Re: JAMS in meetup account disappearing

[Oleg Nenashev]

Hi Alexandru,

I am going to request org admin rights in all Jenkins Area meetups to work
on new organizers.
Regarding the Stockholm meetup, I know the previous organizers. So I will
follow-up in a private email.

Best regards,
Oleg


On Tue, Feb 25, 2020 at 1:22 PM Alexandru Chiritescu 
wrote:

> Hi, The Stockholm Jenkins Meetup group was restored, but none of the old
> admins are organisers in the group. We would like to organize an event
> soon. How can we proceed to be able to organize meetups again under this
> group? Also, will the group be rebranded to the wider context of CDF? While
> the group was deleted, we were hosted by another meetup group for an event (
> https://www.meetup.com/DevOps-Stockholm/events/268502971/), but we would
> like to resume using this group if possible. Thanks, Alex
>
> On Thursday, February 6, 2020 at 12:34:56 PM UTC+1, Oleg Nenashev wrote:
>>
>> Some updates in this thread:
>>
>>- Last week we had a discussion with Jacqueline Salinas at FOSDEM,
>>and she escalated the meetups recovery topic to meetup.com (again)
>>- Around 20 meetups were restored after that. IIUC it represents all
>>meetup groups which have ever hosted a Jenkins meetup
>>- We updated all the documentation for mailing lists to redirect them
>>to Advocacy INFRA tickets have been created for archiving old
>>channels, but it will take a while due to other higher priorities in the
>>INFRA team
>>
>> So now we can iterate on contacting these meetup groups and exploring
>> options to recover regular Jenkins or CI/CD meetups there. If you are a
>> leader of any restored meetup groups, please consider scheduling something
>>
>> Best regards,
>> Oleg
>>
>> On Thursday, January 16, 2020 at 6:25:40 AM UTC-5, Oleg Nenashev wrote:
>>>
>>> Just a quick update here, yesterday both topics were approved by the
>>> Governance board:
>>>
>>>- Approve the suggested process in general && delegate the final
>>>process decision to the event officer and Advocacy and Outreach SIG
>>>(immediate/short-term stepdown for meetups which never happened, grace
>>>period for stale ones)
>>>- Approve archiving of jenkinsci-jam and events mailing lists
>>>mailing lists in favor of Advocacy & Outreach channels
>>>
>>> We will proceed at Advocacy SIG meeting on 16th
>>> 
>>>  with
>>> these topics
>>>
>>> Best regards,
>>> Oleg
>>>
>>> On Wednesday, January 15, 2020 at 11:02:09 AM UTC+1, ogondza wrote:

 +1 from me on doing the cleanup. Meetup groups come and go. Great to
 see
 a documented way to gring them back to life.

 On 14/01/2020 14.59, Oleg Nenashev wrote:
 > Thanks a lot for the notice Alyssa!
 >
 > If my message is too long, *TL;DR: *the meetups will be restored, but
 it
 > is time to clean up the inactive meetups. There is a proposal below
 >
 > Some updates there:
 >
 >   * As communicated by Tracy, the root cause is that meetup.com
 support
 > removed more meetups than it was requested by CDF.
 >   * Last week we had a meeting with CDF where we discussed the issue.
 > Participants: Alyssa Tong (Jenkins Event Officer), Jacqueline
 > Salinas (Director of Ecosystem, CDF), Tracy Miranda and me
 >   * At this meeting we agreed that:
 >   o Removed meetups meetups will be restored. It will take a
 while
 > since it is a lengthy manual process by meetup.com support
 >   o CDF will grant us an additional grace 3-month grace period to
 > try restoring inactive meetups in the Jenkins community
 (and/or
 > to convert them to CI/CD meetups). Heads-up about cleaning up
 > inactive meetups was sent out on *Oct 26* to meetup
 organizers,
 > so we will need to reimplement the process and do additional
 > communications
 >   o If meetups are not restored, CDF will use the "step down"
 > process
 > <
 https://help.meetup.com/hc/en-us/articles/360002882191-Stepping-down-as-the-organizer-of-a-group>

 > instead of deleting the meetups. It will give the local
 > communities an additional chance to restore the meetups
 >
 > Just to explain the reasons of the Jenkins Area Meetups cleanup:
 >
 >   * Running CI/CD Pro Meetup.com account
 >  costs *12k USD per
 quarter*.
 > The majority of these costs used to go to *106 *Jenkins Area
 Meetups
 >   * CDF has a limited budget for Outreach programs and meetups. They
 are
 > happy to sponsor active meetups, but in the case of Jenkins we
 > accumulated a number of inactive ones
 >   * Meanwhile, more than 60% of the meetups are dormant. Inactive
 > meetups cost the same amount 

Re: JAMS in meetup account disappearing

[Alexandru Chiritescu]

Hi, The Stockholm Jenkins Meetup group was restored, but none of the old 
admins are organisers in the group. We would like to organize an event 
soon. How can we proceed to be able to organize meetups again under this 
group? Also, will the group be rebranded to the wider context of CDF? While 
the group was deleted, we were hosted by another meetup group for an event (
https://www.meetup.com/DevOps-Stockholm/events/268502971/), but we would 
like to resume using this group if possible. Thanks, Alex

On Thursday, February 6, 2020 at 12:34:56 PM UTC+1, Oleg Nenashev wrote:
>
> Some updates in this thread:
>
>- Last week we had a discussion with Jacqueline Salinas at FOSDEM, and 
>she escalated the meetups recovery topic to meetup.com (again)
>- Around 20 meetups were restored after that. IIUC it represents all 
>meetup groups which have ever hosted a Jenkins meetup 
>- We updated all the documentation for mailing lists to redirect them 
>to Advocacy INFRA tickets have been created for archiving old 
>channels, but it will take a while due to other higher priorities in the 
>INFRA team
>
> So now we can iterate on contacting these meetup groups and exploring 
> options to recover regular Jenkins or CI/CD meetups there. If you are a 
> leader of any restored meetup groups, please consider scheduling something
>
> Best regards,
> Oleg
>
> On Thursday, January 16, 2020 at 6:25:40 AM UTC-5, Oleg Nenashev wrote:
>>
>> Just a quick update here, yesterday both topics were approved by the 
>> Governance board:
>>
>>- Approve the suggested process in general && delegate the final 
>>process decision to the event officer and Advocacy and Outreach SIG 
>>(immediate/short-term stepdown for meetups which never happened, grace 
>>period for stale ones)
>>- Approve archiving of jenkinsci-jam and events mailing lists mailing 
>>lists in favor of Advocacy & Outreach channels
>>
>> We will proceed at Advocacy SIG meeting on 16th 
>> 
>>  with 
>> these topics
>>
>> Best regards,
>> Oleg
>>
>> On Wednesday, January 15, 2020 at 11:02:09 AM UTC+1, ogondza wrote:
>>>
>>> +1 from me on doing the cleanup. Meetup groups come and go. Great to see 
>>> a documented way to gring them back to life. 
>>>
>>> On 14/01/2020 14.59, Oleg Nenashev wrote: 
>>> > Thanks a lot for the notice Alyssa! 
>>> > 
>>> > If my message is too long, *TL;DR: *the meetups will be restored, but 
>>> it 
>>> > is time to clean up the inactive meetups. There is a proposal below 
>>> > 
>>> > Some updates there: 
>>> > 
>>> >   * As communicated by Tracy, the root cause is that meetup.com 
>>> support 
>>> > removed more meetups than it was requested by CDF. 
>>> >   * Last week we had a meeting with CDF where we discussed the issue. 
>>> > Participants: Alyssa Tong (Jenkins Event Officer), Jacqueline 
>>> > Salinas (Director of Ecosystem, CDF), Tracy Miranda and me 
>>> >   * At this meeting we agreed that: 
>>> >   o Removed meetups meetups will be restored. It will take a while 
>>> > since it is a lengthy manual process by meetup.com support 
>>> >   o CDF will grant us an additional grace 3-month grace period to 
>>> > try restoring inactive meetups in the Jenkins community 
>>> (and/or 
>>> > to convert them to CI/CD meetups). Heads-up about cleaning up 
>>> > inactive meetups was sent out on *Oct 26* to meetup 
>>> organizers, 
>>> > so we will need to reimplement the process and do additional 
>>> > communications 
>>> >   o If meetups are not restored, CDF will use the "step down" 
>>> > process 
>>> > <
>>> https://help.meetup.com/hc/en-us/articles/360002882191-Stepping-down-as-the-organizer-of-a-group>
>>>  
>>>
>>> > instead of deleting the meetups. It will give the local 
>>> > communities an additional chance to restore the meetups 
>>> > 
>>> > Just to explain the reasons of the Jenkins Area Meetups cleanup: 
>>> > 
>>> >   * Running CI/CD Pro Meetup.com account 
>>> >  costs *12k USD per 
>>> quarter*. 
>>> > The majority of these costs used to go to *106 *Jenkins Area 
>>> Meetups 
>>> >   * CDF has a limited budget for Outreach programs and meetups. They 
>>> are 
>>> > happy to sponsor active meetups, but in the case of Jenkins we 
>>> > accumulated a number of inactive ones 
>>> >   * Meanwhile, more than 60% of the meetups are dormant. Inactive 
>>> > meetups cost the same amount of money as active ones 
>>> >   o *27* JAMs groups have NEVER had a meetup on meetup.com 
>>> >   o *40* other JAMs did not have any events organized in 2019 
>>> >   * Dormant JAMs prevent CDF from... 
>>> >   o Sponsoring swag/food/venue for meetups and other events 
>>> >   o Onboarding new CI/CD and Jenkins meetups in 

Re: JAMS in meetup account disappearing

[Oleg Nenashev]

Some updates in this thread:

   - Last week we had a discussion with Jacqueline Salinas at FOSDEM, and 
   she escalated the meetups recovery topic to meetup.com (again)
   - Around 20 meetups were restored after that. IIUC it represents all 
   meetup groups which have ever hosted a Jenkins meetup 
   - We updated all the documentation for mailing lists to redirect them to 
   Advocacy INFRA tickets have been created for archiving old 
   channels, but it will take a while due to other higher priorities in the 
   INFRA team

So now we can iterate on contacting these meetup groups and exploring 
options to recover regular Jenkins or CI/CD meetups there. If you are a 
leader of any restored meetup groups, please consider scheduling something

Best regards,
Oleg

On Thursday, January 16, 2020 at 6:25:40 AM UTC-5, Oleg Nenashev wrote:
>
> Just a quick update here, yesterday both topics were approved by the 
> Governance board:
>
>- Approve the suggested process in general && delegate the final 
>process decision to the event officer and Advocacy and Outreach SIG 
>(immediate/short-term stepdown for meetups which never happened, grace 
>period for stale ones)
>- Approve archiving of jenkinsci-jam and events mailing lists mailing 
>lists in favor of Advocacy & Outreach channels
>
> We will proceed at Advocacy SIG meeting on 16th 
> 
>  with 
> these topics
>
> Best regards,
> Oleg
>
> On Wednesday, January 15, 2020 at 11:02:09 AM UTC+1, ogondza wrote:
>>
>> +1 from me on doing the cleanup. Meetup groups come and go. Great to see 
>> a documented way to gring them back to life. 
>>
>> On 14/01/2020 14.59, Oleg Nenashev wrote: 
>> > Thanks a lot for the notice Alyssa! 
>> > 
>> > If my message is too long, *TL;DR: *the meetups will be restored, but 
>> it 
>> > is time to clean up the inactive meetups. There is a proposal below 
>> > 
>> > Some updates there: 
>> > 
>> >   * As communicated by Tracy, the root cause is that meetup.com 
>> support 
>> > removed more meetups than it was requested by CDF. 
>> >   * Last week we had a meeting with CDF where we discussed the issue. 
>> > Participants: Alyssa Tong (Jenkins Event Officer), Jacqueline 
>> > Salinas (Director of Ecosystem, CDF), Tracy Miranda and me 
>> >   * At this meeting we agreed that: 
>> >   o Removed meetups meetups will be restored. It will take a while 
>> > since it is a lengthy manual process by meetup.com support 
>> >   o CDF will grant us an additional grace 3-month grace period to 
>> > try restoring inactive meetups in the Jenkins community (and/or 
>> > to convert them to CI/CD meetups). Heads-up about cleaning up 
>> > inactive meetups was sent out on *Oct 26* to meetup organizers, 
>> > so we will need to reimplement the process and do additional 
>> > communications 
>> >   o If meetups are not restored, CDF will use the "step down" 
>> > process 
>> > <
>> https://help.meetup.com/hc/en-us/articles/360002882191-Stepping-down-as-the-organizer-of-a-group>
>>  
>>
>> > instead of deleting the meetups. It will give the local 
>> > communities an additional chance to restore the meetups 
>> > 
>> > Just to explain the reasons of the Jenkins Area Meetups cleanup: 
>> > 
>> >   * Running CI/CD Pro Meetup.com account 
>> >  costs *12k USD per 
>> quarter*. 
>> > The majority of these costs used to go to *106 *Jenkins Area 
>> Meetups 
>> >   * CDF has a limited budget for Outreach programs and meetups. They 
>> are 
>> > happy to sponsor active meetups, but in the case of Jenkins we 
>> > accumulated a number of inactive ones 
>> >   * Meanwhile, more than 60% of the meetups are dormant. Inactive 
>> > meetups cost the same amount of money as active ones 
>> >   o *27* JAMs groups have NEVER had a meetup on meetup.com 
>> >   o *40* other JAMs did not have any events organized in 2019 
>> >   * Dormant JAMs prevent CDF from... 
>> >   o Sponsoring swag/food/venue for meetups and other events 
>> >   o Onboarding new CI/CD and Jenkins meetups in active local 
>> communities 
>> >   o Organizing other events and running outreach programs 
>> > 
>> > So you may see there is a good reason to cleanup meetups which are 
>> > really inactive. Some of us might be mentally attached to these meetups 
>> > (e.g. I was a co-org in several removed meetups), but IMO we need to 
>> > face the reality and adjust our meetup program. I would suggest the 
>> > following process: 
>> > 
>> >  1. Wait till meetups are restored 
>> >  2. Do a best effort attempt to revive the meetups 
>> >   * Communicate the incoming deprecation/cleanup of meetups AGAIN 
>> to 
>> > meetup organizers and all meetup members 
>> >   * For meetups that 

Re: JAMS in meetup account disappearing

[Oleg Nenashev]

Just a quick update here, yesterday both topics were approved by the 
Governance board:

   - Approve the suggested process in general && delegate the final process 
   decision to the event officer and Advocacy and Outreach SIG 
   (immediate/short-term stepdown for meetups which never happened, grace 
   period for stale ones)
   - Approve archiving of jenkinsci-jam and events mailing lists mailing 
   lists in favor of Advocacy & Outreach channels

We will proceed at Advocacy SIG meeting on 16th 

 with 
these topics

Best regards,
Oleg

On Wednesday, January 15, 2020 at 11:02:09 AM UTC+1, ogondza wrote:
>
> +1 from me on doing the cleanup. Meetup groups come and go. Great to see 
> a documented way to gring them back to life. 
>
> On 14/01/2020 14.59, Oleg Nenashev wrote: 
> > Thanks a lot for the notice Alyssa! 
> > 
> > If my message is too long, *TL;DR: *the meetups will be restored, but it 
> > is time to clean up the inactive meetups. There is a proposal below 
> > 
> > Some updates there: 
> > 
> >   * As communicated by Tracy, the root cause is that meetup.com support 
> > removed more meetups than it was requested by CDF. 
> >   * Last week we had a meeting with CDF where we discussed the issue. 
> > Participants: Alyssa Tong (Jenkins Event Officer), Jacqueline 
> > Salinas (Director of Ecosystem, CDF), Tracy Miranda and me 
> >   * At this meeting we agreed that: 
> >   o Removed meetups meetups will be restored. It will take a while 
> > since it is a lengthy manual process by meetup.com support 
> >   o CDF will grant us an additional grace 3-month grace period to 
> > try restoring inactive meetups in the Jenkins community (and/or 
> > to convert them to CI/CD meetups). Heads-up about cleaning up 
> > inactive meetups was sent out on *Oct 26* to meetup organizers, 
> > so we will need to reimplement the process and do additional 
> > communications 
> >   o If meetups are not restored, CDF will use the "step down" 
> > process 
> > <
> https://help.meetup.com/hc/en-us/articles/360002882191-Stepping-down-as-the-organizer-of-a-group>
>  
>
> > instead of deleting the meetups. It will give the local 
> > communities an additional chance to restore the meetups 
> > 
> > Just to explain the reasons of the Jenkins Area Meetups cleanup: 
> > 
> >   * Running CI/CD Pro Meetup.com account 
> >  costs *12k USD per quarter*. 
> > The majority of these costs used to go to *106 *Jenkins Area Meetups 
> >   * CDF has a limited budget for Outreach programs and meetups. They are 
> > happy to sponsor active meetups, but in the case of Jenkins we 
> > accumulated a number of inactive ones 
> >   * Meanwhile, more than 60% of the meetups are dormant. Inactive 
> > meetups cost the same amount of money as active ones 
> >   o *27* JAMs groups have NEVER had a meetup on meetup.com 
> >   o *40* other JAMs did not have any events organized in 2019 
> >   * Dormant JAMs prevent CDF from... 
> >   o Sponsoring swag/food/venue for meetups and other events 
> >   o Onboarding new CI/CD and Jenkins meetups in active local 
> communities 
> >   o Organizing other events and running outreach programs 
> > 
> > So you may see there is a good reason to cleanup meetups which are 
> > really inactive. Some of us might be mentally attached to these meetups 
> > (e.g. I was a co-org in several removed meetups), but IMO we need to 
> > face the reality and adjust our meetup program. I would suggest the 
> > following process: 
> > 
> >  1. Wait till meetups are restored 
> >  2. Do a best effort attempt to revive the meetups 
> >   * Communicate the incoming deprecation/cleanup of meetups AGAIN to 
> > meetup organizers and all meetup members 
> >   * For meetups that never happened 
> >   o CDF steps down 
> > <
> https://help.meetup.com/hc/en-us/articles/360002882191-Stepping-down-as-the-organizer-of-a-group>
>  
>
> > as an organizer immediately after the meetup recovery. 
> > Current meetup leaders can take it over. If it does not 
> > happen, all meetup members will have 2 weeks to react and 
> > take over the meetups 
> >   o If reactivated, meetups can rejoin again by following the 
> > process defined by CDF <
> https://github.com/cdfoundation/meetups> 
> >   * For meetups with at least one event in the past 
> >   o 3-month grace period is applied 
> >   o During this period we will try to contact meetup organizers 
> > and members through community channels and get the meetups 
> > scheduled 
> >   o If there are no meetups happen/get announced, CDF steps down 
> >

Re: JAMS in meetup account disappearing

[Oliver Gondža]

+1 from me on doing the cleanup. Meetup groups come and go. Great to see 
a documented way to gring them back to life.


On 14/01/2020 14.59, Oleg Nenashev wrote:

Thanks a lot for the notice Alyssa!

If my message is too long, *TL;DR: *the meetups will be restored, but it 
is time to clean up the inactive meetups. There is a proposal below


Some updates there:

  * As communicated by Tracy, the root cause is that meetup.com support
removed more meetups than it was requested by CDF.
  * Last week we had a meeting with CDF where we discussed the issue.
Participants: Alyssa Tong (Jenkins Event Officer), Jacqueline
Salinas (Director of Ecosystem, CDF), Tracy Miranda and me
  * At this meeting we agreed that:
  o Removed meetups meetups will be restored. It will take a while
since it is a lengthy manual process by meetup.com support
  o CDF will grant us an additional grace 3-month grace period to
try restoring inactive meetups in the Jenkins community (and/or
to convert them to CI/CD meetups). Heads-up about cleaning up
inactive meetups was sent out on *Oct 26* to meetup organizers,
so we will need to reimplement the process and do additional
communications
  o If meetups are not restored, CDF will use the "step down"
process


instead of deleting the meetups. It will give the local
communities an additional chance to restore the meetups

Just to explain the reasons of the Jenkins Area Meetups cleanup:

  * Running CI/CD Pro Meetup.com account
 costs *12k USD per quarter*.
The majority of these costs used to go to *106 *Jenkins Area Meetups
  * CDF has a limited budget for Outreach programs and meetups. They are
happy to sponsor active meetups, but in the case of Jenkins we
accumulated a number of inactive ones
  * Meanwhile, more than 60% of the meetups are dormant. Inactive
meetups cost the same amount of money as active ones
  o *27* JAMs groups have NEVER had a meetup on meetup.com
  o *40* other JAMs did not have any events organized in 2019
  * Dormant JAMs prevent CDF from...
  o Sponsoring swag/food/venue for meetups and other events
  o Onboarding new CI/CD and Jenkins meetups in active local communities
  o Organizing other events and running outreach programs

So you may see there is a good reason to cleanup meetups which are 
really inactive. Some of us might be mentally attached to these meetups 
(e.g. I was a co-org in several removed meetups), but IMO we need to 
face the reality and adjust our meetup program. I would suggest the 
following process:


 1. Wait till meetups are restored
 2. Do a best effort attempt to revive the meetups
  * Communicate the incoming deprecation/cleanup of meetups AGAIN to
meetup organizers and all meetup members
  * For meetups that never happened
  o CDF steps down


as an organizer immediately after the meetup recovery.
Current meetup leaders can take it over. If it does not
happen, all meetup members will have 2 weeks to react and
take over the meetups
  o If reactivated, meetups can rejoin again by following the
process defined by CDF 
  * For meetups with at least one event in the past
  o 3-month grace period is applied
  o During this period we will try to contact meetup organizers
and members through community channels and get the meetups
scheduled
  o If there are no meetups happen/get announced, CDF steps down
as an organizer. Current meetup leaders can take it over or
step down as leaders
  o If reactivated, meetups can rejoin again by following the
process defined by CDF 
 3. Simplify the meetup process
  * CDF takes over the most of the operations responsibilities (see
the JAM pull request from Alyssa
)
  * We could simplify the meetup process and bound it to the
Advocacy SIG to keep things simple
  o Advocacy SIG is open to help meetup organizers to
get their meetup started (mostly by advice since operations
are managed by CDF)
  o jenkinsci-jam and events mailing lists are archived. The
latter one is just inactive, the first one is plagued by
spam and no longer used for meetup operations purposes
  o Advocacy channels are used instead
  * Jenkins project might still use some of its own money to
facilitate the meetups in addition to 

Re: JAMS in meetup account disappearing

[Oleg Nenashev]

Thanks a lot for the notice Alyssa!

If my message is too long, *TL;DR: *the meetups will be restored, but it is 
time to clean up the inactive meetups. There is a proposal below

Some updates there:

   - As communicated by Tracy, the root cause is that meetup.com support 
   removed more meetups than it was requested by CDF.
   - Last week we had a meeting with CDF where we discussed the issue. 
   Participants: Alyssa Tong (Jenkins Event Officer), Jacqueline Salinas 
   (Director of Ecosystem, CDF), Tracy Miranda and me
   - At this meeting we agreed that:
   - Removed meetups meetups will be restored. It will take a while since 
  it is a lengthy manual process by meetup.com support 
  - CDF will grant us an additional grace 3-month grace period to try 
  restoring inactive meetups in the Jenkins community (and/or to convert 
them 
  to CI/CD meetups). Heads-up about cleaning up inactive meetups was sent 
out 
  on *Oct 26* to meetup organizers, so we will need to reimplement the 
  process and do additional communications
  - If meetups are not restored, CDF will use the "step down" process 
  

 
  instead of deleting the meetups. It will give the local communities an 
  additional chance to restore the meetups
   
Just to explain the reasons of the Jenkins Area Meetups cleanup:

   - Running CI/CD Pro Meetup.com account 
    costs *12k USD per quarter*. The 
   majority of these costs used to go to *106 *Jenkins Area Meetups 
   - CDF has a limited budget for Outreach programs and meetups. They are 
   happy to sponsor active meetups, but in the case of Jenkins we accumulated 
   a number of inactive ones 
   - Meanwhile, more than 60% of the meetups are dormant. Inactive meetups 
   cost the same amount of money as active ones
  - *27* JAMs groups have NEVER had a meetup on meetup.com
  - *40* other JAMs did not have any events organized in 2019
   - Dormant JAMs prevent CDF from...
  - Sponsoring swag/food/venue for meetups and other events
  - Onboarding new CI/CD and Jenkins meetups in active local communities
  - Organizing other events and running outreach programs
   
So you may see there is a good reason to cleanup meetups which are really 
inactive. Some of us might be mentally attached to these meetups (e.g. I 
was a co-org in several removed meetups), but IMO we need to face the 
reality and adjust our meetup program. I would suggest the following 
process:

   1. Wait till meetups are restored
   2. Do a best effort attempt to revive the meetups
  - Communicate the incoming deprecation/cleanup of meetups AGAIN to 
  meetup organizers and all meetup members
  - For meetups that never happened
 - CDF steps down 
 

 
 as an organizer immediately after the meetup recovery. Current meetup 
 leaders can take it over. If it does not happen, all meetup members 
will 
 have 2 weeks to react and take over the meetups 
 - If reactivated, meetups can rejoin again by following the process 
 defined by CDF 
  - For meetups with at least one event in the past
 - 3-month grace period is applied
 - During this period we will try to contact meetup organizers and 
 members through community channels and get the meetups scheduled
 - If there are no meetups happen/get announced, CDF steps down as 
 an organizer. Current meetup leaders can take it over or step down as 
 leaders
 - If reactivated, meetups can rejoin again by following the process 
 defined by CDF 
  3. Simplify the meetup process
  - CDF takes over the most of the operations responsibilities (see the JAM 
  pull request from Alyssa 
  )
  - We could simplify the meetup process and bound it to the 
  Advocacy SIG to keep things simple
 - Advocacy SIG is open to help meetup organizers to get 
 their meetup started (mostly by advice since operations are managed by 
CDF)
 - jenkinsci-jam and events mailing lists are archived. The latter 
 one is just inactive, the first one is plagued by spam and no longer 
used 
 for meetup operations purposes
 - Advocacy channels are used instead
 - Jenkins project might still use some of its own money to 
  facilitate the meetups in addition to the CDF budget (SPI funds, 
  CommunityBridge, etc.), but it is something to be discussed later.
   
I will add it to the next governance meeting on 15th 

Re: JAMS in meetup account disappearing

[Alyssa Tong]

+Jenkins Dev  to the communication.

Hi All,

A brief update on this matter. We are continuing to work on this - we are
are working with meetup.com and CDF to re-instate the deleted JAMs and will
provide follow up communications with the affected JAMs accordingly.

With the transition of JAMs to CDF, we are also looking to make changes to
the JAM process which will be discussed at the next governance meeting.

BR,
alyssa


On Mon, Jan 6, 2020 at 12:02 PM Tracy Miranda 
wrote:

> Hi all,
>
> We had folks asking about some Jenkins Area Meetups that seem to have been
> deleted.
>
> A few (15) meetups were planned for removal after having been non active
> for a while and with no response after organizers were contacted (This is
> part of our now regular and ongoing maintenance of meetup groups that
> CD.Foundation will do). Something seems to have gone wrong and many more
> meetups were deleted by our account rep. CDF/Meetup are working on
> restoring the meetups so please bear with us.
>
> The meetups that are planned for removal (they have been inactive for >500
> days) are:
> New York JAM
> Chennai JAM
> Chicago JAM
> Cologne JAM
> Jenkins Oslo
> Jenkins Bangalore
> Milano Jenkins Area Meetup
> Madrid Jenkins Area Meetup
> Belarus Jenkins Meetup
> Atlanta USA CI/CD CDF Meetup
> Melbourne JAM
> Boulder JAM
> Hamburg JAM
> Seville JAM
> Budapest JAM
>
> If there is one on the list you think should not be there or perhaps you
> would like to salvage and take ownership of it and run a meetup in the next
> 3 months, please let me know as soon as you can.
>
> Regards,
> Tracy
>
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