I recently left the Board, so I will speak in the past tense:
1) In the last 14 years, we (the dance organizers) never cancelled a dance due
to weather - people seem to come anyway, in Vermont. However, sometimes the
owner of the venue closed (cancelled) due to the weather.
2) As soon as cancellation was known/decided: We tried to contact all
performers (including a paid sound technician) before they left home, and
explained that we prefer to reimburse only the performers who have already
expended money/time.3) Discussed the situation with each performer. Often
performers are willing to forgo any payment, once they understand our
hand-to-mouth circumstances.
3) In the last 14 years, we always tried to maintain a bank balance large
enough to cover a "total loss" of one dance (pay all performers, but have no
income). But we never had more than one performer, per cancelled dance,
accept/ask for payment ($100 - the guaranteed per-person minimum at the
time).Brian Appleberryre: Queen City Contras, Burlington, Vermont (Dances
are once per month, year-round.)
From: John W Gintell via Organizers
To: A list for dance organizers
Sent: Saturday, December 9, 2017 12:43 PM
Subject: [Organizers] Cancellations payment to musicians and callers policy
What do dance organizers do about paying callers and musicians in the event
that a dance gets cancelled because of bad weather?
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