Re: [OPEN-ILS-GENERAL] Searchable Copy Notes

[scott.tho...@sparkpa.org]

I agree with everything you say. I was proposing having the Copy Notes search 
interface in the staff client only. It would be separate from Search Catalog. 
If we do make it available to the public and integrate it with the Search 
Catalog interface, how would we present it so that patrons understand what it 
is and what it does? I can see why it would important for patrons to be able to 
search copy notes themselves, but it is a hard concept to get across.

Scott



From: Open-ils-general 
[mailto:open-ils-general-boun...@list.georgialibraries.org] On Behalf Of Elaine 
Hardy
Sent: Thursday, May 19, 2016 4:44 PM
To: Evergreen Discussion Group <open-ils-general@list.georgialibraries.org>
Subject: Re: [OPEN-ILS-GENERAL] Searchable Copy Notes

Clarifies; but, I'm still not convinced it would be a viable solution. 
Especially for a library with 1000s of donations from 100s if not 1000s of 
donors. Or for those where one donor, such as a local business, might donate 
money for hundreds of items every year.

The inefficiency and insular nature of copy notes comes up ever so often. 
Consortia like the way public notes display in the catalog so they are tied to 
the specific copy rather than a record; but, we don't like most else associated 
with them, including the lack of searchability by patrons and staff. We also 
don't like that there aren't copy note templates for recurring notes, no 
ability to add the same note to multiple copies at one time (especially at the 
time attributes are being edited at copy creation rather than singly after 
creation) and the clunky nature of having to dig down to see nonpublic notes.  
While I would prefer to see those issues solved first, I understand that it is 
probably easier to get support for development for some kind of search 
functionality for patrons.



J. Elaine Hardy
PINES & Collaborative Projects Manager
Georgia Public Library Service/PINES
1800 Century Place, Ste. 150
Atlanta, GA 30045
404.235.7128 Office
404.548.4241 Cell
404.235.7201 FAX

On Thu, May 19, 2016 at 3:54 PM, Mike Rylander 
<mrylan...@gmail.com<mailto:mrylan...@gmail.com>> wrote:
Elaine,

Sorry, I should have mentioned that all of what I said still requires 
development, and adding display of specific types of buckets would be a trivial 
component of that work.

The fact that public copy notes can display in the OPAC today doesn't really 
mean that making their content searchable would be simpler that what I've 
suggested.  In terms of effort and cost (both direct development and 
maintenance of the code, and I believe for cataloger efficiency benefits), 
folding copy notes into search is much more costly than displaying specific 
copy buckets that a copy belongs to.

Does that help clarify?



--
Mike Rylander
 | President
 | Equinox Software, Inc. / Open Your Library
 | phone:  1-877-OPEN-ILS (673-6457)
 | email:  mi...@esilibrary.com<mailto:mi...@esilibrary.com>
 | web:  http://www.esilibrary.com

On Thu, May 19, 2016 at 2:37 PM, Elaine Hardy 
<eha...@georgialibraries.org<mailto:eha...@georgialibraries.org>> wrote:
The main problem I see with the copy bucket approach is that it removes the 
direct acknowledgement of the gift  a public copy note gives by being displayed 
in the OPAC, which is desired by many donors.  They want everyone to see that 
they donated the book both in the book itself and in the OPAC, as well as being 
able to search the catalog for their donations. Removing that direct link and 
using just a copy bucket would mean that the item retrieved by itself would not 
indicate the gift in the OPAC.

Like PaILS, PINES also does not allow information of a local nature to be input 
into the bibliographic record, so copy notes are used to indicate gifts. There 
are many changes we would like to see to notes, the ability for patrons and 
staff to search them is one. Our libraries do often get donors wanting to see 
the books they donated in the catalog as well as the physical item on the shelf.

Elaine



J. Elaine Hardy
PINES & Collaborative Projects Manager
Georgia Public Library Service/PINES
1800 Century Place, Ste. 150
Atlanta, GA 30045
404.235.7128 Office
404.548.4241 Cell
404.235.7201 FAX

On Thu, May 19, 2016 at 1:59 PM, Mike Rylander 
<mrylan...@gmail.com<mailto:mrylan...@gmail.com>> wrote:
Scott,

Since your main use case is about applying the same message to many specific 
copies, like a "digital book plate", it might be interesting to consider using 
copy buckets with a new type of, say, "donation", instead.  Each bucket of that 
type would get its own name and description fields, analogous to the title and 
value fields on copy notes.  Here are some benefits I see:

 * By only having the one bucket for a given donation, regardless of the number 
of items, we avoid human error on the note entry.
 * Also, searching the name and description strings becomes very "cheap" 
compared to copy no

Re: [OPEN-ILS-GENERAL] Searchable Copy Notes

[Elaine Hardy]

Clarifies; but, I'm still not convinced it would be a viable solution.
Especially for a library with 1000s of donations from 100s if not 1000s of
donors. Or for those where one donor, such as a local business, might
donate money for hundreds of items every year.

The inefficiency and insular nature of copy notes comes up ever so often.
Consortia like the way public notes display in the catalog so they are tied
to the specific copy rather than a record; but, we don't like most else
associated with them, including the lack of searchability by patrons and
staff. We also don't like that there aren't copy note templates for
recurring notes, no ability to add the same note to multiple copies at one
time (especially at the time attributes are being edited at copy creation
rather than singly after creation) and the clunky nature of having to dig
down to see nonpublic notes.  While I would prefer to see those issues
solved first, I understand that it is probably easier to get support for
development for some kind of search functionality for patrons.



J. Elaine Hardy
PINES & Collaborative Projects Manager
Georgia Public Library Service/PINES
1800 Century Place, Ste. 150
Atlanta, GA 30045

404.235.7128 Office
404.548.4241 Cell
404.235.7201 FAX

On Thu, May 19, 2016 at 3:54 PM, Mike Rylander  wrote:

> Elaine,
>
> Sorry, I should have mentioned that all of what I said still requires
> development, and adding display of specific types of buckets would be a
> trivial component of that work.
>
> The fact that public copy notes can display in the OPAC today doesn't
> really mean that making their content searchable would be simpler that what
> I've suggested.  In terms of effort and cost (both direct development and
> maintenance of the code, and I believe for cataloger efficiency benefits),
> folding copy notes into search is much more costly than displaying specific
> copy buckets that a copy belongs to.
>
> Does that help clarify?
>
>
>
> --
> Mike Rylander
>  | President
>  | Equinox Software, Inc. / Open Your Library
>  | phone:  1-877-OPEN-ILS (673-6457)
>  | email:  mi...@esilibrary.com
>  | web:  http://www.esilibrary.com
>
> On Thu, May 19, 2016 at 2:37 PM, Elaine Hardy  > wrote:
>
>> The main problem I see with the copy bucket approach is that it removes
>> the direct acknowledgement of the gift  a public copy note gives by being
>> displayed in the OPAC, which is desired by many donors.  They want everyone
>> to see that they donated the book both in the book itself and in the OPAC,
>> as well as being able to search the catalog for their donations. Removing
>> that direct link and using just a copy bucket would mean that the item
>> retrieved by itself would not indicate the gift in the OPAC.
>>
>> Like PaILS, PINES also does not allow information of a local nature to be
>> input into the bibliographic record, so copy notes are used to indicate
>> gifts. There are many changes we would like to see to notes, the ability
>> for patrons and staff to search them is one. Our libraries do often get
>> donors wanting to see the books they donated in the catalog as well as the
>> physical item on the shelf.
>>
>> Elaine
>>
>>
>>
>> J. Elaine Hardy
>> PINES & Collaborative Projects Manager
>> Georgia Public Library Service/PINES
>> 1800 Century Place, Ste. 150
>> Atlanta, GA 30045
>>
>> 404.235.7128 Office
>> 404.548.4241 Cell
>> 404.235.7201 FAX
>>
>> On Thu, May 19, 2016 at 1:59 PM, Mike Rylander 
>> wrote:
>>
>>> Scott,
>>>
>>> Since your main use case is about applying the same message to many
>>> specific copies, like a "digital book plate", it might be interesting to
>>> consider using copy buckets with a new type of, say, "donation", instead.
>>> Each bucket of that type would get its own name and description fields,
>>> analogous to the title and value fields on copy notes.  Here are some
>>> benefits I see:
>>>
>>>  * By only having the one bucket for a given donation, regardless of the
>>> number of items, we avoid human error on the note entry.
>>>  * Also, searching the name and description strings becomes very "cheap"
>>> compared to copy note title/value, since there is only the one bucket
>>> rather than a note per item.
>>>  * We already have specialized bucket-related interfaces already, which
>>> allow seeing the item set as a whole and manipulating them together.
>>>  * A URL can already be created that points any user, via the OPAC, at
>>> the set of records with items in the container, and (as a bonus) searches
>>> can be performed /within/ that set.
>>>  * Because we have container-specific logic in the search code already,
>>> it's a (much, much, much) simpler path to add "searching" on name or
>>> description of these donation buckets, rather than copy notes.
>>>
>>> Thoughts?
>>>
>>>
>>> --
>>> Mike Rylander
>>>  | President
>>>  | Equinox Software, Inc. / Open Your Library
>>>  | phone:  1-877-OPEN-ILS (673-6457)
>>>  | 

Re: [OPEN-ILS-GENERAL] Searchable Copy Notes

[Mike Rylander]

Sarah,

Thanks, that's useful use-case information.

I don't want to muddy the waters any more with specific backend details,
because regardless, development will be required.  To move this outside the
discussion of implementation details, would it be fair to say that, for the
uses you mention that you want "tags" that are searchable, and could be
applied to any copy?

I do want to point out that there's always the option to "upgrade" data as
well, so that the specific data stored in certain structures can be moved.

Thanks!


--
Mike Rylander
 | President
 | Equinox Software, Inc. / Open Your Library
 | phone:  1-877-OPEN-ILS (673-6457)
 | email:  mi...@esilibrary.com
 | web:  http://www.esilibrary.com

On Thu, May 19, 2016 at 2:43 PM, Sarah Childs 
wrote:

> My first thought is that like us, the libraries in Scott's consortium
> likely already have 1000s of existing copy notes that they want to be able
> to search. The alternate proposal sounds interesting, but I want to be able
> to search all the data that I already have. We've been using Evergreen
> since 2008, so we have many, many existing copy notes I'd like to be able
> to search.
>
> It sound like we use copy notes in a similar way. We put notes about
> various memorials. We also do annual "benefactor" notes for special Friend
> of the Library gifts. We also do notes which honor library volunteers each
> year. Basically, any time we do a book plate, we also add a copy note. It
> would be very useful to be able to search the copy note information. It
> would also be useful to have copy note templates that could be applied to
> multiple copies at once.
>
> On Thu, May 19, 2016 at 1:59 PM, Mike Rylander 
> wrote:
>
>> Scott,
>>
>> Since your main use case is about applying the same message to many
>> specific copies, like a "digital book plate", it might be interesting to
>> consider using copy buckets with a new type of, say, "donation", instead.
>> Each bucket of that type would get its own name and description fields,
>> analogous to the title and value fields on copy notes.  Here are some
>> benefits I see:
>>
>>  * By only having the one bucket for a given donation, regardless of the
>> number of items, we avoid human error on the note entry.
>>  * Also, searching the name and description strings becomes very "cheap"
>> compared to copy note title/value, since there is only the one bucket
>> rather than a note per item.
>>  * We already have specialized bucket-related interfaces already, which
>> allow seeing the item set as a whole and manipulating them together.
>>  * A URL can already be created that points any user, via the OPAC, at
>> the set of records with items in the container, and (as a bonus) searches
>> can be performed /within/ that set.
>>  * Because we have container-specific logic in the search code already,
>> it's a (much, much, much) simpler path to add "searching" on name or
>> description of these donation buckets, rather than copy notes.
>>
>> Thoughts?
>>
>>
>> --
>> Mike Rylander
>>  | President
>>  | Equinox Software, Inc. / Open Your Library
>>  | phone:  1-877-OPEN-ILS (673-6457)
>>  | email:  mi...@esilibrary.com
>>  | web:  http://www.esilibrary.com
>>
>> On Thu, May 19, 2016 at 1:14 PM, scott.tho...@sparkpa.org <
>> scott.tho...@sparkpa.org> wrote:
>>
>>> Hi,
>>>   We are trying to gauge community support for creating, in the staff
>>> client, a keyword search interface for Copy Notes. We are a statewide
>>> consortium. Since bib records are shared, we do not allow our members to
>>> use Local Notes tags like 590 for very localized information like “In
>>> memory of Jim Jones” or “Donated by Harry Haynes.” The problem is that
>>> descendants of Mr. Jones and Mr. Haynes himself might come in and demand to
>>> know what items come up, and we have no way of doing that (other than
>>> reports which cannot easily be run by front-line staff). Would anyone else
>>> like to see a search interface for Copy Notes? Also, what kind of
>>> information do other libraries and consortia place in Copy Notes?
>>>
>>> Thank you,
>>> Scott
>>>
>>>
>>>
>>> Scott Thomas
>>>
>>> Executive Director
>>>
>>> *PaILS / SPARK*
>>>
>>> (717) 873-9461
>>>
>>> scott.tho...@sparkpa.org
>>>
>>> [image: Description: Description: Training | SPARK – Pennsylvania's
>>> Statewide Library System] 
>>>
>>>
>>>
>>
>>
>
>
> --
> Sarah Childs
> Technical Services Department Head
> Hussey-Mayfield Memorial Public Library
> 250 North Fifth Street
> Zionsville, IN 46077
> 317-873-3149 x13330
> sar...@zionsvillelibrary.org
>

Re: [OPEN-ILS-GENERAL] Searchable Copy Notes

[Mike Rylander]

Elaine,

Sorry, I should have mentioned that all of what I said still requires
development, and adding display of specific types of buckets would be a
trivial component of that work.

The fact that public copy notes can display in the OPAC today doesn't
really mean that making their content searchable would be simpler that what
I've suggested.  In terms of effort and cost (both direct development and
maintenance of the code, and I believe for cataloger efficiency benefits),
folding copy notes into search is much more costly than displaying specific
copy buckets that a copy belongs to.

Does that help clarify?



--
Mike Rylander
 | President
 | Equinox Software, Inc. / Open Your Library
 | phone:  1-877-OPEN-ILS (673-6457)
 | email:  mi...@esilibrary.com
 | web:  http://www.esilibrary.com

On Thu, May 19, 2016 at 2:37 PM, Elaine Hardy 
wrote:

> The main problem I see with the copy bucket approach is that it removes
> the direct acknowledgement of the gift  a public copy note gives by being
> displayed in the OPAC, which is desired by many donors.  They want everyone
> to see that they donated the book both in the book itself and in the OPAC,
> as well as being able to search the catalog for their donations. Removing
> that direct link and using just a copy bucket would mean that the item
> retrieved by itself would not indicate the gift in the OPAC.
>
> Like PaILS, PINES also does not allow information of a local nature to be
> input into the bibliographic record, so copy notes are used to indicate
> gifts. There are many changes we would like to see to notes, the ability
> for patrons and staff to search them is one. Our libraries do often get
> donors wanting to see the books they donated in the catalog as well as the
> physical item on the shelf.
>
> Elaine
>
>
>
> J. Elaine Hardy
> PINES & Collaborative Projects Manager
> Georgia Public Library Service/PINES
> 1800 Century Place, Ste. 150
> Atlanta, GA 30045
>
> 404.235.7128 Office
> 404.548.4241 Cell
> 404.235.7201 FAX
>
> On Thu, May 19, 2016 at 1:59 PM, Mike Rylander 
> wrote:
>
>> Scott,
>>
>> Since your main use case is about applying the same message to many
>> specific copies, like a "digital book plate", it might be interesting to
>> consider using copy buckets with a new type of, say, "donation", instead.
>> Each bucket of that type would get its own name and description fields,
>> analogous to the title and value fields on copy notes.  Here are some
>> benefits I see:
>>
>>  * By only having the one bucket for a given donation, regardless of the
>> number of items, we avoid human error on the note entry.
>>  * Also, searching the name and description strings becomes very "cheap"
>> compared to copy note title/value, since there is only the one bucket
>> rather than a note per item.
>>  * We already have specialized bucket-related interfaces already, which
>> allow seeing the item set as a whole and manipulating them together.
>>  * A URL can already be created that points any user, via the OPAC, at
>> the set of records with items in the container, and (as a bonus) searches
>> can be performed /within/ that set.
>>  * Because we have container-specific logic in the search code already,
>> it's a (much, much, much) simpler path to add "searching" on name or
>> description of these donation buckets, rather than copy notes.
>>
>> Thoughts?
>>
>>
>> --
>> Mike Rylander
>>  | President
>>  | Equinox Software, Inc. / Open Your Library
>>  | phone:  1-877-OPEN-ILS (673-6457)
>>  | email:  mi...@esilibrary.com
>>  | web:  http://www.esilibrary.com
>>
>> On Thu, May 19, 2016 at 1:14 PM, scott.tho...@sparkpa.org <
>> scott.tho...@sparkpa.org> wrote:
>>
>>> Hi,
>>>   We are trying to gauge community support for creating, in the staff
>>> client, a keyword search interface for Copy Notes. We are a statewide
>>> consortium. Since bib records are shared, we do not allow our members to
>>> use Local Notes tags like 590 for very localized information like “In
>>> memory of Jim Jones” or “Donated by Harry Haynes.” The problem is that
>>> descendants of Mr. Jones and Mr. Haynes himself might come in and demand to
>>> know what items come up, and we have no way of doing that (other than
>>> reports which cannot easily be run by front-line staff). Would anyone else
>>> like to see a search interface for Copy Notes? Also, what kind of
>>> information do other libraries and consortia place in Copy Notes?
>>>
>>> Thank you,
>>> Scott
>>>
>>>
>>>
>>> Scott Thomas
>>>
>>> Executive Director
>>>
>>> *PaILS / SPARK*
>>>
>>> (717) 873-9461
>>>
>>> scott.tho...@sparkpa.org
>>>
>>> [image: Description: Description: Training | SPARK – Pennsylvania's
>>> Statewide Library System] 
>>>
>>>
>>>
>>
>>
>

Re: [OPEN-ILS-GENERAL] Searchable Copy Notes

[Elaine Hardy]

The main problem I see with the copy bucket approach is that it removes the
direct acknowledgement of the gift  a public copy note gives by being
displayed in the OPAC, which is desired by many donors.  They want everyone
to see that they donated the book both in the book itself and in the OPAC,
as well as being able to search the catalog for their donations. Removing
that direct link and using just a copy bucket would mean that the item
retrieved by itself would not indicate the gift in the OPAC.

Like PaILS, PINES also does not allow information of a local nature to be
input into the bibliographic record, so copy notes are used to indicate
gifts. There are many changes we would like to see to notes, the ability
for patrons and staff to search them is one. Our libraries do often get
donors wanting to see the books they donated in the catalog as well as the
physical item on the shelf.

Elaine



J. Elaine Hardy
PINES & Collaborative Projects Manager
Georgia Public Library Service/PINES
1800 Century Place, Ste. 150
Atlanta, GA 30045

404.235.7128 Office
404.548.4241 Cell
404.235.7201 FAX

On Thu, May 19, 2016 at 1:59 PM, Mike Rylander  wrote:

> Scott,
>
> Since your main use case is about applying the same message to many
> specific copies, like a "digital book plate", it might be interesting to
> consider using copy buckets with a new type of, say, "donation", instead.
> Each bucket of that type would get its own name and description fields,
> analogous to the title and value fields on copy notes.  Here are some
> benefits I see:
>
>  * By only having the one bucket for a given donation, regardless of the
> number of items, we avoid human error on the note entry.
>  * Also, searching the name and description strings becomes very "cheap"
> compared to copy note title/value, since there is only the one bucket
> rather than a note per item.
>  * We already have specialized bucket-related interfaces already, which
> allow seeing the item set as a whole and manipulating them together.
>  * A URL can already be created that points any user, via the OPAC, at the
> set of records with items in the container, and (as a bonus) searches can
> be performed /within/ that set.
>  * Because we have container-specific logic in the search code already,
> it's a (much, much, much) simpler path to add "searching" on name or
> description of these donation buckets, rather than copy notes.
>
> Thoughts?
>
>
> --
> Mike Rylander
>  | President
>  | Equinox Software, Inc. / Open Your Library
>  | phone:  1-877-OPEN-ILS (673-6457)
>  | email:  mi...@esilibrary.com
>  | web:  http://www.esilibrary.com
>
> On Thu, May 19, 2016 at 1:14 PM, scott.tho...@sparkpa.org <
> scott.tho...@sparkpa.org> wrote:
>
>> Hi,
>>   We are trying to gauge community support for creating, in the staff
>> client, a keyword search interface for Copy Notes. We are a statewide
>> consortium. Since bib records are shared, we do not allow our members to
>> use Local Notes tags like 590 for very localized information like “In
>> memory of Jim Jones” or “Donated by Harry Haynes.” The problem is that
>> descendants of Mr. Jones and Mr. Haynes himself might come in and demand to
>> know what items come up, and we have no way of doing that (other than
>> reports which cannot easily be run by front-line staff). Would anyone else
>> like to see a search interface for Copy Notes? Also, what kind of
>> information do other libraries and consortia place in Copy Notes?
>>
>> Thank you,
>> Scott
>>
>>
>>
>> Scott Thomas
>>
>> Executive Director
>>
>> *PaILS / SPARK*
>>
>> (717) 873-9461
>>
>> scott.tho...@sparkpa.org
>>
>> [image: Description: Description: Training | SPARK – Pennsylvania's
>> Statewide Library System] 
>>
>>
>>
>
>

Re: [OPEN-ILS-GENERAL] Searchable Copy Notes

[Sarah Childs]

My first thought is that like us, the libraries in Scott's consortium
likely already have 1000s of existing copy notes that they want to be able
to search. The alternate proposal sounds interesting, but I want to be able
to search all the data that I already have. We've been using Evergreen
since 2008, so we have many, many existing copy notes I'd like to be able
to search.

It sound like we use copy notes in a similar way. We put notes about
various memorials. We also do annual "benefactor" notes for special Friend
of the Library gifts. We also do notes which honor library volunteers each
year. Basically, any time we do a book plate, we also add a copy note. It
would be very useful to be able to search the copy note information. It
would also be useful to have copy note templates that could be applied to
multiple copies at once.

On Thu, May 19, 2016 at 1:59 PM, Mike Rylander  wrote:

> Scott,
>
> Since your main use case is about applying the same message to many
> specific copies, like a "digital book plate", it might be interesting to
> consider using copy buckets with a new type of, say, "donation", instead.
> Each bucket of that type would get its own name and description fields,
> analogous to the title and value fields on copy notes.  Here are some
> benefits I see:
>
>  * By only having the one bucket for a given donation, regardless of the
> number of items, we avoid human error on the note entry.
>  * Also, searching the name and description strings becomes very "cheap"
> compared to copy note title/value, since there is only the one bucket
> rather than a note per item.
>  * We already have specialized bucket-related interfaces already, which
> allow seeing the item set as a whole and manipulating them together.
>  * A URL can already be created that points any user, via the OPAC, at the
> set of records with items in the container, and (as a bonus) searches can
> be performed /within/ that set.
>  * Because we have container-specific logic in the search code already,
> it's a (much, much, much) simpler path to add "searching" on name or
> description of these donation buckets, rather than copy notes.
>
> Thoughts?
>
>
> --
> Mike Rylander
>  | President
>  | Equinox Software, Inc. / Open Your Library
>  | phone:  1-877-OPEN-ILS (673-6457)
>  | email:  mi...@esilibrary.com
>  | web:  http://www.esilibrary.com
>
> On Thu, May 19, 2016 at 1:14 PM, scott.tho...@sparkpa.org <
> scott.tho...@sparkpa.org> wrote:
>
>> Hi,
>>   We are trying to gauge community support for creating, in the staff
>> client, a keyword search interface for Copy Notes. We are a statewide
>> consortium. Since bib records are shared, we do not allow our members to
>> use Local Notes tags like 590 for very localized information like “In
>> memory of Jim Jones” or “Donated by Harry Haynes.” The problem is that
>> descendants of Mr. Jones and Mr. Haynes himself might come in and demand to
>> know what items come up, and we have no way of doing that (other than
>> reports which cannot easily be run by front-line staff). Would anyone else
>> like to see a search interface for Copy Notes? Also, what kind of
>> information do other libraries and consortia place in Copy Notes?
>>
>> Thank you,
>> Scott
>>
>>
>>
>> Scott Thomas
>>
>> Executive Director
>>
>> *PaILS / SPARK*
>>
>> (717) 873-9461
>>
>> scott.tho...@sparkpa.org
>>
>> [image: Description: Description: Training | SPARK – Pennsylvania's
>> Statewide Library System] 
>>
>>
>>
>
>


-- 
Sarah Childs
Technical Services Department Head
Hussey-Mayfield Memorial Public Library
250 North Fifth Street
Zionsville, IN 46077
317-873-3149 x13330
sar...@zionsvillelibrary.org

Re: [OPEN-ILS-GENERAL] Searchable Copy Notes

[Jason Etheridge]

There's also infrastructure for not-in-MARC bib notes, if that's worth
fleshing out.

-- Jason

On Thu, May 19, 2016 at 1:14 PM, scott.tho...@sparkpa.org <
scott.tho...@sparkpa.org> wrote:

> Hi,
>   We are trying to gauge community support for creating, in the staff
> client, a keyword search interface for Copy Notes. We are a statewide
> consortium. Since bib records are shared, we do not allow our members to
> use Local Notes tags like 590 for very localized information like “In
> memory of Jim Jones” or “Donated by Harry Haynes.” The problem is that
> descendants of Mr. Jones and Mr. Haynes himself might come in and demand to
> know what items come up, and we have no way of doing that (other than
> reports which cannot easily be run by front-line staff). Would anyone else
> like to see a search interface for Copy Notes? Also, what kind of
> information do other libraries and consortia place in Copy Notes?
>
> Thank you,
> Scott
>
>
>
> Scott Thomas
>
> Executive Director
>
> *PaILS / SPARK*
>
> (717) 873-9461
>
> scott.tho...@sparkpa.org
>
> [image: Description: Description: Training | SPARK – Pennsylvania's
> Statewide Library System] 
>
>
>



-- 
Jason Etheridge
| Community and Migration Manager
| Equinox Software - Open Your Library
| 1-877-OPEN-ILS (673-6457)
| ja...@esilibrary.com
| http://www.esilibrary.com

Re: [OPEN-ILS-GENERAL] Searchable Copy Notes

[Donald Butterworth]

Hi Scott,

One alternative to your proposal is to use a 541 (Immediate Source of
Acquisition)  note in the
bib record rather than a note in the item/copy record. This field is
primarily intended for "original or historical items or other archival
collections", but it can be used to chronicle gifts. Of course you do lose
the exact copy donated information with this approach and the field is
visible to the public if they happen to look at the MARC record display.
But it can be indexed, and used to pull reports.

We've just started doing this and it seems to be working OK. Using a macro
program to apply constant data saves on repetitive stress injuries and
typos.

Just a thought.

Don

On Thu, May 19, 2016 at 1:14 PM, scott.tho...@sparkpa.org <
scott.tho...@sparkpa.org> wrote:

> Hi,
>   We are trying to gauge community support for creating, in the staff
> client, a keyword search interface for Copy Notes. We are a statewide
> consortium. Since bib records are shared, we do not allow our members to
> use Local Notes tags like 590 for very localized information like “In
> memory of Jim Jones” or “Donated by Harry Haynes.” The problem is that
> descendants of Mr. Jones and Mr. Haynes himself might come in and demand to
> know what items come up, and we have no way of doing that (other than
> reports which cannot easily be run by front-line staff). Would anyone else
> like to see a search interface for Copy Notes? Also, what kind of
> information do other libraries and consortia place in Copy Notes?
>
> Thank you,
> Scott
>
>
>
> Scott Thomas
>
> Executive Director
>
> *PaILS / SPARK*
>
> (717) 873-9461
>
> scott.tho...@sparkpa.org
>
> [image: Description: Description: Training | SPARK – Pennsylvania's
> Statewide Library System] 
>
>
>



-- 
Don Butterworth
Collection Management Librarian /
Faculty Associate
B.L. Fisher Library
Asbury Theological Seminary
don.butterwo...@asburyseminary.edu
(859) 858-2227

[OPEN-ILS-GENERAL] Searchable Copy Notes

[scott.tho...@sparkpa.org]

Hi,
  We are trying to gauge community support for creating, in the staff client, a 
keyword search interface for Copy Notes. We are a statewide consortium. Since 
bib records are shared, we do not allow our members to use Local Notes tags 
like 590 for very localized information like "In memory of Jim Jones" or 
"Donated by Harry Haynes." The problem is that descendants of Mr. Jones and Mr. 
Haynes himself might come in and demand to know what items come up, and we have 
no way of doing that (other than reports which cannot easily be run by 
front-line staff). Would anyone else like to see a search interface for Copy 
Notes? Also, what kind of information do other libraries and consortia place in 
Copy Notes?

Thank you,
Scott

Scott Thomas
Executive Director
PaILS / SPARK
(717) 873-9461
scott.tho...@sparkpa.org
[Description: Description: Training | SPARK - Pennsylvania's Statewide Library 
System]