[dspace-tech] Search/recently added in access-restricted collection

[Fitchett, Deborah]

Hi all,

We’ve just upgraded from v3.1 to v5.5 (both XMLUI, no change of theme). We ran 
a SOLR indexing job after the upgrade but haven’t yet turned on cronjobs.

We’ve got a collection where access to both the collection and all the items in 
it is restricted to a small group of admin staff only. We’ve added the code 
from 
https://wiki.duraspace.org/display/DSPACE/Hide+Community+or+Collection+from+list
 to stop the collection name appearing in the collection list. So when logged 
out, everything’s hidden, which is great.

When our admin staff log in the following works correctly:

· They see the correct item count showing in the collection list

· Browse-by works correctly
But the following are no longer working in this collection:

· Display of ‘recently added’ items

· Search within collection

I have a feeling something else is going on more broadly with search and 
permissions (searching on a common term like ‘effects’ appears to return 
*almost but not quite* the same results regardless of whether you’re logged in 
or not, eg 4904 vs 4901) but I’m not sure if trying to explain this will 
illuminate or just further confuse, and certainly it does my head in.

Does anyone know what might be going on here, or be able to explain how SOLR 
indexing / permissions are meant to interact for us and if there were any 
changes in this between v3 and v5?

The ‘recently added’ listing is especially vital to us because when admin staff 
approve an item that’s submitted to this collection they then need to 
double-check permissions and/or move it into another collection. But when you 
approve an item it doesn’t tell you what the handle or even item ID is, or take 
you to the approved item, so almost the only way left for staff to find the 
item again was to check  ‘recently added’ – or search for it.

Many thanks,

Deborah Fitchett
Senior Advisor, Digital Access
Library, Teaching and Learning

p +64 3 423 0358
e deborah.fitch...@lincoln.ac.nz | w 
ltl.lincoln.ac.nz

Lincoln University, Te Whare Wānaka o Aoraki
New Zealand's specialist land-based university



P Please consider the environment before you print this email.
"The contents of this e-mail (including any attachments) may be confidential 
and/or subject to copyright. Any unauthorised use, distribution, or copying of 
the contents is expressly prohibited. If you have received this e-mail in 
error, please advise the sender by return e-mail or telephone and then delete 
this e-mail together with all attachments from your system."

-- 
You received this message because you are subscribed to the Google Groups 
"DSpace Technical Support" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to dspace-tech+unsubscr...@googlegroups.com.
To post to this group, send email to dspace-tech@googlegroups.com.
Visit this group at https://groups.google.com/group/dspace-tech.
For more options, visit https://groups.google.com/d/optout.

[dspace-tech] Search/recently added in access-restricted collection

[deborah . fitchett]

 

(Apologies if this comes through twice - tried to send last night but 
haven't seen it appear yet.)


We’ve just upgraded from v3.1 to v5.5 (both XMLUI, no change of theme). We 
ran a SOLR indexing job after the upgrade but haven’t yet turned on 
cronjobs.

 

We’ve got a collection where access to both the collection and all the 
items in it is restricted to a small group of admin staff only. We’ve added 
the code from 
https://wiki.duraspace.org/display/DSPACE/Hide+Community+or+Collection+from+list
 
to stop the collection name appearing in the collection list. So when 
logged out, everything’s hidden, which is great.


When our admin staff log in the following works correctly: 
* They see the correct item count showing in the collection list 
* Browse-by works correctly 

But the following are no longer working in this collection: 
* Display of ‘recently added’ items 
* Search within collection

 

I have a feeling something else is going on more broadly with search and 
permissions (searching on a common term like ‘effects’ appears to return 
*almost but not quite* the same results regardless of whether you’re logged 
in or not, eg 4904 vs 4901) but I’m not sure if trying to explain this will 
illuminate or just further confuse, and certainly it does my head in.

 

Does anyone know what might be going on here, or be able to explain how 
SOLR indexing / permissions are meant to interact and if there were any 
changes in this between v3 and v5?

 

The ‘recently added’ listing is especially vital to us because when admin 
staff approve an item that’s submitted to this collection they then need to 
double-check permissions and/or move it into another collection. But when 
you approve an item it doesn’t tell you what the handle or even item ID is, 
or take you to the approved item, so almost the only way left for staff to 
find the item again was to check  ‘recently added’ – or search for it. 

 

Many thanks,

 

*Deborah Fitchett*

*Senior Advisor, Digital Access*

*Library, Teaching and Learning*

 

*p *+64 3 423 0358

*e* deborah.fitch...@lincoln.ac.nz | *w* ltl.lincoln.ac.nz 


 

*Lincoln University, Te Whare Wānaka o Aoraki*

New Zealand's specialist land-based university

-- 
You received this message because you are subscribed to the Google Groups 
"DSpace Technical Support" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to dspace-tech+unsubscr...@googlegroups.com.
To post to this group, send email to dspace-tech@googlegroups.com.
Visit this group at https://groups.google.com/group/dspace-tech.
For more options, visit https://groups.google.com/d/optout.