Re: [BangPypers] Improving meetup attendance

[Noufal Ibrahim]

On 2017-03-21 03:35, Sivasubramaniam Arunachalam wrote:
[..]

IMHO, being fair to the participants by asking money(to prove their
seriousness in participation) doesn't look good for a 12 years old, 
matured

and self-sustained community like Bangpyers. It is simply an
additional headache to the event organizers.

[..]

While the community is old, all the participants are not. The current 
system seems designed to minimise administrative overhead and is fine 
but it expects responsible participants. If all the people were are 
mature as the group itself, this thread would be unnecessary.


I think some kind of token to prove "seriousness" makes sense atleast as 
an experiment. If it prevents problems like the lack of seats mentioned 
earlier in this thread, it'd be worthwhile.

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Re: [BangPypers] Improving meetup attendance

[Anuvrat Parashar]

On Mon, Mar 20, 2017 at 9:44 PM, Anand Chitipothu 
wrote:

>
> Having a small barrier of entry is good to eliminate noise.
>

+1. Something that pinches just enough to wake the person up in the
morning. :)

I personally dislike venues which require a list of attendees to be shared
2 days prior to the meetup.
eg: corporate offices like microsoft.

However, that is one way to get prospective attendees to update their RSVP
statuses.

Hope it helps.

-- 
Anuvrat Parashar 
http://anuvrat.in
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Re: [BangPypers] Improving meetup attendance

[vijay kumar]

On Tue, Mar 21, 2017 at 3:35 AM, Sivasubramaniam Arunachalam <
sivasubramania...@gmail.com> wrote:

> I have been associated with Bangpypers as a participant, speaker,
> volunteer, and co-organizer for past few years(Just moved out of Bangalore
> 2 weeks before). Here are my initial views on this topic.
>
> The primary(maybe the only?)objective of this group is to contribute/help
> the Python community in Bangalore by organizing a monthly event. Our
> objective is not to make the group members keep their promise or being
> loyal/punctual to the organized event.
>
> We open the RSVP 7 days before the event. At the time of RSVP opening, the
> theme of the event, venue(along with the available seating capacity) and
> speaker line-ups are already decided/planned. So, no further planning is
> done after opening the RSVP.
>
> At this moment, we are not restricting the RSVP based on the actual seating
> capacity of the venue. We choose the RSVP limit which is higher than
> seating capacity(as of now ~2x) based on the attendance from the past.
>
> We are trying to be fair to the participants based on who RSVPed first and
> it is broken(always in the free community-based events). Instead, allow
> unlimited RSVPs and restrict the people based on FCFS on the event day.
> Communicate the same in the event description and logistics email 1-2
> before the event.
>
> IMHO, being fair to the participants by asking money(to prove their
> seriousness in participation) doesn't look good for a 12 years old, matured
> and self-sustained community like Bangpyers. It is simply an
> additional headache to the event organizers.
>
> +1 We show put efforts to educate people more.
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Re: [BangPypers] Improving meetup attendance

[kracekumar ramaraju]

2017-03-21 3:35 GMT+05:30 Sivasubramaniam Arunachalam <
sivasubramania...@gmail.com>:

> I have been associated with Bangpypers as a participant, speaker,
> volunteer, and co-organizer for past few years(Just moved out of Bangalore
> 2 weeks before). Here are my initial views on this topic.
>
> The primary(maybe the only?)objective of this group is to contribute/help
> the Python community in Bangalore by organizing a monthly event. Our
> objective is not to make the group members keep their promise or being
> loyal/punctual to the organized event.


>
We open the RSVP 7 days before the event. At the time of RSVP opening, the
> theme of the event, venue(along with the available seating capacity) and
> speaker line-ups are already decided/planned. So, no further planning is
> done after opening the RSVP.
>
> At this moment, we are not restricting the RSVP based on the actual seating
> capacity of the venue. We choose the RSVP limit which is higher than
> seating capacity(as of now ~2x) based on the attendance from the past.
>
> We are trying to be fair to the participants based on who RSVPed first and
> it is broken(always in the free community-based events). Instead, allow
> unlimited RSVPs and restrict the people based on FCFS on the event day.
> Communicate the same in the event description and logistics email 1-2
> before the event.
>

Unlimited RSVP amplifies the problem.

Unlimited RSVP == No RSVP.

Consider a person traveling for one and half hours to reach the venue and
return without finding a seat.
It's a sub-optimal use of participant's time, mental agony, spoils the mood
of the day and hard to carry a sorry face as a co-organizer.

Overcrowded meetups are difficult for speakers to navigate during workshops
and reduces the pace of the workshop.

As a participant, I value my time and don't want to travel for an ambiguous
meetup.

Not able to accommodate a member after visiting the venue shows improper
planning. If the participants don't get a comfortable environment during
the meetup, then it's the failure of the organizing irrespective whether
it's free or paid event.
It's unfair for the participants to stand or seated in congested venue for
the entire meetup.
After one or two bad experiences participant may stop taking the meetup
seriously.

It was hard for us to see twenty members unable to get the hand on the IoT
devices.

If the meetup had an unlimited RSVP, the event must have been a
catastrophe. Out 267, if 125 people showed up, the 50 folks had to leave
because the hall crossed the threshold. It's a such a waste of their time,
and I feel guilty to say FCFS.


> IMHO, being fair to the participants by asking money(to prove their
> seriousness in participation) doesn't look good for a 12 years old, matured
> and self-sustained community like Bangpyers. It is simply an
> additional headache to the event organizers.
>

I agree it's a management overhead.

Another approach is to have separate RSVP system to track RSVP and
participants turn out.
If the participant doesn't show up for the event twice, the third time
RSVPed participant moves to the waitlist.
This is just a starting point.


>
> We have also experimented by starting the event at 9am/9.30am during 2016Q4
> and all of them went just fine. During the data science workshop at
> ClearTax, few participants couldn't get access the workshop at 9.35am(event
> started at 9 am) because the meeting room was full. The same issue happened
> when it was organized at Akamai. Other than these instances, all other
> events had enough venue capacity to the accommodate the participants.
>

I think both the events had unlimited RSVPs.


>
>
>
> Thanks & Regards,
> Sivasubramaniam Arunachalam
>
>
> On Mon, Mar 20, 2017 at 8:12 PM, Abraham Varricatt via BangPypers <
> bangpypers@python.org> wrote:
>
> > Hello,
> >
> > I think the previous poster might be missing a point about organization.
> > The need to charge money BEFORE attending the event is to give the
> > organizers a realistic count of how many people might be attending. There
> > is a difference between paying Rs100/- today to pay for an event I might
> > attend next week and paying Rs100/- when I arrive for the event.
> >
> > If as an organizer I see the following,
> >
> > 200 people paid Rs100/- to attend next week's event
> >
> > OR
> >
> > 300 people promise to pay Rs100/- to attend next week's event
> >
> > the former is MUCH more useful than the latter. Besides, the latter is
> the
> > exact problem we have right now - people promising to come, but not
> showing
> > up.
> >
> > The refundable idea is worth considering, but a likely logistics
> nightmare.
> > Assume that everyone is charged Rs100/- for the event. We need to do the
> > payment online - meetup.com or paypal or whoever is chosen as the
> payment
> > gateway will charge Rs10 as fees (amount randomly chosen). The organizers
> > might, in good faith, promise to return Rs90/- to everyone who comes.
> >
> > What do they do about 

Re: [BangPypers] Improving meetup attendance

[Abraham Varricatt via BangPypers]

Please remember - this issue is not just about over-crowding at a venue.
People who might otherwise be able to attend, do not come because they were
not on the 'YES' list (It hasn't happened to me with Bangpyers, but has
happened for a different meetup).

I think it is necessary to give consideration for these individuals too.
Especially if, on the actual event day, it turns out that the venue could
handle more capacity because many others who promised to come did not
attend.

To some people, the very suggestion of 'charge money' leads to the thought
that it must be a profiteering operation. This has not been my experience
with BangPy and I hope it continues to be so. Dealing with funds is, for
better or worse, a responsibility. I assume that when the current organizer
suggested it, he was willing to take that responsibility and not delegate
it to someone who does not want to.

Other than charging money, is there any other idea we could come up with to
help both the organizers and the people who actually come to the events?

One idea which comes to mind is to just accept 'YES' to everyone who
applies on meetup, but that might lead to guaranteed over-crowding.

Puzzled,
Abraham V.


On Mon, Mar 20, 2017 at 6:05 PM, Sivasubramaniam Arunachalam <
sivasubramania...@gmail.com> wrote:

> I have been associated with Bangpypers as a participant, speaker,
> volunteer, and co-organizer for past few years(Just moved out of Bangalore
> 2 weeks before). Here are my initial views on this topic.
>
> The primary(maybe the only?)objective of this group is to contribute/help
> the Python community in Bangalore by organizing a monthly event. Our
> objective is not to make the group members keep their promise or being
> loyal/punctual to the organized event.
>
> We open the RSVP 7 days before the event. At the time of RSVP opening, the
> theme of the event, venue(along with the available seating capacity) and
> speaker line-ups are already decided/planned. So, no further planning is
> done after opening the RSVP.
>
> At this moment, we are not restricting the RSVP based on the actual
> seating capacity of the venue. We choose the RSVP limit which is higher
> than seating capacity(as of now ~2x) based on the attendance from the past.
>
> We are trying to be fair to the participants based on who RSVPed first and
> it is broken(always in the free community-based events). Instead, allow
> unlimited RSVPs and restrict the people based on FCFS on the event day.
> Communicate the same in the event description and logistics email 1-2
> before the event.
>
> IMHO, being fair to the participants by asking money(to prove their
> seriousness in participation) doesn't look good for a 12 years old, matured
> and self-sustained community like Bangpyers. It is simply an
> additional headache to the event organizers.
>
> We have also experimented by starting the event at 9am/9.30am during
> 2016Q4 and all of them went just fine. During the data science workshop at
> ClearTax, few participants couldn't get access the workshop at 9.35am(event
> started at 9 am) because the meeting room was full. The same issue happened
> when it was organized at Akamai. Other than these instances, all other
> events had enough venue capacity to the accommodate the participants.
>
>
>
> Thanks & Regards,
> Sivasubramaniam Arunachalam
>
>
> On Mon, Mar 20, 2017 at 8:12 PM, Abraham Varricatt via BangPypers <
> bangpypers@python.org> wrote:
>
>> Hello,
>>
>> I think the previous poster might be missing a point about organization.
>> The need to charge money BEFORE attending the event is to give the
>> organizers a realistic count of how many people might be attending. There
>> is a difference between paying Rs100/- today to pay for an event I might
>> attend next week and paying Rs100/- when I arrive for the event.
>>
>> If as an organizer I see the following,
>>
>> 200 people paid Rs100/- to attend next week's event
>>
>> OR
>>
>> 300 people promise to pay Rs100/- to attend next week's event
>>
>> the former is MUCH more useful than the latter. Besides, the latter is the
>> exact problem we have right now - people promising to come, but not
>> showing
>> up.
>>
>> The refundable idea is worth considering, but a likely logistics
>> nightmare.
>> Assume that everyone is charged Rs100/- for the event. We need to do the
>> payment online - meetup.com or paypal or whoever is chosen as the payment
>> gateway will charge Rs10 as fees (amount randomly chosen). The organizers
>> might, in good faith, promise to return Rs90/- to everyone who comes.
>>
>> What do they do about people who try to receive the Rs90/- twice? Or
>> thrice? You cannot deny that folks won't try to scam the organizers. Even
>> worse - what about repaying for people who did not come to this month's
>> event, but pay and come for next month's event? Do we pay them Rs180/- ?
>>
>> I _like_ the refundable idea, but it is a logistics nightmare. And for a
>> non-profit event, not worth the trouble for our 

Re: [BangPypers] Improving meetup attendance

[Sivasubramaniam Arunachalam]

I have been associated with Bangpypers as a participant, speaker,
volunteer, and co-organizer for past few years(Just moved out of Bangalore
2 weeks before). Here are my initial views on this topic.

The primary(maybe the only?)objective of this group is to contribute/help
the Python community in Bangalore by organizing a monthly event. Our
objective is not to make the group members keep their promise or being
loyal/punctual to the organized event.

We open the RSVP 7 days before the event. At the time of RSVP opening, the
theme of the event, venue(along with the available seating capacity) and
speaker line-ups are already decided/planned. So, no further planning is
done after opening the RSVP.

At this moment, we are not restricting the RSVP based on the actual seating
capacity of the venue. We choose the RSVP limit which is higher than
seating capacity(as of now ~2x) based on the attendance from the past.

We are trying to be fair to the participants based on who RSVPed first and
it is broken(always in the free community-based events). Instead, allow
unlimited RSVPs and restrict the people based on FCFS on the event day.
Communicate the same in the event description and logistics email 1-2
before the event.

IMHO, being fair to the participants by asking money(to prove their
seriousness in participation) doesn't look good for a 12 years old, matured
and self-sustained community like Bangpyers. It is simply an
additional headache to the event organizers.

We have also experimented by starting the event at 9am/9.30am during 2016Q4
and all of them went just fine. During the data science workshop at
ClearTax, few participants couldn't get access the workshop at 9.35am(event
started at 9 am) because the meeting room was full. The same issue happened
when it was organized at Akamai. Other than these instances, all other
events had enough venue capacity to the accommodate the participants.



Thanks & Regards,
Sivasubramaniam Arunachalam


On Mon, Mar 20, 2017 at 8:12 PM, Abraham Varricatt via BangPypers <
bangpypers@python.org> wrote:

> Hello,
>
> I think the previous poster might be missing a point about organization.
> The need to charge money BEFORE attending the event is to give the
> organizers a realistic count of how many people might be attending. There
> is a difference between paying Rs100/- today to pay for an event I might
> attend next week and paying Rs100/- when I arrive for the event.
>
> If as an organizer I see the following,
>
> 200 people paid Rs100/- to attend next week's event
>
> OR
>
> 300 people promise to pay Rs100/- to attend next week's event
>
> the former is MUCH more useful than the latter. Besides, the latter is the
> exact problem we have right now - people promising to come, but not showing
> up.
>
> The refundable idea is worth considering, but a likely logistics nightmare.
> Assume that everyone is charged Rs100/- for the event. We need to do the
> payment online - meetup.com or paypal or whoever is chosen as the payment
> gateway will charge Rs10 as fees (amount randomly chosen). The organizers
> might, in good faith, promise to return Rs90/- to everyone who comes.
>
> What do they do about people who try to receive the Rs90/- twice? Or
> thrice? You cannot deny that folks won't try to scam the organizers. Even
> worse - what about repaying for people who did not come to this month's
> event, but pay and come for next month's event? Do we pay them Rs180/- ?
>
> I _like_ the refundable idea, but it is a logistics nightmare. And for a
> non-profit event, not worth the trouble for our dear organizers, IMO.
>
> Here's my suggestion:
>
> Charge everyone Rs50/- or Rs100/- to attend per person. To ensure that this
> remains a non-profit event, donate the proceeds to some Python-related
> charity or education for computer science. I think it will be nice to
> attend a Python event and either at the beginning or end of the event, to
> hear the organizer say something like "We collected Rs850/- from everyone
> for this event and it will be gifted to ABC charity supporting Python
> education in India" (You can collect and store receipts to show anyone who
> asks if you actually paid the money).
>
> Or just use the money for snacks and stickers as someone suggested!
>
>
> To those worried about profiteering,
>
> Please consider that the organizers are only suggesting Rs100 per person
> for the meetup. That is around the cost of a day pass to travel by bus in
> Bengaluru. This is VERY cheap compared to something like a conference
> ticket being held in a fancy hotel for more than Rs1000/-.
>
> To organizers,
>
> I'll support the idea to charge for participants, but you need to
> accommodate people who do not have access to internet banking or credit
> cards (took me a long time to convince HDFC to issue me a credit card, but
> that's a personal matter) - like students or young developers. Give them
> the option (at your discretion) to pay cash at the door. Perhaps allow
> up-to 15 

Re: [BangPypers] Improving meetup attendance

[Abraham Varricatt via BangPypers]

Hello,

I think the previous poster might be missing a point about organization.
The need to charge money BEFORE attending the event is to give the
organizers a realistic count of how many people might be attending. There
is a difference between paying Rs100/- today to pay for an event I might
attend next week and paying Rs100/- when I arrive for the event.

If as an organizer I see the following,

200 people paid Rs100/- to attend next week's event

OR

300 people promise to pay Rs100/- to attend next week's event

the former is MUCH more useful than the latter. Besides, the latter is the
exact problem we have right now - people promising to come, but not showing
up.

The refundable idea is worth considering, but a likely logistics nightmare.
Assume that everyone is charged Rs100/- for the event. We need to do the
payment online - meetup.com or paypal or whoever is chosen as the payment
gateway will charge Rs10 as fees (amount randomly chosen). The organizers
might, in good faith, promise to return Rs90/- to everyone who comes.

What do they do about people who try to receive the Rs90/- twice? Or
thrice? You cannot deny that folks won't try to scam the organizers. Even
worse - what about repaying for people who did not come to this month's
event, but pay and come for next month's event? Do we pay them Rs180/- ?

I _like_ the refundable idea, but it is a logistics nightmare. And for a
non-profit event, not worth the trouble for our dear organizers, IMO.

Here's my suggestion:

Charge everyone Rs50/- or Rs100/- to attend per person. To ensure that this
remains a non-profit event, donate the proceeds to some Python-related
charity or education for computer science. I think it will be nice to
attend a Python event and either at the beginning or end of the event, to
hear the organizer say something like "We collected Rs850/- from everyone
for this event and it will be gifted to ABC charity supporting Python
education in India" (You can collect and store receipts to show anyone who
asks if you actually paid the money).

Or just use the money for snacks and stickers as someone suggested!


To those worried about profiteering,

Please consider that the organizers are only suggesting Rs100 per person
for the meetup. That is around the cost of a day pass to travel by bus in
Bengaluru. This is VERY cheap compared to something like a conference
ticket being held in a fancy hotel for more than Rs1000/-.

To organizers,

I'll support the idea to charge for participants, but you need to
accommodate people who do not have access to internet banking or credit
cards (took me a long time to convince HDFC to issue me a credit card, but
that's a personal matter) - like students or young developers. Give them
the option (at your discretion) to pay cash at the door. Perhaps allow
up-to 15 people to pay in cash on a first-come-first-serve basis?

Yours sincerely,
Abraham V.
(Python lover and one-time speaker at a Bangpy meetup)


On Mon, Mar 20, 2017 at 2:01 PM, Abhiram R  wrote:

> Hi,
> I'm all for the gamification of the process.
> But here's my suggestion and it's totally up for vote.
>
> First of all, 100/- per head for attendance is fine. But it should be
> *refundable
> *on attendance.
> Secondly, for the amount that is available as part of the number of people
> not attending, this money can be split between speakers as say Amazon gift
> cards or something or the sort - no matter how small the amount. The point
> is not to make money, but something that provides motivation for the
> speaker as well.
>
> This way,
> Less attendance = monetary benefit (not really desired, but it's
> something),
> More attendance = Satisfaction at having reached so many people.
>
> Thoughts?
>
>
>
> Abhiram R
> https://twitter.com/__abhiram__
> https://github.com/abhiii5459
>
>
>
> On Mon, Mar 20, 2017 at 11:24 PM, Nitin Kumar 
> wrote:
>
> > I would vote for paying 100rs and let that be used for snacks and goodies
> > for the speaker.
> >
> > Nitin Kr
> >
> > On Mon, Mar 20, 2017 at 9:44 PM, Anand Chitipothu 
> > wrote:
> >
> > > On Mon, Mar 20, 2017 at 8:32 PM, kracekumar ramaraju <
> > > kracethekingma...@gmail.com> wrote:
> > >
> > > > Hi
> > > >
> > > >  As of today, there are 5394 members in BangPypers meetup [0]. For
> last
> > > > meetup (IoT Workshop), 267 participants showed interest. We allowed
> 134
> > > > RSVPs and waitlisted 133 attendees. As Nitin mentioned in previous
> > > thread,
> > > > he couldn't attend the meetup since he was in waitlist. 75 people
> > > > participated in the event. Turnout ratio was 56%. Our expectation was
> > > only
> > > > 40% people would attend. That's the rationale behind 134 RSVP limit.
> > > >
> > > > This kind of scenario happens at least once or twice in a year.
> > > >
> > > > To solve the RSVP problem, few meetups charge a monetary fee of 100Rs
> > [1]
> > > > and return the amount when participant shows up on the event

Re: [BangPypers] Improving meetup attendance

[Sivasubramaniam Arunachalam]

I would suggest not to have any kind of fee/charges and don't restrict the
number of RSVPs. Allow participants based on a strictly
first-come-first-served basis if the venue capacity is limited. When we
organized the last data science workshop, the same policy was followed.


Thanks & Regards,
Sivasubramaniam Arunachalam


On Mon, Mar 20, 2017 at 7:01 PM, Abhiram R  wrote:

> Hi,
> I'm all for the gamification of the process.
> But here's my suggestion and it's totally up for vote.
>
> First of all, 100/- per head for attendance is fine. But it should be
> *refundable
> *on attendance.
> Secondly, for the amount that is available as part of the number of people
> not attending, this money can be split between speakers as say Amazon gift
> cards or something or the sort - no matter how small the amount. The point
> is not to make money, but something that provides motivation for the
> speaker as well.
>
> This way,
> Less attendance = monetary benefit (not really desired, but it's
> something),
> More attendance = Satisfaction at having reached so many people.
>
> Thoughts?
>
>
>
> Abhiram R
> https://twitter.com/__abhiram__
> https://github.com/abhiii5459
>
>
>
> On Mon, Mar 20, 2017 at 11:24 PM, Nitin Kumar 
> wrote:
>
> > I would vote for paying 100rs and let that be used for snacks and goodies
> > for the speaker.
> >
> > Nitin Kr
> >
> > On Mon, Mar 20, 2017 at 9:44 PM, Anand Chitipothu 
> > wrote:
> >
> > > On Mon, Mar 20, 2017 at 8:32 PM, kracekumar ramaraju <
> > > kracethekingma...@gmail.com> wrote:
> > >
> > > > Hi
> > > >
> > > >  As of today, there are 5394 members in BangPypers meetup [0]. For
> last
> > > > meetup (IoT Workshop), 267 participants showed interest. We allowed
> 134
> > > > RSVPs and waitlisted 133 attendees. As Nitin mentioned in previous
> > > thread,
> > > > he couldn't attend the meetup since he was in waitlist. 75 people
> > > > participated in the event. Turnout ratio was 56%. Our expectation was
> > > only
> > > > 40% people would attend. That's the rationale behind 134 RSVP limit.
> > > >
> > > > This kind of scenario happens at least once or twice in a year.
> > > >
> > > > To solve the RSVP problem, few meetups charge a monetary fee of 100Rs
> > [1]
> > > > and return the amount when participant shows up on the event
> day(after
> > > > deducting gateway costs). Some meetup [2] donates the collected fee
> to
> > > > organizations like EFF, FSF, Software Freedom Conservancy and other
> > > > non-profit organization. Some meetup uses the amount to distribute
> > > goodies
> > > > to the speaker, and spend on snacks and food. The meetup tried
> > charging a
> > > > small amount and now reverted [3].
> > > >
> > > > The collecting money has administrative work - Use one of the
> organizer
> > > > bank accounts, record attended participants, return payment (not sure
> > > > payment gateways will be happy returning money for the majority of
> > > > transactions).
> > > >
> > > > Will you be interested in paying for the meetup with a refund?
> > > > I'd like to hear input from others regarding in this matter from all
> > > front.
> > > >
> > >
> > > Having a small barrier of entry is good to eliminate noise. To make
> > things
> > > easy to manage, you can probably take help of PSSI in managing
> payments.
> > > Also using bank account of one of the organizers may create
> > accounting/tax
> > > issues for him.
> > >
> > > Good to see 75 people attending the meetup and waiting list. Good work,
> > > organizers!
> > >
> > > Anand
> > > ___
> > > BangPypers mailing list
> > > BangPypers@python.org
> > > https://mail.python.org/mailman/listinfo/bangpypers
> > >
> > ___
> > BangPypers mailing list
> > BangPypers@python.org
> > https://mail.python.org/mailman/listinfo/bangpypers
> >
>
>
>
> --
> -Abhiram R
> ___
> BangPypers mailing list
> BangPypers@python.org
> https://mail.python.org/mailman/listinfo/bangpypers
>
___
BangPypers mailing list
BangPypers@python.org
https://mail.python.org/mailman/listinfo/bangpypers

Re: [BangPypers] Improving meetup attendance

[Abhiram R]

Hi,
I'm all for the gamification of the process.
But here's my suggestion and it's totally up for vote.

First of all, 100/- per head for attendance is fine. But it should be
*refundable
*on attendance.
Secondly, for the amount that is available as part of the number of people
not attending, this money can be split between speakers as say Amazon gift
cards or something or the sort - no matter how small the amount. The point
is not to make money, but something that provides motivation for the
speaker as well.

This way,
Less attendance = monetary benefit (not really desired, but it's something),
More attendance = Satisfaction at having reached so many people.

Thoughts?



Abhiram R
https://twitter.com/__abhiram__
https://github.com/abhiii5459



On Mon, Mar 20, 2017 at 11:24 PM, Nitin Kumar  wrote:

> I would vote for paying 100rs and let that be used for snacks and goodies
> for the speaker.
>
> Nitin Kr
>
> On Mon, Mar 20, 2017 at 9:44 PM, Anand Chitipothu 
> wrote:
>
> > On Mon, Mar 20, 2017 at 8:32 PM, kracekumar ramaraju <
> > kracethekingma...@gmail.com> wrote:
> >
> > > Hi
> > >
> > >  As of today, there are 5394 members in BangPypers meetup [0]. For last
> > > meetup (IoT Workshop), 267 participants showed interest. We allowed 134
> > > RSVPs and waitlisted 133 attendees. As Nitin mentioned in previous
> > thread,
> > > he couldn't attend the meetup since he was in waitlist. 75 people
> > > participated in the event. Turnout ratio was 56%. Our expectation was
> > only
> > > 40% people would attend. That's the rationale behind 134 RSVP limit.
> > >
> > > This kind of scenario happens at least once or twice in a year.
> > >
> > > To solve the RSVP problem, few meetups charge a monetary fee of 100Rs
> [1]
> > > and return the amount when participant shows up on the event day(after
> > > deducting gateway costs). Some meetup [2] donates the collected fee to
> > > organizations like EFF, FSF, Software Freedom Conservancy and other
> > > non-profit organization. Some meetup uses the amount to distribute
> > goodies
> > > to the speaker, and spend on snacks and food. The meetup tried
> charging a
> > > small amount and now reverted [3].
> > >
> > > The collecting money has administrative work - Use one of the organizer
> > > bank accounts, record attended participants, return payment (not sure
> > > payment gateways will be happy returning money for the majority of
> > > transactions).
> > >
> > > Will you be interested in paying for the meetup with a refund?
> > > I'd like to hear input from others regarding in this matter from all
> > front.
> > >
> >
> > Having a small barrier of entry is good to eliminate noise. To make
> things
> > easy to manage, you can probably take help of PSSI in managing payments.
> > Also using bank account of one of the organizers may create
> accounting/tax
> > issues for him.
> >
> > Good to see 75 people attending the meetup and waiting list. Good work,
> > organizers!
> >
> > Anand
> > ___
> > BangPypers mailing list
> > BangPypers@python.org
> > https://mail.python.org/mailman/listinfo/bangpypers
> >
> ___
> BangPypers mailing list
> BangPypers@python.org
> https://mail.python.org/mailman/listinfo/bangpypers
>



-- 
-Abhiram R
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Re: [BangPypers] Improving meetup attendance

[Nitin Kumar]

I would vote for paying 100rs and let that be used for snacks and goodies
for the speaker.

Nitin Kr

On Mon, Mar 20, 2017 at 9:44 PM, Anand Chitipothu 
wrote:

> On Mon, Mar 20, 2017 at 8:32 PM, kracekumar ramaraju <
> kracethekingma...@gmail.com> wrote:
>
> > Hi
> >
> >  As of today, there are 5394 members in BangPypers meetup [0]. For last
> > meetup (IoT Workshop), 267 participants showed interest. We allowed 134
> > RSVPs and waitlisted 133 attendees. As Nitin mentioned in previous
> thread,
> > he couldn't attend the meetup since he was in waitlist. 75 people
> > participated in the event. Turnout ratio was 56%. Our expectation was
> only
> > 40% people would attend. That's the rationale behind 134 RSVP limit.
> >
> > This kind of scenario happens at least once or twice in a year.
> >
> > To solve the RSVP problem, few meetups charge a monetary fee of 100Rs [1]
> > and return the amount when participant shows up on the event day(after
> > deducting gateway costs). Some meetup [2] donates the collected fee to
> > organizations like EFF, FSF, Software Freedom Conservancy and other
> > non-profit organization. Some meetup uses the amount to distribute
> goodies
> > to the speaker, and spend on snacks and food. The meetup tried charging a
> > small amount and now reverted [3].
> >
> > The collecting money has administrative work - Use one of the organizer
> > bank accounts, record attended participants, return payment (not sure
> > payment gateways will be happy returning money for the majority of
> > transactions).
> >
> > Will you be interested in paying for the meetup with a refund?
> > I'd like to hear input from others regarding in this matter from all
> front.
> >
>
> Having a small barrier of entry is good to eliminate noise. To make things
> easy to manage, you can probably take help of PSSI in managing payments.
> Also using bank account of one of the organizers may create accounting/tax
> issues for him.
>
> Good to see 75 people attending the meetup and waiting list. Good work,
> organizers!
>
> Anand
> ___
> BangPypers mailing list
> BangPypers@python.org
> https://mail.python.org/mailman/listinfo/bangpypers
>
___
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Re: [BangPypers] Improving meetup attendance

[Anand Chitipothu]

On Mon, Mar 20, 2017 at 8:32 PM, kracekumar ramaraju <
kracethekingma...@gmail.com> wrote:

> Hi
>
>  As of today, there are 5394 members in BangPypers meetup [0]. For last
> meetup (IoT Workshop), 267 participants showed interest. We allowed 134
> RSVPs and waitlisted 133 attendees. As Nitin mentioned in previous thread,
> he couldn't attend the meetup since he was in waitlist. 75 people
> participated in the event. Turnout ratio was 56%. Our expectation was only
> 40% people would attend. That's the rationale behind 134 RSVP limit.
>
> This kind of scenario happens at least once or twice in a year.
>
> To solve the RSVP problem, few meetups charge a monetary fee of 100Rs [1]
> and return the amount when participant shows up on the event day(after
> deducting gateway costs). Some meetup [2] donates the collected fee to
> organizations like EFF, FSF, Software Freedom Conservancy and other
> non-profit organization. Some meetup uses the amount to distribute goodies
> to the speaker, and spend on snacks and food. The meetup tried charging a
> small amount and now reverted [3].
>
> The collecting money has administrative work - Use one of the organizer
> bank accounts, record attended participants, return payment (not sure
> payment gateways will be happy returning money for the majority of
> transactions).
>
> Will you be interested in paying for the meetup with a refund?
> I'd like to hear input from others regarding in this matter from all front.
>

Having a small barrier of entry is good to eliminate noise. To make things
easy to manage, you can probably take help of PSSI in managing payments.
Also using bank account of one of the organizers may create accounting/tax
issues for him.

Good to see 75 people attending the meetup and waiting list. Good work,
organizers!

Anand
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