Re: Request for budget to update the event box contents

[Elle O]

Are the printouts/related stuff already settled/designed? If not then I
might have time to do it later this week.

Unfortunately the engagement group calls are now a little early for me
(since I'm in CA), so I'm out of the loop on those and may have missed
something.

Thanks!

On Wed, Feb 7, 2018 at 7:06 PM, Nuritzi Sanchez  wrote:

> Hi Kat,
>
> On Wed, Feb 7, 2018 at 1:01 PM, Ekaterina Gerasimova <
> kittykat3...@gmail.com> wrote:
>
> In all cases, I will chose the optimum cost-quality options. As the
>> board suggested that I should group the costs by type of item, the
>> estimated totals may in some cases be higher than the final
>> reimbursement request because I'm not keen on getting quotes for pens
>> and markers ahead of buying them.
>>
>
> That sounds fine.
>
>
>>
>> Laptop: up to £1800
>> Cables and other hardware: up to £100
>> Pens, markers, stationary and storage solutions: up to £100
>> Banner and other display materials: up to £200
>> 1 shipping of the box from UK to France with UPS or DHL for JDLL: up to
>> £150
>>
>
> This request comes at a good time since we were planning on surfacing some
> other budget requests this year for conferences and events (see our last
> meeting notes https://etherpad.gnome.org/p/engagement-team-meetings).
>
> We have been given a budget of $5,000 USD for marketing purposes, so we'll
> need to request additional funds for this. Knowing about this request and
> helping you process it will help us maintain travel boxes in the future.
> For future budgeting purposes, how often do you have to replace items in
> the travel box?
>
> We had also thought about creating a travel box for the US at some point
> since the one we had years ago got lost so it's really helpful to see how
> much you're planning on spending for the European one.
>
> By the way, what color banner are you planning on buying? Since the
> Foundation color is green and the project color is blue, we have been
> encouraging people to try to go for blue when getting banners and things
> for booths. This isn't a formal policy of course and it'd be great to hear
> your thoughts on this.
>
> For print outs, we are trying to have more of a consistent brand. To help
> with that we have these draft brand guidelines for designers: https://raw.
> githubusercontent.com/gnome-design-team/gnome-marketing/
> master/brand/style-guide.png and https://raw.githubusercontent.com/gnome-
> design-team/gnome-marketing/master/brand/style-examples.png
>
> We also have some flyers people can print out here:
> https://cloud.gnome.org/index.php/s/sKIAXUjmNYgI9rc in case you're
> interested.
>
>
>
>> I am somewhat unclear on who needs to actually make the approval for
>> this request and how to get reimbursement. If anyone knows, tell me!
>>
>
> I'm the current budget holder, but we'll soon be making a committee to
> handle requests moving forward so that it's not just one person.
>
> Here are instructions for how to ask for reimbursement after you have made
> the purchases: https://wiki.gnome.org/Engagement/Reimbursements.
> Note: this page needs to be slightly updated, but is mostly correct. In
> this case, you can send the reimbursement request to nuri...@gnome.org
> and cc z...@gnome.org.
>
>
>> I would like to update the box contents in time for JDLL without
>> having a mad rush to get it done at the last second. The board is
>> deciding on what would need to be done with the old contents.
>
>
> Ok, it looks like JDLL is in late March so we have about 1 - 2 weeks to
> get this sorted out. Please keep us updated on any other relevant
> deadlines.
>
> Thank you for doing all of this, Kat!
>
> --
> Nuritzi Sanchez
> GNOME Foundation 
> President, Board of Directors
>
> ___
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> engagement-list@gnome.org
> https://mail.gnome.org/mailman/listinfo/engagement-list
>
>
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Re: Request for budget to update the event box contents

[Nuritzi Sanchez]

Hi Kat,

On Wed, Feb 7, 2018 at 1:01 PM, Ekaterina Gerasimova  wrote:

In all cases, I will chose the optimum cost-quality options. As the
> board suggested that I should group the costs by type of item, the
> estimated totals may in some cases be higher than the final
> reimbursement request because I'm not keen on getting quotes for pens
> and markers ahead of buying them.
>

That sounds fine.


>
> Laptop: up to £1800
> Cables and other hardware: up to £100
> Pens, markers, stationary and storage solutions: up to £100
> Banner and other display materials: up to £200
> 1 shipping of the box from UK to France with UPS or DHL for JDLL: up to
> £150
>

This request comes at a good time since we were planning on surfacing some
other budget requests this year for conferences and events (see our last
meeting notes https://etherpad.gnome.org/p/engagement-team-meetings).

We have been given a budget of $5,000 USD for marketing purposes, so we'll
need to request additional funds for this. Knowing about this request and
helping you process it will help us maintain travel boxes in the future.
For future budgeting purposes, how often do you have to replace items in
the travel box?

We had also thought about creating a travel box for the US at some point
since the one we had years ago got lost so it's really helpful to see how
much you're planning on spending for the European one.

By the way, what color banner are you planning on buying? Since the
Foundation color is green and the project color is blue, we have been
encouraging people to try to go for blue when getting banners and things
for booths. This isn't a formal policy of course and it'd be great to hear
your thoughts on this.

For print outs, we are trying to have more of a consistent brand. To help
with that we have these draft brand guidelines for designers:
https://raw.githubusercontent.com/gnome-design-team/gnome-marketing/master/brand/style-guide.png
and
https://raw.githubusercontent.com/gnome-design-team/gnome-marketing/master/brand/style-examples.png

We also have some flyers people can print out here:
https://cloud.gnome.org/index.php/s/sKIAXUjmNYgI9rc in case you're
interested.



> I am somewhat unclear on who needs to actually make the approval for
> this request and how to get reimbursement. If anyone knows, tell me!
>

I'm the current budget holder, but we'll soon be making a committee to
handle requests moving forward so that it's not just one person.

Here are instructions for how to ask for reimbursement after you have made
the purchases: https://wiki.gnome.org/Engagement/Reimbursements.
Note: this page needs to be slightly updated, but is mostly correct. In
this case, you can send the reimbursement request to nuri...@gnome.org and
cc z...@gnome.org.


> I would like to update the box contents in time for JDLL without
> having a mad rush to get it done at the last second. The board is
> deciding on what would need to be done with the old contents.


Ok, it looks like JDLL is in late March so we have about 1 - 2 weeks to get
this sorted out. Please keep us updated on any other relevant deadlines.

Thank you for doing all of this, Kat!

-- 
Nuritzi Sanchez
GNOME Foundation 
President, Board of Directors
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Request for budget to update the event box contents

[Ekaterina Gerasimova]

Hi all,

as per instructions from the board, I am sending in a request for a
budget to update the contents of the European event box.

In all cases, I will chose the optimum cost-quality options. As the
board suggested that I should group the costs by type of item, the
estimated totals may in some cases be higher than the final
reimbursement request because I'm not keen on getting quotes for pens
and markers ahead of buying them.

Laptop: up to £1800
Cables and other hardware: up to £100
Pens, markers, stationary and storage solutions: up to £100
Banner and other display materials: up to £200
1 shipping of the box from UK to France with UPS or DHL for JDLL: up to £150

I am somewhat unclear on who needs to actually make the approval for
this request and how to get reimbursement. If anyone knows, tell me!

I would like to update the box contents in time for JDLL without
having a mad rush to get it done at the last second. The board is
deciding on what would need to be done with the old contents.


Thanks!
Kat
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Re: Can we publicise these two campaigns?

[Oliver Propst]

 As noted on *Gitlab. Drafts of the of the interviews are now available.
*Assume better late then never. Would be cool to seem them published (in a
not to distant future).



On Thu, Jan 25, 2018 at 11:28 AM, Oliver Propst 
wrote:

> See your points. Thanks for the clarifications Nuritzi.
>
>
> On Thu, Jan 25, 2018 at 12:11 AM, Nuritzi Sanchez 
> wrote:
>
>>
>> On Jan 24, 2018, at 2:39 AM, Oliver Propst 
>> wrote:
>>
>>  Ok I see. While I don't see anything particularly with the decision to
>> post the interview on the Engagement Blog I view the post mostly as an
>> interview. Would see it as good to (at least) including a link to the
>> *fundraiser.
>>  gnome.org have been used for spreading community pleas (don't view it
>> as wrong).
>>
>>
>> The post on the Engagement blog is a follow up to the campaign we ran in
>> December: https://twitter.com/gnome/status/940914200926355456. The
>> article on the Engagement blog includes a link to the fundraiser in two
>> places, so it's not just an interview.
>>
>> For more context on the Engagement blog vs gnome.org article decision,
>> during Engagement calls, we talked about our broader fundraising strategy
>> and the fact that we don't want to detract donations from Friends of GNOME
>> in the future. We wanted to reserve gnome.org posts for things like
>> Friends of GNOME and other fudraisers that directly impact the Foundation.
>> As a way to still help people like pippin whose efforts are extremely
>> important to GNOME, we decided to do the interviews on the Engagement blog
>> with links to fundraising campaigns and also post about their campaigns
>> using our official GNOME social media accounts.
>>
>> If you'd like to further discuss the strategy, feel free to add the
>> agenda item to our meeting etherpad and attend one of our Engagement
>> meetings!
>>
>>
>
>
> --
> -mvh Oliver Propst
>



-- 
-mvh Oliver Propst
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