[MCN-L] Managing retention of digital projects
I'd like to put in a 'me too' for this one. I know we can archive most things in the Narratives module in our EMu system, with attached multimedia files, but I know there are other possibilities for knowledge capture and content management. Keen to hear. Barbara Palmer Barbara Palmer Registrar, Collection Information, Registration Powerhouse Museum 500 Harris Street, Ultimo, Sydney, NSW 2007 Australia T +61 2 92170453 W http://www.powerhousemuseum.com This email plus any attachments to it are confidential and may be privileged. Any unauthorised use is strictly prohibited. If you receive this email in error, please delete it and any attachments. -Original Message- From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of Perian Sent: Monday, 15 July 2013 3:51 AM To: Museum Computer Network Listserv Subject: [MCN-L] Managing retention of digital projects Something I've been trying to wrap my head around lately is what happens with all of the mobile tours, old exhibition websites, PSD and InDesign projects, Final Cut Project files, gallery kiosk displays, touchtable, etc. once we're done with them. It seems to me that we're the one industry, with the exception, perhaps, of theme parks and space programs, that has such a wide variety of outputs and use so many different technologies. So how do you all manage this stuff? Images, audio, video, and documents are easy, but everything else seems a lot harder. Is there software out there that allows you to keep track of all of it? Does it just get linked into a project management software, with the hope we'll be able to open it in 5 years? I know we can link them into our DAMS, and maybe that's the best solution, but I'm wondering if there are other dedicated types of software that can help us manage these many different filetypes, and maybe allow us to link in emulators. Any ideas or experiences of your own workflows would be greatly appreciated. Thanks, ~Perian ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://mcn.edu/mailman/listinfo/mcn-l The MCN-L archives can be found at: http://toronto.mediatrope.com/pipermail/mcn-l/
[MCN-L] Managing retention of digital projects
There has been a fair amount of discussion of electronic records management in the museum archives world in recent years. Below are a few reports on initial projects. MFAH is in the implementation phase at this point, I believe, and has identified a software package that they believe will work. Here at Brooklyn, we've taken some simple, common sense steps -- setting up a dedicated Archives drive on the network, circulating file management guidelines, and establishing a procedure for submitting electronic records to the Archives. (Both the MFAH and BM projects were supported by NHPRC grants.) The ERM projects generally take a broader view than just exhibition-related media, but those types of materials are certainly included. As a former archivist and now digital collections manager, I can see the potential of a solution the incorporates initial management in a DAM or content management system with eventual migration to a parallel archival system. This could be useful for candid photography as well -- at some point it goes from active to archives. (Cleveland, MFA Houston -- p. 12) http://www.archivists.org/saagroups/museum/newsletter/current/pdfs/MAS_newsletter_Winter_2013.pdf (Brooklyn Museum -- p.1) http://www.archivists.org/saagroups/museum/newsletter/current/pdfs/MAS_newsletter_Summer_2012.pdf (VMFA -- p.1) http://www.archivists.org/saagroups/museum/newsletter/current/pdfs/MAS_newsletter_2010_winter.pdf Deborah Wythe Brooklyn Museumdeborahwythe at hotmail.com From: BarbaraP at PHM.GOV.AU To: mcn-l at mcn.edu Date: Sun, 14 Jul 2013 23:42:19 + Subject: Re: [MCN-L] Managing retention of digital projects I'd like to put in a 'me too' for this one. I know we can archive most things in the Narratives module in our EMu system, with attached multimedia files, but I know there are other possibilities for knowledge capture and content management. Keen to hear. Barbara Palmer Barbara Palmer Registrar, Collection Information, Registration Powerhouse Museum 500 Harris Street, Ultimo, Sydney, NSW 2007 Australia T +61 2 92170453 W http://www.powerhousemuseum.com This email plus any attachments to it are confidential and may be privileged. Any unauthorised use is strictly prohibited. If you receive this email in error, please delete it and any attachments. -Original Message- From: mcn-l-bounces at mcn.edu [mailto:mcn-l-bounces at mcn.edu] On Behalf Of Perian Sent: Monday, 15 July 2013 3:51 AM To: Museum Computer Network Listserv Subject: [MCN-L] Managing retention of digital projects Something I've been trying to wrap my head around lately is what happens with all of the mobile tours, old exhibition websites, PSD and InDesign projects, Final Cut Project files, gallery kiosk displays, touchtable, etc. once we're done with them. It seems to me that we're the one industry, with the exception, perhaps, of theme parks and space programs, that has such a wide variety of outputs and use so many different technologies. So how do you all manage this stuff? Images, audio, video, and documents are easy, but everything else seems a lot harder. Is there software out there that allows you to keep track of all of it? Does it just get linked into a project management software, with the hope we'll be able to open it in 5 years? I know we can link them into our DAMS, and maybe that's the best solution, but I'm wondering if there are other dedicated types of software that can help us manage these many different filetypes, and maybe allow us to link in emulators. Any ideas or experiences of your own workflows would be greatly appreciated. Thanks, ~Perian ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://mcn.edu/mailman/listinfo/mcn-l The MCN-L archives can be found at: http://toronto.mediatrope.com/pipermail/mcn-l/ ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://mcn.edu/mailman/listinfo/mcn-l The MCN-L archives can be found at: http://toronto.mediatrope.com/pipermail/mcn-l/
[MCN-L] Managing retention of digital projects
Perian, One place you might look to record exhibition related material is ExhibitFiles.org - http://www.exhibitfiles.org/ ExhibitFiles was created with support from the National Science Foundation by the Association of Science-Technology Centers. The site was created to preserve and share exhibition experiences and materials that are often unrecorded, temporary, and hard to locate. Museum exhibitions change, so does staff, and knowledge is often lost. We think it's important to build on what others have done and learned and to open our work to comment and review. Wendy __ Wendy Hancock Association of Science-Technology Centers (ASTC) Manager, Professional Development and Exhibition Services Phone: (202) 783-7200 x117 Fax: (202) 783-7207 www.astc.orghttp://www.astc.org www.exhibitfiles.orghttp://www.exhibitfiles.org Message: 1 Date: Sun, 14 Jul 2013 10:51:16 -0700 From: Perian perian at emphatic.orgmailto:per...@emphatic.org To: Museum Computer Network Listserv mcn-l at mcn.edumailto:mcn-l at mcn.edu Subject: [MCN-L] Managing retention of digital projects Message-ID: 51E2E514.5080401 at emphatic.orgmailto:51E2E514.5080401 at emphatic.org Content-Type: text/plain; charset=ISO-8859-1; format=flowed Something I've been trying to wrap my head around lately is what happens with all of the mobile tours, old exhibition websites, PSD and InDesign projects, Final Cut Project files, gallery kiosk displays, touchtable, etc. once we're done with them. It seems to me that we're the one industry, with the exception, perhaps, of theme parks and space programs, that has such a wide variety of outputs and use so many different technologies. So how do you all manage this stuff? Images, audio, video, and documents are easy, but everything else seems a lot harder. Is there software out there that allows you to keep track of all of it? Does it just get linked into a project management software, with the hope we'll be able to open it in 5 years? I know we can link them into our DAMS, and maybe that's the best solution, but I'm wondering if there are other dedicated types of software that can help us manage these many different filetypes, and maybe allow us to link in emulators. Any ideas or experiences of your own workflows would be greatly appreciated. Thanks, ~Perian
[MCN-L] Managing retention of digital projects
Git is a great tool for tracking software code, and versions of various projects. It's critical to keeping various versions of our media resources as we move forward. However, git doesn't handle large files like video, graphics, and binary code very well. So I've been doing some initial experiments with git-annex as an add-on to this tool: http://git-annex.branchable.com/ Git is a technical tool, that takes some learning to use, but it's very flexible and broadly used across many environment unlike some other solutions we've looked at. Git obviously doesn't cover all the ground of a full DAM system, but it's meeting many of our needs as we move forward with new media interactives. bk bryan kennedy director, exhibit media science museum of minnesota bkennedy at smm.org 651.221.2522 On Sun, Jul 14, 2013 at 12:51 PM, Perian perian at emphatic.org wrote: Something I've been trying to wrap my head around lately is what happens with all of the mobile tours, old exhibition websites, PSD and InDesign projects, Final Cut Project files, gallery kiosk displays, touchtable, etc. once we're done with them. It seems to me that we're the one industry, with the exception, perhaps, of theme parks and space programs, that has such a wide variety of outputs and use so many different technologies. So how do you all manage this stuff? Images, audio, video, and documents are easy, but everything else seems a lot harder. Is there software out there that allows you to keep track of all of it? Does it just get linked into a project management software, with the hope we'll be able to open it in 5 years? I know we can link them into our DAMS, and maybe that's the best solution, but I'm wondering if there are other dedicated types of software that can help us manage these many different filetypes, and maybe allow us to link in emulators. Any ideas or experiences of your own workflows would be greatly appreciated. Thanks, ~Perian __**_ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://mcn.edu/mailman/**listinfo/mcn-lhttp://mcn.edu/mailman/listinfo/mcn-l The MCN-L archives can be found at: http://toronto.mediatrope.com/**pipermail/mcn-l/http://toronto.mediatrope.com/pipermail/mcn-l/
[MCN-L] Managing retention of digital projects
Something I've been trying to wrap my head around lately is what happens with all of the mobile tours, old exhibition websites, PSD and InDesign projects, Final Cut Project files, gallery kiosk displays, touchtable, etc. once we're done with them. It seems to me that we're the one industry, with the exception, perhaps, of theme parks and space programs, that has such a wide variety of outputs and use so many different technologies. So how do you all manage this stuff? Images, audio, video, and documents are easy, but everything else seems a lot harder. Is there software out there that allows you to keep track of all of it? Does it just get linked into a project management software, with the hope we'll be able to open it in 5 years? I know we can link them into our DAMS, and maybe that's the best solution, but I'm wondering if there are other dedicated types of software that can help us manage these many different filetypes, and maybe allow us to link in emulators. Any ideas or experiences of your own workflows would be greatly appreciated. Thanks, ~Perian
