RE: 2015-08-24 Future Board Reports
Thank you Andrea, Your suggestions are valuable to me and I will take them to heart. -Original Message- From: Andrea Pescetti [mailto:pesce...@apache.org] Sent: Tuesday, August 25, 2015 14:44 To: dev@openoffice.apache.org Subject: Re: 2015-08-24 Future Board Reports [ ... ] Can I propose some additions to the process to make sure this ends up in MORE transparency instead of LESS transparency as it might seem? 1) Before the standard quarterly reports, ask the main lists for useful information to include in the report, and ask volunteers to reply on list (then you will assemble the information as you see fit). 2) Continue updating https://cwiki.apache.org/confluence/display/OOOUSERS/Board+Reports by copying the final report once it is published. 3) At the same time, publish a short blog post at https://blogs.apache.org/OOo/ with an introduction that helps the understanding and a link to the report published in #2. [ ... ] - To unsubscribe, e-mail: dev-unsubscr...@openoffice.apache.org For additional commands, e-mail: dev-h...@openoffice.apache.org
Re: 2015-08-24 Future Board Reports
Dennis E. Hamilton wrote: I am changing the practice of development and submission of Reports to the Board. ... I expect working in public to increase greatly, not to diminish I wasn't excited by this new report drafting process at first. Then, reading the full message, I realized that what is public now will still remain public; it will simply be published after the Board meeting instead of before it. Well, the choice on how to develop the report is up to you in the end, and the report should be a collection of information that everybody already knows, as the list at https://cwiki.apache.org/confluence/display/OOOUSERS/Board+Reports confirms by being terribly boring (and I admit I wrote most of those). In most Apache projects the report is prepared single-handedly by the Chair and published after the Board meeting, so what you propose is actually the norm at Apache. Can I propose some additions to the process to make sure this ends up in MORE transparency instead of LESS transparency as it might seem? 1) Before the standard quarterly reports, ask the main lists for useful information to include in the report, and ask volunteers to reply on list (then you will assemble the information as you see fit). 2) Continue updating https://cwiki.apache.org/confluence/display/OOOUSERS/Board+Reports by copying the final report once it is published. 3) At the same time, publish a short blog post at https://blogs.apache.org/OOo/ with an introduction that helps the understanding and a link to the report published in #2. Sorry for being bad to the point of suggesting that the new Chair-elect takes care of tasks that of course I never did (except #2) when I was Chair... but I think it is important that we leave no doubt that we want maximum transparency and visibility. Mine are just suggestions on what I would have done if I had had more time available for quarterly reports, of course they can be ignored and I won't be upset at all. Regards, Andrea. - To unsubscribe, e-mail: dev-unsubscr...@openoffice.apache.org For additional commands, e-mail: dev-h...@openoffice.apache.org
RE: 2015-08-24 Future Board Reports
I don't know, Simon. I suspect there are a variety of approaches to how reports to the Board are arrived at on Apache Projects. The most visible activity I have seen is on the Incubator PMC, and I suspect that is a level to aspire to. I am also fairly confident that the Chair has great flexibility although it remains the Chair's specific accountability. For substantive matters and issues that don't fall into those few categories that require private treatment at the PMC, I anticipate that the community will be fully apprised, even before any mention in a report to the Board, assuming it needs any Board attention at all. If I, as Chair, fall short in assuring that, it will be evident in any disparity between the accepted Board reports and what the community would find unsurprising. I would expect to be called-out on that and I will clean it up. The Board places great reliance on PMCs to manage affairs at the level where they are the most informed and able to act. I suspect they count on the Chair and the reports to the board as assurance that such reliance is warranted. I will provide more that might be useful to you in my response to the question from Louis Suárez-Potts. - Dennis -Original Message- From: Simon Phipps [mailto:si...@webmink.com] Sent: Tuesday, August 25, 2015 02:07 To: dev ; orc...@apache.org Subject: Re: 2015-08-24 Future Board Reports On Tue, Aug 25, 2015 at 4:26 AM, Dennis E. Hamilton wrote: > > Until further notice, the AOO Report to the Board will be developed by the > Chair privately with the PMC and will not be made or discussed in public > before its submission and acceptance by the Board. Subsequent to that > acceptance and its publication by the Board, typically a month later, the > final version will also be made available for the information of the full > Apache OpenOffice community and as part of the project's historical > materials. > Please forgive my lack of Apache-wide insight, but is this approach common in other Apache projects or unique to AOO? Thanks, S. - To unsubscribe, e-mail: dev-unsubscr...@openoffice.apache.org For additional commands, e-mail: dev-h...@openoffice.apache.org
RE: 2015-08-24 Future Board Reports
Great question, Louis. The board-reporting guidelines are quite comprehensive, <http://apache.org/foundation/board/reporting>. Please note the final section, "Engaging with the Board about the Report." It is not until the Board meeting that the report is accepted, after any requested changes, and there may be action items back through Chair that also arise out of the Board meeting. The Apache OpenOffice collection of Board Reports is at <https://cwiki.apache.org/confluence/display/OOOUSERS/Board+Reports>. You'll see that the latest one is a draft, and the template being used is evident. The first report from Apache OpenOffice as a Top Level Project is the one for 2012 Nov. Notice that the Board Minutes, after approval at the next Board Meeting, are published as a single text file with all of the reports from Projects attached. Here are the approved minutes that include the July 2015 report for Apache OpenOffice: <http://www.apache.org/foundation/records/minutes/2015/board_minutes_2015_07_15.txt>. The report required no discussion at the meeting and it consists of under 50 lines of text at "Attachment AQ." You can also see how other projects report there. - Dennis -Original Message- From: Louis Suárez-Potts [mailto:lui...@gmail.com] Sent: Monday, August 24, 2015 20:14 To: dev@openoffice.apache.org; Dennis E. Hamilton Subject: Re: 2015-08-24 Future Board Reports Dennis, [ ... ] Thanks for the explanation on process. But I ask an intentionally naïve question. What is contained in the Report to the Board? Best, Louis - To unsubscribe, e-mail: dev-unsubscr...@openoffice.apache.org For additional commands, e-mail: dev-h...@openoffice.apache.org - To unsubscribe, e-mail: dev-unsubscr...@openoffice.apache.org For additional commands, e-mail: dev-h...@openoffice.apache.org
Re: 2015-08-24 Future Board Reports
On Tue, Aug 25, 2015 at 4:26 AM, Dennis E. Hamilton wrote: > > Until further notice, the AOO Report to the Board will be developed by the > Chair privately with the PMC and will not be made or discussed in public > before its submission and acceptance by the Board. Subsequent to that > acceptance and its publication by the Board, typically a month later, the > final version will also be made available for the information of the full > Apache OpenOffice community and as part of the project's historical > materials. > Please forgive my lack of Apache-wide insight, but is this approach common in other Apache projects or unique to AOO? Thanks, S.
Re: 2015-08-24 Future Board Reports
Dennis, > On 24 Aug 15, at 21:26, Dennis E. Hamilton wrote: > > I am changing the practice of development and submission of Reports to the > Board. > > Technically, Reports to the Board are an accountability of the PMC Chair to > the ASF Board of Directors. It is one of the matters that is an obligation > of the Chair and it is to the Board and only the Board. > > Clearly, the PMC holds the responsibility for the project and will contribute > and be consulted. However, the direct accountability to the Board is the > Chair's alone. > > Until further notice, the AOO Report to the Board will be developed by the > Chair privately with the PMC and will not be made or discussed in public > before its submission and acceptance by the Board. Subsequent to that > acceptance and its publication by the Board, typically a month later, the > final version will also be made available for the information of the full > Apache OpenOffice community and as part of the project's historical materials. > > This change does not diminish in any manner the participation of the overall > community as reflected here at dev@ oo.a.o and as represented by the PMC. > All deliberations and discussion that do not require confidentiality for some > reason (mainly personnel matters and private requests) will be carried out > here. > > I expect working in public to increase greatly, not to diminish, and you will > all have earlier awareness of substantive developments. > > Because there had been a different practice for previous Board Reports, I > wanted you to know what would change rather than leaving a question about > what is happening with the future reports. > > - Dennis > Thanks for the explanation on process. But I ask an intentionally naïve question. What is contained in the Report to the Board? Best, Louis - To unsubscribe, e-mail: dev-unsubscr...@openoffice.apache.org For additional commands, e-mail: dev-h...@openoffice.apache.org
2015-08-24 Future Board Reports
I am changing the practice of development and submission of Reports to the Board. Technically, Reports to the Board are an accountability of the PMC Chair to the ASF Board of Directors. It is one of the matters that is an obligation of the Chair and it is to the Board and only the Board. Clearly, the PMC holds the responsibility for the project and will contribute and be consulted. However, the direct accountability to the Board is the Chair's alone. Until further notice, the AOO Report to the Board will be developed by the Chair privately with the PMC and will not be made or discussed in public before its submission and acceptance by the Board. Subsequent to that acceptance and its publication by the Board, typically a month later, the final version will also be made available for the information of the full Apache OpenOffice community and as part of the project's historical materials. This change does not diminish in any manner the participation of the overall community as reflected here at dev@ oo.a.o and as represented by the PMC. All deliberations and discussion that do not require confidentiality for some reason (mainly personnel matters and private requests) will be carried out here. I expect working in public to increase greatly, not to diminish, and you will all have earlier awareness of substantive developments. Because there had been a different practice for previous Board Reports, I wanted you to know what would change rather than leaving a question about what is happening with the future reports. - Dennis - To unsubscribe, e-mail: dev-unsubscr...@openoffice.apache.org For additional commands, e-mail: dev-h...@openoffice.apache.org
