3.0.  They will also discuss the benefits of the 
expanded agents module and why an institution may want to implement the new 
fields and sub-records.

After, ArchivesSpace Program Manager, Christine Di Bella will provide a demo of 
the new agents module with a Q to follow.

Who should attend:
Anyone currently using or considering using the ArchivesSpace agents module, 
those looking to better integrate ArchivesSpace with SNAC and LCNAF and those 
looking to better comply with metadata standards used to describe agents.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Call for speakers for the ArchivesSpace 3rd Annual Online Forum

[Jessica Crouch]

Dear ArchivesSpace Users,

Mark your calendars for our third annual Online Forum!

Taking place March 29-31, 2021, our online forum will be a three-day event 
spanning a variety of time zones and ArchivesSpace experience levels. A full 
schedule and information about how to register for the event will be released 
closer to March. Anyone who uses ArchivesSpace or is interested in 
ArchivesSpace is welcome to attend.

We are now accepting both session proposals and ideas for topics via our online 
form at 
https://forms.gle/dvukC8Y6a2evvswv8.
 We will be reviewing proposals on a rolling basis, so we encourage you to get 
your proposals in early.  Submissions will be closed on March 5, 2021 with 
final notification from the planning team by March 17, 2021.

As in years past, our Online Forum will include a mix of opportunities to share 
and learn from each other about many different aspects of ArchivesSpace and all 
submissions are welcome.  The ArchivesSpace program team is particularly 
interested in presentations or workshops related to the following topics:


  *   Using ArchivesSpace in a work from home environment
  *   Using ArchivesSpace as a long arranger or at a small archive
  *   Managing paraprofessionals, students and volunteers using ArchivesSpace
  *   Demonstrations of workflows using different modules or features of the 
application
  *   Examples of anti-racism, anti-colonialism and redescription work being 
executed in ArchivesSpace
  *   Presentations related to the technical aspects of ArchivesSpace, 
including how to download a local instance of ArchivesSpace for either testing 
or production, understanding and managing the ArchivesSpace database, and using 
the API.

We anticipate recording many parts of the forum, but for it to be a success we 
will also need as many live participants as possible. We encourage you to dip 
in and out of the live program as much as you can. You will no doubt “meet” a 
different set of colleagues each time.

A special thanks to our Online Forum planning group for the tremendous work 
they’re doing to plan this forum. We’re looking forward to a great event, with 
your help!

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Webinar Reminder: An Introduction to ArchivesSpace v3.0 and the Expanded Agents Module

[Jessica Crouch]

Dear ArchivesSpace Users,

ArchivesSpace will be offering a webinar this Wednesday, January 13th, at 
2:00pm ET focusing on the upcoming ArchivesSpace v3.0 release and the expanded 
agent module functionality that is the exclusive focus of this update. While 
the required fields to create a valid agent record will remain minimal, the 
expanded agents functionality will allow for greater compliance with metadata 
standards used to describe persons, families, and corporate entities like 
MARCXML authority and EAC-CPF, facilitate better exchange with databases like 
LCNAF and SNAC and support better contextualization of agents by providing more 
ways to apply controlled access headings or information about the agent and 
their relationships.

When: January 13, 2020
Time: 2:00pm – 3:00pm ET (11:00am – 12:00pm PT)
Where: Zoom
Registration: https://lyrasis.zoom.us/webinar/register/WN_Esz2CPatRWmDlRNqMeWlIA

In order to provide a secure webinar experience and ensure adequate space in 
our Zoom environment, registration is now required for our webinars.  Our 
webinars continue to be free and open to anyone using or interested in 
ArchivesSpace.

This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.

Webinar description:
In this webinar, ArchivesSpace community members will provide background 
information and context on the necessity of the new agents functionality made 
available in ArchivesSpace v3.0.  They will also discuss the benefits of the 
expanded agents module and why an institution may want to implement the new 
fields and sub-records.

After, ArchivesSpace Program Manager, Christine Di Bella will provide a demo of 
the new agents module with a Q to follow.

Who should attend:
Anyone currently using or considering using the ArchivesSpace agents module, 
those looking to better integrate ArchivesSpace with SNAC and LCNAF and those 
looking to better comply with metadata standards used to describe agents.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Webinar Reminder: ArchivesSpace Diversity Partnership Informational Webinar

[Jessica Crouch]

(Please feel free to share widely across your networks and with anyone you 
think may be interested.)

Dear archival community,

ArchivesSpace will be offering an informational webinar on February 10, 2021, 
at 2pm ET for those interested in or planning to apply for the ArchivesSpace 
Diversity Partnership. The ArchivesSpace Diversity Partnership is a new program 
that offers support for implementing the ArchivesSpace application to 
institutions that are themselves or primarily serve communities 
underrepresented in the ArchivesSpace community. Participating organizations 
will receive, at no cost to them, ArchivesSpace membership, hosting with a 
Registered Service Provider, training, and user and technical support for the 
duration of a three-year term. More information about the ArchivesSpace 
Diversity Partnership, including information about how to apply, is available 
at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2049998863/ArchivesSpace+Diversity+Partnership.


In this webinar, members of the ArchivesSpace Diversity Partnership planning 
team will discuss the program and answer questions from potential applicants 
and others interested in the program.


This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



When: February 10, 2021

Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00pm PT)

Where: Zoom

Registration: https://lyrasis.zoom.us/webinar/register/WN_f6s6-6JeT_6q6I_TgIqWVA

In 
order to provide a secure webinar experience and ensure adequate space in our 
Zoom environment, registration is now required for our webinars.  Our webinars 
continue to be free and open to anyone using or interested in ArchivesSpace.



Who should attend:

Anyone interested in the ArchivesSpace Diversity Partnership or who has 
questions about the application process.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Webinar Announcement - Virtual Every Step of the Way: Migrating to ArchivesSpace during Remote Work

[Jessica Crouch]

Dear ArchivesSpace users,

ArchivesSpace will be offering a webinar on implementing ArchivesSpace in a 
remote work environment. In this webinar, Tomaro Taylor, Amanda Boczar, and 
Anastasia Temkina of USF Libraries - Tampa Special Collections will illustrate 
how they structured their complete migration to ArchivesSpace in a remote 
environment, including the active incorporation of student workers with various 
levels of archival experience.



When: July 7, 2021


Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00 pm PT)


Where: Zoom



Registration: https://lyrasis.zoom.us/webinar/register/WN_p_-DXUf8S1KlEYmsheGujw



This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Webinar description:



In February 2020, USF Libraries – Tampa Special Collections formally began the 
process to migrate to ArchivesSpace. Those discussions quickly stalled, 
however, when the University asked that they begin to formulate continuity of 
operations plans for remote work in preparations for what was then a 
hypothetical shutdown.

Early into lockdown, USF determined that it would actually be the perfect time 
to migrate to ArchivesSpace. The campus was closed, no Reading Room services 
could be provided, and staff wanted to engage in meaningful projects. Guiding a 
team consisting of librarians, staff, and student employees, Special 
Collections organized a multi-phase plan for preparing data for migration, 
undergoing migration, and cleaning records in ArchivesSpace. As staff begin to 
gain more physical access in 2021, they are finalizing the clean up and ready 
to engage with patrons using ArchivesSpace.



In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of USF 
Libraries - Tampa Special Collections will illustrate how they structured their 
complete migration to ArchivesSpace in a remote environment, including the 
active incorporation of student workers with various levels of archival 
experience. No one on staff had prior experience with ArchivesSpace and all 
members of the team were trained in stages. They will also address how this 
project encouraged a more holistic reassessment, including systematically 
evaluating finding aids for missing information, conscious editing of 
descriptive content and subject headings, and the addition of classification 
headers.



A Q will follow.



Presenter Information:

Tomaro Taylor is the Head of Special Collections at the University of South 
Florida Libraries Tampa campus. A Certified Archivist, Tomaro has nearly 20 
years of experience implementing policies, procedures, guidelines, and best 
practices in the archival field. She currently serves as President of the 
Academy of Certified Archivists and Co-Manager of the Society of American 
Archivists' Digital Archives Specialist (DAS) Exam.



Amanda Boczar is Special Collections Operations Manager at the University of 
South Florida Libraries Tampa campus. Amanda holds a Ph.D. in History with over 
12 years of experience in higher education, and joined the library in 2019. She 
was responsible for the migration to ArchivesSpace, and supervised student and 
employee training through the process.



Ana Temkina is a student assistant at USF Libraries Tampa campus, Special 
Collections. She received her bachelor's degree in Library and Information 
Science, Children’s Literature track, from St. Petersburg State University of 
Culture and Arts, Russia. At USF she is doing her MA in Applied Anthropology 
and will soon graduate to continue her academic path at the University of 
Kentucky. Library work remains one of her great passions.



Who should attend:

Anyone interested in implementing ArchivesSpace, developing a migration plan or 
using ArchivesSpace remotely.



Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]



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[Archivesspace_Users_Group] There's still time to volunteer for the next ArchivesSpace annual forum planning team

[Jessica Crouch]

Dear ArchivesSpace Members,



We are currently looking for volunteers for the working group to plan our 
seventh annual ArchivesSpace Annual Member 
Forum! Just 
as in previous years, this forum will be a free opportunity for staff from 
ArchivesSpace member institutions to meet and share information with each other 
and the program team about all things ArchivesSpace.  While traditionally an 
in-person event, ArchivesSpace will be holding its seventh Annual Member Forum 
virtually. Although it will be held during the week of the Society of American 
Archivists Annual Meeting as in previous years, the Member Forum is not part of 
SAA and does not require registration for the SAA Annual Meeting.



This free event is a chance for ArchivesSpace members to come together to 
highlight the work they are doing in ArchivesSpace, show off new plugins or 
tools they’ve developed, and attend discussions and trainings on a variety of 
topics. All community members are welcome to volunteer for this working group.  
We will schedule meetings and the forum itself in ways that allow for 
participation across time zones.



If you would like to volunteer, please respond by June 14, 2021.  And if you 
have any questions, contact Jessica at 
jessica.cro...@lyrasis.org. We look forward 
to another great event, with your help!

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Webinar Reminder: Making the most of the ArchivesSpace Classifications Module and Library of Congress Subject Headings at the University of Oregon

[Jessica Crouch]

Dear ArchivesSpace users,

There’s still time to register for next week’s webinar on making the most of 
the ArchivesSpace classifications module and Library of Congress Subject 
Headings at the University of Oregon. In this webinar, Liliya Benz and Alex 
Bisio of University of Oregon will discuss their initiative to create 
interactive, browsable subject guides for new reference staff and patrons by 
making use of the classifications module in ArchivesSpace.



When: June 30, 2021

Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00 p.m. PT)

Where: Zoom
Registration: https://lyrasis.zoom.us/webinar/register/WN_9vyoqxiySM-UnKuHCnfexA



This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Webinar description:



In March 2020, processing archivists in Special Collections and University 
Archives (SCUA) at the University of Oregon Libraries began experimenting with 
the Classifications module in ArchivesSpace, seeking a way to create 
interactive, browsable subject guides for new reference staff and patrons. 
Using existing controlled vocabulary in SCUA’s MARC records, processing 
archivists employed data exploration tools in OpenRefine (formerly 
GoogleRefine) to collate collections into subject areas based on Library of 
Congress Classifications. Using OpenRefine and additional subject analysis of 
the collections, processing archivists were able to create comprehensive lists 
of SCUA’s collections by subjects represented. These lists could then be 
uploaded into ArchivesSpace Classifications, giving staff and patrons a tool to 
browse archival collections as they would books on a shelf in the general 
stacks of the university library.



This webinar will explore the MARC-to-Classifications workflow in OpenRefine, 
as well as subject analysis methods used to assign both classifications and 
subclassifications based on numerical collection data. Classification Web, the 
primary tool used for subject analysis and classification, will be juxtaposed 
with other open-access tools in the hope that institutions may replicate 
aspects of the project regardless of subscription-based resources. Highlighted 
resources used for subject analysis will include Library of Congress 
Classification Web (subscription-based), Library of Congress Authorities (open 
access), and the Library of Congress Classification Outline (open access).


A Q will follow.


Presenter Information:


Liliya Benz is the Special Projects Processing Archivist for Special 
Collections and University Archives at the University of Oregon. She received 
her Bachelor of Arts in applied mathematics from the University of Oregon and 
her Master of Library Science with a concentration in archives studies from 
Emporia State University.


Alex Bisio (she/her/hers) is the Lead Processing Archivist in Special 
Collections and University Archives at the University of Oregon Libraries. She 
earned her MSLIS in Archives Management and MA in American History from Simmons 
College, and her BA in American History from Santa Clara University. Before 
joining SCUA at the University of Oregon, she served as the Associate Archivist 
of the Jesuit Archives: Central United States in Saint Louis, Missouri, and the 
Archivist for the Critical Theory Archive at the University of California, 
Irvine.



Who should attend:

Anyone using or interested in using the ArchivesSpace Classifications module.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]



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[Archivesspace_Users_Group] Call for speakers - ArchivesSpace 7th Annual Member Forum

[Jessica Crouch]

Dear ArchivesSpace Members,

ArchivesSpace is seeking proposals for presentations and moderated discussions 
to be offered as part of our 7th Annual Member Forum, which will be offered 
virtually on August 2-4, 2021.  Presentations will be delivered on Monday, 
August 2, from 12pm-3pm ET, and moderated discussions will be held on Tuesday, 
August 3, from 12pm-3pm ET.

The event wiki and registrations will be made available soon, but for now we 
are looking for presenters and discussion leaders for August 2-3, 2021. 
Anything related to ArchivesSpace is fair game. Presentations and discussions 
can be on anything related to your work using, developing, or actively 
contributing to the ArchivesSpace application and community.  Topics of 
particular interest include managing others working in ArchivesSpace (including 
interns, volunteers and students), large scale implementation or cleanup 
projects you or your organization have undertaken in either a remote or 
in-person environment, and presentations related to plugins or tools you have 
developed to work with ArchivesSpace.

There is a short Google form for proposals available at 
https://forms.gle/7ru7pemTkshL2HDB9. Proposals will be reviewed on a rolling 
basis. The last day that proposals will be accepted is July 16, 2021, and all 
notifications will be made by July 20, 2021.

If you have any questions or other suggestions at this point, please feel free 
to email Jessica at 
jessica.cro...@lyrasis.org.

We look forward to “seeing” you soon!
Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Webinar Reminder: Managing AV Materials in ArchivesSpace

[Jessica Crouch]

Dear ArchivesSpace users,


There is still time to register for next week’s webinar on managing AV 
materials in ArchivesSpace. In this webinar, archivists working with 
audiovisual materials and ArchivesSpace will discuss how their shared 
experiences have led them to help and bolster one another’s work in 
ArchivesSpace and in managing AV materials.  They’ll discuss the specific 
projects they have worked on to describe audiovisual materials in ArchivesSpace.



First, Siobhan Hagan of the Mid-Atlantic Regional Moving Image Archive (MARMIA) 
will discuss the work of the Association of Moving Image Archivists’ Regional 
Audiovisual Archives Committee overall and how this work has led to 
collaborative working relationships across the group.


Next, Megan McShea will speak about her work creating the Archives of American 
Art’s Guidelines to Processing Collections with Audiovisual 
Material,
 and then how her perspective changed while working with MARMIA’s massive 
WJZ-TV Collection, where they are using ArchivesSpace to transform their 
inherited Word document videotape inventories into searchable, actionable 
collection description.



Then, Jamie Marie Wagner of University of Colorado Boulder Libraries will speak 
about how she adapted the Guidelines to Processing Collections with Audiovisual 
Material for her institution, plus some specific challenges they have come 
across and tips and tricks for others.


Finally, Hannah Wiatt Davis of Florida State University Libraries will speak 
about the process of migrating to ArchivesSpace, the subsequent cleanup of 
data, and their initial experimentations with the Assessment Module for AV 
materials.



A Q will follow all presentations.

Webinar Information:


When: May 19, 2021


Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00pm PT)

Where: Zoom



Registration: https://lyrasis.zoom.us/webinar/register/WN_Zp3vy-SZQTeWZV6qI_gh5Q



This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Presenter Information:


Siobhan C. Hagan holds her M.A. in Moving Image Archiving and Preservation 
(MIAP) from NYU’s Tisch School of the Arts and has worked in a variety of 
collecting organizations throughout her career, including the UCLA Library, the 
National Aquarium, and the Smithsonian Institute. She is currently the Project 
Manager of the Memory Lab Network at the DC Public Library and is the Founder 
and CEO of the Mid-Atlantic Regional Moving Image Archive (MARMIA). She has 
been active as a member of the Association of Moving Image Archivists (AMIA): 
she is currently co-chair of the Local TV Task Force, co-chair of the Regional 
Audio-Visual Archives Committee, is a member of the Election Committee, and was 
an AMIA Director of the Board from 2015-2017.

Megan McShea is an independent archivist in Baltimore, MD, currently focused on 
community archives, audiovisual archives, digitization planning, and digital 
asset management. Prior to that, she was the Audiovisual Archivist at the 
Archives of American Art, Smithsonian Institution. She is the author of AAA's 
Guidelines to Processing Collections with Audiovisual 
Material,
 and teaches the workshop Arrangement and Description of Audiovisual Materials 
for the Society of American 
Archivists.
 She currently serves on the board of the Mid-Atlantic Regional Moving Image 
Archive.


Jamie Marie Wagner is the first dedicated Moving Image Archivist in the 
University of Colorado Boulder Libraries’ Rare and Distinctive Collections. 
Since 2019, she has overseen the Libraries’ archival film and video material, 
as well as collections related to Colorado media history and American 
experimental filmmaking. She holds an MA in Film and MLIS from the University 
of Wisconsin-Madison. She is currently the Rocky Mountain area representative 
to the AMIA Regional Audio-Visual Archives Committee and Continuing Education 
Coordinator for the Society of Rocky Mountain Archivists.


Hannah Wiatt Davis is the Preservation Librarian at Florida State University 
Libraries, where she leads and directs collection management and preservation 
efforts in the Special Collections & Archives division. She also serves as the 
ArchivesSpace Technical Lead for FSU's six repositories, and is a founding 
member and chair of the Society of Florida Archivists ArchivesSpace Working 
Group.



Who should attend:

Anyone using or interested in using ArchivesSpace to manage their AV materials.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

[Archivesspace_Users_Group] Volunteer for the next ArchivesSpace annual forum planning team

[Jessica Crouch]

Dear ArchivesSpace Members,



We are currently looking for volunteers for the working group to plan our 
seventh annual ArchivesSpace Annual Member 
Forum! Just 
as in previous years, this forum will be a free opportunity for staff from 
ArchivesSpace member institutions to meet and share information with each other 
and the program team about all things ArchivesSpace.  While traditionally an 
in-person event, ArchivesSpace will be holding its seventh Annual Member Forum 
virtually. Although it will be held during the week of the Society of American 
Archivists Annual Meeting as in previous years, the Member Forum is not part of 
SAA and does not require registration for the SAA Annual Meeting.



This free event is a chance for ArchivesSpace members to come together to 
highlight the work they are doing in ArchivesSpace, show off new plugins or 
tools they’ve developed, and attend discussions and trainings on a variety of 
topics. All community members are welcome to volunteer for this working group.  
We will schedule meetings and the forum itself in ways that allow for 
participation across time zones.



If you would like to volunteer, please respond by June 14, 2021.  And if you 
have any questions, contact Jessica at 
jessica.cro...@lyrasis.org. We look forward 
to another great event, with your help!

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Registration now open: ArchivesSpace Digital Objects Training, June 16, 2021

[Jessica Crouch]

Dear ArchivesSpace users,



Registration is now open for the three-hour ArchivesSpace Digital Objects 
Module workshop on June 16, 2021, from 12:00pm-3:00pm ET/9:00am-12:00pm PT.  
During this workshop, ArchivesSpace trainer Brittany Newberry will cover using 
digital objects in ArchivesSpace, including a functional overview of the 
Digital Objects module, how to create both simple and complex digital objects, 
and importing and exporting digital objects.  Attendees are expected to have 
experience with ArchivesSpace or to have completed the ArchivesSpace Basics 
training.   A copy of the agenda is linked below.


ArchivesSpace Digital Objects Module Training 
(agenda)
Date: June 16, 2021
Time: 12:00pm-3:00pm ET / 9:00am-12:00pm PT
Trainer: Brittany Newberry (Atlanta University Center)
Registration: https://lyrasis.zoom.us/webinar/register/WN_mTY8SRxsQviLx92mEqh7XQ

For the first 48 hours, registration will be open to individuals associated 
with ArchivesSpace member institutions only. To register during this time, you 
must use an institutional email address associated with an ArchivesSpace member 
institution. Registrations using personal email addresses and addresses 
associated with non-member institutions will not be accepted. After 48 hours, 
any remaining registrations will be made available to all ArchivesSpace users.


In order to make training available to as many organizations and users as 
possible, registration will be limited to three (3) attendees per organization 
for virtual trainings.

All community-wide virtual trainings will be recorded.  These recordings will 
be made available via the ArchivesSpace website and YouTube channel.  You do 
not need to register for the training to have access to the recordings.

Over the next year, the Trainers Corps will offer regularly scheduled workshops 
and office hours covering a variety of topics on all things ArchivesSpace.  
These virtual, community-wide trainings will be part of a 12-month pilot 
project by the Trainers Corps to assess community interest and training needs. 
Registration for each training will be separate and registration will open 
closer to each training date. Information about this training program is 
available at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]



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Re: [Archivesspace_Users_Group] Registration now open: ArchivesSpace Digital Objects Training, June 16, 2021

[Jessica Crouch]

Good morning Annika,

Thanks for your interest in this training.  The training filled up quickly but 
you can sign up for the waitlist at https://forms.gle/tekMM63cdkcjeKAt9.

If you were unable to register for this training, a recording will be made 
available on our YouTube channel at 
https://www.youtube.com/channel/UCxR6D-UlSx6N6UWTeqHTjzA/featured.

For information about other upcoming ArchivesSpace community-wide trainings, 
please visit 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.

Best,
Jessica

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org<mailto:jessica.cro...@lyrasis.org>
[page1image482511520]



From:  on behalf of 
Annika Dowd 
Reply-To: Archivesspace Users Group 

Date: Thursday, May 27, 2021 at 8:36 AM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Registration now open: ArchivesSpace 
Digital Objects Training, June 16, 2021


Hello Jessica,
I am trying to register for this workshop but the link says registration is 
closed. Could you please add me or did I miss the deadline?
Thank you!
Annie Dowd


Annika Dowd
Research Associate
WILSON COLLEGE
1015 Philadelphia Ave.
Chambersburg, PA 17201
annika.d...@wilson.edu
o. 717-262-2049
www.wilson.edu<http://www.wilson.edu/>

[cid:image002.png@01D752D8.F209EFB0]<http://www.wilson.edu/>

Confidentiality Notice: This e-mail, including any attachments, is for the sole 
use of the intended recipient(s) and may contain confidential and privileged 
information. Any unauthorized review, use, disclosure, or distribution is 
prohibited. If you are not the intended recipient, please contact the sender by 
reply e-mail and destroy all copies of the original message.


From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Jessica 
Crouch
Sent: Wednesday, May 26, 2021 12:08 PM
To: Archivesspace Member Reps 
; Archivesspace Small Archives 
Users Group ; 
Archivesspace Users Group ; 
archivesspace_bot_memb...@lyralists.lyrasis.org; 
archivesspace_...@lyralists.lyrasis.org; 
archivesspace_...@lyralists.lyrasis.org; archivists-...@connectedcommunity.org
Subject: [Archivesspace_Users_Group] Registration now open: ArchivesSpace 
Digital Objects Training, June 16, 2021


Dear ArchivesSpace users,



Registration is open for a three-hour ArchivesSpace Digital Objects Module 
workshop on June 16, 2021, from 12:00pm-3:00pm ET/9:00am-12:00pm PT.  During 
this workshop, ArchivesSpace trainer Brittany Newberry will cover using digital 
objects in ArchivesSpace, including a functional overview of the Digital 
Objects module, how to create both simple and complex digital objects, and 
importing and exporting digital objects.  Attendees are expected to have 
experience with ArchivesSpace or to have completed the ArchivesSpace Basics 
training.   A copy of the agenda is linked below.

ArchivesSpace Digital Objects Module Training 
(agenda<https://urldefense.com/v3/__https:/drive.google.com/file/d/1JJ8_F2j1YVl07ZjtkOtFuldjPjFcrGjV/view?usp=sharing__;!!LLQ0M3SeqGr5GQ!pOCdMyCPICXN3wAovGIRBP0wuwXnorNAXmYQkMnPE_uFI0bJ0-khMjnP7U_FVduKE6MT$>)
Date: June 16, 2021
Time: 12:00pm-3:00pm ET / 9:00am-12:00pm PT
Trainer: Brittany Newberry (Atlanta University Center)
Registration: 
https://lyrasis.zoom.us/webinar/register/WN_mTY8SRxsQviLx92mEqh7XQ<https://urldefense.com/v3/__https:/lyrasis.zoom.us/webinar/register/WN_mTY8SRxsQviLx92mEqh7XQ__;!!LLQ0M3SeqGr5GQ!pOCdMyCPICXN3wAovGIRBP0wuwXnorNAXmYQkMnPE_uFI0bJ0-khMjnP7U_FVZazGcPk$>

In order to make training available to as many organizations and users as 
possible, registration will be limited to three (3) attendees per organization 
for virtual trainings.

All community-wide virtual trainings will be recorded.  These recordings will 
be made available via the ArchivesSpace website and YouTube channel.  You do 
not need to register for the training to have access to the recordings.

Over the next year, the Trainers Corps will offer regularly scheduled workshops 
and office hours covering a variety of topics on all things ArchivesSpace.  
These virtual, community-wide trainings will be part of a 12-month pilot 
project by the Trainers Corps to assess community interest and training needs. 
Registration for each training will be separate and registration will open 
closer to each training date. Information about this training program is 
available at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training<https://urldefense.com/v3/__https:/archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace*Community-Wide*Virtual*Training__;Kysr!!LLQ0M3SeqGr5GQ!pOCdMyCPICXN3wAovGIRBP0wuwXnorNAXmYQkMnPE_uFI0bJ0-khMjnP7U_FVblQwa-I$>.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org<mailto:jessica.c

[Archivesspace_Users_Group] Webinar Announcement: Making the most of the ArchivesSpace Classifications Module and Library of Congress Subject Headings at the University of Oregon

[Jessica Crouch]

Dear ArchivesSpace users,

ArchivesSpace will be offering a webinar on making the most of the 
ArchivesSpace classifications module and Library of Congress Subject Headings 
at the University of Oregon. In this webinar, Liliya Benz and Alex Bisio of 
University of Oregon will discuss their initiative to create interactive, 
browsable subject guides for new reference staff and patrons by making use of 
the classifications module in ArchivesSpace.



When: June 30, 2021

Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00 p.m. PT)

Where: Zoom
Registration: https://lyrasis.zoom.us/webinar/register/WN_9vyoqxiySM-UnKuHCnfexA



This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Webinar description:



In March 2020, processing archivists in Special Collections and University 
Archives (SCUA) at the University of Oregon Libraries began experimenting with 
the Classifications module in ArchivesSpace, seeking a way to create 
interactive, browsable subject guides for new reference staff and patrons. 
Using existing controlled vocabulary in SCUA’s MARC records, processing 
archivists employed data exploration tools in OpenRefine (formerly 
GoogleRefine) to collate collections into subject areas based on Library of 
Congress Classifications. Using OpenRefine and additional subject analysis of 
the collections, processing archivists were able to create comprehensive lists 
of SCUA’s collections by subjects represented. These lists could then be 
uploaded into ArchivesSpace Classifications, giving staff and patrons a tool to 
browse archival collections as they would books on a shelf in the general 
stacks of the university library.



This webinar will explore the MARC-to-Classifications workflow in OpenRefine, 
as well as subject analysis methods used to assign both classifications and 
subclassifications based on numerical collection data. Classification Web, the 
primary tool used for subject analysis and classification, will be juxtaposed 
with other open-access tools in the hope that institutions may replicate 
aspects of the project regardless of subscription-based resources. Highlighted 
resources used for subject analysis will include Library of Congress 
Classification Web (subscription-based), Library of Congress Authorities (open 
access), and the Library of Congress Classification Outline (open access).


A Q will follow.


Presenter Information:


Liliya Benz is the Special Projects Processing Archivist for Special 
Collections and University Archives at the University of Oregon. She received 
her Bachelor of Arts in applied mathematics from the University of Oregon and 
her Master of Library Science with a concentration in archives studies from 
Emporia State University.


Alex Bisio (she/her/hers) is the Lead Processing Archivist in Special 
Collections and University Archives at the University of Oregon Libraries. She 
earned her MSLIS in Archives Management and MA in American History from Simmons 
College, and her BA in American History from Santa Clara University. Before 
joining SCUA at the University of Oregon, she served as the Associate Archivist 
of the Jesuit Archives: Central United States in Saint Louis, Missouri, and the 
Archivist for the Critical Theory Archive at the University of California, 
Irvine.



Who should attend:

Anyone using or interested in using the ArchivesSpace Classifications module.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]



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[Archivesspace_Users_Group] Registration now open: ArchivesSpace Digital Objects Training, June 16, 2021

[Jessica Crouch]

Dear ArchivesSpace users,



Registration is open for a three-hour ArchivesSpace Digital Objects Module 
workshop on June 16, 2021, from 12:00pm-3:00pm ET/9:00am-12:00pm PT.  During 
this workshop, ArchivesSpace trainer Brittany Newberry will cover using digital 
objects in ArchivesSpace, including a functional overview of the Digital 
Objects module, how to create both simple and complex digital objects, and 
importing and exporting digital objects.  Attendees are expected to have 
experience with ArchivesSpace or to have completed the ArchivesSpace Basics 
training.   A copy of the agenda is linked below.


ArchivesSpace Digital Objects Module Training 
(agenda)
Date: June 16, 2021
Time: 12:00pm-3:00pm ET / 9:00am-12:00pm PT
Trainer: Brittany Newberry (Atlanta University Center)
Registration: https://lyrasis.zoom.us/webinar/register/WN_mTY8SRxsQviLx92mEqh7XQ

In order to make training available to as many organizations and users as 
possible, registration will be limited to three (3) attendees per organization 
for virtual trainings.

All community-wide virtual trainings will be recorded.  These recordings will 
be made available via the ArchivesSpace website and YouTube channel.  You do 
not need to register for the training to have access to the recordings.

Over the next year, the Trainers Corps will offer regularly scheduled workshops 
and office hours covering a variety of topics on all things ArchivesSpace.  
These virtual, community-wide trainings will be part of a 12-month pilot 
project by the Trainers Corps to assess community interest and training needs. 
Registration for each training will be separate and registration will open 
closer to each training date. Information about this training program is 
available at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]



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[Archivesspace_Users_Group] Announcing the next ArchivesSpace Trainers Corps Office Monday, July 19th at 2pm ET/11am PT

[Jessica Crouch]

Dear ArchivesSpace Users,



The second ArchivesSpace Trainers Corps “Office Hour” will be Monday, July 19th 
at 2pm ET/11am PT. In these office hours, members of the ArchivesSpace Trainers 
Corps will demo a task or tool frequently used by ArchivesSpace members and 
take questions related to a pre-determined topic.


For this open call, the Trainers Corps will briefly explain the difference 
between full mode and light mode in the ArchivesSpace Agents module and how to 
enable and toggle between the two.  This feature is new to ArchivesSpace 
v3.0/3.0.1.  Following the presentation, you will have the opportunity to ask 
questions about the topic, followed by a general Q about all things agents.  
If you would like to suggest a topic for a future “Office Hour,” you can do so 
at https://forms.gle/unz3GmAbWwvpHjSr7.

ArchivesSpace Trainers Corps “Office Hour”

Date: July 19, 2021

Time: 2:00pm ET / 11:00am PT

Topic: Full mode vs. light mode in the  ArchivesSpace Agents module


Registration: 
https://lyrasis.zoom.us/meeting/register/tJckce-trjwtH9SW4q2BywTYU1YkkJo-5Sr6

Over the next year, the Trainers Corps will offer regularly scheduled trainings 
and office hours covering a variety of topics on all things ArchivesSpace.  
Registration for each training will be separate and registration will open 
closer to each training date. Information about this training program is 
available at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.


If you have any questions, feel free to contact us at 
archivesspaceh...@lyrasis.org.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Webinar Reminder - Virtual Every Step of the Way: Migrating to ArchivesSpace during Remote Work

[Jessica Crouch]

Dear ArchivesSpace users,

There’s still time to register for next week’s webinar on implementing 
ArchivesSpace in a remote work environment. In this webinar, Tomaro Taylor, 
Amanda Boczar, and Anastasia Temkina of USF Libraries - Tampa Special 
Collections will illustrate how they structured their complete migration to 
ArchivesSpace in a remote environment, including the active incorporation of 
student workers with various levels of archival experience.



When: July 7, 2021


Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00 pm PT)


Where: Zoom



Registration: https://lyrasis.zoom.us/webinar/register/WN_p_-DXUf8S1KlEYmsheGujw



This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Webinar description:



In February 2020, USF Libraries – Tampa Special Collections formally began the 
process to migrate to ArchivesSpace. Those discussions quickly stalled, 
however, when the University asked that they begin to formulate continuity of 
operations plans for remote work in preparations for what was then a 
hypothetical shutdown.

Early into lockdown, USF determined that it would actually be the perfect time 
to migrate to ArchivesSpace. The campus was closed, no Reading Room services 
could be provided, and staff wanted to engage in meaningful projects. Guiding a 
team consisting of librarians, staff, and student employees, Special 
Collections organized a multi-phase plan for preparing data for migration, 
undergoing migration, and cleaning records in ArchivesSpace. As staff begin to 
gain more physical access in 2021, they are finalizing the clean up and ready 
to engage with patrons using ArchivesSpace.



In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of USF 
Libraries - Tampa Special Collections will illustrate how they structured their 
complete migration to ArchivesSpace in a remote environment, including the 
active incorporation of student workers with various levels of archival 
experience. No one on staff had prior experience with ArchivesSpace and all 
members of the team were trained in stages. They will also address how this 
project encouraged a more holistic reassessment, including systematically 
evaluating finding aids for missing information, conscious editing of 
descriptive content and subject headings, and the addition of classification 
headers.



A Q will follow.



Presenter Information:

Tomaro Taylor is the Head of Special Collections at the University of South 
Florida Libraries Tampa campus. A Certified Archivist, Tomaro has nearly 20 
years of experience implementing policies, procedures, guidelines, and best 
practices in the archival field. She currently serves as President of the 
Academy of Certified Archivists and Co-Manager of the Society of American 
Archivists' Digital Archives Specialist (DAS) Exam.



Amanda Boczar is Special Collections Operations Manager at the University of 
South Florida Libraries Tampa campus. Amanda holds a Ph.D. in History with over 
12 years of experience in higher education, and joined the library in 2019. She 
was responsible for the migration to ArchivesSpace, and supervised student and 
employee training through the process.



Ana Temkina is a student assistant at USF Libraries Tampa campus, Special 
Collections. She received her bachelor's degree in Library and Information 
Science, Children’s Literature track, from St. Petersburg State University of 
Culture and Arts, Russia. At USF she is doing her MA in Applied Anthropology 
and will soon graduate to continue her academic path at the University of 
Kentucky. Library work remains one of her great passions.



Who should attend:

Anyone interested in implementing ArchivesSpace, developing a migration plan or 
using ArchivesSpace remotely.



Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]



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[Archivesspace_Users_Group] ArchivesSpace Trainers Corps Office Hour next week, Monday, July 19th at 2pm ET/11am PT

[Jessica Crouch]

Dear ArchivesSpace Users,



The second ArchivesSpace Trainers Corps “Office Hour” will be Monday next week, 
July 19th at 2pm ET/11am PT. In these office hours, members of the 
ArchivesSpace Trainers Corps will demo a task or tool frequently used by 
ArchivesSpace members and take questions related to a pre-determined topic.


For this open call, the Trainers Corps will briefly explain the difference 
between full mode and light mode in the ArchivesSpace Agents module and how to 
enable and toggle between the two.  This feature is new to ArchivesSpace 
v3.0/3.0.1.  Following the presentation, you will have the opportunity to ask 
questions about the topic, followed by a general Q about all things agents.  
If you would like to suggest a topic for a future “Office Hour,” you can do so 
at https://forms.gle/unz3GmAbWwvpHjSr7.

ArchivesSpace Trainers Corps “Office Hour”

Date: July 19, 2021

Time: 2:00pm ET / 11:00am PT

Topic: Full mode vs. light mode in the  ArchivesSpace Agents module


Registration: 
https://lyrasis.zoom.us/meeting/register/tJckce-trjwtH9SW4q2BywTYU1YkkJo-5Sr6

Over the next year, the Trainers Corps will offer regularly scheduled trainings 
and office hours covering a variety of topics on all things ArchivesSpace.  
Registration for each training will be separate and registration will open 
closer to each training date. Information about this training program is 
available at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.


If you have any questions, feel free to contact us at 
archivesspaceh...@lyrasis.org.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Webinar Reminder - Virtual Every Step of the Way: Migrating to ArchivesSpace during Remote Work

[Jessica Crouch]

Dear ArchivesSpace users,

There’s still time to register for tomorrow’s webinar on implementing 
ArchivesSpace in a remote work environment. In this webinar, Tomaro Taylor, 
Amanda Boczar, and Anastasia Temkina of USF Libraries - Tampa Special 
Collections will illustrate how they structured their complete migration to 
ArchivesSpace in a remote environment, including the active incorporation of 
student workers with various levels of archival experience.



When: July 7, 2021


Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00 pm PT)


Where: Zoom



Registration: https://lyrasis.zoom.us/webinar/register/WN_p_-DXUf8S1KlEYmsheGujw



This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Webinar description:



In February 2020, USF Libraries – Tampa Special Collections formally began the 
process to migrate to ArchivesSpace. Those discussions quickly stalled, 
however, when the University asked that they begin to formulate continuity of 
operations plans for remote work in preparations for what was then a 
hypothetical shutdown.

Early into lockdown, USF determined that it would actually be the perfect time 
to migrate to ArchivesSpace. The campus was closed, no Reading Room services 
could be provided, and staff wanted to engage in meaningful projects. Guiding a 
team consisting of librarians, staff, and student employees, Special 
Collections organized a multi-phase plan for preparing data for migration, 
undergoing migration, and cleaning records in ArchivesSpace. As staff begin to 
gain more physical access in 2021, they are finalizing the clean up and ready 
to engage with patrons using ArchivesSpace.



In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of USF 
Libraries - Tampa Special Collections will illustrate how they structured their 
complete migration to ArchivesSpace in a remote environment, including the 
active incorporation of student workers with various levels of archival 
experience. No one on staff had prior experience with ArchivesSpace and all 
members of the team were trained in stages. They will also address how this 
project encouraged a more holistic reassessment, including systematically 
evaluating finding aids for missing information, conscious editing of 
descriptive content and subject headings, and the addition of classification 
headers.



A Q will follow.


Presenter Information:

Tomaro Taylor is the Head of Special Collections at the University of South 
Florida Libraries Tampa campus. A Certified Archivist, Tomaro has nearly 20 
years of experience implementing policies, procedures, guidelines, and best 
practices in the archival field. She currently serves as President of the 
Academy of Certified Archivists and Co-Manager of the Society of American 
Archivists' Digital Archives Specialist (DAS) Exam.



Amanda Boczar is Special Collections Operations Manager at the University of 
South Florida Libraries Tampa campus. Amanda holds a Ph.D. in History with over 
12 years of experience in higher education, and joined the library in 2019. She 
was responsible for the migration to ArchivesSpace, and supervised student and 
employee training through the process.



Ana Temkina is a student assistant at USF Libraries Tampa campus, Special 
Collections. She received her bachelor's degree in Library and Information 
Science, Children’s Literature track, from St. Petersburg State University of 
Culture and Arts, Russia. At USF she is doing her MA in Applied Anthropology 
and will soon graduate to continue her academic path at the University of 
Kentucky. Library work remains one of her great passions.



Who should attend:

Anyone interested in implementing ArchivesSpace, developing a migration plan or 
using ArchivesSpace remotely.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]



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[Archivesspace_Users_Group] Webinar Cancelled - Virtual Every Step of the Way: Migrating to ArchivesSpace during Remote Work

[Jessica Crouch]

Dear ArchivesSpace users,

Thank you to everyone who registered for this webinar. Due to the anticipated 
impact of Tropical Storm Elsa on our presenters in the Tampa area, this webinar 
has been cancelled.  We will make any announcement about rescheduling at a 
later date.

Best,
Jessica


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org<mailto:jessica.cro...@lyrasis.org>
[page1image482511520]



From:  on behalf of Jessica 
Crouch 
Date: Tuesday, July 6, 2021 at 9:37 AM
To: Archivesspace Small Archives Users Group 
, Archivesspace 
Member Reps , Archivesspace 
Users Group , 
"archivesspace_bot_memb...@lyralists.lyrasis.org" 
, 
"archivesspace_...@lyralists.lyrasis.org" 
, 
"archivesspace_...@lyralists.lyrasis.org" 
, 
"archivists-...@connectedcommunity.org" 
Subject: [Archivesspace_tac] Webinar Reminder - Virtual Every Step of the Way: 
Migrating to ArchivesSpace during Remote Work


Dear ArchivesSpace users,

There’s still time to register for tomorrow’s webinar on implementing 
ArchivesSpace in a remote work environment. In this webinar, Tomaro Taylor, 
Amanda Boczar, and Anastasia Temkina of USF Libraries - Tampa Special 
Collections will illustrate how they structured their complete migration to 
ArchivesSpace in a remote environment, including the active incorporation of 
student workers with various levels of archival experience.



When: July 7, 2021



Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00 pm PT)



Where: Zoom



Registration: https://lyrasis.zoom.us/webinar/register/WN_p_-DXUf8S1KlEYmsheGujw



This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Webinar description:



In February 2020, USF Libraries – Tampa Special Collections formally began the 
process to migrate to ArchivesSpace. Those discussions quickly stalled, 
however, when the University asked that they begin to formulate continuity of 
operations plans for remote work in preparations for what was then a 
hypothetical shutdown.

Early into lockdown, USF determined that it would actually be the perfect time 
to migrate to ArchivesSpace. The campus was closed, no Reading Room services 
could be provided, and staff wanted to engage in meaningful projects. Guiding a 
team consisting of librarians, staff, and student employees, Special 
Collections organized a multi-phase plan for preparing data for migration, 
undergoing migration, and cleaning records in ArchivesSpace. As staff begin to 
gain more physical access in 2021, they are finalizing the clean up and ready 
to engage with patrons using ArchivesSpace.



In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of USF 
Libraries - Tampa Special Collections will illustrate how they structured their 
complete migration to ArchivesSpace in a remote environment, including the 
active incorporation of student workers with various levels of archival 
experience. No one on staff had prior experience with ArchivesSpace and all 
members of the team were trained in stages. They will also address how this 
project encouraged a more holistic reassessment, including systematically 
evaluating finding aids for missing information, conscious editing of 
descriptive content and subject headings, and the addition of classification 
headers.



A Q will follow.



Presenter Information:

Tomaro Taylor is the Head of Special Collections at the University of South 
Florida Libraries Tampa campus. A Certified Archivist, Tomaro has nearly 20 
years of experience implementing policies, procedures, guidelines, and best 
practices in the archival field. She currently serves as President of the 
Academy of Certified Archivists and Co-Manager of the Society of American 
Archivists' Digital Archives Specialist (DAS) Exam.



Amanda Boczar is Special Collections Operations Manager at the University of 
South Florida Libraries Tampa campus. Amanda holds a Ph.D. in History with over 
12 years of experience in higher education, and joined the library in 2019. She 
was responsible for the migration to ArchivesSpace, and supervised student and 
employee training through the process.



Ana Temkina is a student assistant at USF Libraries Tampa campus, Special 
Collections. She received her bachelor's degree in Library and Information 
Science, Children’s Literature track, from St. Petersburg State University of 
Culture and Arts, Russia. At USF she is doing her MA in Applied Anthropology 
and will soon graduate to continue her academic path at the University of 
Kentucky. Library work remains one of her great passions.



Who should attend:

Anyone interested in implementing ArchivesSpace, developing a migration plan or 
using ArchivesSpace remotely.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org<mailto:jessica.cro...@lyrasis.org>
[page1image482511520]



__

[Archivesspace_Users_Group] Call for speakers due next week - ArchivesSpace 7th Annual Member Forum

[Jessica Crouch]

Dear ArchivesSpace Members,

ArchivesSpace is seeking proposals for presentations to be offered as part of 
our 7th Annual Member Forum, which will be offered virtually on August 2-4, 
2021.  Presentations will be delivered on Monday, August 2, from 12pm-3pm ET.  
Proposals are due next Friday, July 16, 2021.

Any topic related to ArchivesSpace is fair game. Presentations and discussions 
can be on anything related to your work using, developing, or actively 
contributing to the ArchivesSpace application and community.  Topics of 
particular interest include managing others working in ArchivesSpace (including 
interns, volunteers and students), large scale implementation or cleanup 
projects you or your organization have undertaken in either a remote or 
in-person environment, and presentations related to plugins or tools you have 
developed to work with ArchivesSpace.

There is a short Google form for proposals available at 
https://forms.gle/7ru7pemTkshL2HDB9. Proposals will be reviewed on a rolling 
basis. The last day that proposals will be accepted is July 16, 2021, and all 
notifications will be made by July 20, 2021.



To register for the forum or learn more, visit the forum wiki at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2770599937/ArchivesSpace+Member+Forum+2021.

If you have any questions, please feel free to email Jessica at 
jessica.cro...@lyrasis.org.

We look forward to “seeing” you soon!
Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Registration now open: Four-session Virtual ArchivesSpace Basics Workshop on May 11, 13, 18 and 21, 2021

[Jessica Crouch]

Dear ArchivesSpace users,



Registration is now open for a four-session Virtual ArchivesSpace Basics 
Workshop on May 11, 13, 18 and 21, 2021 from 12:00pm-2:30pm ET/9:00am-11:30am 
PT.  During this workshop, trainers from the ArchivesSpace Trainers Corps will 
cover some of the most frequently used areas of the ArchivesSpace application.  
Attendees are expected to attend all 4 sessions since each session will build 
on the lessons learned in the session before.  A copy of the agenda is linked 
below.


ArchivesSpace Basics Training - 4 sessions 
(agenda)

Date: May 11, 13, 18, 20, 2021

Time: 12:00pm-2:30pm ET / 9:00am-11:30pm PT

Trainers: Nancy Enneking (Getty) and Noah Huffman (Duke University)

Registration: https://lyrasis.zoom.us/webinar/register/WN_Dm-UQQW2Tb-Rpbo5UZVd2w

Anyone using ArchivesSpace may register for this training but in order to make 
training available to as many organizations and users as possible, registration 
will be limited to three (3) attendees per organization for virtual trainings.

All community-wide virtual trainings will be recorded.  These recordings will 
be made available via the ArchivesSpace website and YouTube channel.  You do 
not need to register for the training to have access to the recordings.


While this training does not assume any prior experience with ArchivesSpace, 
attendees are expected to have an understanding of archival workflows and 
terminology.  Due to the large number of attendees, trainers will not be able 
to troubleshoot individual implementations of ArchivesSpace or provide 
additional archival instruction beyond the use of ArchivesSpace.

Over the next year, the Trainers Corps will offer regularly scheduled workshops 
and office hours covering a variety of topics on all things ArchivesSpace.  
These virtual, community-wide trainings will be part of a 12-month pilot 
project by the Trainers Corps to assess community interest and training needs. 
Registration for each training will be separate and registration will open 
closer to each training date. Information about this training program is 
available at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]



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[Archivesspace_Users_Group] Apply now for the ArchivesSpace Member Match program

[Jessica Crouch]

Dear ArchivesSpace Members,



As a reminder, there is one week left to apply for the ArchivesSpace Member 
Match program.  Applications are being accepted through April 30, 2021.



The Member Match program is an initiative to engage the ArchivesSpace 
membership community, created and organized by the Member Engagement sub-team 
of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace 
Community Engagement Coordinator. The program is intended to be a resource and 
venue for peer-to-peer support between ArchivesSpace members. For one, 
year-long term, participants will be matched with a member with whom they can 
receive and offer professional insight, advice, and comradery. The program will 
also offer participants the opportunity to engage in exclusive events and 
enlightening discussions about ArchivesSpace and its active user community.


Eligibility


Any individual affiliated with an ArchivesSpace member organization is eligible 
to participate in the ArchivesSpace Member Match program and there is no limit 
to the number of individuals from a member organization that may participate.


If you are unsure of your organization’s ArchivesSpace membership status, visit 
https://archivesspace.org/community/whos-using-archivesspace or email 
archivesspaceh...@lyrasis.org<mailto:archivesspaceh...@lyrasis.org>.


To Apply


There is a short application to complete at 
https://airtable.com/shr1nE3RWpR7Y78En.


Applications should be submitted by April 30. Applicants will be notified of 
their matches no later than June 30.


To Learn More


Visit the Member Match wiki: 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program


The ArchivesSpace Member Engagement Sub-team conducted an informational webinar 
on March 10th.  You can find a link to the recording of this webinar on the 
Member Match wiki.



Please feel free to direct any questions to 
archivesspaceh...@lyrasis.org<mailto:archivesspaceh...@lyrasis.org>


-Sent on behalf of the ArchivesSpace Member Engagement sub-team


Kate Blalack, American Song Archive

Regina Carra, American Folk Art Museum

Bailey Hoffner, University of Oklahoma

Ashley Knox, University of North Carolina Wilmington

Brittany Newberry, Atlanta University Center and ArchivesSpace User Advisory 
Council Chair

Jessica Crouch, ArchivesSpace Community Engagement Coordinator

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[Archivesspace_Users_Group] Webinar Announcement: Managing AV Materials in ArchivesSpace

[Jessica Crouch]

When: May 19, 2021


Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00pm PT)

Where: Zoom



Registration: https://lyrasis.zoom.us/webinar/register/WN_Zp3vy-SZQTeWZV6qI_gh5Q



This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Webinar description:



In this webinar, archivists working with audiovisual materials and 
ArchivesSpace will discuss how their shared experiences have led them to help 
and bolster one another’s work in ArchivesSpace and in managing audio visual 
materials.  They’ll discuss the specific projects they have worked  on to 
describe audio visual materials in ArchivesSpace.



First, Siobhan Hagan of the Mid-Atlantic Regional Moving Image Archive (MARMIA) 
will discuss the work of the Association of Moving Image Archivists’s Regional 
Audiovisual Archives Committee overall and how this work has led to 
collaborative working relationships across the group.


Next, Megan McShea will speak about her work creating the Archives of American 
Art’s Guidelines to Processing Collections with Audiovisual 
Material,
 and then how her perspective changed while working with MARMIA’s massive 
WJZ-TV Collection, where they are using ArchivesSpace to transform their 
inherited Word document videotape inventories into searchable, actionable 
collection description.



Then, Jamie Marie Wagner of University of Colorado Boulder Libraries will speak 
about how she adapted the Guidelines to Processing Collections with Audiovisual 
Material for her institution, plus some specific challenges they have come 
across and tips and tricks for others.


Finally, Hannah Wiatt Davis of Florida State University Libraries will speak 
about the process of migrating to ArchivesSpace, the subsequent cleanup of 
data, and their initial experimentations with the Assessment Module for AV 
materials.



A Q will follow all presentations.



Presenter Information:


Siobhan C. Hagan holds her M.A. in Moving Image Archiving and Preservation 
(MIAP) from NYU’s Tisch School of the Arts and has worked in a variety of 
collecting organizations throughout her career, including the UCLA Library, the 
National Aquarium, and the Smithsonian Institute. She is currently the Project 
Manager of the Memory Lab Network at the DC Public Library and is the Founder 
and CEO of the Mid-Atlantic Regional Moving Image Archive (MARMIA). She has 
been active as a member of the Association of Moving Image Archivists (AMIA): 
she is currently co-chair of the Local TV Task Force, co-chair of the Regional 
Audio-Visual Archives Committee, is a member of the Election Committee, and was 
an AMIA Director of the Board from 2015-2017.

Megan McShea is an independent archivist in Baltimore, MD, currently focused on 
community archives, audiovisual archives, digitization planning, and digital 
asset management. Prior to that, she was the Audiovisual Archivist at the 
Archives of American Art, Smithsonian Institution. She is the author of AAA's 
Guidelines to Processing Collections with Audiovisual 
Material,
 and teaches the workshop Arrangement and Description of Audiovisual Materials 
for the Society of American 
Archivists.
 She currently serves on the board of the Mid-Atlantic Regional Moving Image 
Archive.


Jamie Marie Wagner is the first dedicated Moving Image Archivist in the 
University of Colorado Boulder Libraries’ Rare and Distinctive Collections. 
Since 2019, she has overseen the Libraries’ archival film and video material, 
as well as collections related to Colorado media history and American 
experimental filmmaking. She holds an MA in Film and MLIS from the University 
of Wisconsin-Madison. She is currently the Rocky Mountain area representative 
to the AMIA Regional Audio-Visual Archives Committee and Continuing Education 
Coordinator for the Society of Rocky Mountain Archivists.


Hannah Wiatt Davis is the Preservation Librarian at Florida State University 
Libraries, where she leads and directs collection management and preservation 
efforts in the Special Collections & Archives division. She also serves as the 
ArchivesSpace Technical Lead for FSU's six repositories, and is a founding 
member and chair of the Society of Florida Archivists ArchivesSpace Working 
Group.



Who should attend:

Anyone using or interested in using ArchivesSpace to manage their AV materials.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] ArchivesSpace Update - January 2021

[Jessica Crouch]

[cid:image001.jpg@01D6F636.6C977360]





Development



Thank you all for your patience as we finalize the ArchivesSpace v3.0 release 
candidate.  In anticipation of this release, we recommend reviewing the 
recording of our recent webinar about the expanded agent module functionality 
that is the exclusive focus of this update. While the required fields to create 
a valid agent record will remain minimal, the expanded agents functionality 
will allow for greater compliance with metadata standards used to describe 
persons, families, and corporate entities like MARCXML authority and EAC-CPF, 
facilitate better exchange with databases like LCNAF and SNAC and support 
better contextualization of agents by providing more ways to apply controlled 
access headings or information about the agent and their relationships.  A 
recording of the webinar as well as a link to a test instance where you can try 
out the new functionality is available at 
https://archivesspace.org/archives/6660.


Announcing the ArchivesSpace Diversity Partnership



In the wake of the George Floyd and Breonna Taylor murders, and in the spirit 
of protest that followed, the ArchivesSpace community has been working on a 
series of 
initiatives
 that we will undertake in the coming years to promote diversity and inclusion 
while combating systemic racism in our field. We are pleased to now announce 
the launch of one of these initiatives, the ArchivesSpace Diversity Partnership.


The ArchivesSpace Diversity Partnership is a new program that offers support 
for implementing the ArchivesSpace application to institutions that are 
themselves or primarily serve communities underrepresented in the ArchivesSpace 
community. Participating organizations will receive, at no cost to them, 
ArchivesSpace membership, hosting with a Registered Service Provider, training, 
and user and technical support for the duration of a three-year term.



Eligible organizations include:

  *   academic Minority-Serving Institutions such as Historically Black 
Colleges and Universities (HBCUs), Hispanic Serving Institutions (HSIs), and 
Tribal Colleges and Universities
  *   non-profit or community archives primarily run by or serving BIPOC 
(Black, Indigenous, and People of Color)
  *   tribal archives



This program will launch with a small cohort of institutions on July 1, 2021. 
The three-year term will conclude on June 30, 2024.



More information about the ArchivesSpace Diversity Partnership, including 
information about how to apply, is available at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2049998863/ArchivesSpace+Diversity+Partnership.
 We're hosting an informational webinar (described below) and members of the 
planning group are happy to talk about the program at any time - please contact 
us at archivesspaceh...@lyrasis.org. 
Potential applicants who are interested in the experience of using 
ArchivesSpace at an underrepresented institution can contact Brittany Newberry 
(bnewbe...@auctr.edu). She is happy to talk about 
Atlanta University Center’s experience implementing ArchivesSpace as an HBCU.



Webinar Announcement: ArchivesSpace Diversity Partnership Informational Webinar


The ArchivesSpace Diversity Partnership is a new program that offers support 
for implementing the ArchivesSpace application to institutions that are 
themselves or primarily serve communities underrepresented in the ArchivesSpace 
community. Participating organizations will receive, at no cost to them, 
ArchivesSpace membership, hosting with a Registered Service Provider, training, 
and user and technical support for the duration of a three-year term.


In this webinar, members of the ArchivesSpace Diversity Partnership planning 
team will discuss the program and answer questions from potential applicants 
and others interested in the program.


This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



When: February 10, 2021

Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00pm PT)

Where: Zoom

Registration: https://lyrasis.zoom.us/webinar/register/WN_Esz2CPatRWmDlRNqMeWlIA

In order to provide a secure webinar experience and ensure adequate space in 
our Zoom environment, registration is now required for our webinars.  Our 
webinars continue to be free and open to anyone using or interested in 
ArchivesSpace.



Who should attend:



Anyone interested in the ArchivesSpace Diversity 

[Archivesspace_Users_Group] ArchivesSpace Diversity Partnership Information Webinar Recording Now Available

[Jessica Crouch]

(Please feel free to share widely across your networks and with anyone you 
think may be interested.)

Dear archives community,

Thank you to all who attended our informational webinar about the ArchivesSpace 
Diversity Partnership. A recording of this discussion is now available on our 
YouTube channel at https://youtu.be/B3SOgG4zThM.


The ArchivesSpace Diversity Partnership is a new program that offers support 
for implementing the ArchivesSpace application to institutions that are 
themselves or primarily serve communities underrepresented in the ArchivesSpace 
community. Participating organizations will receive, at no cost to them, 
ArchivesSpace membership, hosting with a Registered Service Provider, training, 
and user and technical support for the duration of a three-year term.


More information, including details on about how to apply, is available at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2049998863/ArchivesSpace+Diversity+Partnership.
 The deadline to submit an application is March 15.

Members of the planning group are happy to answer questions or discuss 
potential applicant’s situations at any time. Please contact us at 
archivesspaceh...@lyrasis.org. We really 
appreciate the interest in the program and look forward to receiving some great 
applications!


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Training Announcement: ArchivesSpace Community-wide Training Program

[Jessica Crouch]

Dear ArchivesSpace Users,



Beginning in April of 2021, the ArchivesSpace Trainers Corps will offer 
regularly scheduled virtual, community-wide training opportunities open to 
anyone using or interested in using ArchivesSpace.

These virtual, community-wide trainings will be part of a 12-month pilot 
project by the Trainers Corps to assess community interest and training needs.

Over the next year, the Trainers Corps will offer regularly scheduled trainings 
and office hours covering a variety of topics on all things ArchivesSpace.  
Registration for each training will be separate and registration will open 
closer to each training date. Information about this training program is 
available at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.

All community-wide virtual trainings will be recorded.  These recordings can be 
found via the Getting Started 
section of the 
ArchivesSpace website.

During this pilot period, all trainings will be offered at no charge to the 
attendee. Anyone using or interested in ArchivesSpace may attend.  Registration 
for each training or “office hour” will be separate and registration for each 
will open closer to the scheduled date of the event.  Registration will be 
limited to 100 individuals for all trainings and 500 individuals for all 
“office hours.”

When registration is opened for a training it will be announced via the 
ArchivesSpace member listservs first.  For the first 48 hours, registration 
will be open only to individuals from ArchivesSpace member institutions. After 
48 hours, any remaining registrations will be made available to all 
ArchivesSpace users and will be announced via the ArchivesSpace twitter and 
blog.

In order to make training available to as many organizations and users as 
possible, registration will be limited to three (3) attendees per organization 
for virtual trainings. Registration for “office hours” will not be limited by 
organization.

Registration is currently open for the first ArchivesSpace Office Hour on April 
19th at 2pm ET/11am PT. This office hour will offer a demonstration of how to 
create a thumbnail image of a digital object in the ArchivesSpace Public User 
Interface. Following the brief presentation, you will have the opportunity to 
ask questions about the topic. Once those run out we will answer questions 
submitted via the submission form and if time allows, questions on the fly.  If 
you would like to suggest a topic for a future “Office Hour,” you can do so at 
https://forms.gle/unz3GmAbWwvpHjSr7<%20https:/forms.gle/unz3GmAbWwvpHjSr7>.

ArchivesSpace Trainers Corps “Office Hour”

Date: April 19, 2021

Time: 2:00pm ET / 11:00am PT

Topic: How to create a thumbnail image of a digital object in the ArchivesSpace 
Public User Interface

Question submission form: https://forms.gle/4kx1bntG7HUkMXdRA
Registration: https://lyrasis.zoom.us/webinar/register/WN_5XgnGX1vTlqixabZwGKIVA

If you have any questions, feel free to contact us at 
archivesspaceh...@lyrasis.org.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Announcing a new blog series highlighting current ArchivesSpace Advisory Council Members

[Jessica Crouch]

[Sent on behalf of the ArchivesSpace User and Technical Advisory Councils]



Dear ArchivesSpace Members,



Leaders of the ArchivesSpace Technical and User Advisory Councils are pleased 
to announce a new blog series featuring various members of the councils. 
Throughout the month, we will be sharing profiles of members from both 
councils. Through this series, we hope you learn more about the work of the 
councils, as well as consider nominating yourself and/or colleagues for the 
councils.


Check out the first group of the series: https://archivesspace.org/archives/6825


Learn more about the councils: 
https://archivesspace.org/governance-board-and-councils


Interested in nominating yourself and/or a colleague for one of the councils? 
Use the form below. The deadline to submit is April 23.


To nominate yourself or someone else, visit: https://forms.gle/m2nN49M34CPgnvci9

Best,

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] ArchivesSpace Update - March 2021

[Jessica Crouch]

British Columbia in 2018.



Who should attend:


Anyone interested in implementing the Protocols for Native American Archival 
Materials, using ArchivesSpace to facilitate redescription of legacy finding 
aids or assessing archival backlog, or anyone managing graduate students and 
interns performing core functions in ArchivesSpace.




Applications now open - ArchivesSpace Member Match Program


Applications are now open for the ArchivesSpace Member Match program.



The Member Match program is an initiative to engage the ArchivesSpace 
membership community, created and organized by the Member Engagement sub-team 
of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace 
Community Engagement Coordinator. The program is intended to be a resource and 
venue for peer-to-peer support between ArchivesSpace members. For one, 
year-long term, participants will be matched with a member with whom they can 
receive and offer professional insight, advice, and comradery. The program will 
also offer participants the opportunity to engage in exclusive events and 
enlightening discussions about ArchivesSpace and its active user community.



Eligibility


Any individual affiliated with an ArchivesSpace member organization is eligible 
to participate in the ArchivesSpace MemberMatch program and there is no limit 
to the number of individuals from a member organization that may participate.



If you are unsure of your organization’s ArchivesSpace membership status, visit 
https://archivesspace.org/community/whos-using-archivesspace or email 
archivesspaceh...@lyrasis.org<mailto:archivesspaceh...@lyrasis.org>.



To Apply

There is a short application to complete at 
https://airtable.com/shr1nE3RWpR7Y78En.



Applications should be submitted by April 30. Applicants will be notified of 
their matches no later than June 30.



To Learn More

Visit the Member Match wiki: 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program



The ArchivesSpace Member Engagement Sub-team conducted an informational webinar 
on March 10th.  You can find a link to the recording of this webinar on the 
Member Match wiki.



Please feel free to direct any questions to archivesspaceh...@lyrasis.org
<mailto:archivesspaceh...@lyrasis.org%0b>

-Sent on behalf of the ArchivesSpace Member Engagement sub-team

Kate Blalack, American Song Archive

Regina Carra, American Folk Art Museum

Bailey Hoffner, University of Oklahoma

Ashley Knox, University of North Carolina Wilmington

Brittany Newberry, Atlanta University Center and ArchivesSpace User Advisory 
Council Chair

Jessica Crouch, ArchivesSpace Community Engagement Coordinator





Thank You for a Successful 3rd Annual ArchivesSpace Online Forum!



Thank you to everyone who presented, led a discussion, taught a workshop or 
attended the 3rd Annual ArchivesSpace Online Forum this week!  Recordings, 
presentation slides and other resources will be added to the forum wiki in the 
coming days at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2146992129/ArchivesSpace+Online+Forum+2021.


In the meantime, please take a moment to complete the Online Forum evaluation 
at https://www.surveymonkey.com/r/FRW83SL to let us know what you liked about 
the forum and what we can do differently to improve future ArchivesSpace events.


And a special congratulations to the winners of Monday’s first ever game of 
ArchivesSpace themed trivia! The winners of the fabulous ArchivesSpace prizes 
and bragging rights are Noah Huffman of Duke University and Miloche Kottman of 
University of Kansas! Congratulations to you both!



Call for Nominations for ArchivesSpace Governance Groups

The ArchivesSpace Governance Board is seeking nominations to fill vacancies on 
three ArchivesSpace Governance Groups: the Governance Board, the Technical 
Advisory Council (TAC), and the User Advisory Council (UAC). Self-nominations 
and nominations by others are welcome.



Please submit nominations via the form at https://forms.gle/m2nN49M34CPgnvci9.


Nominations must be received by 9:00 p.m. EDT on Friday, April 23, 2021. The 
Nominating Committee will review all nominations and recommend candidates and 
appointments to the Governance Board for their approval.


Please feel free to reach out Nominating Committee Chair Gordon Daines 
(gordon_dai...@byu.edu<mailto:gordon_dai...@byu.edu>) or Christine Di Bella, 
ArchivesSpace Program Manager, at 
christine.dibe...@lyrasis.org<mailto:christine.dibe...@lyrasis.org> with any 
questions.




Membership Update


We are excited to welcome our newest members to our community! Our new members 
since February 28 include:

  *   College of Saint Benedict/Saint John’s University (Collegeville, MN)
  *   Public Library of Brookline (Brookline, MA)
  *   Wyoming State Archives (Cheyenne, WY)

As of March 31, we have 421 General members, 21 Educational Program members, 
and 3 Registered Serv

[Archivesspace_Users_Group] Webinar Announcement: Implementing the Protocols for Native American Archival Materials at Northern Arizona University

[Jessica Crouch]

Dear ArchivesSpace users,



ArchivesSpace will be offering a webinar on Implementing the Protocols for 
Native American Archival Materials at Northern Arizona University. In this 
webinar, Sam Meier, Cindy Summers, and Liz Garcia will discuss the ongoing 
efforts of Northern Arizona University’s Cline Library Special Collections and 
Archives to implement the Protocols for Native American Archival 
Materials; their vision for applying 
the Protocols to archival arrangement and description as well as rearrangement 
and redescription; logistical, technological, and resource issues with regards 
to updating legacy archival description in ArchivesSpace; and the design, 
implementation, and progress to date of the Archival Description Internship 
developed to help make this work possible.



When: April 14, 2021


Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00pm PT)


Where: Zoom



Registration: https://lyrasis.zoom.us/webinar/register/WN_THgc9aVTSDK4y0GygvSLeQ



This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Background information:


In April 2006, Northern Arizona University (NAU) in Flagstaff, Arizona hosted a 
gathering of Native American and non-Native American cultural heritage 
professionals who together drafted the Protocols for Native American Archival 
Materials, a professional best 
practices document which outlined guidelines for culturally responsive care of 
Native American archival materials held by non-tribal institutions. NAU’s Cline 
Library and Special Collections and Archives formally endorsed the Protocols in 
2006. Since then, the staff members of Cline Library Special Collections and 
Archives (SCA) have sought to integrate the guidance put forth by the Protocols 
into all aspects of their work, including collection development, collections 
management, and archival arrangement and description.



In 2019, SCA’s newly hired Archivist for Discovery, Sam(antha) Meier, began 
revising the department’s draft Arrangement and Description Policy to address 
issues common to academic archives and special collections, such as an 
extensive and growing backlog of unprocessed materials and outdated and 
inaccurate legacy description. Supported by colleagues at Arizona State 
University, she began to explore the possibility of using ArchivesSpace to more 
rapidly gain collection-level control over new acquisitions, update existing 
legacy finding aids, and transition the department’s EAD finding aids hosted in 
Arizona Archives Online from EAD 2002 to EAD3. During the COVID-19 pandemic, 
Meier collaborated with Library Assistant Manager Cindy Summers to begin a 
holistic review of SCA’s legacy finding aids to prepare for their eventual 
ingest into ArchivesSpace for revision and correction. Meier and Summers found 
ways to continue this critical work remotely, as neither were initially working 
in Cline Library.



Cognizant of the need to implement the Protocols at every step in archival 
processing, including re-description, re-arrangement, and re-processing, in the 
winter of 2020 Meier and Summers developed a fully remote paid graduate 
internship, the Archival Description Internship, intended to support an MLIS 
student at the University of Arizona in Tucson, Arizona. The internship was 
designed to function as a "pilot project" for the department, allowing Meier 
and Summers to explore how to apply the Protocols to their legacy finding aids 
along with intern Liz Garcia.



Presenter Information:



Elizabeth (Liz) Garcia is an MLIS student and Knowledge River Scholar at the 
University of Arizona’s School of Information with a concentration in archival 
studies. In addition to her work as the Archival Description Intern at Cline 
Library Special Collections and Archives, she is also the Graduate Assistant 
Archives Specialist at the University of Arizona Libraries Special Collections. 
Her research interests include archival theory, social justice in libraries and 
archives, and digital curation.

Cindy Summers is an Assistant Manager at Cline Library Special Collections and 
Archives where she supervises volunteers, student employees, and interns. Cindy 
works closely with the Archivist for Discovery (Samantha Meier) to oversee 
collections processing, which has led to the ambitious project of updating all 
of SCA’s legacy finding aids and ingesting them in ArchivesSpace. Despite her 
employment history in many different units of Cline Library over 23 years, she 
feels fortunate to have become a staff member of Special Collections and 
Archives where she is surrounded by fascinating history, inspired by incredible 
coworkers, and encouraged by the aspirations of future archivists.



Sam(antha) Meier is the Archivist for Discovery at Cline Library Special 
Collections and Archives, where she oversees arrangement and description of the 
department’s archival 

[Archivesspace_Users_Group] Apply now for the ArchivesSpace Member Match program

[Jessica Crouch]

Dear ArchivesSpace Members,



Applications are now open for the ArchivesSpace Member Match program.



The Member Match program is an initiative to engage the ArchivesSpace 
membership community, created and organized by the Member Engagement sub-team 
of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace 
Community Engagement Coordinator. The program is intended to be a resource and 
venue for peer-to-peer support between ArchivesSpace members. For one, 
year-long term, participants will be matched with a member with whom they can 
receive and offer professional insight, advice, and comradery. The program will 
also offer participants the opportunity to engage in exclusive events and 
enlightening discussions about ArchivesSpace and its active user community.


Eligibility


Any individual affiliated with an ArchivesSpace member organization is eligible 
to participate in the ArchivesSpace Member Match program and there is no limit 
to the number of individuals from a member organization that may participate.


If you are unsure of your organization’s ArchivesSpace membership status, visit 
https://archivesspace.org/community/whos-using-archivesspace or email 
archivesspaceh...@lyrasis.org<mailto:archivesspaceh...@lyrasis.org>.


To Apply


There is a short application to complete at 
https://airtable.com/shr1nE3RWpR7Y78En.


Applications should be submitted by April 30. Applicants will be notified of 
their matches no later than June 30.


To Learn More


Visit the Member Match wiki: 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program


The ArchivesSpace Member Engagement Sub-team conducted an informational webinar 
on March 10th.  You can find a link to the recording of this webinar on the 
Member Match wiki.



Please feel free to direct any questions to archivesspaceh...@lyrasis.org



-Sent on behalf of the ArchivesSpace Member Engagement sub-team


Kate Blalack, American Song Archive

Regina Carra, American Folk Art Museum

Bailey Hoffner, University of Oklahoma

Ashley Knox, University of North Carolina Wilmington

Brittany Newberry, Atlanta University Center and ArchivesSpace User Advisory 
Council Chair

Jessica Crouch, ArchivesSpace Community Engagement Coordinator

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[Archivesspace_Users_Group] Webinar Announcement: ArchivesSpace Member Match Program Informational Webinar

[Jessica Crouch]

ArchivesSpace is pleased to announce the ArchivesSpace Member Match program. 
The Member Match program is a new initiative to engage the ArchivesSpace 
membership community in peer-to-peer support between ArchivesSpace members. For 
one, year-long term, Member Match participants will be matched with a member 
with whom they can receive and offer professional insight, advice, and 
comradery. The program will also offer participants the opportunity to engage 
in exclusive events and enlightening discussions about ArchivesSpace and its 
active user community.



In this webinar, members of the ArchivesSpace Member Engagement sub-team will 
discuss the program and answer questions from potential participants and others 
interested in the program.



More information about the ArchivesSpace Member Match program is available at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program.



A recording of this webinar will be made available on the ArchivesSpace YouTube 
channel.



When: March 10, 2021

Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00pm PT)

Where: Zoom

Registration: https://lyrasis.zoom.us/webinar/register/WN_ZqjF2XKXTaqBFQbeITClHA



In order to provide a secure webinar experience and ensure adequate space in 
our Zoom environment, registration is now required for our webinars.  Our 
webinars continue to be free and open to anyone using or interested in 
ArchivesSpace.



Who should attend:



Anyone interested in the ArchivesSpace Member Match program or in becoming more 
involved in the ArchivesSpace Member community.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] CollectionSpace (LYRASIS) webinar announcement: Data Migrations Discussion

[Jessica Crouch]

[Posted on behalf of our colleague Linda Colet at LYRASIS.   Please contact 
Linda at linda.co...@lyrasis.org for more 
information]

Community Collections Spotlight: Data Migrations 
Discussion
Data migrations can be intimidating for everyone, but there are ways to think 
about and organize them that can make them more likely to succeed. This 
discussion session will feature two panelists: Jeremy Katz from the Breman 
Museum, who recently completed a collections management system migration, and 
Kristina Spurgin, data migration specialist at LYRASIS. Jeremy will speak about 
the process from the perspective of a museum professional, including 
highlighting the methods and practices that worked best during the Breman’s 
migration. Kristina has worked with a wide variety of data and systems during 
her career and will speak more broadly about some of the challenges and 
potential pitfalls of data migrations, as well as strategies she has employed 
to make the process more transparent, auditable, and safe.
Speakers: Kristina Spurgin, Data Migration Specialist, LYRASIS and Jeremy R 
Katz, Senior Director, Archives, the Breman
Date & Time: March 4, 2021, 1:00 - 2:30 PM EST
Register at: 
https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=4E684E81-4436-EB11-80ED-00155DE5EC03


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]




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[Archivesspace_Users_Group] OSS LYRASIS Research Survey: Participation Requested

[Jessica Crouch]

[Posted on behalf of our colleague Hannah Rosen at LYRASIS.   Please contact 
Hannah at hannah.ro...@lyrasis.org for more 
information]

Dear Colleagues,

We are excited to announce the release of our 2021 LYRASIS Research survey! 
This year the survey focuses on challenges and opportunities in 
community-supported open source software (OSS).

We welcome your participation in this survey. The survey will offer LYRASIS 
members, users and participants in the GLAM (galleries, libraries, archives and 
museums) community a new perspective and understanding of how our institutions 
interact with and support GLAM-focused OSS. The survey is divided into three 
sections: (1) funding/supporting OSS, (2) justifying OSS, and (3) evaluating 
OSS. It is intended to cover the span of an institution’s OSS activities, so 
please share the survey with your colleagues for questions that lie outside of 
your job duties.

Please take approximately 25 minutes to fill out the following survey: 
http://bit.ly/37Tj10K

The deadline for participation is April 2nd, 2021.

At the beginning of the survey you will be asked for your name, institution and 
job title. All of this information will remain confidential and will not be 
included in any external publications/reports or presentations. We are merely 
using this information to identify duplicate entries from institutions across 
our distribution channels.

For those participants who prefer to see all of the question in advance, a PDF 
copy of the survey has been attached to this email.

As a reminder, the LYRASIS Research surveys are guided by member input. Leaders 
Circle members 
selected the research topic at our fall forum in October 2020, and then 
afterwards volunteer members participated in focus groups to determine the 
scope of the survey and potential questions. Volunteers also assisted LYRASIS 
staff with final reviews and edits. We at LYRASIS are grateful to be able to 
perform research developed by and for our community.

Please contact Hannah Rosen, 
hannah.ro...@lyrasis.org with any questions.

Thank you,

LYRASIS Research and Innovation Team


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Reminder - Webinar this Wednesday: ArchivesSpace Member Match Program Informational Webinar

[Jessica Crouch]

ArchivesSpace is pleased to announce the ArchivesSpace Member Match program. 
The Member Match program is a new initiative to engage the ArchivesSpace 
membership community in peer-to-peer support between ArchivesSpace members. For 
one, year-long term, Member Match participants will be matched with a member 
with whom they can receive and offer professional insight, advice, and 
comradery. The program will also offer participants the opportunity to engage 
in exclusive events and enlightening discussions about ArchivesSpace and its 
active user community.



In this webinar, members of the ArchivesSpace Member Engagement sub-team will 
discuss the program and answer questions from potential participants and others 
interested in the program.



More information about the ArchivesSpace Member Match program is available at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program.



A recording of this webinar will be made available on the ArchivesSpace YouTube 
channel.



When: March 10, 2021

Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00pm PT)

Where: Zoom

Registration: https://lyrasis.zoom.us/webinar/register/WN_ZqjF2XKXTaqBFQbeITClHA



In order to provide a secure webinar experience and ensure adequate space in 
our Zoom environment, registration is now required for our webinars.  Our 
webinars continue to be free and open to anyone using or interested in 
ArchivesSpace.



Who should attend:



Anyone interested in the ArchivesSpace Member Match program or in becoming more 
involved in the ArchivesSpace Member community.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]



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[Archivesspace_Users_Group] ArchivesSpace Update - February 2021

[Jessica Crouch]

ns you may have anytime by emailing us at 
archivesspaceh...@lyrasis.org<mailto:archivesspaceh...@lyrasis.org>. Potential 
applicants who are interested in the experience of using ArchivesSpace at an 
underrepresented institution can contact Brittany Newberry 
(bnewbe...@auctr.edu<mailto:bnewbe...@auctr.edu>). She is happy to talk about 
Atlanta University Center’s experience implementing ArchivesSpace as an HBCU.


Announcing the ArchivesSpace Member Match Program


The ArchivesSpace Member Engagement sub-team is happy to announce a new 
initiative: the ArchivesSpace Member Match program.



The Member Match program is an initiative to engage the ArchivesSpace 
membership community, created and organized by the Member Engagement sub-team 
of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace 
Community Engagement Coordinator. The program is intended to be a resource and 
venue for peer-to-peer support between ArchivesSpace members. For one, 
year-long term, Member Match participants will be matched with a member with 
whom they can receive and offer professional insight, advice, and comradery. 
The program will also offer participants the opportunity to engage in exclusive 
events and enlightening discussions about ArchivesSpace and its active user 
community.



Eligibility

Any individual affiliated with an ArchivesSpace member organization is eligible 
to participate in the ArchivesSpace Member Match program and there is no limit 
to the number of individuals from a member organization that may participate.


To Learn More

Visit the Member Match wiki: 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program


The ArchivesSpace Member Engagement Sub-team will be offering an informational 
webinar on March 10th at 2pm ET.  To register for this webinar, visit 
https://lyrasis.zoom.us/webinar/register/WN_ZqjF2XKXTaqBFQbeITClHA


This discussion will be recorded and a copy of the recording will be made 
available.  Please feel free to direct any questions to 
archivesspaceh...@lyrasis.org
<mailto:archivesspaceh...@lyrasis.org%0b>

Sent on behalf of the ArchivesSpace Member Engagement sub-team:

Kate Blalack, American Song Archive

Regina Carra, American Folk Art Museum

Bailey Hoffner, University of Oklahoma

Ashley Knox, University of North Carolina Wilmington

Brittany Newberry, Atlanta University Center and ArchivesSpace User Advisory 
Council Chair

Jessica Crouch, ArchivesSpace Community Engagement Coordinator


Register now for the 3rd Annual ArchivesSpace Online Forum



Registration is now 
open<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2146992129/ArchivesSpace+Online+Forum+2021>
 for the 3rd Annual ArchivesSpace Online Forum!


Taking place March 29-31, 2021, our online forum will be a three-day event 
spanning a variety of time zones and ArchivesSpace experience levels. Anyone 
who uses ArchivesSpace or is interested in ArchivesSpace is welcome to attend.



As in years past, this free event will include a mix of opportunities to share 
and learn from each other about many different aspects of ArchivesSpace.


When:

 Presentations and breakout discussions will be held on March 29-30, 2021, from 
4pm-8pm UTC, and all individuals using or interested in ArchivesSpace are 
welcome to attend some or all of the sessions on these days. The small 
workshops covering specific elements of the ArchivesSpace application offered 
at different times on March 30 and 31 are currently full.



Where:
All online via Zoom, with opportunities to join via computer or phone.



Who Can Attend:

Anyone using or interested in using ArchivesSpace. This is a free event but 
registration is required.

Online registration:
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2146992129/ArchivesSpace+Online+Forum+2021

Registrations for each day of the Forum are separate. You will need to register 
for each day you are interested in attending to guarantee your spot. 
Registration for each activity is linked above the session in the agenda.  
Workshop attendance is limited and all workshops are currently full.


We anticipate recording many parts of the forum, but for it to be a success we 
will also need as many live participants as possible. We encourage you to dip 
in and out of the live program as much as you can. You will no doubt “meet” a 
different set of colleagues each time.



A special thanks to our Online Forum planning group for the tremendous work 
they’re doing to plan this forum. We’re looking forward to a great event, with 
your help!  Please feel free to contact ArchivesSpace Community Engagement 
Coordinator Jessica Crouch (jessica.cro...@lyrasis.org) with questions. We look 
forward to seeing many of you there!


Membership Update


We are excited to welcome our newest members to our community! Our new members 
since January 31 include:

  *   Berklee College of Music (Boston, MA)
  *   M

[Archivesspace_Users_Group] Webinar Reminder: Implementing the Protocols for Native American Archival Materials at Northern Arizona University

[Jessica Crouch]

Dear ArchivesSpace users,



There is still time to register for next Wednesday’s ArchivesSpace webinar on 
Implementing the Protocols for Native American Archival Materials at Northern 
Arizona University. In this webinar, Sam Meier, Cindy Summers, and Liz Garcia 
will discuss the ongoing efforts of Northern Arizona University’s Cline Library 
Special Collections and Archives to implement the Protocols for Native American 
Archival Materials; their vision for 
applying the Protocols to archival arrangement and description as well as 
rearrangement and redescription; logistical, technological, and resource issues 
with regards to updating legacy archival description in ArchivesSpace; and the 
design, implementation, and progress to date of the Archival Description 
Internship developed to help make this work possible.



When: April 14, 2021


Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00pm PT)


Where: Zoom



Registration: https://lyrasis.zoom.us/webinar/register/WN_THgc9aVTSDK4y0GygvSLeQ



This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Background information:


In April 2006, Northern Arizona University (NAU) in Flagstaff, Arizona hosted a 
gathering of Native American and non-Native American cultural heritage 
professionals who together drafted the Protocols for Native American Archival 
Materials, a professional best 
practices document which outlined guidelines for culturally responsive care of 
Native American archival materials held by non-tribal institutions. NAU’s Cline 
Library and Special Collections and Archives formally endorsed the Protocols in 
2006. Since then, the staff members of Cline Library Special Collections and 
Archives (SCA) have sought to integrate the guidance put forth by the Protocols 
into all aspects of their work, including collection development, collections 
management, and archival arrangement and description.



In 2019, SCA’s newly hired Archivist for Discovery, Sam(antha) Meier, began 
revising the department’s draft Arrangement and Description Policy to address 
issues common to academic archives and special collections, such as an 
extensive and growing backlog of unprocessed materials and outdated and 
inaccurate legacy description. Supported by colleagues at Arizona State 
University, she began to explore the possibility of using ArchivesSpace to more 
rapidly gain collection-level control over new acquisitions, update existing 
legacy finding aids, and transition the department’s EAD finding aids hosted in 
Arizona Archives Online from EAD 2002 to EAD3. During the COVID-19 pandemic, 
Meier collaborated with Library Assistant Manager Cindy Summers to begin a 
holistic review of SCA’s legacy finding aids to prepare for their eventual 
ingest into ArchivesSpace for revision and correction. Meier and Summers found 
ways to continue this critical work remotely, as neither were initially working 
in Cline Library.



Cognizant of the need to implement the Protocols at every step in archival 
processing, including re-description, re-arrangement, and re-processing, in the 
winter of 2020 Meier and Summers developed a fully remote paid graduate 
internship, the Archival Description Internship, intended to support an MLIS 
student at the University of Arizona in Tucson, Arizona. The internship was 
designed to function as a "pilot project" for the department, allowing Meier 
and Summers to explore how to apply the Protocols to their legacy finding aids 
along with intern Liz Garcia.



Presenter Information:



Elizabeth (Liz) Garcia is an MLIS student and Knowledge River Scholar at the 
University of Arizona’s School of Information with a concentration in archival 
studies. In addition to her work as the Archival Description Intern at Cline 
Library Special Collections and Archives, she is also the Graduate Assistant 
Archives Specialist at the University of Arizona Libraries Special Collections. 
Her research interests include archival theory, social justice in libraries and 
archives, and digital curation.

Cindy Summers is an Assistant Manager at Cline Library Special Collections and 
Archives where she supervises volunteers, student employees, and interns. Cindy 
works closely with the Archivist for Discovery (Samantha Meier) to oversee 
collections processing, which has led to the ambitious project of updating all 
of SCA’s legacy finding aids and ingesting them in ArchivesSpace. Despite her 
employment history in many different units of Cline Library over 23 years, she 
feels fortunate to have become a staff member of Special Collections and 
Archives where she is surrounded by fascinating history, inspired by incredible 
coworkers, and encouraged by the aspirations of future archivists.



Sam(antha) Meier is the Archivist for Discovery at Cline Library Special 
Collections and Archives, where she oversees arrangement and 

[Archivesspace_Users_Group] Apply now for the ArchivesSpace Member Match program

[Jessica Crouch]

Dear ArchivesSpace Members,



As a reminder, applications are currently being accepted for the ArchivesSpace 
Member Match program.  Applications are being accepted through April 30, 2021.



The Member Match program is an initiative to engage the ArchivesSpace 
membership community, created and organized by the Member Engagement sub-team 
of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace 
Community Engagement Coordinator. The program is intended to be a resource and 
venue for peer-to-peer support between ArchivesSpace members. For one, 
year-long term, participants will be matched with a member with whom they can 
receive and offer professional insight, advice, and comradery. The program will 
also offer participants the opportunity to engage in exclusive events and 
enlightening discussions about ArchivesSpace and its active user community.



Eligibility


Any individual affiliated with an ArchivesSpace member organization is eligible 
to participate in the ArchivesSpace Member Match program and there is no limit 
to the number of individuals from a member organization that may participate.


If you are unsure of your organization’s ArchivesSpace membership status, visit 
https://archivesspace.org/community/whos-using-archivesspace or email 
archivesspaceh...@lyrasis.org<mailto:archivesspaceh...@lyrasis.org>.


To Apply


There is a short application to complete at 
https://airtable.com/shr1nE3RWpR7Y78En.


Applications should be submitted by April 30. Applicants will be notified of 
their matches no later than June 30.


To Learn More


Visit the Member Match wiki: 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program


The ArchivesSpace Member Engagement Sub-team conducted an informational webinar 
on March 10th.  You can find a link to the recording of this webinar on the 
Member Match wiki.



Please feel free to direct any questions to 
archivesspaceh...@lyrasis.org<mailto:archivesspaceh...@lyrasis.org>


-Sent on behalf of the ArchivesSpace Member Engagement sub-team


Kate Blalack, American Song Archive

Regina Carra, American Folk Art Museum

Bailey Hoffner, University of Oklahoma

Ashley Knox, University of North Carolina Wilmington

Brittany Newberry, Atlanta University Center and ArchivesSpace User Advisory 
Council Chair

Jessica Crouch, ArchivesSpace Community Engagement Coordinator

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[Archivesspace_Users_Group] Reminder: ArchivesSpace Trainers Corps Office Hour next Monday, April 19th at 2pm ET/11am PT.

[Jessica Crouch]

Dear ArchivesSpace Users,



As a reminder, the first ArchivesSpace Trainers Corps “Office Hour” will be 
next Monday, April 19th at 2pm ET/11am PT.  This office hour will offer a 
demonstration of how to create a thumbnail image of a digital object in the 
ArchivesSpace Public User Interface. Following the brief presentation, you will 
have the opportunity to ask questions about the topic. Once those run out we 
will answer questions submitted via the submission form and if time allows, 
questions on the fly.  If you would like to suggest a topic for a future 
“Office Hour,” you can do so at 
https://forms.gle/unz3GmAbWwvpHjSr7.

ArchivesSpace Trainers Corps “Office Hour”

Date: April 19, 2021

Time: 2:00pm ET / 11:00am PT

Topic: How to create a thumbnail image of a digital object in the ArchivesSpace 
Public User Interface

Question submission form: 
https://forms.gle/4kx1bntG7HUkMXdRA

Registration: 
https://lyrasis.zoom.us/webinar/register/WN_5XgnGX1vTlqixabZwGKIVA

Over the next year, the Trainers Corps will offer regularly scheduled trainings 
and office hours covering a variety of topics on all things ArchivesSpace.  
Registration for each training will be separate and registration will open 
closer to each training date. Information about this training program is 
available at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.

If you have any questions, feel free to contact us at 
archivesspaceh...@lyrasis.org.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] New blog highlighting current ArchivesSpace Advisory Council Members

[Jessica Crouch]

[Sent on behalf of the ArchivesSpace User and Technical Advisory Councils]



Dear ArchivesSpace Members,



Leaders of the ArchivesSpace Technical and User Advisory Councils are pleased 
to announce a new blog series featuring various members of the councils. 
Throughout the month, we will be sharing profiles of members from both 
councils. Through this series, we hope you learn more about the work of the 
councils, as well as consider nominating yourself and/or colleagues for the 
councils.


Check out the second group of the series: 
https://archivesspace.org/archives/6850


Learn more about the councils: 
https://archivesspace.org/governance-board-and-councils


Interested in nominating yourself and/or a colleague for one of the councils? 
Use the form below. The deadline to submit is April 23.


To nominate yourself or someone else, visit: https://forms.gle/m2nN49M34CPgnvci9

Best,

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] New blog post highlighting current ArchivesSpace Advisory Council Members

[Jessica Crouch]

[Sent on behalf of the ArchivesSpace User and Technical Advisory Councils]



Dear ArchivesSpace Members,



Leaders of the ArchivesSpace Technical and User Advisory Councils are pleased 
to announce the final blog in our series featuring various members of the 
councils. Throughout the month, we shared profiles of members from both 
councils. Through this series, we hope you’ve learned more about the work of 
the councils and will consider nominating yourself and/or colleagues for the 
councils.


Check out the last group of the series: https://archivesspace.org/archives/6888


Learn more about the councils: 
https://archivesspace.org/governance-board-and-councils


Interested in nominating yourself and/or a colleague for one of the councils? 
Use the form below. The deadline to submit is April 23.

To nominate yourself or someone else, visit: https://forms.gle/m2nN49M34CPgnvci9

Best,

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] ArchivesSpace Update - August 2021

[Jessica Crouch]

[cid:image001.jpg@01D79E74.8E8959C0]


ArchivesSpace Update – August 2021



Development


ArchivesSpace v3.0.2 is currently available at 
https://github.com/archivesspace/archivesspace/releases/tag/v3.0.2. Version 
3.0.2 is the direct result of community feedback about the migration of date 
sub-records attached to agents. The updated migration will create an equal 
number of new structured date sub-records from the original date sub-records 
and do some parsing of date expressions in range dates into begin and end date 
expressions. This migration will be skipped if you previously upgraded to 3.0.0 
or 3.0.1.


Please note that the timing of this smaller release was intended to meet the 
needs of institutions that needed to complete an upgrade before the end of the 
summer. If you do not have that kind of time pressure, you should wait for the 
3.1.0 version, which we expect to put out very soon. That will be a more 
typical release with the usual complement of bug fixes, feature enhancements, 
and infrastructure improvements.


Webinar Rescheduling Announcement: Virtual Every Step of the Way: Migrating to 
ArchivesSpace during Remote Work

Due to the impact of Hurricane Elsa on the presenters, this webinar has been 
rescheduled from its original date of July 7, 2021.  This webinar will now be 
on September 1, 2021. If you registered for the original webinar, your 
registration has been transferred to the new webinar date.

When: September 1, 2021


Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00 pm PT)


Where: Zoom


Registration: https://lyrasis.zoom.us/webinar/register/WN_p_-DXUf8S1KlEYmsheGujw


This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Webinar description:


In February 2020, USF Libraries – Tampa Special Collections formally began the 
process to migrate to ArchivesSpace. Those discussions quickly stalled, 
however, when the University asked that they begin to formulate continuity of 
operations plans for remote work in preparations for what was then a 
hypothetical shutdown.



Early into lockdown, USF determined that it would actually be the perfect time 
to migrate to ArchivesSpace. The campus was closed, no Reading Room services 
could be provided, and staff wanted to engage in meaningful projects. Guiding a 
team consisting of librarians, staff, and student employees, Special 
Collections organized a multi-phase plan for preparing data for migration, 
undergoing migration, and cleaning records in ArchivesSpace. As staff begin to 
gain more physical access in 2021, they are finalizing the clean up and ready 
to engage with patrons using ArchivesSpace.



In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of USF 
Libraries – Tampa Special Collections will illustrate how they structured their 
complete migration to ArchivesSpace in a remote environment, including the 
active incorporation of student workers with various levels of archival 
experience. No one on staff had prior experience with ArchivesSpace and all 
members of the team were trained in stages. They will also address how this 
project encouraged a more holistic reassessment, including systematically 
evaluating finding aids for missing information, conscious editing of 
descriptive content and subject headings, and the addition of classification 
headers.



A Q will follow.


Presenter Information:



Tomaro Taylor is the Head of Special Collections at the University of South 
Florida Libraries Tampa campus. A Certified Archivist, Tomaro has nearly 20 
years of experience implementing policies, procedures, guidelines, and best 
practices in the archival field. She currently serves as President of the 
Academy of Certified Archivists and Co-Manager of the Society of American 
Archivists’ Digital Archives Specialist (DAS) Exam.



Amanda Boczar is Special Collections Operations Manager at the University of 
South Florida Libraries Tampa campus. Amanda holds a Ph.D. in History with over 
12 years of experience in higher education, and joined the library in 2019. She 
was responsible for the migration to ArchivesSpace, and supervised student and 
employee training through the process.



Ana Temkina is a student assistant at USF Libraries Tampa campus, Special 
Collections. She received her bachelor’s degree in Library and Information 
Science, Children’s Literature track, from St. Petersburg State University of 
Culture and Arts, Russia. At USF she is doing her MA in Applied Anthropology 
and will soon graduate to continue her academic path at the University of 
Kentucky. Library work remains one of her great passions.



Announcing the first ArchivesSpace Core Committers Open Call

The ArchivesSpace Core Committers group will offer their first community-wide 
open call on September 13, 2021, at 2pm ET/11am PT.  This call is open to 
anyone using or interested in using ArchivesSpace in a more technical capacity.



The ArchivesSpace Core Committers 

[Archivesspace_Users_Group] Announcing the first ArchivesSpace Core Committers open call

[Jessica Crouch]

Dear ArchivesSpace Users,



The ArchivesSpace Core Committers group will offer their first community-wide 
open call on September 13, 2021, at 2pm ET/11am PT.  This call is open to 
anyone using or interested in using ArchivesSpace in a more technical capacity.


The ArchivesSpace Core Committers 
group
 is made up of volunteers within the ArchivesSpace community with a proven 
track record of contributing to the ArchivesSpace application, including 
reviewing pull requests, writing technical documentation, and contributing code 
to ArchivesSpace.

Registration is currently open for this open call. This open call will cover 
the build system and testing suite within ArchivesSpace. Following a brief 
presentation, you will have the opportunity to ask questions about the topic. 
Once those run out we will answer other technical questions if time allows.

ArchivesSpace Core Committers Open Call

Date: September 13, 2021

Time: 2:00pm ET / 11:00am PT

Topic: The ArchivesSpace build system and testing suite


Registration:  
https://lyrasis.zoom.us/meeting/register/tZUtc-qrpzguGdIQndPjxjZ17lHwrjoAq7nH

Please note this session will not be recorded but notes will be made available 
after the fact on the ArchivesSpace wiki.


If you have any questions, feel free to contact us at 
archivesspaceh...@lyrasis.org.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Webinar Reminder - Virtual Every Step of the Way: Migrating to ArchivesSpace during Remote Work

[Jessica Crouch]

Dear ArchivesSpace users,

There is still time to register for next week’s ArchivesSpace webinar on 
implementing ArchivesSpace in a remote work environment. This webinar was 
originally scheduled for July 7, 2021, but has been rescheduled to September 1, 
2021. In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of 
USF Libraries - Tampa Special Collections will illustrate how they structured 
their complete migration to ArchivesSpace in a remote environment, including 
the active incorporation of student workers with various levels of archival 
experience.



When: September 1, 2021

Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00 pm PT)

Where: Zoom



Registration: https://lyrasis.zoom.us/webinar/register/WN_p_-DXUf8S1KlEYmsheGujw



This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Webinar description:



In February 2020, USF Libraries – Tampa Special Collections formally began the 
process to migrate to ArchivesSpace. Those discussions quickly stalled, 
however, when the University asked that they begin to formulate continuity of 
operations plans for remote work in preparations for what was then a 
hypothetical shutdown.

Early into lockdown, USF determined that it would actually be the perfect time 
to migrate to ArchivesSpace. The campus was closed, no Reading Room services 
could be provided, and staff wanted to engage in meaningful projects. Guiding a 
team consisting of librarians, staff, and student employees, Special 
Collections organized a multi-phase plan for preparing data for migration, 
undergoing migration, and cleaning records in ArchivesSpace. As staff begin to 
gain more physical access in 2021, they are finalizing the clean up and ready 
to engage with patrons using ArchivesSpace.



In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of USF 
Libraries - Tampa Special Collections will illustrate how they structured their 
complete migration to ArchivesSpace in a remote environment, including the 
active incorporation of student workers with various levels of archival 
experience. No one on staff had prior experience with ArchivesSpace and all 
members of the team were trained in stages. They will also address how this 
project encouraged a more holistic reassessment, including systematically 
evaluating finding aids for missing information, conscious editing of 
descriptive content and subject headings, and the addition of classification 
headers.



A Q will follow.

Presenter Information:

Tomaro Taylor is the Head of Special Collections at the University of South 
Florida Libraries Tampa campus. A Certified Archivist, Tomaro has nearly 20 
years of experience implementing policies, procedures, guidelines, and best 
practices in the archival field. She currently serves as President of the 
Academy of Certified Archivists and Co-Manager of the Society of American 
Archivists' Digital Archives Specialist (DAS) Exam.



Amanda Boczar is Special Collections Operations Manager at the University of 
South Florida Libraries Tampa campus. Amanda holds a Ph.D. in History with over 
12 years of experience in higher education, and joined the library in 2019. She 
was responsible for the migration to ArchivesSpace, and supervised student and 
employee training through the process.



Ana Temkina is a student assistant at USF Libraries Tampa campus, Special 
Collections. She received her bachelor's degree in Library and Information 
Science, Children’s Literature track, from St. Petersburg State University of 
Culture and Arts, Russia. At USF she is doing her MA in Applied Anthropology 
and will soon graduate to continue her academic path at the University of 
Kentucky. Library work remains one of her great passions.



Who should attend:

Anyone interested in implementing ArchivesSpace, developing a migration plan or 
using ArchivesSpace remotely.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]



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[Archivesspace_Users_Group] Join us for the next ArchivesSpace Trainers Corps Office Hour, Friday, October 8th at 2pm ET/11am PT

[Jessica Crouch]

Dear ArchivesSpace Users,



The third ArchivesSpace Trainers Corps “Office Hour” will be Friday, October 
8th at 2pm ET/11am PT. In these office hours, members of the ArchivesSpace 
Trainers Corps will demo a task or tool frequently used by ArchivesSpace users 
and take questions related to the demo and topic.


For this open call, the Trainers Corps will briefly explain how to import 
archival objects via Excel or CSV using the “Load via Spreadsheet” feature, 
which became available in ArchivesSpace beginning with v2.8.0.  (This feature 
was formerly known as the Harvard import 
plugin; those using 
ArchivesSpace v2.7 or earlier can still access it via the plugin.)  Following 
the presentation, you will have the opportunity to ask questions about the 
topic, followed by a general Q about migration tools and data 
maps.
 If you would like to suggest a topic for a future “Office Hour,” you can do so 
at https://forms.gle/unz3GmAbWwvpHjSr7.

ArchivesSpace Trainers Corps “Office Hour”

Date: October 8, 2021

Time: 2:00pm ET / 11:00am PT

Topic: Using the Load via Spreadsheet function in ArchivesSpace


Registration:  
https://lyrasis.zoom.us/meeting/register/tZIqdOutrDMrHNVLZGMsiu539oOw0OVUPK-e

Throughout this year, the Trainers Corps has been offering regularly scheduled 
trainings and office hours covering a variety of topics on all things 
ArchivesSpace.  Registration for each training is separate and opens closer to 
each training date. Information about this training program is available at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.


If you have any questions, feel free to contact us at 
archivesspaceh...@lyrasis.org.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] The first ArchivesSpace Core Committers open call is next week

[Jessica Crouch]

Dear ArchivesSpace Users,



As a reminder, the ArchivesSpace Core Committers group will offer their first 
community-wide open call next week, on September 13, 2021, at 2pm ET/11am PT.  
This call is open to anyone using or interested in using ArchivesSpace in a 
more technical capacity.


The ArchivesSpace Core Committers 
group
 is made up of volunteers within the ArchivesSpace community with a proven 
track record of contributing to the ArchivesSpace application, including 
reviewing pull requests, writing technical documentation, and contributing code 
to ArchivesSpace.

Registration is currently open for this open call. This open call will cover 
the build system and testing suite within ArchivesSpace. Following a brief 
presentation, you will have the opportunity to ask questions about the topic. 
Once those run out we will answer other technical questions if time allows.

ArchivesSpace Core Committers Open Call

Date: September 13, 2021

Time: 2:00pm ET / 11:00am PT

Topic: The ArchivesSpace build system and testing suite


Registration:  
https://lyrasis.zoom.us/meeting/register/tZUtc-qrpzguGdIQndPjxjZ17lHwrjoAq7nH

Please note this session will not be recorded but notes will be made available 
after the fact on the ArchivesSpace wiki.


If you have any questions, feel free to contact us at 
archivesspaceh...@lyrasis.org.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] ArchivesSpace Update - July 2021

[Jessica Crouch]

[cid:image001.jpg@01D78564.68BCB3A0]


ArchivesSpace Update – July 2021



Development


A release candidate for ArchivesSpace v3.0.2 is currently available at 
https://github.com/archivesspace/archivesspace/releases/tag/v3.0.2-RC1. We 
expect to put out the production release in early August.


Version 3.0.2 is the direct result of community feedback about the migration of 
date sub-records attached to agents. The updated migration will create an equal 
number of new structured date sub-records from the original date sub-records 
and do some parsing of date expressions in range dates into begin and end date 
expressions. This is the only difference from v3.0.1. If you previously 
upgraded to 3.0.0 or 3.0.1, this upgrade is not necessary for you because the 
migration of your dates already took place. If you have not previously 
upgraded, we recommend going directly to 3.0.2 when it and you are ready. For 
any of these versions, some human-initiated cleanup of date sub-records may be 
required, depending on your local best practices and preferences for recording 
date information.


Registration open - ArchivesSpace 7th Annual Member Forum

Registration is still 
available
 for the 7th Annual ArchivesSpace Member Forum!

Just as in previous years, this will be a free opportunity for staff from 
ArchivesSpace member institutions to meet and share information with each other 
and the program team about all things ArchivesSpace.  While traditionally an 
in-person event, ArchivesSpace will be holding its seventh Annual Member Forum 
virtually.

This free event is a chance for ArchivesSpace members to come together to 
highlight the work they are doing in ArchivesSpace, show off new plugins or 
tools they’ve developed, and attend instructional sessions and discussions on a 
variety of topics. As with our previous Annual Member Forums, it is being held 
in conjunction with the Society of American Archivists annual meeting, but it 
is not part of SAA and does not require registration for the SAA Annual Meeting.

When:



Presentations, breakout discussions, and casual mixers will be held on August 
2-4, 2021, and all individuals from ArchivesSpace member institutions are 
welcome to attend some or all of the sessions on these days.  Times vary by day 
so be sure to review the 
agenda.
  Times are listed in ET but you can use the “find your local time” feature to 
confirm the event date and time for your region.



Where:



All online via Zoom, with opportunities to join via computer or phone.



Who Can Attend:


The ArchivesSpace Member Forum is open to individuals from ArchivesSpace member 
institutions only. To register, you must use an institutional email address 
associated with an ArchivesSpace member institution.  Registrations using 
personal email addresses and addresses associated with non-member institutions 
will not be accepted.  This means that events with limited capacity may fill 
before you are able to correct your registration.

Online registration:



https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2770599937/ArchivesSpace+Member+Forum+2021


Registrations for each day are separate and you must register individually for 
all days/events you are interested in attending.  Registration information is 
linked above each event on the agenda.




Webinar Rescheduling Announcement: Virtual Every Step of the Way: Migrating to 
ArchivesSpace during Remote Work

Due to the impact of Hurricane Elsa on the presenters, this webinar has been 
rescheduled from its original date of July 7, 2021.  This webinar will now be 
on September 1, 2021. If you registered for the original webinar, your 
registration has been transferred to the new webinar date.

When: September 1, 2021


Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00 pm PT)


Where: Zoom


Registration: https://lyrasis.zoom.us/webinar/register/WN_p_-DXUf8S1KlEYmsheGujw


This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Webinar description:


In February 2020, USF Libraries – Tampa Special Collections formally began the 
process to migrate to ArchivesSpace. Those discussions quickly stalled, 
however, when the University asked that they begin to formulate continuity of 
operations plans for remote work in preparations for what was then a 
hypothetical shutdown.



Early into lockdown, USF determined that it would actually be the perfect time 
to migrate to ArchivesSpace. The campus was closed, no Reading Room services 
could be provided, and staff wanted to engage in meaningful projects. Guiding a 
team consisting of librarians, staff, and student employees, Special 
Collections organized a multi-phase plan for preparing data for migration, 
undergoing migration, and cleaning records in 

[Archivesspace_Users_Group] Webinar Rescheduling Announcement - Virtual Every Step of the Way: Migrating to ArchivesSpace during Remote Work

[Jessica Crouch]

Dear ArchivesSpace users,

ArchivesSpace will be offering a webinar on implementing ArchivesSpace in a 
remote work environment. This webinar was originally scheduled for July 7, 
2021, but has been rescheduled to September 1, 2021. In this webinar, Tomaro 
Taylor, Amanda Boczar, and Anastasia Temkina of USF Libraries - Tampa Special 
Collections will illustrate how they structured their complete migration to 
ArchivesSpace in a remote environment, including the active incorporation of 
student workers with various levels of archival experience.



When: September 1, 2021

Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00 pm PT)

Where: Zoom



Registration: https://lyrasis.zoom.us/webinar/register/WN_p_-DXUf8S1KlEYmsheGujw



This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Webinar description:



In February 2020, USF Libraries – Tampa Special Collections formally began the 
process to migrate to ArchivesSpace. Those discussions quickly stalled, 
however, when the University asked that they begin to formulate continuity of 
operations plans for remote work in preparations for what was then a 
hypothetical shutdown.

Early into lockdown, USF determined that it would actually be the perfect time 
to migrate to ArchivesSpace. The campus was closed, no Reading Room services 
could be provided, and staff wanted to engage in meaningful projects. Guiding a 
team consisting of librarians, staff, and student employees, Special 
Collections organized a multi-phase plan for preparing data for migration, 
undergoing migration, and cleaning records in ArchivesSpace. As staff begin to 
gain more physical access in 2021, they are finalizing the clean up and ready 
to engage with patrons using ArchivesSpace.



In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of USF 
Libraries - Tampa Special Collections will illustrate how they structured their 
complete migration to ArchivesSpace in a remote environment, including the 
active incorporation of student workers with various levels of archival 
experience. No one on staff had prior experience with ArchivesSpace and all 
members of the team were trained in stages. They will also address how this 
project encouraged a more holistic reassessment, including systematically 
evaluating finding aids for missing information, conscious editing of 
descriptive content and subject headings, and the addition of classification 
headers.



A Q will follow.

Presenter Information:

Tomaro Taylor is the Head of Special Collections at the University of South 
Florida Libraries Tampa campus. A Certified Archivist, Tomaro has nearly 20 
years of experience implementing policies, procedures, guidelines, and best 
practices in the archival field. She currently serves as President of the 
Academy of Certified Archivists and Co-Manager of the Society of American 
Archivists' Digital Archives Specialist (DAS) Exam.



Amanda Boczar is Special Collections Operations Manager at the University of 
South Florida Libraries Tampa campus. Amanda holds a Ph.D. in History with over 
12 years of experience in higher education, and joined the library in 2019. She 
was responsible for the migration to ArchivesSpace, and supervised student and 
employee training through the process.



Ana Temkina is a student assistant at USF Libraries Tampa campus, Special 
Collections. She received her bachelor's degree in Library and Information 
Science, Children’s Literature track, from St. Petersburg State University of 
Culture and Arts, Russia. At USF she is doing her MA in Applied Anthropology 
and will soon graduate to continue her academic path at the University of 
Kentucky. Library work remains one of her great passions.



Who should attend:

Anyone interested in implementing ArchivesSpace, developing a migration plan or 
using ArchivesSpace remotely.



Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]



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[Archivesspace_Users_Group] Registration now open: Virtual ArchivesSpace Basics Workshop on October 18, 20, 25 and 27, 2021 from 12:00pm-2:30pm ET / 9:00am-11:30am PT

[Jessica Crouch]

Dear ArchivesSpace members,



Registration is now open for the four-session Virtual ArchivesSpace Basics 
Workshop on October 18, 20, 25 and 27, 2021 from 12:00pm-2:30pm ET / 
9:00am-11:30am PT.  During this workshop, trainers from the ArchivesSpace 
Trainers Corps will cover some of the most frequently used areas of the 
ArchivesSpace application.  Attendees are expected to attend all 4 sessions 
since each session will build on the lessons learned in the session before.


ArchivesSpace Basics Training - 4 sessions

Date: October 18, 20, 25 and 27, 2021

Time: 12:00pm-2:30pm ET / 9:00am-11:30am PT

Trainers: Miloche Kottman (University of Kansas) and Brittany Newberry (Atlanta 
University Center)

Registration: https://lyrasis.zoom.us/webinar/register/WN_9zRa5tTqQZC7UQyX40HTgg


For the first 48 hours, registration will be open to individuals associated 
with ArchivesSpace member institutions only. To register during this time, you 
must use an institutional email address associated with an ArchivesSpace member 
institution. Registrations using personal email addresses and addresses 
associated with non-member institutions will not be accepted. After 48 hours, 
any remaining registrations will be made available to all ArchivesSpace users.


In order to make training available to as many organizations and users as 
possible, registration will be limited to three (3) attendees per organization 
for virtual trainings.

All community-wide virtual trainings will be recorded.  These recordings will 
be made available via the ArchivesSpace website and YouTube channel.  You do 
not need to register for the training to have access to the recordings.


While this training does not assume any prior experience with ArchivesSpace, 
attendees are expected to have an understanding of archival workflows and 
terminology.  Due to the large number of attendees, trainers will not be able 
to troubleshoot individual implementations of ArchivesSpace or provide 
additional archival instruction beyond the use of ArchivesSpace.



The Trainers Corps offers regularly scheduled workshops and office hours 
covering a variety of topics on all things ArchivesSpace.  These virtual, 
community-wide trainings are part of a 12-month pilot project by the Trainers 
Corps to assess community interest and training needs. Registration for each 
training will be separate and registration will open closer to each training 
date. Agendas and recordings from previous trainings can be found at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.



Please email 
archivesspaceh...@lyrasis.org if you have 
any questions.



Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]










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[Archivesspace_Users_Group] Webinar Announcement: Making the Required Move to External Solr for ArchivesSpace

[Jessica Crouch]

Dear ArchivesSpace Users,


ArchivesSpace will be offering a webinar on making the required move to 
external Solr for new ArchivesSpace releases on November 3rd at 2pm ET/11am PT. 
 In this webinar, members of the ArchivesSpace program team will provide 
background information about this necessary change and walk attendees through 
some considerations for downloading and installing Solr.



Webinar: Making the Required Move to External Solr for ArchivesSpace



When: November 3, 2021


Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00 pm PT)


Where: Zoom



Registration: https://lyrasis.zoom.us/webinar/register/WN_81SNSMgFTnu6Gmcdf4lO3g



This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Webinar description:



ArchivesSpace uses Solr for its search platform. Due 
to necessary upgrades that require 
moving to external deployment of Solr for the application, beginning in late 
2021 deploying ArchivesSpace will require installing and configuring Solr. This 
change will not affect end users directly, but it will be a significant change 
for system administrators and others who deploy and manage ArchivesSpace.



In this webinar, members of the ArchivesSpace program team will provide some 
background information about this upcoming change to the way ArchivesSpace is 
deployed.  Team members will then walk attendees through considerations and 
logistics for downloading and installing Solr at their own institution.


An open discussion and Q will follow.



Who should attend:

Anyone who manages their own implementation of ArchivesSpace and anyone 
planning to upgrade to any version of ArchivesSpace after ArchivesSpace v3.1.x.



Please contact us at 
archivesspaceh...@lyrasis.org with any 
questions.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org


[Text  Description automatically generated]

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[Archivesspace_Users_Group] ArchivesSpace Update - September 2021

[Jessica Crouch]

  [cid:image001.jpg@01D7B5DB.0A8C6F80]


ArchivesSpace Update – September 2021



Development


ArchivesSpace v3.1 is currently available. ArchivesSpace is announcing the 
availability of v3.1.0. You can download it at 
https://github.com/archivesspace/archivesspace/releases/.



This release includes a number of accessibility improvements, particularly to 
the public interface. Many of these were identified in an accessibility audit 
conducted by Deque across the open source applications that make their homes at 
LYRASIS, which include DSpace, CollectionSpace, and ArchivesSpace. The release 
also includes specific bug fixes and small feature improvements prioritized by 
the Development Prioritization sub-team. There are also additional performance, 
backend and staff interface improvements from Hudson Molonglo developers James 
Bullen, Mark Triggs, and Payten Giles that derived from work HM did for 
Queensland State Archives as part of a larger project.


Thanks to all of our community members who contributed code for this release: 
Alex Duryee, Andrew Morrison, Dave Mayo, James Bullen, Mark Triggs, Nick 
Butler, Payten Giles, Sam Hatfield, and Sean Anderson. As always, program team 
members Lora Woodford, Brian Hoffman, and Mark Cooper, as well as contractors 
Manny Rodriguez and Brian Zelip, wrote and/or reviewed substantial code for the 
release. Thanks also to our community groups, especially the Testing sub-team, 
for their efforts.



Information on upgrading to a new version of ArchivesSpace is available at 
https://archivesspace.github.io/tech-docs/administration/upgrading.html. If you 
have any difficulties, please let us know.



This is the spring/summer 2021 release from the 
roadmap.
 Items that were projected for this release that did not make it in have been 
shifted to future releases.



Please get in touch if you have any questions. Thanks as always for your 
feedback and support.



Upcoming Change to the Way ArchivesSpace is Deployed


We wanted to alert you to an upcoming change in the way the ArchivesSpace 
application is deployed. This change will not be noticeable to end users of the 
application, but it will affect those that install and maintain it for users.



Background



ArchivesSpace uses Solr for its search platform. 
Since its original release in 2013, ArchivesSpace has used a version of Solr 
that can be embedded into the application so that Solr is installed and 
configured by default when ArchivesSpace is installed. Though most 
ArchivesSpace deployments opt for this embedded version of Solr, some sites 
choose to use an external deployment of Solr and maintain it separately from 
ArchivesSpace.



In its own upgrades over the years, Solr made some changes so that it can no 
longer be embedded. While we have stayed on the highest embeddable version of 
Solr (v4.10.4) for years, this version is now old and unsupported by its 
maintainers, and it is no longer sustainable for us to use it in new releases. 
In order to maintain and improve this critical piece of ArchivesSpace 
infrastructure, we need to upgrade Solr. In the process we will need to make 
the transition to using external Solr only.



What does this mean for me?



Once we make this change, if you are responsible for deploying ArchivesSpace at 
your institution, you will need to download and install Solr and use 
ArchivesSpace’s supplied Solr configuration to create the Solr index. This will 
be in addition to managing your own MySQL database. Solr will no longer be 
distributed with ArchivesSpace and ArchivesSpace will no longer work 
out-of-the-box without an external Solr deployment. ArchivesSpace will need to 
be fully re-indexed when this transition occurs.

If you are not the person responsible for deploying ArchivesSpace at your 
institution, this change will not directly affect you, though it will be 
important to make sure the person responsible for deploying your ArchivesSpace 
is aware of the change.

Will you have strict requirements for how to deploy Solr?

Like with MySQL, the ArchivesSpace team does not intend to be opinionated about 
how Solr is deployed externally. System administrators will be able to use 
whatever method they prefer to install Solr. For those who require more 
guidance, however, we will have instructions for using a standalone Solr 
installation along with specific ArchivesSpace Solr configuration files. These 
will be in addition to the standard documentation provided by Solr 
(https://solr.apache.org/guide/8_9/installing-solr.html).

When will this happen?

We expect to make the transition to external Solr with the release on the 
roadmap
 that is planned for December 2021. Even so, older versions of ArchivesSpace 
will continue to work with the 

[Archivesspace_Users_Group] Join us for the next ArchivesSpace Trainers Corps Office Hour, Friday, October 8th at 2pm ET/11am PT

[Jessica Crouch]

Dear ArchivesSpace Users,



As a reminder, the third ArchivesSpace Trainers Corps “Office Hour” will be 
this Friday, October 8th at 2pm ET/11am PT. In these office hours, members of 
the ArchivesSpace Trainers Corps will demo a task or tool frequently used by 
ArchivesSpace users and take questions related to the demo and topic.


For this open call, the Trainers Corps will briefly explain how to import 
archival objects via Excel or CSV using the “Load via Spreadsheet” feature, 
which became available in ArchivesSpace beginning with v2.8.0.  (This feature 
was formerly known as the Harvard import 
plugin; those using 
ArchivesSpace v2.7 or earlier can still access it via the plugin.)  Following 
the presentation, you will have the opportunity to ask questions about the 
topic, followed by a general Q about migration tools and data 
maps.
 If you would like to suggest a topic for a future “Office Hour,” you can do so 
at https://forms.gle/unz3GmAbWwvpHjSr7.

ArchivesSpace Trainers Corps “Office Hour”

Date: October 8, 2021

Time: 2:00pm ET / 11:00am PT

Topic: Using the Load via Spreadsheet function in ArchivesSpace

Registration:  
https://lyrasis.zoom.us/meeting/register/tZIqdOutrDMrHNVLZGMsiu539oOw0OVUPK-e

Throughout this year, the Trainers Corps has been offering regularly scheduled 
trainings and office hours covering a variety of topics on all things 
ArchivesSpace.  Registration for each training is separate and opens closer to 
each training date. Information about this training program is available at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.


If you have any questions, feel free to contact us at 
archivesspaceh...@lyrasis.org.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Registration now open: Virtual ArchivesSpace Basics Workshop on October 18, 20, 25 and 27, 2021 from 12:00pm-2:30pm ET / 9:00am-11:30am PT

[Jessica Crouch]

Dear ArchivesSpace users,



Registration is now open for the four-session Virtual ArchivesSpace Basics 
Workshop on October 18, 20, 25 and 27, 2021 from 12:00pm-2:30pm ET / 
9:00am-11:30am PT.  During this workshop, trainers from the ArchivesSpace 
Trainers Corps will cover some of the most frequently used areas of the 
ArchivesSpace application.  Attendees are expected to attend all 4 sessions 
since each session will build on the lessons learned in the session before.


ArchivesSpace Basics Training - 4 sessions

Date: October 18, 20, 25 and 27, 2021

Time: 12:00pm-2:30pm ET / 9:00am-11:30am PT

Trainers: Miloche Kottman (University of Kansas) and Brittany Newberry (Atlanta 
University Center)

Registration: https://lyrasis.zoom.us/webinar/register/WN_9zRa5tTqQZC7UQyX40HTgg


In order to make training available to as many organizations and users as 
possible, registration will be limited to three (3) attendees per organization 
for virtual trainings.

All community-wide virtual trainings will be recorded.  These recordings will 
be made available via the ArchivesSpace website and YouTube channel.  You do 
not need to register for the training to have access to the recordings.


While this training does not assume any prior experience with ArchivesSpace, 
attendees are expected to have an understanding of archival workflows and 
terminology.  Due to the large number of attendees, trainers will not be able 
to troubleshoot individual implementations of ArchivesSpace or provide 
additional archival instruction beyond the use of ArchivesSpace.



The Trainers Corps offers regularly scheduled workshops and office hours 
covering a variety of topics on all things ArchivesSpace.  These virtual, 
community-wide trainings are part of a 12-month pilot project by the Trainers 
Corps to assess community interest and training needs. Registration for each 
training will be separate and registration will open closer to each training 
date. Agendas and recordings from previous trainings can be found at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.



Please email 
archivesspaceh...@lyrasis.org if you have 
any questions.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]











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[Archivesspace_Users_Group] Webinar Reminder: Making the Required Move to External Solr for ArchivesSpace

[Jessica Crouch]

Dear ArchivesSpace Users,


ArchivesSpace will be offering a webinar on making the required move to 
external Solr for new ArchivesSpace releases next Wednesday, November 3rd at 
2pm ET/11am PT.  In this webinar, members of the ArchivesSpace program team 
will provide background information about this necessary change and walk 
attendees through some considerations for downloading and installing Solr.



Webinar: Making the Required Move to External Solr for ArchivesSpace



When: November 3, 2021

Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00 pm PT)

Where: Zoom



Registration: https://lyrasis.zoom.us/webinar/register/WN_81SNSMgFTnu6Gmcdf4lO3g



This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Webinar description:



ArchivesSpace uses Solr for its search platform. Due 
to necessary upgrades that require 
moving to external deployment of Solr for the application, beginning in late 
2021 deploying ArchivesSpace will require installing and configuring Solr. This 
change will not affect end users directly, but it will be a significant change 
for system administrators and others who deploy and manage ArchivesSpace.



In this webinar, members of the ArchivesSpace program team will provide some 
background information about this upcoming change to the way ArchivesSpace is 
deployed.  Team members will then walk attendees through considerations and 
logistics for downloading and installing Solr at their own institution.

An open discussion and Q will follow.



Who should attend:

Anyone who manages their own implementation of ArchivesSpace and anyone 
planning to upgrade to any version of ArchivesSpace after ArchivesSpace v3.1.x.



Please contact us at 
archivesspaceh...@lyrasis.org with any 
questions.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org



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[Archivesspace_Users_Group] Join us for the ArchivesSpace Trainers Corps Office Hour today, Monday, July 19th at 2pm ET/11am PT

[Jessica Crouch]

Dear ArchivesSpace Users,



The second ArchivesSpace Trainers Corps “Office Hour” is today, July 19th at 
2pm ET/11am PT. In these office hours, members of the ArchivesSpace Trainers 
Corps will demo a task or tool frequently used by ArchivesSpace members and 
take questions related to a pre-determined topic.


For this open call, the Trainers Corps will briefly explain the difference 
between full mode and light mode in the ArchivesSpace Agents module and how to 
enable and toggle between the two.  This feature is new to ArchivesSpace 
v3.0/3.0.1.  Following the presentation, you will have the opportunity to ask 
questions about the topic, followed by a general Q about all things agents.  
If you would like to suggest a topic for a future “Office Hour,” you can do so 
at https://forms.gle/unz3GmAbWwvpHjSr7.

ArchivesSpace Trainers Corps “Office Hour”

Date: July 19, 2021

Time: 2:00pm ET / 11:00am PT

Topic: Full mode vs. light mode in the  ArchivesSpace Agents module


Registration: 
https://lyrasis.zoom.us/meeting/register/tJckce-trjwtH9SW4q2BywTYU1YkkJo-5Sr6

Over the next year, the Trainers Corps will offer regularly scheduled trainings 
and office hours covering a variety of topics on all things ArchivesSpace.  
Registration for each training will be separate and registration will open 
closer to each training date. Information about this training program is 
available at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.


If you have any questions, feel free to contact us at 
archivesspaceh...@lyrasis.org.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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[Archivesspace_Users_Group] Take a Break with ArchivesSpace this Friday

[Jessica Crouch]

ArchivesSpace users,



Whether you’ve continued to work from home, have returned to the office, or 
find yourself stuck somewhere in the middle, we could all use a break.  In that 
spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on 
Fridays. With a welcoming and robust member community all over the world, 
ArchivesSpace can offer camaraderie and relaxation, no matter the current state 
of the world.


Each Friday we will have casual open calls via zoom at 12pm ET. We won’t be 
developing agendas or presentations for these calls. We just want to provide an 
opportunity to connect, chat and recharge. Use this as a time to get help or 
talk about ArchivesSpace (or anything else) in an informal setting or just have 
a beverage with other ArchivesSpace users during this stressful time.


Whether you can attend once or plan to be there every Friday, these calls are 
open to everyone but registration is required to join.


Register to join any open call at 
https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv


We seek to provide a welcoming, fun, and safe community experience for 
everyone. The full text of the code of conduct is available at 
https://archivesspace.org/archivesspace-code-of-conduct.


Please email 
archivesspaceh...@lyrasis.org with any 
questions.
We hope to see you tomorrow!

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org




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[Archivesspace_Users_Group] Community contribution in the ArchivesSpace Inclusive Examples Project requested by March 23

[Jessica Crouch]

Dear ArchivesSpace Users,

In the wake of the George Floyd and Breonna Taylor murders, and in the spirit 
of protest that followed, the ArchivesSpace community began a conversation 
about what it could do to promote diversity and inclusion while combating 
systemic racism in our field. That continuing conversation has led to a series 
of 
initiatives
 that we will undertake in the coming years, including an Inclusive Examples 
project.

For this important project, ArchivesSpace is delighted to be working with 
Brittany Newberry of Georgia State University to update the examples provided 
in its workshop materials and test databases. We want the examples to be more 
representative of the diverse institutions that use ArchivesSpace.

We are interested in adding examples from the ArchivesSpace user community. 
Below is a list of record types and collection types for which we are looking. 
In addition, we have created an 
agreement
 to provide information and expectations for how the data shared will be used.

If you are interested in participating, please email a signed 
agreement
 and the records you'd like to share in one of the formats listed. Email 
archivesspaceh...@lyrasis.org by 
Wednesday, March 23 and we will forward your submission to Brittany Newberry 
for review. Feel free to contact us with any questions you may have.

Possible Examples:
Types of Records:

  *   Resource records (EAD, MarcXML, CSV, Excel spreadsheet)
  *   Accessions (MarcXML, Excel spreadsheet, CSV)
  *   Digital Objects (CSV, Excel Spreadsheet)
  *   Subjects and Agents (MarcXML, Excel spreadsheet, CSV, EAC-CPF)
Types of Institutions/Collections

  *   Academic/University records
  *   Corporate/Business archives
  *   Government
  *   Religious
  *   Non-profit/community
  *   Minority-serving
  *   Museum
  *   Public Library
  *   Historical Society
  *   BIPOC
  *   LGBTQ+
  *   Music/arts


Data should be in a format that can easily be ingested into ArchivesSpace. 
Templates
 are available for the record types where CSV or spreadsheet formats are 
indicated. Please contact 
archivesspaceh...@lyrasis.org if you have 
questions about how to prepare your data.

Thank you,
Jessica

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org





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[Archivesspace_Users_Group] Take a Break with ArchivesSpace on Friday

[Jessica Crouch]

ArchivesSpace users,



Whether you’ve continued to work from home, have returned to the office, or 
find yourself stuck somewhere in the middle, we could all use a break.  In that 
spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on 
Fridays. With a welcoming and robust member community all over the world, 
ArchivesSpace can offer camaraderie and relaxation, no matter the current state 
of the world.


Each Friday we will have casual open calls via zoom at 12pm ET. We won’t be 
developing agendas or presentations for these calls. We just want to provide an 
opportunity to connect, chat and recharge. Use this as a time to get help or 
talk about ArchivesSpace (or anything else) in an informal setting or just have 
a beverage with other ArchivesSpace users during this stressful time.


Whether you can attend once or plan to be there every Friday, these calls are 
open to everyone but registration is required to join.


Register to join any open call at 
https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv


We seek to provide a welcoming, fun, and safe community experience for 
everyone. The full text of the code of conduct is available at 
https://archivesspace.org/archivesspace-code-of-conduct.


Please email 
archivesspaceh...@lyrasis.org with any 
questions.
We hope to see you tomorrow!

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org




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[Archivesspace_Users_Group] Community contribution requested in the ArchivesSpace Inclusive Examples Project

[Jessica Crouch]

Dear ArchivesSpace Users,

In the wake of the George Floyd and Breonna Taylor murders, and in the spirit 
of protest that followed, the ArchivesSpace community began a conversation 
about what it could do to promote diversity and inclusion while combating 
systemic racism in our field. That continuing conversation has led to a series 
of 
initiatives
 that we will undertake in the coming years, including an Inclusive Examples 
project.

For this important project, ArchivesSpace is delighted to be working with 
Brittany Newberry of Georgia State University to update the examples provided 
in its workshop materials and test databases. We want the examples to be more 
representative of the diverse institutions that use ArchivesSpace.

We are interested in adding examples from the ArchivesSpace user community. 
Below is a list of record types and collection types for which we are looking. 
In addition, we have created an 
agreement
 to provide information and expectations for how the data shared will be used.

If you are interested in participating, please email a signed 
agreement
 and the records you'd like to share in one of the formats listed. Email 
archivesspaceh...@lyrasis.org by 
Wednesday, March 23 and we will forward your submission to Brittany Newberry 
for review. Feel free to contact us with any questions you may have.

Possible Examples:
Types of Records:

  *   Resource records (EAD, MarcXML, CSV, Excel spreadsheet)
  *   Accessions (MarcXML, Excel spreadsheet, CSV)
  *   Digital Objects (CSV, Excel Spreadsheet)
  *   Subjects and Agents (MarcXML, Excel spreadsheet, CSV, EAC-CPF)
Types of Institutions/Collections

  *   Academic/University records
  *   Corporate/Business archives
  *   Government
  *   Religious
  *   Non-profit/community
  *   Minority-serving
  *   Museum
  *   Public Library
  *   Historical Society
  *   BIPOC
  *   LGBTQ+
  *   Music/arts

Data should be in a format that can easily be ingested into ArchivesSpace. 
Templates
 are available for the record types where CSV or spreadsheet formats are 
indicated. Please contact 
archivesspaceh...@lyrasis.org if you have 
questions about how to prepare your data.

Thank you,
Jessica

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org





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[Archivesspace_Users_Group] Take a Break with ArchivesSpace returns next Friday (March 4)

[Jessica Crouch]

Dear ArchivesSpace users,



Whether you’ve continued to work from home, have returned to the office, or 
find yourself stuck somewhere in the middle, we could all use a break.  In that 
spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on 
Fridays. With a welcoming and robust member community all over the world, 
ArchivesSpace can offer camaraderie and relaxation, no matter the current state 
of the world.


Beginning next Friday, March 4th, we will have casual open calls via zoom at 
12pm ET each Friday. We won’t be developing agendas or presentations for these 
calls. We just want to provide an opportunity to connect, chat and recharge. 
Use this as a time to get help or talk about ArchivesSpace (or anything else) 
in an informal setting or just have a beverage with other ArchivesSpace users 
during this stressful time.


Whether you can attend once or plan to be there every Friday, these calls are 
open to everyone but registration is required to join.


Register to join any open call at 
https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv


We seek to provide a welcoming, fun, and safe community experience for 
everyone. The full text of the code of conduct is available at 
https://archivesspace.org/archivesspace-code-of-conduct.


Please email 
archivesspaceh...@lyrasis.org with any 
questions.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org




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Re: [Archivesspace_Users_Group] Listserv preferences

[Jessica Crouch]

Hi Rick (and the rest of the user group listserv),

You can always manage your listserv preferences at 
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group.

You can find this and other resources for accessing ArchivesSpace member 
benefits in the member area of the ArchivesSpace 
website.

Best,
Jessica

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org





From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of Neal, 
Rick 
Date: Tuesday, March 1, 2022 at 3:22 PM
To: Archivesspace Users Group 
Subject: [Archivesspace_Users_Group] Quick question
Good afternoon,

I want to thank everyone who answered my many questions concerning 
ArchivesSpace through the years.  I have one last request.  I will no longer be 
supporting ArchivesSpace and need to remove myself from this listserve.
Can someone point me to the directions on how to do that?

Thanks very much!

Rick Neal

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Kevin W. 
Schlottmann
Sent: Tuesday, March 1, 2022 2:52 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] User Defined Fields use cases

External Email: Use caution in opening links, attachments, and buying gift 
cards.

Hi Bri,

On resource records, we use user-defined strings to store OCLC numbers, and 
have a little custom mapping that outputs these to the MARC 035 field.  We also 
have a user-defined controlled vocabulary list that we use to assign records to 
a collecting area (e.g. Literature, US History) that correspond to a curatorial 
area of strength.

BTW I love this thread - it's great to see how others are using these fields.

Best,

Kevin

On Tue, Mar 1, 2022 at 1:43 PM Corey Schmidt 
mailto:corey.schm...@uga.edu>> wrote:
Hey Bri,

We use User Defined Fields for our resource records to keep track of 
acquisition data from legacy catalog systems and practices. For instance:

integer_1: GALIN Accession Number - old old catalog
integer_2: GIL Accession Number – current catalog, but old practice
text_1: Arrival Status/Gift Information
text_4: Donor Information
date_1: Date Received

Corey

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org]
 On Behalf Of McLaughlin, Brianna Jean
Sent: Tuesday, March 1, 2022 12:30 PM
To: 
archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] User Defined Fields use cases

[EXTERNAL SENDER - PROCEED CAUTIOUSLY]
Hi all,

Would anyone mind sharing some uses cases for User Defined Fields on Resource 
or Accession records?

Thanks!

Bri McLaughlin, she/her/hers
Visiting Metadata Services Librarian
Indiana University
812-856-3321

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--
Kevin Schlottmann
Head of Archives Processing
Rare Book & Manuscript Library
Butler Library, Room 801
Columbia University
Pronouns: he/him/his
535 W. 114th St., New York, NY  10027
(212) 854-8483
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[Archivesspace_Users_Group] Take a Break with ArchivesSpace returns tomorrow!

[Jessica Crouch]

Dear ArchivesSpace users,



Whether you’ve continued to work from home, have returned to the office, or 
find yourself stuck somewhere in the middle, we could all use a break.  In that 
spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on 
Fridays. With a welcoming and robust member community all over the world, 
ArchivesSpace can offer camaraderie and relaxation, no matter the current state 
of the world.


Beginning tomorrow, March 4th, we will have casual open calls via zoom at 12pm 
ET each Friday. We won’t be developing agendas or presentations for these 
calls. We just want to provide an opportunity to connect, chat and recharge. 
Use this as a time to get help or talk about ArchivesSpace (or anything else) 
in an informal setting or just have a beverage with other ArchivesSpace users 
during this stressful time.


Whether you can attend once or plan to be there every Friday, these calls are 
open to everyone but registration is required to join.


Register to join any open call at 
https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv


We seek to provide a welcoming, fun, and safe community experience for 
everyone. The full text of the code of conduct is available at 
https://archivesspace.org/archivesspace-code-of-conduct.


Please email 
archivesspaceh...@lyrasis.org with any 
questions.
We hope to see you tomorrow!

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org




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[Archivesspace_Users_Group] Take a Break with ArchivesSpace returns March 4

[Jessica Crouch]

Dear ArchivesSpace users,



Whether you’ve continued to work from home, have returned to the office, or 
find yourself stuck somewhere in the middle, we could all use a break.  In that 
spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on 
Fridays. With a welcoming and robust member community all over the world, 
ArchivesSpace can offer camaraderie and relaxation, no matter the current state 
of the world.


Beginning Friday, March 4th, we will have casual open calls via zoom at 12pm ET 
each Friday. We won’t be developing agendas or presentations for these calls. 
We just want to provide an opportunity to connect, chat and recharge. Use this 
as a time to get help or talk about ArchivesSpace (or anything else) in an 
informal setting or just have a beverage with other ArchivesSpace users during 
this stressful time.


Whether you can attend once or plan to be there every Friday, these calls are 
open to everyone but registration is required to join.


Register to join any open call at 
https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv


We seek to provide a welcoming, fun, and safe community experience for 
everyone. The full text of the code of conduct is available at 
https://archivesspace.org/archivesspace-code-of-conduct.


Please email 
archivesspaceh...@lyrasis.org with any 
questions.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org




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[Archivesspace_Users_Group] Deadline extended: Community contribution in the ArchivesSpace Inclusive Examples Project requested by April 1

[Jessica Crouch]

Dear ArchivesSpace Users,

In the wake of the George Floyd and Breonna Taylor murders, and in the spirit 
of protest that followed, the ArchivesSpace community began a conversation 
about what it could do to promote diversity and inclusion while combating 
systemic racism in our field. That continuing conversation has led to a series 
of 
initiatives
 that we will undertake in the coming years, including an Inclusive Examples 
project.

For this important project, ArchivesSpace is delighted to be working with 
Brittany Newberry of Georgia State University to update the examples provided 
in its workshop materials and test databases. We want the examples to be more 
representative of the diverse institutions that use ArchivesSpace.

We are interested in adding examples from the ArchivesSpace user community. 
Below is a list of record types and collection types for which we are looking. 
In addition, we have created an 
agreement
 to provide information and expectations for how the data shared will be used.

If you are interested in participating, please email a signed 
agreement
 and the records you'd like to share in one of the formats listed. Email 
archivesspaceh...@lyrasis.org by Friday, 
April 1, 2022 and we will forward your submission to Brittany Newberry for 
review. Feel free to contact us with any questions you may have.

Possible Examples:
Types of Records:

  *   Resource records (EAD, MarcXML, CSV, Excel spreadsheet)
  *   Accessions (MarcXML, Excel spreadsheet, CSV)
  *   Digital Objects (CSV, Excel Spreadsheet)
  *   Subjects and Agents (MarcXML, Excel spreadsheet, CSV, EAC-CPF)
Types of Institutions/Collections

  *   Academic/University records
  *   Corporate/Business archives
  *   Government
  *   Religious
  *   Non-profit/community
  *   Minority-serving
  *   Museum
  *   Public Library
  *   Historical Society
  *   BIPOC
  *   LGBTQ+
  *   Music/arts


Data should be in a format that can easily be ingested into ArchivesSpace. 
Templates
 are available for the record types where CSV or spreadsheet formats are 
indicated. Please contact 
archivesspaceh...@lyrasis.org if you have 
questions about how to prepare your data.

Thank you,
Jessica

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org





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[Archivesspace_Users_Group] Take a Break with ArchivesSpace on Friday

[Jessica Crouch]

ArchivesSpace users,



Whether you’ve continued to work from home, have returned to the office, or 
find yourself stuck somewhere in the middle, we could all use a break.  In that 
spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on 
Fridays. With a welcoming and robust member community all over the world, 
ArchivesSpace can offer camaraderie and relaxation, no matter the current state 
of the world.


Each Friday we will have casual open calls via zoom at 12pm ET. We won’t be 
developing agendas or presentations for these calls. We just want to provide an 
opportunity to connect, chat and recharge. Use this as a time to get help or 
talk about ArchivesSpace (or anything else) in an informal setting or just have 
a beverage with other ArchivesSpace users during this stressful time.


Whether you can attend once or plan to be there every Friday, these calls are 
open to everyone but registration is required to join.


Register to join any open call at 
https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv


We seek to provide a welcoming, fun, and safe community experience for 
everyone. The full text of the code of conduct is available at 
https://archivesspace.org/archivesspace-code-of-conduct.


Please email 
archivesspaceh...@lyrasis.org with any 
questions.
We hope to see you tomorrow!

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org




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[Archivesspace_Users_Group] Apply now for the second cohort of the ArchivesSpace Member Match program

[Jessica Crouch]

Dear ArchivesSpace Users,

The ArchivesSpace Member Engagement sub-team is pleased to accept applications 
for the second cohort of the ArchivesSpace Member Match program.

The Member Match program is an initiative to engage the ArchivesSpace 
membership community, created and organized by the Member Engagement sub-team 
of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace 
Community Engagement Coordinator. The program is intended to be a resource and 
venue for peer-to-peer support between ArchivesSpace members. For one, 
year-long term, participants will be matched with a member with whom they can 
receive and offer professional insight, advice, and camaraderie. The program 
will also offer participants the opportunity to engage in exclusive events and 
enlightening discussions about ArchivesSpace and its active user community.

Thanks to valuable feedback from the first cohort of Member Match Participants, 
we’ve implemented the following updates to the program:


  *   Monthly Listserv Discussion Topics
 *   Each month, a member of the Member Engagement sub-team will reach out 
to the Member Match listserv to spur discussion and encourage continued 
engagement between matches.
  *   Quarterly Member Match Meet-Ups
 *   These will be opportunities for large group socializing as well as the 
potential for dedicated time to spend with matches in breakout rooms.
  *   Option to participate in small group matches of 3 people

Eligibility
Any individual affiliated with an ArchivesSpace member organization is eligible 
to participate in the ArchivesSpace Member Match program and there is no limit 
to the number of individuals from a member organization that may participate.

If you are unsure of your organization’s ArchivesSpace membership status, visit 
https://archivesspace.org/community/whos-using-archivesspace or email 
archivesspaceh...@lyrasis.org<mailto:archivesspaceh...@lyrasis.org>.

To Apply
There is a short application to complete at 
https://airtable.com/shrDL4wQhc3gkBAlH
Applications should be submitted by April 29th, 2022. Applicants will be 
notified of their matches no later than June 30th.
To Learn More
Visit the Member Match wiki: 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program
Please feel free to direct any questions to 
archivesspaceh...@lyrasis.org<mailto:archivesspaceh...@lyrasis.org>

Sent on behalf of the ArchivesSpace Member Engagement sub-team

Regina Carra, American Folk Art Museum
Bailey Hoffner, University of Oklahoma
Patrick Milhoan, University of Notre Dame
Sarah Ponichtera, Seton Hall University
Jessica Crouch, ArchivesSpace Community Engagement Coordinator


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org<mailto:jessica.cro...@lyrasis.org>





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[Archivesspace_Users_Group] Deadline extended: Community contribution in the ArchivesSpace Inclusive Examples Project requested by April 1

[Jessica Crouch]

Dear ArchivesSpace Users,


The deadline for participation in the ArchivesSpace Inclusive Examples Project 
has been extended until the end of day today, April 1, 2022. We are 
particularly interested in receiving examples of the record types indicated 
with an asterisk in the list below.


In the wake of the George Floyd and Breonna Taylor murders, and in the spirit 
of protest that followed, the ArchivesSpace community began a conversation 
about what it could do to promote diversity and inclusion while combating 
systemic racism in our field. That continuing conversation has led to a series 
of 
initiatives
 that we will undertake in the coming years, including an Inclusive Examples 
project.



For this important project, ArchivesSpace is delighted to be working with 
Brittany Newberry of Georgia State University to update the examples provided 
in its workshop materials and test databases. We want the examples to be more 
representative of the diverse institutions that use ArchivesSpace.



We are interested in adding examples from the ArchivesSpace user community. 
Below is a list of record types and collection types for which we are looking. 
In addition, we have created an 
agreement
 to provide information and expectations for how the data shared will be used.



If you are interested in participating, please email a signed 
agreement
 and the records you'd like to share in one of the formats listed. Email 
archivesspaceh...@lyrasis.org by Friday, 
April 1 and we will forward your submission to Brittany Newberry for review. 
Feel free to contact us with any questions you may have.



Possible Examples:

Types of Records:

  *   Resource records (EAD, MarcXML, CSV, Excel spreadsheet)
  *   Accessions (MarcXML, Excel spreadsheet, CSV) *
  *   Digital Objects (CSV, Excel Spreadsheet)
  *   Subjects and Agents (MarcXML, Excel spreadsheet, CSV, EAC-CPF)

Types of Institutions/Collections

  *   Academic/University records *
  *   Corporate/Business archives *
  *   Government
  *   Religious *
  *   Non-profit/community
  *   Minority-serving
  *   Museum
  *   Public Library
  *   Historical Society
  *   BIPOC
  *   LGBTQ+
  *   Music/arts *



Data should be in a format that can easily be ingested into ArchivesSpace. 
Templates
 are available for the record types where CSV or spreadsheet formats are 
indicated. Please contact 
archivesspaceh...@lyrasis.org if you have 
questions about how to prepare your data.


Thank you,
Jessica

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org





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[Archivesspace_Users_Group] Registration still available: Virtual ArchivesSpace Assessments Module Training February 23, 2022, 12:00pm-3:00pm ET/9:00am-12:00pm PT

[Jessica Crouch]

Dear ArchivesSpace users,



Registration is still open for the three-hour ArchivesSpace Assessments Module 
workshop on February 23, 2022, from 12:00pm-3:00pm ET/9:00am-12:00pm PT.  
During this workshop, ArchivesSpace trainer Brittany Newberry will cover using 
the assessments module in ArchivesSpace including completing assessments in 
ArchivesSpace, adding values to the assessments template and importing 
assessments using CSV.  Attendees are expected to have experience with 
ArchivesSpace or to have completed the ArchivesSpace Basics training.   A copy 
of the agenda is linked below.

ArchivesSpace Assessments Module Training (Tentative 
Agenda)
Date: February 23, 2022
Time: 12:00pm-3:00pm ET / 9:00am-12:00pm PT
Trainer: Brittany Newberry
Registration: https://lyrasis.zoom.us/webinar/register/WN_Yo9IfEoSRY-IePzdADgLzA
Registration is now open to anyone using ArchivesSpace.  In order to make 
training available to as many organizations and users as possible, registration 
will be limited to three (3) attendees per organization for virtual trainings.

All community-wide virtual trainings will be recorded.  These recordings will 
be made available via the ArchivesSpace website and YouTube channel.  You do 
not need to register for the training to have access to the recordings.

Over the past year, the Trainers Corps has offered regularly scheduled 
workshops and office hours covering a variety of topics on all things 
ArchivesSpace.  These virtual, community-wide trainings are part of a 12-month 
pilot project by the Trainers Corps to assess community interest and training 
needs. Information about this training program is available at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.

If you have any questions, email 
archivesspaceh...@lyrasis.org.

Best,

Jessica

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org







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[Archivesspace_Users_Group] Take a Break with ArchivesSpace on Friday

[Jessica Crouch]

ArchivesSpace users,



Whether you’ve continued to work from home, have returned to the office, or 
find yourself stuck somewhere in the middle, we could all use a break.  In that 
spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on 
Fridays. With a welcoming and robust member community all over the world, 
ArchivesSpace can offer camaraderie and relaxation, no matter the current state 
of the world.


Each Friday we will have casual open calls via zoom at 12pm ET. We won’t be 
developing agendas or presentations for these calls. We just want to provide an 
opportunity to connect, chat and recharge. Use this as a time to get help or 
talk about ArchivesSpace (or anything else) in an informal setting or just have 
a beverage with other ArchivesSpace users during this stressful time.


Whether you can attend once or plan to be there every Friday, these calls are 
open to everyone but registration is required to join.


Register to join any open call at 
https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv


We seek to provide a welcoming, fun, and safe community experience for 
everyone. The full text of the code of conduct is available at 
https://archivesspace.org/archivesspace-code-of-conduct.


Please email 
archivesspaceh...@lyrasis.org with any 
questions.
We hope to see you tomorrow!

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org




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[Archivesspace_Users_Group] Take a Break with ArchivesSpace on Friday

[Jessica Crouch]

ArchivesSpace users,



Whether you’ve continued to work from home, have returned to the office, or 
find yourself stuck somewhere in the middle, we could all use a break.  In that 
spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on 
Fridays. With a welcoming and robust member community all over the world, 
ArchivesSpace can offer camaraderie and relaxation, no matter the current state 
of the world.


Each Friday we will have casual open calls via zoom at 12pm ET. We won’t be 
developing agendas or presentations for these calls. We just want to provide an 
opportunity to connect, chat and recharge. Use this as a time to get help or 
talk about ArchivesSpace (or anything else) in an informal setting or just have 
a beverage with other ArchivesSpace users during this stressful time.


Whether you can attend once or plan to be there every Friday, these calls are 
open to everyone but registration is required to join.


Register to join any open call at 
https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv


We seek to provide a welcoming, fun, and safe community experience for 
everyone. The full text of the code of conduct is available at 
https://archivesspace.org/archivesspace-code-of-conduct.


Please email 
archivesspaceh...@lyrasis.org with any 
questions.
We hope to see you tomorrow!

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org




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[Archivesspace_Users_Group] Apply now for the second cohort of the ArchivesSpace Member Match program

[Jessica Crouch]

Dear ArchivesSpace Users,

There is still time to apply for the ArchivesSpace Member Match program.  The 
Member Match program is an initiative to engage the ArchivesSpace membership 
community, created and organized by the Member Engagement sub-team of the 
ArchivesSpace User Advisory Council, with support from the ArchivesSpace 
Community Engagement Coordinator. The program is intended to be a resource and 
venue for peer-to-peer support between ArchivesSpace members. For one, 
year-long term, participants will be matched with a member with whom they can 
receive and offer professional insight, advice, and camaraderie. The program 
will also offer participants the opportunity to engage in exclusive events and 
enlightening discussions about ArchivesSpace and its active user community.

Thanks to valuable feedback from the first cohort of Member Match Participants, 
we’ve implemented the following updates to the program:


  *   Monthly Listserv Discussion Topics
 *   Each month, a member of the Member Engagement sub-team will reach out 
to the Member Match listserv to spur discussion and encourage continued 
engagement between matches.
  *   Quarterly Member Match Meet-Ups
 *   These will be opportunities for large group socializing as well as the 
potential for dedicated time to spend with matches in breakout rooms.
  *   Option to participate in small group matches of 3 people

Eligibility
Any individual affiliated with an ArchivesSpace member organization is eligible 
to participate in the ArchivesSpace Member Match program and there is no limit 
to the number of individuals from a member organization that may participate.

If you are unsure of your organization’s ArchivesSpace membership status, visit 
https://archivesspace.org/community/whos-using-archivesspace or email 
archivesspaceh...@lyrasis.org<mailto:archivesspaceh...@lyrasis.org>.

To Apply
There is a short application to complete at 
https://airtable.com/shrDL4wQhc3gkBAlH
Applications should be submitted by April 29th, 2022. Applicants will be 
notified of their matches no later than June 30th.
To Learn More
Visit the Member Match wiki: 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program
Please feel free to direct any questions to 
archivesspaceh...@lyrasis.org<mailto:archivesspaceh...@lyrasis.org>

Sent on behalf of the ArchivesSpace Member Engagement sub-team

Regina Carra, American Folk Art Museum
Bailey Hoffner, University of Oklahoma
Patrick Milhoan, University of Notre Dame
Sarah Ponichtera, Seton Hall University
Jessica Crouch, ArchivesSpace Community Engagement Coordinator


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org<mailto:jessica.cro...@lyrasis.org>





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[Archivesspace_Users_Group] Take a Break with ArchivesSpace on Friday

[Jessica Crouch]

ArchivesSpace users,



Whether you’ve continued to work from home, have returned to the office, or 
find yourself stuck somewhere in the middle, we could all use a break.  In that 
spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on 
Fridays. With a welcoming and robust member community all over the world, 
ArchivesSpace can offer camaraderie and relaxation, no matter the current state 
of the world.


Each Friday we will have casual open calls via zoom at 12pm ET. We won’t be 
developing agendas or presentations for these calls. We just want to provide an 
opportunity to connect, chat and recharge. Use this as a time to get help or 
talk about ArchivesSpace (or anything else) in an informal setting or just have 
a beverage with other ArchivesSpace users during this stressful time.


Whether you can attend once or plan to be there every Friday, these calls are 
open to everyone but registration is required to join.


Register to join any open call at 
https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv


We seek to provide a welcoming, fun, and safe community experience for 
everyone. The full text of the code of conduct is available at 
https://archivesspace.org/archivesspace-code-of-conduct.


Please email 
archivesspaceh...@lyrasis.org with any 
questions.
We hope to see you tomorrow!

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org




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[Archivesspace_Users_Group] Upcoming Webinar: Using ArchivesSpace to create EAC-CPF records (90 minutes)

[Jessica Crouch]

Dear ArchivesSpace users,

There is still time to register for next week’s webinar on using ArchivesSpace 
to create EAC-CPF records.  The next ArchivesSpace webinar will be a 90-minute 
learning opportunity on May 24th at 2:00pm ET/11:00am PT led by Regine 
Heberlein, Library IT Data Analyst at Princeton University, and Christine Di 
Bella, ArchivesSpace Program Manager, demonstrating how to create valid EAC-CPF 
records using ArchivesSpace and offering some tips and tricks for making the 
process easier within your repository.

Originally scheduled for February 9th, this 90 minute learning opportunity has 
been postponed to May 24, 2022, at 2:00pm ET/11:00am PT.  If you’ve already 
registered for this webinar, your registration has been transferred to this new 
date.  If you need to cancel your registration, you can do so using the 
connection information provided via Zoom.

Date: May 24, 2022
Time: 2:00pm – 3:30pm ET (11:00am – 12:30pm PT)
Where: Zoom
Registration:  
https://lyrasis.zoom.us/webinar/register/WN_e777kyjtQ6qjBMWeiiTWmg

This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.

Webinar description:
The recent expansion of the agents module in ArchivesSpace greatly expanded the 
application’s support for the metadata standard Encoded Archival Context – 
Corporate Bodies, Persons, and Families (EAC-CPF) and the potential for 
exchanging these records with other systems, including Social Networks and 
Archival Context (SNAC). Taking full advantage of this potential requires some 
work on the record creator’s part as ArchivesSpace’s requirements for creating 
agent records remain minimal.

This learning opportunity will demonstrate how to create valid EAC-CPF records 
using ArchivesSpace and offer some tips and tricks for making the process 
easier within your repository.
An open discussion and Q will follow.

This learning opportunity introduces EAC-CPF in the context of ArchivesSpace 
but is not intended to be a full overview of the standard. Resources for 
learning more about EAC-CPF include:

  *   Encoded Archival Standards: A Primer: 
https://www.youtube.com/watch?v=WYWQeBRnhz0
  *   EAC-CPF Community and Support page: 
https://eac.staatsbibliothek-berlin.de/community-and-mailinglist/
  *   EAC-CPF Tag Library: 
https://eac.staatsbibliothek-berlin.de/schemata-and-tag-library/

NOTE: This learning opportunity assumes basic knowledge of ArchivesSpace, 
including an understanding of agent records. If you do not have this, we 
recommend watching the videos of the Basics workshop series, available on 
YouTube at 
https://www.youtube.com/playlist?list=PL3cxupmXL7WiHyMc0uFmsCEIVOQmrI7FL. We 
will not be able to answer general questions about ArchivesSpace or specific 
questions about individual ArchivesSpace implementations during this session.

Who should attend:
Anyone interested in using ArchivesSpace to create valid EAC-CPF records.

Please email 
archivesspaceh...@lyrasis.org if you have 
any questions.

Best,
Jessica

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org




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Re: [Archivesspace_Users_Group] Permission to Post to Archivesspace List

[Jessica Crouch]

Hi John,

Feel free to post any questions you have about getting started with 
ArchivesSpace. This group has a wealth of experience to draw from.

And as a reminder, all ArchivesSpace members are entitled to technical support, 
including support installing ArchivesSpace.  If you’d like to get a tech 
support ticket started, email the program team at 
archivesspaceh...@lyrasis.org.

Best,
Jessica

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org





From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of John 
Hawthorn 
Date: Friday, May 20, 2022 at 7:23 AM
To: archivesspace_users_group@lyralists.lyrasis.org 

Subject: [Archivesspace_Users_Group] Permission to Post to Archivesspace List
Just looking for permission to post to the list for queries on setting up 
Archivesspace server.  Thank you,

John Hawthorn
Systems Administrator

Mitchell College
437 Pequot Ave
New London, CT 06320-4498
(860)701-



[https://community.mitchell.edu/image/Mitchell_College_email_logo_7_2015.jpg]
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[Archivesspace_Users_Group] Due today: Apply now for the second cohort of the ArchivesSpace Member Match program

[Jessica Crouch]

Dear ArchivesSpace Users,

The deadline to apply to participate in the ArchivesSpace Member Match program 
is today, Friday, May 20th.

The Member Match program is an initiative to engage the ArchivesSpace 
membership community, created and organized by the Member Engagement sub-team 
of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace 
Community Engagement Coordinator. The program is intended to be a resource and 
venue for peer-to-peer support between ArchivesSpace members. For one, 
year-long term, participants will be matched with a member with whom they can 
receive and offer professional insight, advice, and camaraderie. The program 
will also offer participants the opportunity to engage in exclusive events and 
enlightening discussions about ArchivesSpace and its active user community.

Thanks to valuable feedback from the first cohort of Member Match Participants, 
we’ve implemented the following updates to the program:


  *   Monthly Listserv Discussion Topics
 *   Each month, a member of the Member Engagement sub-team will reach out 
to the Member Match listserv to spur discussion and encourage continued 
engagement between matches.
  *   Quarterly Member Match Meet-Ups
 *   These will be opportunities for large group socializing as well as the 
potential for dedicated time to spend with matches in breakout rooms.
  *   Option to participate in small group matches of 3 people
Eligibility
Any individual affiliated with an ArchivesSpace member organization is eligible 
to participate in the ArchivesSpace Member Match program and there is no limit 
to the number of individuals from a member organization that may participate.

If you are unsure of your organization’s ArchivesSpace membership status, visit 
https://archivesspace.org/community/whos-using-archivesspace or email 
archivesspaceh...@lyrasis.org<mailto:archivesspaceh...@lyrasis.org>.
To Apply
There is a short application to complete at 
https://airtable.com/shrDL4wQhc3gkBAlH
Applications should be submitted by May 20th, 2022. Applicants will be notified 
of their matches no later than June 30th.
To Learn More
Visit the Member Match wiki: 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program
Please feel free to direct any questions to 
archivesspaceh...@lyrasis.org<mailto:archivesspaceh...@lyrasis.org>

Sent on behalf of the ArchivesSpace Member Engagement sub-team

Regina Carra, American Folk Art Museum
Bailey Hoffner, University of Oklahoma
Patrick Milhoan, University of Notre Dame
Sarah Ponichtera, Seton Hall University
Jessica Crouch, ArchivesSpace Community Engagement Coordinator


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org<mailto:jessica.cro...@lyrasis.org>





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[Archivesspace_Users_Group] ArchivesSpace Update - May 2022

[Jessica Crouch]

   [cid:image001.jpg@01D7E600.7FF2B540]



Upcoming Schedule at a Glance:


June 15-18: ArchivesSpace Community Engagement Coordinator, Jessica Crouch, 
attending the Association of Canadian 
Archivists<https://archivists.ca/Annual-Conferences> annual conference

June 28: Webinar: Using ArchivesSpace for Reparative Description (registration 
will be available soon)

June 30: ArchivesSpace Member 
Match<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program>
 applicants notified of matches


Development


We are gathering up and testing development work in anticipation of the next 
release. New development is always up on our test server at 
https://test.archivesspace.org/staff/. We'll have information in June to share 
about the timing for the release.

Membership Renewals


ArchivesSpace is developed by and for the community that uses it, and 
strengthened by services and activities that support our community and connect 
us to one another. As we close another membership year, we want to give a 
special thanks to all of the institutions that have joined us as members. 
ArchivesSpace membership is our primary source of revenue and informs and 
sustains every aspect of the program, including software development, support 
and engagement. Thanks for all that your support makes possible.


ArchivesSpace membership renewals for 2022-2023 have been sent to all current 
members. If you have any questions, or if you would like to join as a new 
member for the 2022-2023 membership year, please let us know at 
archivesspaceh...@lyrasis.org<mailto:archivesspaceh...@lyrasis.org>. We look 
forward to another year working together.


Save the Date: Webinar-Using ArchivesSpace for Reparative Description

The next ArchivesSpace webinar will be a 90-minute learning opportunity on June 
28th at 2:00pm ET/11:00am PT.  Members of the ArchivesSpace user community will 
highlight reparative description work they are undertaking at their own 
institutions using ArchivesSpace.  A discussion will follow. Registration for 
this webinar will become available in the coming days.

Save The Date: ArchivesSpace 8th Annual Member Forum


Our 8th annual ArchivesSpace Member Forum will be a hybrid event held in 
conjunction with the Society of American 
Archivists<https://www2.archivists.org/am2022> annual meeting.  An in-person 
half-day meeting will be held Wednesday, August 24, 2022 from 9:00am-12:30pm ET 
in Boston.  This event will not be livestreamed, however, we will be offering 
virtual workshops the week of August 29.  As with all ArchivesSpace member 
forums, this in-person event and the virtual workshops to follow will be 
available to ArchivesSpace members only and registration information will be 
made available closer to the event.



Webinar Recording Available: Using ArchivesSpace to Create EAC-CPF Records



Thank you to everyone who attended our 90-minute webinar on creating valid 
EAC-CPF records in ArchivesSpace on May 24th.  The recording of this webinar is 
now available at https://archivesspace.org/archives/7243.



Membership Update


We are excited to welcome our newest members to our community! Our new members 
since April 30 include:

  *   Dodge City Public Library (Dodge City, KS)
  *   Ferris State University (Big Rapids, MI)
  *   Sisters of the Presentation (San Francisco, CA)
  *   Texas Christian University (Fort Worth, TX)


As of May 31, we have 471 General members, 22 Educational Program members, and 
3 Registered Service Providers. If you are interested in your institution 
becoming a member of ArchivesSpace, please email us at 
archivesspaceh...@lyrasis.org<mailto:archivesspaceh...@lyrasis.org> for more 
information.



ArchivesSpace monthly updates provide news about ArchivesSpace community and 
program activities and are sent to our member listservs, the ArchivesSpace 
Google Group, and SAA’s Collection Management Section listserv, as well as 
being posted on the ArchivesSpace website. Please feel free to share this 
update with people you know who have an interest in ArchivesSpace but may not 
be on one of these lists.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org<mailto:jessica.cro...@lyrasis.org>
[page1image482511520]

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[Archivesspace_Users_Group] Take a Break with ArchivesSpace goes on hiatus after May 27

[Jessica Crouch]

ArchivesSpace users,


Join us tomorrow for our final Break with ArchivesSpace before these breaks go 
on hiatus. We may revive the breaks in some form in the future, but until then 
we look forward to seeing you tomorrow.  Thanks to everyone who has joined us 
at our standing Friday break calls.  It’s been great reconnecting with so many 
familiar faces and getting to know so many new faces as well.


We will host the final Break with ArchivesSpace this Friday (May 27th) via zoom 
at 12pm ET. There is no agenda or presentation developed for this call. We just 
want to provide an opportunity to connect, chat and recharge. Use this as a 
time to get help or talk about ArchivesSpace (or anything else) in an informal 
setting or just have a beverage with other ArchivesSpace users during this 
stressful time.


Register to join at 
https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv


We seek to provide a welcoming, fun, and safe community experience for 
everyone. The full text of the code of conduct is available at 
https://archivesspace.org/archivesspace-code-of-conduct.


Please email 
archivesspaceh...@lyrasis.org with any 
questions.
We hope to see you tomorrow!

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org




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