[MCN-L] One Last Pitch: Please take this Survey

[ccopeland]

Hello All: 

I have a technology survey I'd like you to respond to if you
can. Originally, I was collecting the data for the MW2006 conference which 
has come and gone, and now I have a few days left to compile data for my 
Action Research Project at Pepperdine University.

I sent this out in February, but that's when the listserv went down, and I 
only got 19 respondents (to whom I thank you very much!) It will take 
about 15-20 minutes to complete the entire survey, less if you don't 
bother with the details. Thank you so much for helping me do this, and 
completing it by Monday, 3 July by 5PM, EST.

To participate, go to:

Do You Have Any Interesting Stories About Your Museum's Dance with
Technology That You'd Like to Share With the Larger Community?

http://www.surveymonkey.com/s.asp?u=84461828488

The survey results are available here:

http://www.surveymonkey.com/DisplaySummary.asp?SID=1828488&U=18284883231
0

Thanks for all of your help!

-Cynthia

__
Cynthia R. Copeland
Director, The American Revolution New Media Project
The New-York Historical Society
2 West 77th Street
New York, NY  10024
212.485.9218 (direct)  212.873.3400 ext. 218 (main)
212.877.1817 (fax)
e-mail:  ccopel...@nyhistory.org
___
You are currently subscribed to mcn-l, the listserv of the Museum Computer 
Network (http://www.mcn.edu)

To post to this list, send messages to: mcn-l@mcn.edu

To unsubscribe or change mcn-l delivery options visit:
http://toronto.mediatrope.com/mailman/listinfo/mcn-l

[MCN-L] FW: Can a CIS be a DAMS too?

[Deborah Wythe]

All right, I'll jump in here and perhaps send us off in another direction:

One of the things (as a lapsed archivist) that I would like to see in a DAMS 
that is almost never supported in a CIS (and not well in the DAMS that I've 
seen) is hierarchies and relationships. Digitized archival collections and 
library materials almost always involve internal relationships that are 
difficult (or next to impossible) to express in either a DAMS (unless it's 
built specifically for that kind of material) or a CIS. Think book -- 
division -- chapter -- section -- page, or collection -- series -- subseries 
-- folder -- item, realizing there may be individual pages/items within each 
of those segments, not just at the bottom of the hierarchy. Museum objects 
may cause fewer hierarchy problems, but can still be challenging (for 
example: collection -- ensemble -- garment --garment part(s) -- 
accessories).

CIS systems are usually item-based with some ability to establish 
relationships, but that's not their strong point. If you want to be able to 
organize and view images in your DAMS in logical groups, and with a logical 
order within the group, that's something you'll have to think about and 
configure ahead of time. It would be great if the DAMS (or CIS) would allow 
you to do this automatically, but you may be faced with setting up a 
workaround using metadata.

Deb Wythe



Deborah Wythe
Brooklyn Museum
Head, Digital Collections and Services
200 Eastern Parkway
Brooklyn, NY 11238
tel: 718 501 6311
fax: 718 501 6125
email: deborahwythe at hotmail.com



On Jun 27, 2006, at 3:54 PM, Nilsen, Dianne wrote:

 >
 >
 >
 >
 >   _
 >
 > From: Nilsen, Dianne
 > Sent: Wednesday, June 21, 2006 9:48 AM
 > To: 'mcn-l at mcn.edu'
 > Subject: FW: Can a CIS be a DAMS too?
 >
 >
 >
 >
 >
 > This message is being resubmitted to the MCN List, now that it is
 > up and
 > running again.  If you already received it, please forgive the
 > redundancy.  Thanks in advance to any of you who have the time and
 > inclination to share your thoughts. Special thanks to Marla Misunas
 > and
 > Tim Au Yeung for comments they have sent to me personally.
 >
 >
 >
 >
 >
 >   _
 >
 > From: Nilsen, Dianne
 > Sent: Tuesday, May 23, 2006 12:01 PM
 > To: 'mcn-l at mcn.edu'
 > Subject: Can a CIS be a DAMS too?
 >
 >
 >
 > Dear All,
 >
 >
 >
 > I am seeking collective wisdom from this group to help me with a
 > unique
 > opportunity here at the Center for Creative Photography.  We've
 > purchased a new collection information system (CIS) and are in the
 > joint
 > application development stage with our vendor, Minisis.  We selected
 > their product, MINT, because it integrates three distinctly designed
 > modules for management of art collections, archival collections and
 > bibliographic collections.  The director and CEO, Christopher Burcsik,
 > is willing to create new data element fields so that we can capture
 > technical and preservation metadata relating specifically to digital
 > objects.  I hope to end up with a "hybrid" system that will serve our
 > needs for collection management and digital assets management for our
 > holdings of nearly 80,000 photographs and selected archival material.
 > Hence the question, "Can a CIS be a DAMS too?"
 >
 >
 >
 > If you are so kind to respond to this long message, please note
 > that we
 > have the descriptive and administrative metadata mapping processes
 > well
 > underway in preparation for migration.  It is the metadata that
 > relates
 > specifically to digital objects that I am concerned with here.  My
 > task
 > is to come up with all the new data elements to use during the
 > digitization process and to automate the capture of technical and
 > preservation metadata as much as possible.
 >
 >
 >
 > One specific concept I've discussed with Minisis and would greatly
 > appreciate your comments on is customizing the system to parse
 > technical
 > metadata that is automatically captured by scanning devices (and
 > imbedded in the image files), into individual element fields in the
 > database.  I wonder if this innovation might prove useful in the
 > future,
 > because it would allow us to export custom, detailed technical reports
 > with images in XML format for web projects and collaborative digital
 > initiatives. I also wonder if having technical metadata stored outside
 > the image files in searchable fields would prove useful for future
 > migration or for tasks such as documenting format conversions.
 > Christopher tells me it is possible to parse the data, but before we
 > take advantage of his time and generosity, I'd like to hear
 > perspectives
 > from any of you who may be dealing with similar challenges.
 >
 >
 >
 > To elaborate a bit, some technical metadata is automatically
 > captured by
 > the scanning back we use (BetterLight Super 6K2) and a huge amount of
 > metadata is captured by our digital SLRs.  I have been studying the
 > NISO
 > Z39.87 document, Technical Metadata for D

[MCN-L] FW: Can a CIS be a DAMS too?

[Nilsen, Dianne]

Hi Deborah,

Thanks for your message, and the earlier one you sent as well.  One of
the big selling points to the Center in selecting a CIS was that the
vendor we chose offered an art collection module, an archives module,
and a library module. For the Center, this seemed to be the best match.
The hierarchies of archival description that our archivists are familiar
with already exist as data entry templates in the new system.  

There will be some challenges once the new system is implemented, as our
Research Center staff must cut and paste data from existing finding aids
into the new archive module templates in the CIS, but once the
information is in the system it is will generate XML type reports from
the data entered as encoded archival description (EAD) for web access.
(not being trained as an archivist, please forgive my semantics, if
faulty, but I hope you get the general gist in regard to how cool this
will be!) 

As individual objects from the archives are scanned for publication or
special projects and given a unique identifier, they can then be linked
to the appropriate authority file in the archive module.  We have new
challenges now, for instance, creating item level descriptions for
archive objects in preparation for scanning and implementing structural
metadata, such as for letters, to identify page order in the file names.
Developing a file naming protocol for archive objects to be scanned was
really challenging this year. We may choose to automate this process in
the future. 

The most exciting part of all this is that once we are ready to open the
public portal to the photograph collection and archives through our web
site, the ability to do in-depth remote research will be greatly
enhanced.

Cheers,
Dianne


Dianne Nilsen
Head of Digital Initiatives & Imaging
Center for Creative Photography
University of Arizona
P.O. Box 210103
Tucson, Arizona 85721-0103
 
Phone 520-307-2829
Fax 520-621-9444
 
 

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Deborah Wythe
Sent: Friday, June 30, 2006 5:14 PM
To: mcn-l at mcn.edu
Subject: Re: [MCN-L] FW: Can a CIS be a DAMS too?

All right, I'll jump in here and perhaps send us off in another
direction:

One of the things (as a lapsed archivist) that I would like to see in a
DAMS 
that is almost never supported in a CIS (and not well in the DAMS that
I've 
seen) is hierarchies and relationships. Digitized archival collections
and 
library materials almost always involve internal relationships that are 
difficult (or next to impossible) to express in either a DAMS (unless
it's 
built specifically for that kind of material) or a CIS. Think book -- 
division -- chapter -- section -- page, or collection -- series --
subseries 
-- folder -- item, realizing there may be individual pages/items within
each 
of those segments, not just at the bottom of the hierarchy. Museum
objects 
may cause fewer hierarchy problems, but can still be challenging (for 
example: collection -- ensemble -- garment --garment part(s) -- 
accessories).

CIS systems are usually item-based with some ability to establish 
relationships, but that's not their strong point. If you want to be able
to 
organize and view images in your DAMS in logical groups, and with a
logical 
order within the group, that's something you'll have to think about and 
configure ahead of time. It would be great if the DAMS (or CIS) would
allow 
you to do this automatically, but you may be faced with setting up a 
workaround using metadata.

Deb Wythe



Deborah Wythe
Brooklyn Museum
Head, Digital Collections and Services
200 Eastern Parkway
Brooklyn, NY 11238
tel: 718 501 6311
fax: 718 501 6125
email: deborahwythe at hotmail.com



On Jun 27, 2006, at 3:54 PM, Nilsen, Dianne wrote:

 >
 >
 >
 >
 >   _
 >
 > From: Nilsen, Dianne
 > Sent: Wednesday, June 21, 2006 9:48 AM
 > To: 'mcn-l at mcn.edu'
 > Subject: FW: Can a CIS be a DAMS too?
 >
 >
 >
 >
 >
 > This message is being resubmitted to the MCN List, now that it is
 > up and
 > running again.  If you already received it, please forgive the
 > redundancy.  Thanks in advance to any of you who have the time and
 > inclination to share your thoughts. Special thanks to Marla Misunas
 > and
 > Tim Au Yeung for comments they have sent to me personally.
 >
 >
 >
 >
 >
 >   _
 >
 > From: Nilsen, Dianne
 > Sent: Tuesday, May 23, 2006 12:01 PM
 > To: 'mcn-l at mcn.edu'
 > Subject: Can a CIS be a DAMS too?
 >
 >
 >
 > Dear All,
 >
 >
 >
 > I am seeking collective wisdom from this group to help me with a
 > unique
 > opportunity here at the Center for Creative Photography.  We've
 > purchased a new collection information system (CIS) and are in the
 > joint
 > application development stage with our vendor, Minisis.  We selected
 > their product, MINT, because it integrates three distinctly designed
 > modules for management of art collections, archival collections and
 > bibliographic collections.  The director an

[MCN-L] FW: Can a CIS be a DAMS too?

[Nilsen, Dianne]

Thanks for your comments Matt.  I forgot to include you in my last
message.

Dianne Nilsen
Head of Digital Initiatives & Imaging
Center for Creative Photography
University of Arizona
P.O. Box 210103
Tucson, Arizona 85721-0103
 
Phone 520-307-2829
Fax 520-621-9444
 
 
-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Richard Urban
Sent: Thursday, June 29, 2006 3:39 PM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] FW: Can a CIS be a DAMS too?

Hi Matt,

I'm curious about where the drive is coming from to have a "one stop  
solution" mean there's one system under it all.   I often feel sorry  
for the folks at Past Perfect when I see comments elsewhere about why  
doesn't it also do accounting, POS,  and your taxes on top of already  
managing museum collections, archives, libraries, and membership.  I  
think it juliennes potatoes too.

Colleges and universities are working to build institutional  
repositories (IR) to capture "grey literature' on campuses, and some  
of these solutions may be adaptable to building digital repositories  
of non-collection materials in a museum, as you suggest - CAD  
drawings, exhibit scripts, PR copy, etc.

The challenge of course, is that sometimes these materials are  
related to objects in a CIS, or images in DAM.   As I suggested to  
Dianne, the question may be, how do we build more open systems that  
allow interaction between different functions.

Cheers,

Richard Urban
rjurban at uiuc.edu

On Jun 27, 2006, at 4:41 PM, Morgan, Matt wrote:

> One problem that museums sometimes face in making this decision is  
> that
> collections systems are object-related, while museums typically  
> have lots of
> digital assets that are not object-specific. Audio tours & podcasts,
> brochures and other print publications, videos, educational materials,
> presentation slides, CAD drawings of exhibition designs, photos of  
> people
> and events, VRs of installations, etc. Where do those assets go, in  
> the
> structure that a collections system provides? If a museum DAMS is  
> going to
> be a one-stop solution, most likely it'll need to handle these things.
>
> Another main issue is the sophistication of the user-level asset
> manipulation and production workflow tools that DAMS often provide.  
> For
> example, most DAMS offer automated production of properly-sized and
> formatted derivative images for your web site, and some have  
> "export to
> powerpoint" or other handy slide-manipulation tools. Many have  
> mechanisms
> for approving and verifying image uses for different purposes,  
> based on
> pre-assigned rights-management rules. Some have e-commerce modules for
> licensing images to outside customers. I'm not familiar with MINT,  
> but these
> are areas in which most collections systems are not really  
> competing right
> now.
>
> These don't look like primary concerns of yours, but I mention them  
> just in
> case!
>
> Good luck,
> Matt
>
> On 6/27/06 4:54 PM, "Nilsen, Dianne" 
> wrote:
>
>>
>>
>>
>>
>>   _
>>
>> From: Nilsen, Dianne
>> Sent: Wednesday, June 21, 2006 9:48 AM
>> To: 'mcn-l at mcn.edu'
>> Subject: FW: Can a CIS be a DAMS too?
>>
>>
>>
>>
>>
>> This message is being resubmitted to the MCN List, now that it is  
>> up and
>> running again.  If you already received it, please forgive the
>> redundancy.  Thanks in advance to any of you who have the time and
>> inclination to share your thoughts. Special thanks to Marla  
>> Misunas and
>> Tim Au Yeung for comments they have sent to me personally.
>>
>>
>>
>>
>>
>>   _
>>
>> From: Nilsen, Dianne
>> Sent: Tuesday, May 23, 2006 12:01 PM
>> To: 'mcn-l at mcn.edu'
>> Subject: Can a CIS be a DAMS too?
>>
>>
>>
>> Dear All,
>>
>>
>>
>> I am seeking collective wisdom from this group to help me with a  
>> unique
>> opportunity here at the Center for Creative Photography.  We've
>> purchased a new collection information system (CIS) and are in the  
>> joint
>> application development stage with our vendor, Minisis.  We selected
>> their product, MINT, because it integrates three distinctly designed
>> modules for management of art collections, archival collections and
>> bibliographic collections.  The director and CEO, Christopher  
>> Burcsik,
>> is willing to create new data element fields so that we can capture
>> technical and preservation metadata relating specifically to digital
>> objects.  I hope to end up with a "hybrid" system that will serve our
>> needs for collection management and digital assets management for our
>> holdings of nearly 80,000 photographs and selected archival material.
>> Hence the question, "Can a CIS be a DAMS too?"
>>
>>
>>
>> If you are so kind to respond to this long message, please note  
>> that we
>> have the descriptive and administrative metadata mapping processes  
>> well
>> underway in preparation for migration.  It is the metadata that  
>> relates
>> specifically to digital objects that I am co

[MCN-L] MCN 2006 - Access to Assets - Preliminary ProgramAvailable

[JanaH]

Remko,

We have a preliminary selection of five workshops for this year's
conference:

Managing Software Selection and Acquisition: From Problem to Solution
>From Digital Capture to Database Presentation 
Podcasting
New Media, New Ethics?
Multimedia and Streaming Technologies

I'm not sure why they haven't been included on the program up to now --
Richard? Anyway, when you register for the conference later this summer
you'll have the option of selecting the workshops you'd like to attend.

Jana Hill
MCN Workshop Chair



-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Jansonius, Remko (Vizcaya)
Sent: Friday, June 30, 2006 3:45 PM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] MCN 2006 - Access to Assets - Preliminary
ProgramAvailable

Will there be any pre- or post-conference workshops in Pasadena? This
will be my first time attending the MCN conference; I don't know if
there have been such workshops at previous conferences.

Thanks,

Remko Jansonius
Vizcaya Museum & Gardens
Miami, FL

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Richard Urban
Sent: Wednesday, June 28, 2006 8:40 PM
To: Museum Computer Network Listserv
Subject: [MCN-L] MCN 2006 - Access to Assets - Preliminary Program
Available

The 34th Annual Museum Computer Network Conference
Access to Assets: Return on Investment
November 8-11, 2006
Pasadena, CA
http://www.mcn.edu/conferences/

At MCN 2006 in Pasadena, we will explore ways we've found to  
demonstrate useful, successful methods for accessing technology;  
we'll share our challenges and triumphs as we network together to  
creatively and effectively improve our bottom lines. We'll discuss  
the many ways we've found to maximize the compelling value of our  
technology collateral, keeping in mind that the bottom line is not  
always financial, sometimes it's intellectual, and sometimes, it's  
just for the greater good.

Visit http://www.mcn.edu/conferences to view the preliminary program  
and find information about how you can join us this fall in Pasadena.
___
You are currently subscribed to mcn-l, the listserv of the Museum
Computer Network (http://www.mcn.edu)

To post to this list, send messages to: mcn-l at mcn.edu

To unsubscribe or change mcn-l delivery options visit:
http://toronto.mediatrope.com/mailman/listinfo/mcn-l
___
You are currently subscribed to mcn-l, the listserv of the Museum
Computer Network (http://www.mcn.edu)

To post to this list, send messages to: mcn-l at mcn.edu

To unsubscribe or change mcn-l delivery options visit:
http://toronto.mediatrope.com/mailman/listinfo/mcn-l

[MCN-L] MCN 2006 - Access to Assets - Preliminary Program Available

[Jansonius, Remko (Vizcaya)]

Will there be any pre- or post-conference workshops in Pasadena? This
will be my first time attending the MCN conference; I don't know if
there have been such workshops at previous conferences.

Thanks,

Remko Jansonius
Vizcaya Museum & Gardens
Miami, FL

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Richard Urban
Sent: Wednesday, June 28, 2006 8:40 PM
To: Museum Computer Network Listserv
Subject: [MCN-L] MCN 2006 - Access to Assets - Preliminary Program
Available

The 34th Annual Museum Computer Network Conference
Access to Assets: Return on Investment
November 8-11, 2006
Pasadena, CA
http://www.mcn.edu/conferences/

At MCN 2006 in Pasadena, we will explore ways we've found to  
demonstrate useful, successful methods for accessing technology;  
we'll share our challenges and triumphs as we network together to  
creatively and effectively improve our bottom lines. We'll discuss  
the many ways we've found to maximize the compelling value of our  
technology collateral, keeping in mind that the bottom line is not  
always financial, sometimes it's intellectual, and sometimes, it's  
just for the greater good.

Visit http://www.mcn.edu/conferences to view the preliminary program  
and find information about how you can join us this fall in Pasadena.
___
You are currently subscribed to mcn-l, the listserv of the Museum
Computer Network (http://www.mcn.edu)

To post to this list, send messages to: mcn-l at mcn.edu

To unsubscribe or change mcn-l delivery options visit:
http://toronto.mediatrope.com/mailman/listinfo/mcn-l

[MCN-L] Follow up on "Can a CIS be a DAMS too"?

[Nilsen, Dianne]

Oh good, thank you Chuck for your interest in continuing this
discussion. Many thanks, as well, to Richard, Matt, Jeff and others for
expressing opinions and sharing knowledge in regard to creating a hybrid
Collection Information System/Digital Assets Management System
(CIS/DAMS). All of your comments are extremely helpful to me as the
Center for Creative Photography is working to determine the full
potential of our new CIS.

While I was waiting for the MCN list to come back online, I took a stab
at creating a draft imaging template for the new system.  As mentioned
in my previous message, we are in the Joint Application Development
stage with our vendor, MINISIS, and this is our chance to improve our
current (very minimal) documentation of the digital objects linked to
the fully catalogued photographs in the collection. After reading NISO
Z39.87 and the PREMIS reference model several times, I found some
overlap and then used the NISO doc to select, to the best of my ability,
the data elements relevant for digital object documentation at CCP. I
grouped them into what might be batched or automatically parsed from the
tiff header to minimize what needs to be manually entered. Please let me
know if you want me to send this draft image data element document or
the imaging workflow (training) document to you, individually.  I tried
to paste them both into this message and it bounced back as too large.

I imagine that if we do end up designing an imaging template as a
customization in our new system, we will be adding a few more fields and
creating more descriptive working names for some fields for the actual
data entry screen.  I understand the technical metadata can be nested
under the digital object name field like a little family in the CIS.
The information can be repeated or otherwise referenced, if appropriate,
to multiple views of an object.
  
In regard to one stop shoppingWe have not seen a Rights and
Reproductions module in any CIS that is robust enough to replace our
current practices, so we will continue to use QuickBooks Pro for
billing, accounting and fiscal reporting in the R&R area.  We do expect
to be to import and export data selectively between the CIS and
QuickBooks, EXCEL, and Word.  We also expect the CIS to generate policy
documents, illustrated reproduction use agreements, letters, loan
agreements, and invoices from other areas that do not generate as much
financial activity and diversity of services as our R&R area does.

Another point to consider in my investigation to create a hybrid
CIS/DAMS is that our digital assets are all stored and backed up
together from the Master TIFF, cropped, optimized TIFF to the derivative
reference JPEGs, on servers, multiple external RAID firewire drives, and
tape.  Rights and Reproductions staff are mapped and have password
protected access to a specific folder on the server where all the
scanned images are stored and available for client delivery. Because
they are stored in directories under the artist name and the image file
names match the accession numbers of the original photographs, they are
fairly easy to retrieve. When a scan does not exist, it is created and
copied to a temporary R&R JOB folder for delivery and then processed and
backed up along with all the other digital assets.  Once we have
migrated from our current database, Center staff will have access to
derivative JPEGS from thumbnails up to PowerPoint quality through the
CIS. The master TIFFS will be referenced, but not linked.

Thanks again to all of you who expressed interest in this topic and for
taking the time to continue to share comments, pro or con. 

Dianne

Dianne Nilsen
Head of Digital Initiatives & Imaging
Center for Creative Photography
University of Arizona
P.O. Box 210103
Tucson, Arizona 85721-0103
 
Phone 520-307-2829
Fax 520-621-9444

dnilsen at ccp.library.arizona.edu
 
 
-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Chuck Patch
Sent: Friday, June 30, 2006 6:37 AM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] FW: Can a CIS be a DAMS too?

On 6/29/06, Richard Urban  wrote:
> I'd be happy to discuss this further off-list (unless there is a hue
> and cry to continue here).
>

Hi Richard,
consider this a hue and cry.

Chuck
___
You are currently subscribed to mcn-l, the listserv of the Museum
Computer Network (http://www.mcn.edu)

To post to this list, send messages to: mcn-l at mcn.edu

To unsubscribe or change mcn-l delivery options visit:
http://toronto.mediatrope.com/mailman/listinfo/mcn-l

[MCN-L] MCN-L Feedback

[Richard Urban]

HI everyone,

Thanks for your ongoing feedback regarding MCN-L, and thanks for your  
patience as we work through some of the unforeseen issues.  Again if  
you are having any difficulties feel free to e-mail me directly at  
rjurban at uiuc.edu.  Here's a few updates:

I've had a few comments from folks trying to unsubscribe. If you are  
having trouble doing so please contact me directly.

We are now filtering "out-of-office" replies to the list, however  
they also are sent directly to senders. If you post you may see those  
replies (Steve, any hints?)

I'm looking into an issue regarding e-mail management of  
subscriptions.  For the moment if you want to change settings via e- 
mail send messages to
mcn-l-request at toronto.mediatrope.net NOT mcn-l-request at mcn.edu.   
Sending a message with "help" in the subject will return a list of  
commands.

Hope our US subscribers have a happy Independence weekend, and to our  
Canadian friends, Happy Canada Day!

Richard Urban
MCN-L List Manager
rjurban at uiuc.edu

[MCN-L] Digitization Fundamentals Workshop

[Richard Urban]

DIGITIZATION FUNDAMENTALS
WORKSHOP REGISTRATION


August 3 & 4, 2006

The Illinois Digitization Institute will be offering cultural  
heritage institutions a two-day workshop on digital
imaging at the Illinois State Library in Springfield, Illinois on  
August 3 - 4, 2006. This workshop will
include a mixture of classroom training and hands-on work covering  
the basics of digitization, including project
planning, equipment selection, what digital images are, metadata, and  
more. The hands-on activities will ensure
that participants are familiar with digitization concepts such as bit  
depth, resolution, and metadata creation. We
will also do hands-on image capture using scanners and digital  
cameras, learn more about how to use optical
character recognition software, and create metadata using CONTENTdm,  
a digital asset management system.
Participants are encouraged to bring a few items from their own  
collections to use.

The following topics will be addressed:

? Digital image basics
? How to plan successful and sustainable projects
? Professional standards for digital images
? Equipment choices
? Using scanners and digital cameras to capture your images (hands-on)
? The basics of using Adobe Photoshop Elements (hands-on)
? Metadata schemes and creating metadata in CONTENTdm (hands-on)
? Creating searchable text from scanned images using Optical  
Character Recognition (hands-on)
The registration fee: $95.00 per person, plus travel expenses and  
lunch on your own both days

Space for the workshop is limited and will be available on a first- 
come, first-served basis, so please register as
soon as possible! No refund of fees will be given after Wednesday,  
August 2, 2006.

If you cannot attend this workshop, you may be interested in other  
workshops and courses offered by the IDI.
Please check the IDI website at http://images.library.uiuc.edu/ 
projects/IDI for more information on future
workshops and other digitization training options.

To register, please fill out the second portion of this form and  
return it with a check made payable to the
University of Illinois (credit cards can also be accepted. Please see  
the registration form for more information).
THE REGISTRATION DEADLINE IS FRIDAY, JULY 21, 2006.

Registration forms and checks should be mailed to: Illinois Heritage  
Association
  602 ? E. Green St.
  Champaign, IL 61820

Confirmation, driving directions, and more information will be sent  
upon receipt of your registration form and
payment in full. For further information about this or other workshop  
opportunities, please contact:

Patricia L. Miller, Executive Director
Illinois Heritage Association
Phone: (217) 359-5600 / Fax: 877-271-5871
E-mail: plmxiha at prairienet.org

[MCN-L] FW: Can a CIS be a DAMS too?

[Nilsen, Dianne]

Oh good, thank you Chuck for your interest and many thanks also to
Richard, Matt, Jeff and others for expressing opinions and sharing
knowledge in regard to the pros and cons of creating a hybrid Collection
Information System/Digital Assets Management System (CIS/DAMS). All of
your comments are extremely helpful as the Center for Creative
Photography is working to determine the full potential of our new CIS.

 

While I was waiting for the MCN list to come back online, I took a stab
at creating a draft imaging template for the Center's new CIS.  As
mentioned in my previous message, since we are in the Joint Application
Development stage with our vendor, MINISIS, this is our chance to
improve our current (very minimal) documentation of the digital objects
linked to the fully catalogued photographs in the collection. After
reading NISO Z39.87 and the PREMIS reference model several times, I
found some overlap and then chose the NISO doc to identify, to the best
of my ability, the data elements relevant for digital object
documentation at CCP.  I imagine that if we do implement a version of
this template as a customization in our new CIS, we may be creating more
descriptive working names for some fields for the actual data entry
screen.  (Also note the technical metadata will be nested under the
digital object name field like a little family in the CIS.  The
information can be repeated or otherwise linked if appropriate to
multiple views of an object.)

 

In regard to one stop shoppingWe have not seen a Rights and
Reproductions module in any CIS that is robust enough to replace our
current practices, so we will continue to use QuickBooks Pro for
billing, accounting and fiscal reporting in the R&R area.  We do expect
to be to import and export data selectively between the CIS and
QuickBooks, EXCEL, and Word.  We also expect the CIS to generate policy
documents, illustrated reproduction use agreements, letters, loan
agreements, and invoices from other areas that do not generate as much
financial activity and diversity of services as our R&R area does.

 

Another point to consider in my exploration of a hybrid CIS/DAMS is that
our digital assets are all stored and backed up together from the Master
TIFF, cropped, optimized TIFF to the derivative reference JPEGs, on
servers, multiple external RAID firewire drives, and tape.  Rights and
Reproductions staff has password protected access to a particular folder
on the server where all the scanned images are stored and available for
client delivery. Because they are stored in directories under the artist
name and the image file names match the accession numbers of the
original photographs, they are fairly easy to retrieve. When a scan does
not exist, it is created and copied to a temporary R&R JOB folder for
delivery and then processed and backed up along with all the other
digital assets.  Once we have migrated from our current database, Center
staff will have access to derivative JPEGS from thumbnails up to
PowerPoint quality through the CIS where they are linked. 

 

My draft of a potential Digital Object Data Element template is pasted
directly below this message. The scanning workflow attachment missing
from my first message is pasted below that. 

 

Thanks so much to all of you who expressed interest in this topic and
for taking the time to share comments, pro or con. 

 

Dianne

 

Dianne Nilsen

Head of Digital Initiatives & Imaging

Center for Creative Photography

University of Arizona

P.O. Box 210103

Tucson, Arizona 85721-0103

 

Phone 520-307-2829

Fax 520-621-9444

 

dnilsen at ccp.library.arizona.edu

 

Imaging Data Elements (ROUGH WORKING DRAFT for CIS TEMPLATE)

 

Jpeg link-public 

Path and file name for jpeg (lower resolution) image file relating to
this object, and having permission for public use (x number of image
links)

 

Jpeg link-restricted 

Path and file name for jpeg (lower resolution) image file relating to
this object, not having permission for public use (e.g., Internet); for
in-house reference use (x number of image links)

 

Image scan date  

 

The following data elements are based on NISO Z39.87 May be manually
batched by hand, automatically extruded from Tiff header, or designated
as default information in the fields. (TO BE DETERMINED depending on
capability of scanning device)

 

Technical Metadata - Batched Entry into CIS

 

7.1 Source Type

7.2 SourceID

7.3 ImageProducer

7.4 Host Computer

7.4.1 OS (Operating System)

7.4.1 OSVersion (Operating System Version) 

7.6.1 Scanning SystemHardware

7.6.1.1 ScannerManufacturer

7.6.1.2 ScannerModelName

7.6.1.2.2 ScannerModelNumber

7.6.1.2.3 ScannerModelSerialNo

7.6.2.1 ScanningSoftware

7.6.2.2 ScanningSoftwareVersionno

 

Technical Metadata - Automatic Capture  (Harvesting file header metadata
where possible for informational purposes - not used to decode the image
data stored in the associated file - see NISO 2.3.3 Metadata
assumptions)

 

6.1.1 MIMETYPE

6.

[MCN-L] MCN Membership

[Green, Nahoko]

Sorry, I did not mean to send my reply to entire list.
Nahoko

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Green, Nahoko
Sent: Friday, June 30, 2006 11:56 AM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] MCN Membership

My membership will be covered by Chicago History Museum (former Chicago
Historical Society), non-profit membership.
Thanks.
Nahoko

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Real, Will
Sent: Thursday, June 29, 2006 11:41 PM
To: mcn-l at mcn.edu
Subject: [MCN-L] MCN Membership

Hi everyone,
 
Only days left!
 
Please don't forget to renew your MCN membership, if you haven't
already. It's easy to join online at http://www.mcn.edu/join/index.asp.
 
If you are not already a member, now would be a good time to join.
 
WHY JOIN MCN?



*   Network with information professionals from around the world at
the MCN Annual Conference and throughout the year. 

*   Benefit from the expertise of MCN colleagues on your next
technology project. 

*   Share a project or paper with an interested audience at the
Annual Conference or on the MCN Website. 

*   Access the Membership Directory in the Members-Only section of
the MCN website. 

*   Support the quest for excellence in museum technology.

*   Exchange ideas an information on MCN's list serv.

Go to http://www.mcn.edu/join/index.asp to join right away.
 
Thanks in advance,
 
Will Real
MCN Membership Chair
 
William Real 
Director of Technology Initiatives 
Carnegie Museum of Art 
4400 Forbes Ave 
Pittsburgh, PA 15213 
412.622.3267 
412.622.3112 (fax) 
___
You are currently subscribed to mcn-l, the listserv of the Museum
Computer Network (http://www.mcn.edu)

To post to this list, send messages to: mcn-l at mcn.edu

To unsubscribe or change mcn-l delivery options visit:
http://toronto.mediatrope.com/mailman/listinfo/mcn-l
___
You are currently subscribed to mcn-l, the listserv of the Museum
Computer Network (http://www.mcn.edu)

To post to this list, send messages to: mcn-l at mcn.edu

To unsubscribe or change mcn-l delivery options visit:
http://toronto.mediatrope.com/mailman/listinfo/mcn-l

[MCN-L] MCN Membership

[Green, Nahoko]

My membership will be covered by Chicago History Museum (former Chicago
Historical Society), non-profit membership.
Thanks.
Nahoko

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Real, Will
Sent: Thursday, June 29, 2006 11:41 PM
To: mcn-l at mcn.edu
Subject: [MCN-L] MCN Membership

Hi everyone,
 
Only days left!
 
Please don't forget to renew your MCN membership, if you haven't
already. It's easy to join online at http://www.mcn.edu/join/index.asp.
 
If you are not already a member, now would be a good time to join.
 
WHY JOIN MCN?



*   Network with information professionals from around the world at
the MCN Annual Conference and throughout the year. 

*   Benefit from the expertise of MCN colleagues on your next
technology project. 

*   Share a project or paper with an interested audience at the
Annual Conference or on the MCN Website. 

*   Access the Membership Directory in the Members-Only section of
the MCN website. 

*   Support the quest for excellence in museum technology.

*   Exchange ideas an information on MCN's list serv.

Go to http://www.mcn.edu/join/index.asp to join right away.
 
Thanks in advance,
 
Will Real
MCN Membership Chair
 
William Real 
Director of Technology Initiatives 
Carnegie Museum of Art 
4400 Forbes Ave 
Pittsburgh, PA 15213 
412.622.3267 
412.622.3112 (fax) 
___
You are currently subscribed to mcn-l, the listserv of the Museum
Computer Network (http://www.mcn.edu)

To post to this list, send messages to: mcn-l at mcn.edu

To unsubscribe or change mcn-l delivery options visit:
http://toronto.mediatrope.com/mailman/listinfo/mcn-l

[MCN-L] FW: Can a CIS be a DAMS too?

[Cathryn Goodwin]

I second the hue and cry 

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Chuck Patch
Sent: Friday, June 30, 2006 9:37 AM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] FW: Can a CIS be a DAMS too?

On 6/29/06, Richard Urban  wrote:
> I'd be happy to discuss this further off-list (unless there is a hue 
> and cry to continue here).
>

Hi Richard,
consider this a hue and cry.

Chuck
___
You are currently subscribed to mcn-l, the listserv of the Museum Computer
Network (http://www.mcn.edu)

To post to this list, send messages to: mcn-l at mcn.edu

To unsubscribe or change mcn-l delivery options visit:
http://toronto.mediatrope.com/mailman/listinfo/mcn-l

[MCN-L] FW: Can a CIS be a DAMS too?

[Jeff Evans]

Yes - I like reading these too.  Also if Dianne sends out her  
"training document," may I have a copy please?

Have a nice holiday.

JEFF


Jeffrey Evans
Digital Imaging Specialist
Princeton University Art Museum
609.258.8579
jfevans at princeton.edu


On Jun 30, 2006, at 9:36 AM, Chuck Patch wrote:

> On 6/29/06, Richard Urban  wrote:
>> I'd be happy to discuss this further off-list (unless there is a hue
>> and cry to continue here).
>>
>
> Hi Richard,
> consider this a hue and cry.
>
> Chuck
> ___
> You are currently subscribed to mcn-l, the listserv of the Museum  
> Computer Network (http://www.mcn.edu)
>
> To post to this list, send messages to: mcn-l at mcn.edu
>
> To unsubscribe or change mcn-l delivery options visit:
> http://toronto.mediatrope.com/mailman/listinfo/mcn-l

[MCN-L] Password authentication

[Steve Hanson]

Christine Droll wrote:
> I apologize for sending this message to the entire listserv, but I have
> been trying to change my delivery option to digest.  I have logged in
> using the password that I was given by MCN in February 2006, but it
> refuses entry to me.  Any tips on how to make this work?
>
>  
>   

Go to the link at the bottom of the email messages -

http://toronto.mediatrope.com/mailman/listinfo/mcn-l


Put in your email address in the field at the very bottom of the page (

To unsubscribe from mcn-l, get a password reminder, or change your
subscription options enter your subscription email address:)
This will take you to another page where one of the choices is to click
on the button to send yourself a password reminder

This will send you your current password.

You can then use that password to do anything else with the mailing list
that you want

(says Steve, who also runs Mailman mailing lists and is very accustomed
to being asked that question).


> Christine Droll
>
> Collections Database Administrator
>
> The Nelson-Atkins Museum of Art
>
> 4525 Oak Street
>
> Kansas City, MO  64111-1873
>
>  
>
> ___
> You are currently subscribed to mcn-l, the listserv of the Museum Computer 
> Network (http://www.mcn.edu)
>
> To post to this list, send messages to: mcn-l at mcn.edu
>
> To unsubscribe or change mcn-l delivery options visit:
> http://toronto.mediatrope.com/mailman/listinfo/mcn-l
>   


-- 
Steve Hanson
Principal Consultant
Cruiskeen Consulting LLC - http://www.cruiskeenconsulting.com

[MCN-L] IP SIG: Microsoft and Creative Commons - good news for a change

[amalyah keshet]

No, this is not from "The Onion,"  it's for real.  Do a double-take, and read:

"Software giant Microsoft said it will offer a free tool for Office 
users to embed Creative Commons copyright options in Word, Excel and 
PowerPoint documents.
The unsupported tool permits content to be licensed from within the 
Office suite of applications.
Created in 2001 by Stanford Law School professor Lawrence Lessig, 
Creative Commons offers licenses enabling artists to retain a 
copyright but restrict distribution, such as whether a work can be 
used commercially or 
modified." 
http://www.nytimes.com/2006/06/26/arts/26crea.html?_r=1&oref=slogin
 


See also:

>http://www.internetnews.com/ent-news/article.php/3615131
>
>http://www.opendemocracy.net/arts-commons/tales_3668.jsp



And:

>"In a world where copyright often runs amok like a hyperactive 
>eight-year-old who has just ingested a giant bag of M&Ms, Creative 
>Commons reclines coolly on a beach chair, sipping a lemonade. The 
>licensing tool gives copyright holders a high degree of flexibility 
>over how their works are used and licensed once they are released."
>http://arstechnica.com/news.ars/post/20060621-7099.html


And now for something totally different:

>http://www.theregister.co.uk/2006/06/22/microsoft_creative_commons/




Amalyah Keshet
Head of Image Resources & Copyright Management
The Israel Museum, Jerusalem
Tel +972-2-670-8874
Fax +972-2-670-8064  

[MCN-L] Password authentication

[Christine Droll]

I apologize for sending this message to the entire listserv, but I have
been trying to change my delivery option to digest.  I have logged in
using the password that I was given by MCN in February 2006, but it
refuses entry to me.  Any tips on how to make this work?

 

Christine Droll

Collections Database Administrator

The Nelson-Atkins Museum of Art

4525 Oak Street

Kansas City, MO  64111-1873

 

[MCN-L] FW: Can a CIS be a DAMS too?

[Vreeswijk, Jessica RBCM:EX]

I am currently leading a project to implement a CIS here at the Royal BC
Museum and this topic is extremely relevant and interesting to us.  I
would appreciate hearing your thoughts even if it is off-line! 


Jessica Vreeswijk
IT Project Manager, Royal BC Museum
(250) 356-0693
jvreeswijk at royalbcmuseum.bc.ca

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Chuck Patch
Sent: Friday, June 30, 2006 6:37 AM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] FW: Can a CIS be a DAMS too?

On 6/29/06, Richard Urban  wrote:
> I'd be happy to discuss this further off-list (unless there is a hue 
> and cry to continue here).
>

Hi Richard,
consider this a hue and cry.

Chuck
___
You are currently subscribed to mcn-l, the listserv of the Museum
Computer Network (http://www.mcn.edu)

To post to this list, send messages to: mcn-l at mcn.edu

To unsubscribe or change mcn-l delivery options visit:
http://toronto.mediatrope.com/mailman/listinfo/mcn-l

[MCN-L] FW: Can a CIS be a DAMS too?

[Chuck Patch]

On 6/29/06, Richard Urban  wrote:
> I'd be happy to discuss this further off-list (unless there is a hue
> and cry to continue here).
>

Hi Richard,
consider this a hue and cry.

Chuck

[MCN-L] MCN Membership

[Real, Will]

Hi everyone,
 
Only days left!
 
Please don't forget to renew your MCN membership, if you haven't already. It's 
easy to join online at http://www.mcn.edu/join/index.asp.
 
If you are not already a member, now would be a good time to join.
 
WHY JOIN MCN?



*   Network with information professionals from around the world at the MCN 
Annual Conference and throughout the year. 

*   Benefit from the expertise of MCN colleagues on your next technology 
project. 

*   Share a project or paper with an interested audience at the Annual 
Conference or on the MCN Website. 

*   Access the Membership Directory in the Members-Only section of the MCN 
website. 

*   Support the quest for excellence in museum technology.

*   Exchange ideas an information on MCN's list serv.

Go to http://www.mcn.edu/join/index.asp to join right away.
 
Thanks in advance,
 
Will Real
MCN Membership Chair
 
William Real 
Director of Technology Initiatives 
Carnegie Museum of Art 
4400 Forbes Ave 
Pittsburgh, PA 15213 
412.622.3267 
412.622.3112 (fax)