Re: [OPEN-ILS-GENERAL] Ordering bibliographic & item records from vendors

[Andrea Buntz Neiman]

Hi Glen,

We go through Baker & Taylor's Customized Library Service -- their 
catalogers are issued (limited) logins to our Evergreen system and they 
catalog directly in Evergreen according to our established cataloging 
policies.


Since most of what B does for us is copy-cataloging, I do imagine that 
they use Vandelay to load the MARC records in batch. They then add 
volumes (call #s) and item records according to the practices we've 
established with them.  We receive the items completely shelf-ready & 
they just need a check-in at circ to be on their way.


They do obviously charge us for this service, but because we're pretty 
small we find that it's well worth it to us to free up the staff time.  
They do a decent job and are great about issuing credits on the rare 
occasion they make a processing error.


Note that we do not use Acquisitions, but my understanding is that this 
CLS service can be done as part of an EDI/Acquisitions process.


Let me know if you have any questions!

ABN


Andrea Buntz Neiman, MLS
Public Services Librarian
Kent County Public Library
408 High Street
Chestertown, MD 21620
410.778.3636 x2115
www.kentcountylibrary.org

On 7/12/2016 4:35 PM, Glen Modell wrote:

Hello, this is Glen at the Ann Arbor District Library in Michigan.  We are not on 
Evergreen but are exploring it.  I would appreciate advice from anyone who is 
purchasing new bibliographic / item record combinations from vendors such as Baker 
& Taylor.  Two questions please:

First, are you going through Vandelay, or using another method?

Second, how are you handling the call number records?  Is the vendor 
contributing those as well?

Thanks.  --  Glen.

*
Glen Modell
Library Automation Specialist
Ann Arbor District Library
734-327-8322
mode...@aadl.org

Re: [OPEN-ILS-GENERAL] Ordering bibliographic & item records from vendors

[Donald Butterworth]

Hi Glen,

We don't order our bib & item records from a vendor. Instead we use JTacq
freeware . First we use it to identify
the cheapest source to purchase a title from. We then use it to batch pull
permanent bib records from OCLC. JTacq is also used to generate and apply a
963 field(s) on each bib record. Our 963 tag contains subfields for all
item record data, including the call number. So if there is a call number
on the bib record, it will be duplicated in the 963 field.

Evergreen first requires the definition of a 9xx field so that it knows
what data to apply to what item record field. You must then define the 9xx
field for every single vendor that you purchase from.

Essentially the bib/item records JTacq supplies are identical to the ones
you purchase from a vendor, only way cheaper. The Evergreen import process
for JTacq supplied records and vendor supplied record are identical. We use
Vandelay for everything we purchase.

We routinely use these permanent bibs to populate a PO as part of the
import process. That means that when the title arrives in the library, it
is a very quick process to receive the item, make labels and send it out
the door to circulation.

Feel free to contact me, off list, if you want more specifics.

Don

Full Disclosure: I have given input to Jim Taylor for almost 2 decades as
he has developed JTacq. It is very robust, mature software. We couldn't
survive without it.


On Tue, Jul 12, 2016 at 4:35 PM, Glen Modell  wrote:

> Hello, this is Glen at the Ann Arbor District Library in Michigan.  We are
> not on Evergreen but are exploring it.  I would appreciate advice from
> anyone who is purchasing new bibliographic / item record combinations from
> vendors such as Baker & Taylor.  Two questions please:
>
> First, are you going through Vandelay, or using another method?
>
> Second, how are you handling the call number records?  Is the vendor
> contributing those as well?
>
> Thanks.  --  Glen.
>
> *
> Glen Modell
> Library Automation Specialist
> Ann Arbor District Library
> 734-327-8322
> mode...@aadl.org
>
>
>


-- 
Don Butterworth
Collection Management Librarian /
Faculty Associate
B.L. Fisher Library
Asbury Theological Seminary
don.butterwo...@asburyseminary.edu
(859) 858-2227

[OPEN-ILS-GENERAL] Ordering bibliographic & item records from vendors

[Glen Modell]

Hello, this is Glen at the Ann Arbor District Library in Michigan.  We are not 
on Evergreen but are exploring it.  I would appreciate advice from anyone who 
is purchasing new bibliographic / item record combinations from vendors such as 
Baker & Taylor.  Two questions please:

First, are you going through Vandelay, or using another method?

Second, how are you handling the call number records?  Is the vendor 
contributing those as well?

Thanks.  --  Glen.

*
Glen Modell
Library Automation Specialist
Ann Arbor District Library
734-327-8322
mode...@aadl.org