-------------------------------------------------------------------- SearchWin2000.com's Exchange Tip -------------------------------------------------------------------- TODAY'S EXCHANGE TIP: Conference room scheduling ==================================================================== SPONSORED BY: Informio ==================================================================== HEAR EXCHANGE EMAIL ANYTIME, ANYWHERE. FREE INSTALLATION! Did you know... your sales force receives 5x more e-mail than voicemail, yet only about 5% of them have easy access to critical data from the road? Informio SpeedMail lets them hear, compose, send, forward, browse and reply to e-mail -- anywhere, anytime -- by phone. Act now for FREE installation - a savings of $3000! Click NOW: http://www.informio.com/solutions/free_offer.asp?path=extips. ==================================================================== "Conference room scheduling" By Adesh Rampat You may not know that you can schedule a conference room, projector, speakerphone or whatever resource for your meetings through your Outlook client. This tip contains instructions for setting up the capability on Exchange server, and for doing the actual scheduling on the Outlook client. Got an Exchange tip of your own? Send it in. We'll post it on our site, and enter you in our tips contest for some neat prizes. Submit it today at http://searchwin2000.techtarget.com/tipsSubmit/1,289485,sid1,00.html. -------------------------------------------------------------------- There are some organizations that use multiple conference rooms to host meetings, seminars and training sessions. There is typically a user who is responsible for scheduling these rooms for these various occasions. The scheduling process is a painstaking one because the user has to manually enter the schedules when a request is made. A simple way to resolve this problem is setting up these rooms as resources in Exchange. In order to do this the following needs to be done: - Set up a mailbox for each conference room. (Of course you want to apply the necessary information store restrictions to the mailboxes to avoid a build up of information.) - Set the primary Windows logon account to the person who'll be accepting requests on behalf of the resource. (If more than one user needs this ability, then include the others under the Permissions tab for the mailbox.) When you need to schedule a meeting or training session, you need to do it in the Outlook client. - Go to Calendar and select new appointment. - Then enter the necessary information (date, time). - Go to Attendee Availability. - Select Invite Others. - Choose the required/optional attendees. - Select the resource(s), (conference room) that will be used for the meeting. - Click OK to see the availability of the resource. - Select a Start time and End time. When the user has completed entering the necessary information click the send button. The request then goes to the person in charge of the resource(s) room, and to all those who have been invited -- listing the time, date and location of the meeting. -------------------------------------------------------------------- Adesh Rampat has 10 years experience with network and IT administration. He is a member of the Association of Internet Professionals, the Institute for Network Professionals and the International Webmasters Association. He has also lectured extensively on a variety of topics. *For more resources, check out our active Exchange discussion forum. Find out what your peers are discussing at http://searchwin2000.discussions.techtarget.com/WebX?50@@.ee83d69. ==================================================================== ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ DID YOU LIKE THIS TIP? ==================================================================== We need your feedback! Whether you loved this tip or hated it, why not let us know? Rate it at http://www.searchWin2000.com/tip/1,289483,sid1_gci763262,00.html. Have additional comments? E-mail us at mailto:[EMAIL PROTECTED] to sound off. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ==================================================================== SPONSORED BY: Ecora ==================================================================== No one makes changes in your environment, right? WRONG. 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