Re: [LegacyUG] Naming Images and documents
Just one last comment. One reason I don’t have folders for different types of documents is that if I’m looking for locations, I go to the location list. Have fun, June, Jane in Phoenix From: LegacyUserGroup On Behalf Of June Sent: Saturday, May 9, 2020 2:50 PM To: 'Legacy User Group' Subject: Re: [LegacyUG] Naming Images and documents So many different ideas that all seem to work for the people concerned. I will be trialling them and possible making an adjustment to find one that suits me. The consensus seems to be, find the one that works for you! Thank you everyone for your thoughts and ideas. I didn’t know where to start but now I have several ideas. I will post what I come up with. June From: LegacyUserGroup mailto:legacyusergroup-boun...@legacyusers.com> > On Behalf Of Barry Godbeer Sent: Sunday, 10 May 2020 1:07 AM To: Legacy User Group mailto:legacyusergroup@legacyusers.com> > Subject: Re: [LegacyUG] Naming Images and documents The use of RIN numbers in identifying images and documents may have a downside if you are in the habit of merging individuals together with their immediate families were two RINs become one. If you also have set your RIN numbering to use “Reuse abandoned RINs” (Option 4.4) this could lead to further complications in your image and document identification. Just a thought. Barry Godbeer -- LegacyUserGroup mailing list LegacyUserGroup@legacyusers.com To manage your subscription and unsubscribe http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com Archives at: http://www.mail-archive.com/legacyusergroup@legacyusers.com/
Re: [LegacyUG] Naming Images and documents
So many different ideas that all seem to work for the people concerned. I will be trialling them and possible making an adjustment to find one that suits me. The consensus seems to be, find the one that works for you! Thank you everyone for your thoughts and ideas. I didn’t know where to start but now I have several ideas. I will post what I come up with. June From: LegacyUserGroup On Behalf Of Barry Godbeer Sent: Sunday, 10 May 2020 1:07 AM To: Legacy User Group Subject: Re: [LegacyUG] Naming Images and documents The use of RIN numbers in identifying images and documents may have a downside if you are in the habit of merging individuals together with their immediate families were two RINs become one. If you also have set your RIN numbering to use “Reuse abandoned RINs” (Option 4.4) this could lead to further complications in your image and document identification. Just a thought. Barry Godbeer -- LegacyUserGroup mailing list LegacyUserGroup@legacyusers.com To manage your subscription and unsubscribe http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com Archives at: http://www.mail-archive.com/legacyusergroup@legacyusers.com/
Re: [LegacyUG] Naming Images and documents
The use of RIN numbers in identifying images and documents may have a downside if you are in the habit of merging individuals together with their immediate families were two RINs become one. If you also have set your RIN numbering to use “Reuse abandoned RINs” (Option 4.4) this could lead to further complications in your image and document identification. Just a thought. Barry Godbeer From: Linda Greethurst Sent: May 9, 2020 9:08 AM To: Legacy User Group Subject: Re: [LegacyUG] Naming Images and documents What ever method you develop for your filing system: Keep It Simple, Sensible (KISS) Legacy already assigns everyone a RIN. I have 37 Ole Olsens in my lines. I know, I have the Norse naming system to deal with too; so I know them by their farm name but more importantly, I identify my files and pictures by the RIN too, For example: Ole Olsen Aukrust RIN348 Baptism. Legacy's Index tab is my quick reference to a person and a number. My thought process is since I have already transcribed and translated the document into Legacy, I really don't need to duplicate the info into the filing label. So my system just tells me where to go to see the detail of the document. Or am I overlooking something and making my filing too simplified? On Fri, May 8, 2020 at 11:42 PM Jane Linkswiler wrote: Far north Queensland. Wonderful. I've been in the areahmmm, 3 times so far. Love going to Australia. I hear what you are saying. Actually, if you are going with the 8 folder system, you will have your grandmother as a child in her father's name's folder but with her marriage, you will find her from that point in her husband's name's folder. Going further back with her parents will be increasing their folder size as far back as you choose to go. All branches will still be in that folder. If you see a list, it will be alpha. This is an example of one of my picture's file name: Walden, Irving Holbrook b cert 1871 Mar 31 MA, Worc Co, Milbury, cert copy It is in the Walden folder (my maternal gfather) but so are Hixons (my maternal ggmother) so you see. Actually, Irving was one of my gfather's nephews. Don't know if you've seen any transcriptions on Family Search. I like them for their clarity and, as I wish to have .jpgs, our old friend Microsoft Paint is terrific for putting text down and saving as .jpg. My, I do get wordy, Jane in Phoenix -Original Message- From: LegacyUserGroup On Behalf Of June Sent: Friday, May 8, 2020 8:18 PM To: 'Legacy User Group' Subject: Re: [LegacyUG] Naming Images and documents Thanks Jane - I do like your idea of keeping the folders in the direct lines - so 8 grandparent's as you are doing. That makes it neat and easily searchable if the labelling has been done correctly and consistently. It will make it easy to know which folder to go to straight away rather than search through goodness knows how many birth certificates etc as I currently do. Another query though please. If we have Thomas Smith (grandfather) and he marries Susan Marston (grandmother) that is two folders for 2 grandparents. I could then open 2 more folders one for Susan Marston's father (my great grandfather) and one for Susan's mother (my great grandmother). I could then do a sub folder for Thomas Smith's father - keeping each generation of direct line Smith in a sub folder of my grandfather, I could also then create sub folders for her generation. I do see that this would lead me to have more folders/sub folder. and would appear, if I have read it correctly, to be different to what you are doing by keeping the 8 direct lines only. That's if I've understood you, apologies if not. I think I could label the images something like SmithThomas4xgfb1885BapCRotherham. But I need to work on the labelling. Some of the folders might only have 1 or 2 images in depending how far back they are. Let me know what you think and I will give it a trial with a few images and see how it looks and works. Many thanks for your suggestions and help. June in far North Queensland -Original Message- From: LegacyUserGroup On Behalf Of Jane Linkswiler Sent: Saturday, 9 May 2020 11:57 AM To: 'Legacy User Group' Subject: Re: [LegacyUG] Naming Images and documents I, for one, still just have folders in the 8 grandparent's names. It is conceivable that that might change and if it does..can't do subfolder to the father, that would tell me to make subfolders for all children which will just get messy. For me. So far, I just like the name followed by a b date. Let me know what you decide and why, please. Jane in Phoenix -- LegacyUserGroup mailing list LegacyUserGroup@legacyusers.com To manage your subscription and unsubscribe http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com Archives at: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ -- LegacyUserGroup mailing list LegacyUserGroup@legacyusers.com To manage your subscription and unsubscribe
Re: [LegacyUG] Naming Images and documents
What ever method you develop for your filing system: Keep It Simple, Sensible (KISS) Legacy already assigns everyone a RIN. I have 37 Ole Olsens in my lines. I know, I have the Norse naming system to deal with too; so I know them by their farm name but more importantly, I identify my files and pictures by the RIN too, For example: Ole Olsen Aukrust RIN348 Baptism. Legacy's Index tab is my quick reference to a person and a number. My thought process is since I have already transcribed and translated the document into Legacy, I really don't need to duplicate the info into the filing label. So my system just tells me where to go to see the detail of the document. Or am I overlooking something and making my filing too simplified? On Fri, May 8, 2020 at 11:42 PM Jane Linkswiler wrote: > Far north Queensland. Wonderful. I've been in the areahmmm, 3 times so > far. Love going to Australia. > > I hear what you are saying. Actually, if you are going with the 8 folder > system, you will have your grandmother as a child in her father's name's > folder but with her marriage, you will find her from that point in her > husband's name's folder. Going further back with her parents will be > increasing their folder size as far back as you choose to go. All branches > will still be in that folder. If you see a list, it will be alpha. This is > an example of one of my picture's file name: > Walden, Irving Holbrook b cert 1871 Mar 31 MA, Worc Co, Milbury, cert copy > It is in the Walden folder (my maternal gfather) but so are Hixons (my > maternal ggmother) so you see. Actually, Irving was one of my gfather's > nephews. > Don't know if you've seen any transcriptions on Family Search. I like them > for their clarity and, as I wish to have .jpgs, our old friend Microsoft > Paint is terrific for putting text down and saving as .jpg. > > My, I do get wordy, > > Jane in Phoenix > > -Original Message- > From: LegacyUserGroup On Behalf > Of > June > Sent: Friday, May 8, 2020 8:18 PM > To: 'Legacy User Group' > Subject: Re: [LegacyUG] Naming Images and documents > > Thanks Jane - I do like your idea of keeping the folders in the direct > lines > - so 8 grandparent's as you are doing. That makes it neat and easily > searchable if the labelling has been done correctly and consistently. It > will make it easy to know which folder to go to straight away rather than > search through goodness knows how many birth certificates etc as I > currently > do. > > Another query though please. If we have Thomas Smith (grandfather) and he > marries Susan Marston (grandmother) that is two folders for 2 grandparents. > I could then open 2 more folders one for Susan Marston's father (my great > grandfather) and one for Susan's mother (my great grandmother). > > I could then do a sub folder for Thomas Smith's father - keeping each > generation of direct line Smith in a sub folder of my grandfather, I could > also then create sub folders for her generation. I do see that this would > lead me to have more folders/sub folder. and would appear, if I have read > it > correctly, to be different to what you are doing by keeping the 8 direct > lines only. That's if I've understood you, apologies if not. > > I think I could label the images something like > SmithThomas4xgfb1885BapCRotherham. But I need to work on the labelling. > Some > of the folders might only have 1 or 2 images in depending how far back they > are. > > Let me know what you think and I will give it a trial with a few images and > see how it looks and works. > > Many thanks for your suggestions and help. > > June in far North Queensland > > -Original Message- > From: LegacyUserGroup On Behalf > Of > Jane Linkswiler > Sent: Saturday, 9 May 2020 11:57 AM > To: 'Legacy User Group' > Subject: Re: [LegacyUG] Naming Images and documents > > I, for one, still just have folders in the 8 grandparent's names. It is > conceivable that that might change and if it does..can't do subfolder > to > the father, that would tell me to make subfolders for all children which > will just get messy. For me. So far, I just like the name followed by a b > date. > > Let me know what you decide and why, please. > > Jane in Phoenix > > > > -- > > LegacyUserGroup mailing list > LegacyUserGroup@legacyusers.com > To manage your subscription and unsubscribe > http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com > Archives at: > http://www.mail-archive.com/legacyusergroup@legacyusers.com/ > > > -- > > LegacyUserGroup mailing list > LegacyUserGroup@legacyusers.com > To manage your subscription and unsubscribe > http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com > Archives at: > http://www.mail-archive.com/legacyusergroup@legacyusers.com/ > -- LegacyUserGroup mailing list LegacyUserGroup@legacyusers.com To manage your subscription and unsubscribe http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com Archives at:
Re: [LegacyUG] Naming Images and documents
One point to think about is what is the image or document are saving, since that will have an impact on the way that you name it. So, for census records I have a folder Census, below that I have COUNTRY YEAR, like England 1841 etc. Below those I have images identified by the town or village, page number (from the image) and the unique identity downloaded from Ancestry etc. That way I can quickly an entry by location and year, and can use the same image against multiple people. That only changes for the UK 1911 which are uniquely identifiable by the head of the family, plus the downloaded name. For BMD records, I usually list those under /BMD/UK/Birth etc/ and use the person, or persons, referred in the image, plus the downloaded name. Note that I always keep the original file name from the download, since this is generally unique and all that I need to do is prefix it to identify it. For locally copied images that is not an issue, but it would be best to keep these under control; so John Smith 1, John Smith 2 etc. Regards Chris -- Original Message -- From: "June" To: "Legacy User Group" Sent: 09/05/2020 11:01:18 Subject: Re: [LegacyUG] Naming Images and documents A good point Jenny. Next week I am going to take a series of imagines from different generations, and using ideas from those who responded I will try each one and see what I think. Regards - June When you end up with 5,000+ people in your file you would end up with 5,000+ folder and all the duplication! I would definitely sort by type, not by individual. And to address a point made by someone else, duplicated names can be very confusing, and sometimes they are even born the same year. The RINs assigned by Legacy are unique for each individual so there can be no confusion. I also use the RIN as part of a UserID, which includes an indication of which Grandparent branch the person belongs to and which generation. Jenny -- -- LegacyUserGroup mailing list LegacyUserGroup@legacyusers.com To manage your subscription and unsubscribe http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com Archives at: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ -- LegacyUserGroup mailing list LegacyUserGroup@legacyusers.com To manage your subscription and unsubscribe http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com Archives at: http://www.mail-archive.com/legacyusergroup@legacyusers.com/
Re: [LegacyUG] Naming Images and documents
On 09/05/2020 11:01, June wrote: Next week I am going to take a series of imagines from different generations, and using ideas from those who responded I will try each one and see what I think. Excellent idea! The very best method for naming and storing files is, of course, the one which works best for the user! -- Jenny M Benson - http://jennygenes.blogspot.co.uk/ Wrexham, UK -- LegacyUserGroup mailing list LegacyUserGroup@legacyusers.com To manage your subscription and unsubscribe http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com Archives at: http://www.mail-archive.com/legacyusergroup@legacyusers.com/
Re: [LegacyUG] Naming Images and documents
A good point Jenny. Next week I am going to take a series of imagines from different generations, and using ideas from those who responded I will try each one and see what I think. Regards - June When you end up with 5,000+ people in your file you would end up with 5,000+ folder and all the duplication! I would definitely sort by type, not by individual. And to address a point made by someone else, duplicated names can be very confusing, and sometimes they are even born the same year. The RINs assigned by Legacy are unique for each individual so there can be no confusion. I also use the RIN as part of a UserID, which includes an indication of which Grandparent branch the person belongs to and which generation. Jenny -- -- LegacyUserGroup mailing list LegacyUserGroup@legacyusers.com To manage your subscription and unsubscribe http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com Archives at: http://www.mail-archive.com/legacyusergroup@legacyusers.com/
Re: [LegacyUG] Naming Images and documents
On 09/05/2020 01:41, June wrote: Looking at the replies I understand and can make sense of what is said. I now understand how to label each photo. Where I am getting muddled now is at what stage does someone have their own folder? When you end up with 5,000+ people in your file you would end up with 5,000+ folder and all the duplication! I would definitely sort by type, not by individual. And to address a point made by someone else, duplicated names can be very confusing, and sometimes they are even born the same year. The RINs assigned by Legacy are unique for each individual so there can be no confusion. I also use the RIN as part of a UserID, which includes an indication of which Grandparent branch the person belongs to and which generation. -- Jenny M Benson - http://jennygenes.blogspot.co.uk/ Wrexham, UK -- LegacyUserGroup mailing list LegacyUserGroup@legacyusers.com To manage your subscription and unsubscribe http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com Archives at: http://www.mail-archive.com/legacyusergroup@legacyusers.com/
