Re: [OSList] Online Open Space with more than 1000 people?

[Harrison Owen via OSList]

Pushed the button too soon. --sorry. I actually do have some thoughts for the 
online OS. Major one is that you take full advantage of the online environment. 
In terms of all the questions Lucas raised ... I think you are making it much 
too complicated. In a F-to-Face OS thought must be given the potential number 
of sessions to insure available meeting spaces and times. It turns out most 
estimates are too restrictive, as Michael and I discovered. We also discovered 
that time/space can expand very quickly with very little effort on our part -- 
which is a whole other story. However, time/space in cyberspace is infinite. So 
how to proceed? I would do the standard opening/invitation down to the point 
where participants are invited to announce their issues. In the F-to-Face world 
the announcements have to be done individually and sequentially. In the virtual 
environment, they can be done all at once. I would suggest creating a screen 
which is opened to all participants (1500) displaying available time slots (say 
6 -- 1 hour periods over whatever days) and two statements to be filled in "My 
issue is" "My name is"
The time slot portion might work something like this: Each slot is programmed 
for a finite number of uses (say 50). When a participant clicks on a chosen 
time the number available in that slot is reduced by one and the participant's 
issues is assigned that time period. When the number available in that slot 
goes to zero the screen adjusts and that particular slot disappears. Given 
sufficient computing power all participants could work simultaneously. At the 
end of the announcement period the screen goes blank and returns with The 
Agenda. Sort of like a mini Amazon shopping spree for 1500 people. 
I surely could not do the programming, but I am quite certain it could be done. 
Have fun!
Harrison


-Original Message-
From: Harrison Owen via OSList 
To: oslist@lists.openspacetech.org 
Cc: Harrison Owen 
Sent: Fri, Apr 22, 2022 12:53 pm
Subject: Re: [OSList] Online Open Space with more than 1000 people?

Michael Pannwitz and I facilitated a gathering for 2108 German Psychiatrists. 
We did it straight by the book. We thought there might be 75 sessions. We were 
off by a bit. Ended up with 150+ We just kept passing out post-its and expanded 
the wall. We actually did it in a circus tent which was a little different. 
This was a one day gathering with proceedings for all upon departure. How you 
would do all that online -- I don't have a clue, but I am sure you guys are 
going to have fun figuring that all out. Good luck!
Harrison


-Original Message-
From: Lucas Cioffi via OSList 
To: World wide Open Space Technology email list 
Cc: Lucas Cioffi 
Sent: Thu, Apr 21, 2022 2:16 pm
Subject: [OSList] Online Open Space with more than 1000 people?

Hi All,
Someone asked me for advice about hosting an online open space with 1500 people 
who work on child welfare.  They want to get the "whole system in the room", 
including government, professionals, families, etc.
I can see that there are at least two separate parts to this challenge: 
tech/software and facilitation.
1. Tech/Software: What technology decisions would you make to accommodate 1500, 
since the capacity of Zoom meetings is 1000?  I wrote up my thoughts on this 
part at the bottom of this email.
2. Facilitation: This is the main question that I have for colleagues on 
OSLIST.  What special design considerations would you have during an open space 
(online or not) with more than 1500 people?  Here are some questions that come 
to mind:   
   - How many sessions do you think people will propose if this is a 1-day, 6 
hour event with 3-4 rounds of discussion sessions?  I searched OSLIST and found 
this from Harrison in 2016: "Rule of thumb... for all these years 5 break 
our rooms/spaces per 100 participants. For smaller groups (+- 50) a large room 
with nooks usually works better. I’ve had groups of 25 with 4-5 groups working 
at the same time."  So that would mean 50 spaces, therefore up to 150 sessions, 
but I would expect that the rule of thumb acts more as a maximum as groups get 
larger, because there's probably a lot of duplicate topics as groups get 
larger.   

   - If there are 150 sessions proposed, do you give everyone a chance to speak 
their session to the large group or just view the list of sessions?  If 
everyone had just 15 seconds then that would be 38 minutes of just listening to 
session topics.  Ahh!!
   - How do you make it easy for participants to merge their sessions together? 
 I guess they could ask to move to a Zoom breakout room and we could pair them 
off for a moment, or they could connect with each other in chat -- that seems 
practical.
My thoughts on tech options are below.Any other thoughts that you have?  Thank 
you!  

Lucas Cioffi

QiqoChat | Lead Software Engineer

lu...@qiqochat.com

+1.917.528.1831

 








Live Online Events | Engaging Communities | Real Collaboration

Drop 

Re: [OSList] Online Open Space with more than 1000 people?

[Harrison Owen via OSList]

Michael Pannwitz and I facilitated a gathering for 2108 German Psychiatrists. 
We did it straight by the book. We thought there might be 75 sessions. We were 
off by a bit. Ended up with 150+ We just kept passing out post-its and expanded 
the wall. We actually did it in a circus tent which was a little different. 
This was a one day gathering with proceedings for all upon departure. How you 
would do all that online -- I don't have a clue, but I am sure you guys are 
going to have fun figuring that all out. Good luck!
Harrison


-Original Message-
From: Lucas Cioffi via OSList 
To: World wide Open Space Technology email list 
Cc: Lucas Cioffi 
Sent: Thu, Apr 21, 2022 2:16 pm
Subject: [OSList] Online Open Space with more than 1000 people?

Hi All,
Someone asked me for advice about hosting an online open space with 1500 people 
who work on child welfare.  They want to get the "whole system in the room", 
including government, professionals, families, etc.
I can see that there are at least two separate parts to this challenge: 
tech/software and facilitation.
1. Tech/Software: What technology decisions would you make to accommodate 1500, 
since the capacity of Zoom meetings is 1000?  I wrote up my thoughts on this 
part at the bottom of this email.
2. Facilitation: This is the main question that I have for colleagues on 
OSLIST.  What special design considerations would you have during an open space 
(online or not) with more than 1500 people?  Here are some questions that come 
to mind:   
   - How many sessions do you think people will propose if this is a 1-day, 6 
hour event with 3-4 rounds of discussion sessions?  I searched OSLIST and found 
this from Harrison in 2016: "Rule of thumb... for all these years 5 break 
our rooms/spaces per 100 participants. For smaller groups (+- 50) a large room 
with nooks usually works better. I’ve had groups of 25 with 4-5 groups working 
at the same time."  So that would mean 50 spaces, therefore up to 150 sessions, 
but I would expect that the rule of thumb acts more as a maximum as groups get 
larger, because there's probably a lot of duplicate topics as groups get 
larger.   

   - If there are 150 sessions proposed, do you give everyone a chance to speak 
their session to the large group or just view the list of sessions?  If 
everyone had just 15 seconds then that would be 38 minutes of just listening to 
session topics.  Ahh!!
   - How do you make it easy for participants to merge their sessions together? 
 I guess they could ask to move to a Zoom breakout room and we could pair them 
off for a moment, or they could connect with each other in chat -- that seems 
practical.
My thoughts on tech options are below.Any other thoughts that you have?  Thank 
you!  

Lucas Cioffi

QiqoChat | Lead Software Engineer

lu...@qiqochat.com

+1.917.528.1831

 








Live Online Events | Engaging Communities | Real Collaboration

Drop in for open office hours!









Options for handling more than 1000 people in Zoom + QiqoQiqo has a max 
capacity of 2500, and Zoom has a max capacity of 1000 interactive participants 
in a single meeting.  There are several solid options for increasing the event 
size above 1000 people.
Option 1: We can connect two 1000-person Zoom meetings together, where the 
second room is an overflow room.  The people in the overflow room can hear what 
is going on in the first room and can speak & use the chat with each other but 
they cannot speak & use the chat in the first room.  (The technical way this 
happens is that a second facilitator joins the overflow room from their Zoom 
app, then they join the first Zoom meeting through their Web browser 
Chrome/Firefox/Safari/etc and then they screenshare that into the overflow Zoom 
meeting).  The facilitator in the first room can be the voice for people in the 
overflow room and can speak into the first room what is happening in the chat 
of the overflow room (if they have the overflow meeting open in their browser.  
You can have up to 1000 other people with this option.  We will add to our 
staff a skilled moderator for the overflow room so that people there feel 
engaged and not that they are passively watching and left out.  You can also 
add the livestream in option 2 (below) to this option so people can choose from 
the main Zoom, overflow Zoom, and the livestream.
Option 2: We can livestream from the 1000-person Zoom meeting into QiqoChat so 
that anyone who joins after the meeting reaches capacity will be able to see 
the livestream from the same page where they are.  We have several options 
where everyone can be in the same chat (outside of Zoom) or we can use the 
regular chat inside of Zoom for the main room and have an overflow chat for 
everyone watching the livestream.  You can have up to 1500 other people with 
this option.
Option 3: Today we requested that Zoom increases the max capacity of their 
meetings to 2000 people.  They have never done that for any customer as far 

Re: [OSList] Who came up with the name Open Space Technology

[Harrison Owen via OSList]

I called it Open Space and my colleague Raj of Tata added "Technology" At the 
time, I thought it was a joke, but serious one. 
Hsrrison


-Original Message-
From: KEVIN RILEY via OSList 
To: oslist@lists.openspacetech.org 
Cc: KEVIN RILEY 
Sent: Fri, Apr 22, 2022 9:57 am
Subject: [OSList] Who came up with the name Open Space Technology

Hi all, have a question gnawing on my brain. Does anyone recall the origin of 
the name Open Space Technology ? I believe Harrison got it from a client 
session. Thanks in advance and happy earth day!
Kevin___
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[OSList] Who came up with the name Open Space Technology

[KEVIN RILEY via OSList]

Hi all, have a question gnawing on my brain. Does anyone recall the origin of 
the name Open Space Technology ? I believe Harrison got it from a client 
session. Thanks in advance and happy earth day!
Kevin___
OSList mailing list
To post send emails to OSList@lists.openspacetech.org
To unsubscribe send an email to oslist-le...@lists.openspacetech.org
To subscribe or manage your subscription click below:
http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org
Past archives can be viewed here: 
http://www.mail-archive.com/oslist@lists.openspacetech.org

[OSList] Fwd: Exciting Updates Ahead of Our Global Unconference Next Month!

[Funda Oral via OSList]

-- Forwarded message -
Gönderen: Future of Work 
Date: 22 Nis 2022 Cum, 13:20
Subject: Exciting Updates Ahead of Our Global Unconference Next Month!
To: 


May 12th and 13th 2022

View this email in your browser

Alliances across global thought communities

One of FoW24Hrs initiative’s is to form and develop an alliance of
likeminded communities around the world in order to support each other and
create more powerful impact in terms of increasing awareness of new ways of
organizing and working. Although this was started in autumn 2021, it has
taken a bit of time to get it together, largely due to other work
commitments and especially the huge geographic spread of such an endeavor.

As a reminder, we envision a cross community collaboration team that can
create and sustain better communication and coordination between local
events and efforts at improving working practices. The vision is to be able
to encourage and support smaller local initiatives and online events by
spreading the word to the wider community. These thought communities could
be supporting each other to achieve greater collective impact while
maintaining their unique brands and identities.

So far we have 12 communities participating from Australia, Japan, India,
Egypt, Finland, Switzerland, U.K., Brazil, East and West Coast USA,
including communities like Reinventing Work Network, Teal Around the World
(Teal Network), Human-centred Organizational Governance, Human-Centric CoP,
Enlivening Edge and ourselves, the Future of Work 24 Hours. Given the
geographic (time zone) span, it is difficult to meet online at the same
time, but we did arrange a first meeting with all representatives present
(albeit some meeting around midnight, others at 5am), all together to get
to know each other. Thereafter, we shall probably meet split in two
separate time zones.

Given the stretch we kept our first meeting to just one hour. Nevertheless,
it was a fruitful meeting, a chance for all to meet and talk to each other.
We covered quite a bit of ground, exploring shared values and principles as
well as clarifying what our purpose is and what kind of support activities
we might get involved in. We will continue to work on this, and much more,
albeit asynchronously.

For this purpose we agreed to use the new community side of QiqoChat
platform. This will allow us to work on various things asynchronously as
well as being able to video call each other spontaneously. The platform is
still embryonic, a work in progress, and for the next few weeks is open
until we limit it to members, so for now it can be viewed at
https://fowconnect.qiqochat.com
.
One advantage of using Qiqochat is we will able to shape the online
community platform in a way that works. We still have to give our
initiative a name.

- *Francois Knuchel, International Collaboration Lead at Future of Work 24
Hours*
Future of Work 24 Hours LIVE

When we wrapped up our Global Unconference last May, we had the idea to
create Future of Work 24 hours LIVE
,
a space to continue those invigorating open space conversations and have
ongoing community dialogue about all things Future of Work.

As we now approach the 3rd annual Future of Work 24 Hours global
unconference

next month, we are officially bringing this idea to life and creating a
series of unscripted, exploratory conversations. The conversations will be
brief - up to 24 minutes ;) In the spirit of open space technology, these
conversations will have no predetermined agenda; rather, they will revolve
around our 2022 global theme: *Unimagined Possibilities* (read more about
our theme here
).
These conversations will be hosted by members of the Future of Work 24
Hours global community.
[image: Logo]

If you’re interested to join as a conversation partner on our LIVE series,
click here to sign up here!


Our next 24-hour experience is on *May 12-13, 2022*

What might you imagine?
Register Here


Thank you to our sponsors for helping make this gathering possible
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