Re: Proposed final DebConf 22 budget
On 2022/09/10 10:36, stefa...@debian.org wrote: Hi Jonathan (2022.09.10_08:24:42_+) Cheap swag just ends up in a drawer or in the trash, it's not worth it imho. I think that tends to be things that the sponsors have provided, rather than us. As I said in the other mail, I don't know if this is actually fixable. I think it requires the sponsors to be more engaged in our needs than is practical. To a degree yes, but also from our side. Things like low quality water bottles and low quality t-shirts. I don't think any DebConf team member should ever have any pressure on them to reduce quality to reduce costs on things like them. If anything, they should be re-assured that we have enough funds left from previous DebConfs to do something nice, and if anything, we can go the extra mile and get some well designed t-shirts (as in, add some extra stitching, Debian logos on sleeves, that kind of thing) as apposed to just a plain conference t-shirt that most of us already have too many of. -Jonathan
Re: Proposed final DebConf 22 budget
On 2022/09/10 01:02, Gunnar Wolf wrote: FWIW, we have been adding "traditions" and expectations to DebConf, and I don't think we should be expected to keep them all always. As for "traditions", I'm thinking about the final barbeque(sp?); I often love it as a last opportunity to be together and enjoy (and, ahem, to lose the only set of keys to a room locked with German engineerng :-Þ), but I think a barbeque should only be held if we end up having a bit extra income. Of course, it has to be organized for some time before the conf actually happens... but then gain, you saw that some people (infeedback@dc.o) didn't get the notice -- is it an official activity or not? If it is official, it should be part of the conference's scheduling... I like the idea of the BBQ, it worked especially great at DC19, it was very relaxed, wide varfiety of food, a nice chance to just deflate a little before traveling and going back home. As for 'official', urgh, that word keeps getting overloaded in Debian. In terms of being part of the formal program, no, I wouldn't consider it as such, or consider it a necessity for anyone to attend if they want to be considered a full conference attendee (like if they want an attendance certificate, or whatever). So, it should certainly be announced, on the schedule, but not compulsory. Another benefit is that have to leave on a Sunday (assuming that's when things end) don't have to miss an important part of the programme. So as you might have guessed, I'm very much in favour of such a tradition. As for swag, I'd rather like to see more money spent on swag. Not necessarily on more swag, but better quality swag. Some DebConf events put some effort into it and many of us still use our mugs all the way from DC12 and glasses from DC19 etc. Even my DC18 towel came in really handy the last week wen I tried to keep my ears warm. Cheap swag just ends up in a drawer or in the trash, it's not worth it imho. -Jonathan
Re: Proposed final DebConf 22 budget
On 2022/08/12 19:00, stefa...@debian.org wrote: Just a few questions: * fees - saw quite a sharp increase, what is this made up of? See the comments in budget.ledger, it's for two things: 1. SPI's 5% cut (which we account in fees) 2. Expected travel reimbursement costs (currency conversion and bank fees). A wild thumb-suck, here. * swag - this is up by 50%, what happened here, did something end up more expensive than expected? From what I can tell, swag cost us twice as much per-person as we budgeted, but we only provided for 300 people, not 400. Ah thanks, other than that I'm familiar with the other changes, I'll go ahead and approve the updated budget... -Jonathan
Re: Proposed final DebConf 22 budget
Hi Stefano On 2022/08/11 16:19, Stefano Rivera wrote: You can see how this compares to the last approved version in this MR: https://salsa.debian.org/debconf-team/public/data/dc22/-/merge_requests/3 Just a few questions: * fees - saw quite a sharp increase, what is this made up of? * swag - this is up by 50%, what happened here, did something end up more expensive than expected? -Jonathan
Re: Proposed final DebConf 22 budget
Hi all, On 2022/08/11 16:19, Stefano Rivera wrote: EUR 39,274.65 assets:debian-france EUR 188,984.35 expenses EUR 16,100.00accommodation EUR 3,780.00 debcamp EUR 12,320.00 debconf EUR 7,500.00day trip EUR 2,500.00 bus EUR 5,000.00 tour guide EUR 5,724.35fees EUR 50,000.00food EUR 15,750.00 debcamp EUR 33,250.00 debconf EUR 1,000.00 refreshments EUR 3,000.00graphic materials EUR 950.00hacklab-bar EUR 2,500.00incidentals EUR 1,200.00local team EUR 7,460.00party EUR 500.00 cheese and wine EUR 4,960.00 conference dinner EUR 250.00bus EUR 3,910.00food EUR 800.00music EUR 2,000.00 social event EUR 2,500.00reimbursable:sponsor imports EUR 300.00sponsor fulfilment EUR 12,000.00swag EUR 60,650.00travel EUR 42,500.00 bursary EUR 15,500.00diversity EUR 27,000.00general EUR 18,150.00 team EUR 6,500.00dc23 EUR 1,500.00debconf-ctte EUR 650.00registration EUR 9,500.00video EUR 16,600.00venue EUR 12,500.00 av equipment EUR 200.00 covid tests EUR 100.00 hygiene EUR 600.00 internet EUR 3,200.00 tents EUR 2,500.00video EUR 1,000.00 computers EUR 1,500.00 shipping EUR -228,259.00 income EUR -8,100.00accommodation EUR -1,404.00hacklab-bar EUR -8,438.00meals EUR -8,500.00registration EUR -2,500.00reimbursement:sponsor imports EUR -199,317.00sponsors EUR -7,600.00 bronze EUR -40,000.00 gold EUR -80,000.00 platinum EUR -66,300.00 silver EUR -5,417.00 supporter 0 Updated budget approved. -Jonathan OpenPGP_signature Description: OpenPGP digital signature
Re: Name tags early at DebCamp
On 19/06/2018 15:47, Yao Wei wrote: > Our name tag is designed to be printed on-demand, and we will set that > up within hours. Ah, fantastic! -Jonathan -- ⢀⣴⠾⠻⢶⣦⠀ Jonathan Carter (highvoltage) ⣾⠁⢠⠒⠀⣿⡁ Debian Developer - https://wiki.debian.org/highvoltage ⢿⡄⠘⠷⠚⠋ https://debian.org | https://jonathancarter.org ⠈⠳⣄ Be Bold. Be brave. Debian has got your back.
Name tags early at DebCamp
Hi! Feedback from both DC16 and DC17 were that name tags should have ideally been available way earlier (ideally in the first 1-3 days of DebCamp already). Will it be possible to have nametags from the start (or close to it) for DebCamp? -Jonathan -- ⢀⣴⠾⠻⢶⣦⠀ Jonathan Carter (highvoltage) ⣾⠁⢠⠒⠀⣿⡁ Debian Developer - https://wiki.debian.org/highvoltage ⢿⡄⠘⠷⠚⠋ https://debian.org | https://jonathancarter.org ⠈⠳⣄ Be Bold. Be brave. Debian has got your back.
Re: Congratulations to "Towel day" (Was: Towels for DebConf 18)
Hey Andreas On 23/05/2018 07:53, Andreas Tille wrote: > today is "Towel day"[1]! Yeah! > > I wonder how the idea to have Debian towels for DebConf progressed. I > admit I did not followed up but I remain on thinking that this is a > really cool idea. I have not much time but if it needs some more hand > to realise this I try to do my best. AFAIR the minimum quantities killed it this time around. With typical minimum orders of around a 1000 to keep it somewhat cost-efficient, that's a lot of extra (space-taking) towels for someone to lug back somewhere after DebConf. -Jonathan -- ⢀⣴⠾⠻⢶⣦⠀ Jonathan Carter (highvoltage) ⣾⠁⢠⠒⠀⣿⡁ Debian Developer - https://wiki.debian.org/highvoltage ⢿⡄⠘⠷⠚⠋ https://debian.org | https://jonathancarter.org ⠈⠳⣄ Be Bold. Be brave. Debian has got your back.
Re: DebConf19 Bid decision meeting
On 04/01/2018 18:51, Holger Levsen wrote: > On Thu, Jan 04, 2018 at 06:28:58PM +0200, Jonathan Carter (highvoltage) wrote: >> For Bratislava, this gives them >> a chance to have their bid scrutinized, even though they really intend >> to bid for next year. > > frankly, I'm not sure this is sensible. It might work this year, when we > have time as there is only one bid, but normally we wont have time for > this… There is some flexibility in the process year-on-year. This is how we're doing it this year. I'm hoping that next year we'll have at least two strong bids, we might have to do some better marketing at DebConf to lure^Wentice more people into proposing bids. > also I think bid teams should be clear what they want and offer. saying > "we might be bidding but maybe not" or some such is not helpful. > > also why should we invest our time in this bid if *they* are not clear > if they want to be bidding? As far as I'm concerned, we have a sufficient understanding of where the bid teams stand in order to have a productive meeting and a high likelihood of reaching a consensus/conclusion on who should host DebConf19. Even though Bratislava is really gunning for DC20, and even though it's more or less a dry run for their actual bid, it is also valuable to assess their current readiness in the (unlikely) event that the Curitiba bid doesn't work out. -Jonathan -- ⢀⣴⠾⠻⢶⣦⠀ Jonathan Carter (highvoltage) ⣾⠁⢠⠒⠀⣿⡁ Debian Developer - https://wiki.debian.org/highvoltage ⢿⡄⠘⠷⠚⠋ https://debian.org | https://jonathancarter.org ⠈⠳⣄ Be Bold. Be brave. Debian has got your back.
Re: DebConf19 Bid decision meeting
Hi Holger On 04/01/2018 18:16, Holger Levsen wrote: > there's only one bid on that page?! Kind of > (and an entry under "damp run" which I'm not sure what that means, > literally and in this context.) It's a dry run for Bratislava (I suppose the 'damp' refers to it being slightly less than a dry run). The meeting still needs to take place in order to ensure that the Curitiba bid is valid and that the rest of the checks and balances that occur during this meeting still happens. For Bratislava, this gives them a chance to have their bid scrutinized, even though they really intend to bid for next year. It might seem like a bit of a rouse, but it's important to confirm that Curitiba's bid is valid and that there are no showstoppers. Currently the confidence in the Curitiba bid is really high though so if you want to see it as just a confirmation meeting, I guess that's not completely unfair, but in reality it's a bit more than that. Hope that helps :) -Jonathan -- ⢀⣴⠾⠻⢶⣦⠀ Jonathan Carter (highvoltage) ⣾⠁⢠⠒⠀⣿⡁ Debian Developer - https://wiki.debian.org/highvoltage ⢿⡄⠘⠷⠚⠋ https://debian.org | https://jonathancarter.org ⠈⠳⣄ Be Bold. Be brave. Debian has got your back.
DebConf19 Bid decision meeting
Dear DebConf committee, DebConf team, DebConf bid teams and other wonderful people who may be lurking By consensus during the DebConf team meeting today, the DC19 bid decision meeting is set: * Date: 2018-01-25 * Time: 14:30 UTC * Place: #debconf-team on oftc * DebConf19 wiki containing bid links: https://wiki.debconf.org/wiki/DebConf19 See you there! -Jonathan -- ⢀⣴⠾⠻⢶⣦⠀ Jonathan Carter (highvoltage) ⣾⠁⢠⠒⠀⣿⡁ Debian Developer - https://wiki.debian.org/highvoltage ⢿⡄⠘⠷⠚⠋ https://debian.org | https://jonathancarter.org ⠈⠳⣄ Be Bold. Be brave. Debian has got your back.
