[Archivesspace_Users_Group] Barcoding boxes and shelves in ArchivesSpace

All, We are thinking of barcoding *both* our boxes and our shelves using ArchivesSpace. The thought is that by doing both we would have better inventory control and the ability to scan a box/shelf and retrieve information about it quickly. Have any of you done this? What were the pros and cons

[Archivesspace_Users_Group] Problem with loading a spreadsheet

I hope someone can assist me with this. When I try to load a folder-title list for a series via a spreadsheet I get the following error: ERROR: Error(s) detected: Processing stopped at row 0 [Some system error has occurred [undefined method `each' for #].] The odd thing is that I have loaded 2

[Archivesspace_Users_Group] ArchivesSpace and disaster preparedness

I was wondering if anyone is incorporating disaster preparedness as part of collection management in Archivesspace. For example, identifying collections for priority evacuation/salvage and then producing a report that lists those collections and their locations. People might have even decided to

[Archivesspace_Users_Group] Warnings for collection content in ArchivesSpace

Has anyone suggested a note for ArchivesSpace that would contain content or trigger warnings for the collection being described? The General note would tend to get lost among the other notes and both the Abstract and Scope and Content Notes do not seem to be quite right either. It would also be

[Archivesspace_Users_Group] Spreadsheet error translation

Can anyone tell me what {"error":"undefined method `pretty_inspect' for #"} is indicating when I try and load a spreadsheet? Because of size limitations I had to divide up a subseries; I get this error when I try to add the next segment. Thank you. James Edward Cross, C.A. CLEMSON UNIVERSITY M

Re: [Archivesspace_Users_Group] Error generating PDF export for a finding aid.

I am wondering if this is the "&" problem. A PDF cannot be generated if there is an "&" anywhere in the description. We ran into that problem here at Clemson. Jim Cross Manuscripts Archivist James Edward Cross, C.A. CLEMSON UNIVERSITY Manuscripts Archivist Special Collections and Archives Clem

[Archivesspace_Users_Group] Subjects: Metadata Rights Declarations

Are metadata rights declarations a required element for subject authority records under DACS 13.11 as they are for name authority records? Unfortunately DACS only discusses them in relation to names. Thank you. Sincerely, Jim Cross Manuscripts Archivist James Edward Cross, C.A. CLEMSON UNIVER

Re: [Archivesspace_Users_Group] Subjects: Metadata Rights Declarations

tatement a requirement for subject authorities when it was introduced. In my view, there is no downside to including such declarations in subject authority records. All the best, Dan Michelson (formerly TS-DACS co-chair) On Thu, Apr 28, 2022 at 11:07 AM James E. Cross mailto:jcr...@clemson.edu&g

[Archivesspace_Users_Group] Question regarding Related Agents General relationship type

I am working on instructions for using ArchivesSpace and a question has come up regarding the General relationship type in the Related Agents section of Agents. Can anyone point me to any definitions or use standards for the General relationship types in ArchivesSpace? Previous versions had defi

[Archivesspace_Users_Group] ArchivesSpace PUI and diacritics

Pardon me for what may seem to be a very basic question, but does the ArchivesSpace PUI have the ability to search for names with diacritical marks? I assume so but I would like to be sure. Thank you. James Cross Manuscripts Archivist James Edward Cross, C.A. CLEMSON UNIVERSITY Manuscripts Arc

Re: [Archivesspace_Users_Group] ArchivesSpace PUI and diacritics

e_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org> mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>> on behalf of James E. Cross mailto:jcr...@clemson.edu>> Sent: Monday, August 15, 2022 10:17 AM To: archivesspa

[Archivesspace_Users_Group] Extent calculations in cubic feet

If you changed your base measurement from linear to cubic feet in the config. file, what happens when you calculate extent? You are only providing one measurement (let us say width) for extent dimension, but it really should be using all three for cubic feet. And how would the stacking limit com

Re: [Archivesspace_Users_Group] how to encode open-ended date ranges?

Another thought: use single date in both cases and let the “Date Expression” field indicate that it is open-ended, i.e. single date “1990,” date expression “1990 - ” or single date “1990,” date expression “1990 (end date)” The date expression is what the user will see in the PUI. Jim James Cr